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HomeMy WebLinkAboutCOW 2008-04-14 Item 3C - Interlocal Agreement - 1st Amendment to Valley Communications Center (ValleyCom) COUNCIL AGENDA SYNOPSIS Initials ITEMNO. r i, t —j 1 p 10 jVreetin? Date 1 Prepared by 1 Mayor's review I Council review .ii !N o 04/14/08 1 so 1 ._1_,i�! I''.ticJ 04/21/08 so 1 7908= I I 1 /t 1 1 ITEM INFORMATION CAS NUMBER: 08-084 !ORIGINAL AGENDA DATE: APRIL 14, 2008 AGENDA ITEM TITLE First amendment to Valley Communications Center Governing Interlocal Agreement CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other llitg Date 4/14/08 Mtg Date 4/21/08 Mtg Date tbrtg Date Mtg Date Mlltg Date At Date (SPONSOR Council Mayor Adrn Svcs DCD Finance Fire U Legal U P&R Police U PIP' SPONSOR'S Amend Interlocal Agreement (Contract #00 -026) to add Valley Regional Fire District and SL'`I`I,\RY King County Fire Protection District #39. REVTFAVEI) BY COW Mtg. CA &P Cmte F &S Cmte n Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'Z'E: 4/08/08 RECOMMENDATIONS: SPONSOR /ADMIN. Approve Amendment COMMIZTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPE NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: I MTG. DATE I RECORD OF COUNCIL ACTION 4/14/08 MTG. DATE I ATTACHMENTS 4/14/08 Informational Memorandum from City Administrator dated 4/01/08 Informational Memorandum from Director of Valley Com. dated 3/17/08 Amendment to Interlocal Agreement Minutes from the Finance Safety Committee meeting of 4/8/08 �\s11 A Cit y of Tukwila N '1 :51 u.1 WS?' 6200 Southcenter Boulevard Tukwila, Washington 98188 Jim Haggerton, Mayor 1908 To: Finance and Safety Committee From: Rhonda B ■4r Date: April 1, 200: RE: 1 Amendment to Valley Communications Center Governing Interlocal Agreement Changes to Valley Com's governing agreement require ratification by the legislative bodies of Valley Com's five member cities. Two changes are currently under consideration. 1) Acknowledge Valley Regional Fire Authority as the agency providing fire and emergency medical services to the City of Auburn for purposes of its representation on the Operating Board and for purposes of calculating and remitting payment for dispatch services. 2) Acknowledge and recognize King County Fire Protection District No. 39 as the successor in interest to all rights and obligations of the Federal Way Fire Department under the Agreement. Please see the attached memo from Steve Reinke for full background and discussion infouuation. Action: Recommend approval of 1 Amendment to VCC's Governing Interlocal Agreement, forward to C.O.W. for Council approval. RAB /so Attachments: Memo from Steve Reinke Proposed First Amendment to Valley Communications Center Interlocal Agreement Phone: 206 433 -1800 o City Hall Fax: 206 433 -1833 e www.ci.tukwila.wa.us Ni a e COMMUNICATIONS CENTER AGENDA REPORT TO: Valley Communications Center (VCC) Member City Councils FROM: Steve Reinke, Director DATE: March 17, 2008 RE: Ratification of 1s Amendment to VCC's Governing Interlocal Agreement ISSUE: Changes to Valley Com's governing agreement requires ratification by the legislative bodies of Valley Com's five member cities. BACKGROUND: When the City of Federal Way became a Valley Com member city in 2000, joining the original four member cities of Auburn, Kent, Renton and Tukwila, Valley Com's governing interlocal agreement was rewritten to reflect the change. Then, as now, Federal Way's fire protection services were provided by King County Fire Protection District No. 39 (KCFPD #39), doing business at the time as the Federal Way Fire Department and doing business now as South King Fire and Rescue. Valley Com customer agencies pay for emergency call receiving and dispatch services based on each agency's total dispatched calls for service, but member cities pay a lower rate than contract agencies. When the Valley Com governing interlocal agreement was rewritten in 2000, the member cities agreed to extend the member city rate to KCFPD #39 because the Fire District provided service to Federal Way. DISCUSSION: Since January 1, 2007, the Valley Regional Fire Authority (VRFA) has provided fire protection services for the City of Auburn. In order to extend the member city rate to VRFA as is done now for KCFPD #39, the VCC Administration Board directed staff to submit the attached 1 Amendment to VCC's Governing Interlocal Agreement to VCC's member cities to for ratification, because VRFA serves Auburn in the same manner KCFPD #39 serves Federal Way. While preparing the amendment to the VCC governing agreement, staff reviewed the Service Level (SLA) Agreement SLA) between Valley Com and the Federal Way Fire 9 Department Department. The amendment changes references to the Federal Way Fire De p to King County Fire Protection District No. 39, the agency's legal name. ACTION: Consider ratification of the 1s Amendment to VCC's Governing Interlocal Agreement. A Nationally Accredited Communications Center Page 1 of 1 FIRST AMENDMENT TO VALLEY COMMUNICATIONS CENTER INTERLOCAL AGREEMENT RECITALS A. The undersigned municipal corporations, Auburn, Federal Way, Kent, Renton and Tukwila, the "Member Cities" which compose the Valley Communications Center "VCC entered into an Interlocal Agreement "VCC Interlocal Agreement on or about April 17, 2000, that sets forth certain provisions, rights and obligations among the Member Cities. B. The Valley Regional Fire Authority "VRFA is a new Regional Fire Protection Service Authority formed to provide fire and emergency medical services within its jurisdictional boundaries which boundaries include the City of Auburn. C. The VCC Interlocal Agreement permitted the City of Federal Way to enter into a further interlocal agreement with King County Fire Protection District No. 39 for purposes of providing fire and emergency medical services dispatch via the City of Federal Way's membership in VCC. D. The City of Auburn now seeks to enter into an interlocal agreement with VRFA and VCC for the same purpose and in the same manner. E. The City of Federal Way seeks to have VCC recognize King County Fire Protection District No. 39 as the Federal Way Fire Department's successor in interest for all purposes under this Agreement. NOW, THEREFORE, in consideration of the mutual rights and obligations established in the Amendment, the Member Cities hereby agree as follows: AGREEMENT 1. The following provisions are hereby added to the VCC Interlocal Agreement: Per Auburn City Council Resolution 4091 and subsequent approval by public vote, fire protection and emergency medical services previously provided by the City of Auburn became the responsibility of VRFA, a Regional Fire Protection Service Authority, which subsequently began providing fire protection and emergency medical services to the City of Auburn effective January 1, 2007. VCC acknowledges VFRA will function as do the other Member City Fire Departments, for purposes of its representation on the Operating Board and for purposes of calculating and remitting payment for dispatch services. First Amendment to Interlocal Agreement (February 27, 2008) Page 1 of 5 It is acknowledged that King County Fire Protection District No. 39 is the successor in interest to all rights and obligations of the Federal Way Fire Department and will be recognized as such for all purposes under this Agreement. 2. The other terms of the VCC Interlocal Agreement shall remain the same and shall be in full force and effect. 3. This Amendment may be executed in any number of counterparts, each of which shall be an original, but those counterparts will constitute one and the same instrument. 4. This Amendment shall be effective upon the last date of execution. IN WITNESS WHEREOF, the undersigned hereby affix their hands and seals. CITY OF KENT, WASHINGTON CITY OF TUKWILA, WASHINGTON By: By: Print Name: Print Name: Its: Its: Date: Date: CITY OF AUBURN WASHINGTON CITY OF RENTON, WASHINGTON By: By: Print Name: Print Name: Its: Its: Date: Date: CITY OF FEDERAL WAY, WASHINGTON By: Print Name: Its: Date: (Notary Acknowledgments Appear on Next Page) P: \Civi I \Fles \OpenFles\ 0247 \FirstAmendmentInterloca (Agreement. doc First Amendment to Interlocal Agreement (February 27, 2008) Page 2 of 5 STATE OF WASHINGTON ss. COUNTY OF KING I hereby certify that on the day of 200, I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF KENT as its and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. Notary Seal Must Appear Within This Box IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires STATE OF WASHINGTON ss. COUNTY OF KING I hereby certify that on the day of 200_, I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF TUKWILA as its and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires First Amendment to Interlocal Agreement (February 27, 2008) Page 3 of 5 STATE OF WASHINGTON ss. COUNTY OF KING I hereby certify that on the day of 200_, I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF AUBURN as its and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires STATE OF WASHINGTON ss. COUNTY OF KING I hereby certify that on the day of 200, I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF RENTON as its and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires First Amendment to Interlocai Agreement (February 27, 2008) Page 4 of 5 STATE OF WASHINGTON ss. COUNTY OF KING I hereby certify that on the day of 200_, I know or have satisfactory evidence that is the person who appeared before me, and said person acknowledged that he signed this instrument, on oath stated that he is authorized to execute the instrument on behalf of the CITY OF FEDERAL WAY as its and such execution to be the free and voluntary act of such party for the uses and purposes mentioned in the foregoing instrument. -Notary Seal Must Appear Within This Box IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC, in and for the State of Washington residing at My appointment expires First Amendment to Interlocal Agreement (February 27, 2008) Page 5 of 5 t. 2' City of Tukwila ;._.I; Az 3 a 0 I Finance Safety Committee iso FINANCE AND SAFETY COMMITTEE Meeting Minutes April 8, 2008 5:00 p.m. PRESENT Councilmembers: Dennis Robertson, Chair; Pam Linder and Kathy Hougardy Staff: Mary Miotke, Nick Olivas, Rhonda Berry and Kimberly Matej CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. First Amendment to Valley Communications Center Governine Interlocal Agreement Staff is seeking full Council approval for an amendment to the current Valley Communications 4- Center Governing Interlocal Agreement. As a member city of Valley Communications Center, the City of Tukwila needs to approve these changes to the interlocal agreement. This amendment will 3 address the following: 1. Recognize Valley Regional Fire Authority (Auburn, Pacific and Algona) as the agency providing services to the City of Auburn; and 2. Recognize King County Fire Protection District No. 39 as the agency providing services to the City of Federal Way (previously Federal Way Fire Department). Rhonda Berry stated that Steve Reinke, Director of Valley Communications Center, will attend the April 14 COW to introduce himself to the Council. UNANIMOUS APPROVAL. FORWARD TO APRIL 14 COW FOR DISCUSSION. B. Animal Control Contract Update Rhonda provided a brief update from the Police Department regarding the City's animal control contract with King County. Effective immediately, the County has suspended the creation of any new enhanced services contracts until the further notice. The County is in the process of assessing the overall functioning of King County animal control services as well as consideration of whether or not services will continue to be provided in incorporated areas. Currently, the City has an enhanced patrol contract with King County which staff will discuss with King County to determine how and if the current contract will be effected. Staff will return to Committee when an update regarding animal control through the County is available. INFORMATION ONLY. C. Lead and Other Heavy Metal Testine Based on a letter of recommendation from Washington Cities Insurance Authority (WCIA), the Committee has decided that the issue of lead and other heavy meal testing will not be pursued any further. A copy of the WCIA letter is attached to the minutes. INFORMATION ONLY. M. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Meeting adjourned at 6:03 p.m. Next meeting: Tuesday, April 22, 2008 5:00 p.m. Conference Room 3 Committee Chair Approval Minutes by KAM.