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Home My WebLink AboutCOW 2008-04-14 Item 3B - Contract Amendment - Tukwila South with Commercial Development Solutions (Lisa Verner) for $64,000 N,;�.., COUNCIL AGENDA SYNOPSIS Initials ITEEivrNo. of r 1.__, I 1 4 0 c S ttileetuto Date I Prepared by Mayor's renew 1 Council review viS% p 04/14/ 1 RB l 1 i 1 04/21/08 RB I 19o8 I I 3 b 1 ITEM INFORMATION 1 CAS NUMBER: 08-043 'ORIGINAL AGENDA DATE. APRIL 14, 2008 AGENDA ITEM TITLE Contract amendment with Commercial Development Solutions 1 CATEGC)RY Discussion Motion Resolution Ordinance n BicIAwald Public Heanng Other illtg Date 4/14/08 Alt; Date 4/21/08 Mtg Date Altg Date Mtg Date Altg Date Mtg Date SPONSOR Council Mayor I I Adm Sucs DCD I I Finance I I Fire I 1 Legal P &R Police PWV l SPONSOR'S The contract with Commercial Development Solutions (Lisa Verner) provides support SUMMARY regarding issues involving Tukwila South. Contract #06 -059 will expire 6/31/08, and it is anticipated services will be required through 12/31/08. The amendment will extend the term of the contract to 12/31/08 and add an additional $64,000 to the contract amount. RE \'I1EW1,D BY COW Mtg. CA &P Cmte 1 F &S Cmte 1 1 Transportation Cmte (l Utilities Cmte Arts Comm. Parks Comm. 1 Planning Comm. DATE. 3/24/08 RECOMMENDATIONS: SPONSOR /ADMIN Authorize contract amendment COM IITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE ExPI .NDITURF. REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $64,000 Fund Source: Continents: MTG. DATE 1 RECORD OF COUNCIL ACTION 4/14/08 I MTG. DATE I ATTACHMENTS 4/14/08 Informational Memorandum dated 3/06/08 Contract Amendment Minutes from the Community Affairs and Parks Committee meeting of 3/24/08 a' City o Tukwil --5,: ..,r j 6200 S Boulevard e Tukwila, Washington 98188 t Jim Haggerton, Mayor 1908 To Community Parks Committee From: Rhonda Be Re: Amendment to Contract with Commercial Development Solutions (Lisa Verner) Date: March 6, 2008 Lisa Verner has been working diligently on our Tukwila South issues since she contracted with the City in 2006. We have amended her contract several times, extending the term of the contract, but have until now not needed to add any dollars. We find now that her contract, currently set to expire 6/31/08, is running out of funds. For this reason, and because we anticipate needing Lisa's expertise past the June 31 contract expiration, we are proposing to extend the contract to December 31, 2008 and to add an amount not to exceed $64,000 to the contract. The original contract was for $87,000. Her monthly invoices have ranged from a high of $7,800 to a low of 1,470. As we anticipate her involvement to be at a high level for rest of the year, I used an amount not to exceed $8,000 a month for 8 months coming up with the amount of $64,000. This will likely drive the need for a budget amendment, as we were not anticipating ongoing negotiations at the time the budget was set. With the committee's concurrence, I recommend forwarding this contract amendment to the April 14 Committee of the Whole meeting, and the April 21 Regular meeting for approval. Phone: 206 433 -1800 e City Hall Fax: 206- 433 -1833 e www.ci.tukwila.wa.us CITY OF TUKWILA CONTRACT FOR SERVICES Amendment to #06- 059(d) That portion of Contract No. AG06- 059(c) between the City of Tukwila and Commercial Development Solutions is amended as follows: Under Section 2, Compensation and Method of Payment: Total amount to be paid shall not exceed $151,000 (an addition of $64,000 to the original contract amount of $87,000). Under Section 4, Duration of Agreement: This Agreement shall be in full force and effect for a period commencing January 1, 2008 and ending December 31, 2008 unless sooner terminated under the provisions hereinafter specified. All other provisions of the contract shall remain in full force and effect. Dated this day of 2008. CONTRACTOR CITY OF TUKWILA Commercial Development Solutions Jim Haggerton, Mayor ATTEST /AUTHENTICATED APPROVED AS TO FORM Christy O'Flaherty, CMC, City Clerk City Attorney Date Approved by City Council Community Affairs Parks Committee Minutes March 24. 2008 Page 2 Eventually, Ms. McCoy would like to encourage the Tukwila City Council to do two things: Approve a perimeter of Fort Dent Park to be designated and set aside for historic preservation. Approve a resolution acknowledging Tukwila's recognition of the Duwamish Tribe. Committee members were responsive to Ms. McCoy's ideas and dedication to such an opportunity. Some concerns that were briefly discussed included: potential parking challenges, as well as maintenance, upkeep, ongoing funding issues, matching grant requirements, compliance with shoreline setback regulations and overall City responsibility. Additionally, Committee Chair Hernandez articulated the importance of City staff review of this type of project before any commitment can be made considering the potential resource involvement and potential impacts on maintenance. INFORMATION ONLY. C. Contract Amendment with Commercial Development Solutions At the December 3, 2007, Finance and Safety Committee meeting staff reported, as information only, an extension of the contract for Commercial Development Solutions (contract with Lisa Verner). At that time, contract funds had not been completely expended, so the expiration date was extended in order to utilize unspent contract funds. The current contract extension runs though June. Lisa has been a great resource for the City as well as an integral part of discussions moving forward relative to Tukwila Valley South. In an effort to keep the momentum and continuity of discussions moving forward, staff is requesting full Council approval for a contract amendment that will extend the current Commercial Development Solutions contract through December 31, 2008, and add an additional amount of funding for contract services not to exceed $64,000. UNANIMOUS APPROVAL. FORWARD TO APRIL 14 COW FOR DISCUSSION D. 2007 4 Ouarter Reports The Committee reviewed the status of program goals as outlined in the 4 Quarter Report. Staff reported that Codiga Farm is currently in the design phase. Cascade View Community Park Phase 11 is complete. A human sundial recently constructed at Showalter Middle School is finished and functional. The Arts Commission, in cooperation with the school district, look forward to extending an invitation to the Council to view and use the sundial. III. MISCELLANEOUS Meeting adjourned at 5:47 p.m. Next meeting: Monday, April 14, 2008 5:00 p.m. Conference Room #3 7--Jt2 Committee Chair Approval Mutes by KAM. Reviewed by RB and BF.