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Home My WebLink AboutCOW 2013-11-12 Item 4I - Purchase - 2 Intelligent Transportation System (ITS) Traffic Signal Cabinets from Western Systems for $53,074.34COUNCIL AGENDA SYNOPSIS ------ ------ -- ------ ------ -- Inittalr Meetin : Date 11/12/13 Pre+ared b Ma, 'r review Council review BG m S 1 . ® Motion Mtg Date 11/18/13 ❑ Resolution Mtg Date 11/18/13 BG ❑ Public Hearing Mtg Date ■ Other CATEGORY Al Discussion Mtg Date Mtg Date SPONSOR C Council ❑ Mayor ❑ HR ❑ Finance ❑ Fire • IT ❑ P&R • Police ® P1V , I DCD SPONSOR'S This purchase is for 2 new Intelligent Transportation System (ITS) traffic signal control SUMMARY cabinets. The existing traffic control cabinets at the intersections of Andover Park E/ S 180th St and Andover Park E /Baker Blvd are over 25 years old and were not upgraded during the 2007 ITS Project. With the remaining budget in the Street Department's Traffic Control Devices, Council is being asked to purchase 2 ITS traffic signal control cabinets in the amount of $53,074.34 from Western Systems. REVIEWED BY ❑ COW Mtg. ❑ CA &P Ctnte ❑ F &S Cante EJ Utilities Crnte ❑ Arts Comm. ❑ Parks Comm. DATE: 10/29/13 COMMITTEE CHAIR: ' Transportation RMATION ITEM No. 4I 153 STAFF SPONSOR: B013 GIBERSON ORIGINAL AGENDA DATE: 11/ 12/ 13 AGENDA ITEM TITLE Street Department's Purchase of 2 ITS Traffic Signal Control Cabinets 11/12/13 ® Motion Mtg Date 11/18/13 ❑ Resolution Mtg Date ❑ Ordinance Mfg Date H Bid Award Mtg Date ❑ Public Hearing Mtg Date ■ Other CATEGORY Al Discussion Mtg Date Mtg Date SPONSOR C Council ❑ Mayor ❑ HR ❑ Finance ❑ Fire • IT ❑ P&R • Police ® P1V , I DCD SPONSOR'S This purchase is for 2 new Intelligent Transportation System (ITS) traffic signal control SUMMARY cabinets. The existing traffic control cabinets at the intersections of Andover Park E/ S 180th St and Andover Park E /Baker Blvd are over 25 years old and were not upgraded during the 2007 ITS Project. With the remaining budget in the Street Department's Traffic Control Devices, Council is being asked to purchase 2 ITS traffic signal control cabinets in the amount of $53,074.34 from Western Systems. REVIEWED BY ❑ COW Mtg. ❑ CA &P Ctnte ❑ F &S Cante EJ Utilities Crnte ❑ Arts Comm. ❑ Parks Comm. DATE: 10/29/13 COMMITTEE CHAIR: ' Transportation Cmte ❑ Planning Comm. KATE KRULLER RECOMMENDATIONS: SPONSOR /ADMIN. COMMIS Public Works Department 1E.E Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIA'T'ION REQUIRED $53,074.34 $53,07434 $0.00 Fund Source: 000.16 STREETS Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/12/13 MTG. DATE ATTACHMENTS 11/12/13 Informational Memorandum dated 10/25/13 Western Systems Quotation Minutes from the Transportation Committee meeting of 10/29/13 11/18/13 153 154 TO: FROM: BY: DATE: SUBJECT: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director Stan Anderson, Street Department Superintendent October 25, 2013 2013 Street Department's Traffic Control Devices Purchase of 2 ITS Traffic Signal Control Cabinets ISSUE Purchase 2 new Intelligent Transportation System (ITS) traffic signal control cabinets built to the City of Tukwila's requirements from Western Systems of Everett, WA. BACKGROUND This purchase of 2 new ITS traffic signal control cabinets will upgrade the traffic intersection at Andover Park East/South 180th St and Andover Park East/Baker Blvd to the new ITS standards. The existing traffic cabinets are over 25 years old and were not upgraded during the 2007 ITS project. ANALYSIS Western Systems is a listed vendor on the Washington State procurement contract #3709 for traffic signal control cabinets and the sole source vendor for Eagle M -50 Signal controllers. The 2013 Streets Department budget 000.16.542.640.31.01 has a remaining balance which can be utilized for this purchase. BUDGET SUMMARY 000.16.542.640.31.01 Traffic Control Devices $53,074.34 RECOMMENDATION Council is being asked to approve the purchase of 2 ITS Traffic Signal Control Cabinets from Western Systems in the amount of $53,074.34 and consider this item at the November 12, 2013 Committee of the Whole Meeting and subsequent November 18, 2013 Regular Meeting. Attachment: Western Systems Quotation W:1Shared Copy OnlylGaillWestern purchase 20131Western Talc cabinet PO Memo 2O t3.docx 155 156 p z a L•5 � er 909 SE EVERETT MALL WAY #A1 20 EVERETTT, WA 98208 PHONE (425) 43S-1133 FAX (425) 438-1 585 June 18, 2013 Quotation # WSQ W3039SC Attention: Scott Bates / City of Tukwila Quotation — SP Controller Cabinet Assemblies (TS2 -2) Scott, We are pleased to provide this quotation. All equipment can be purchased through WSDOGA Contract # 3709 will all applicable discounts factored into the pricing. If you have any questions please let us know. Bid Item #1; Type SP (TS2 -2) Cabinet 1— Type SP controller cabinet wired per City of Tukwila (TS2 -2) specifications and including: Type SP aluminum enclosure (unfinished), Best CX green core lock, UL listed and USA Manufactured with; 16- position (TS2 -2) load -bay, auxiliary panel, (1) detector rack wired for 1 — Bltf / 16 — channels of detection 12 — Opticom, (2) detector racks wired for 1— BIU 116 — channels of detection, fan & thermostat assembly, detector panel, detector test switch panel, power supply interface panel, power panel, video detection panel, and unused phase links. Western Systems Part # 3015010500, 2515013300 Includes the following plug -in devices: 1— Controller EPAC; (TS2 -2) OS9 with SEPAC 3.34G software and NTCIP, dat -key module and data key SIEMENS Part# EPAC3168M521SEPAC334G, AAD15288P002, P1A06027P001 1— Ethernet switch with base unit, TP module with (8) 10/100TX ports, GBIC open transceiver module and (2) GBIC Transceivers GarrettCom Part # 6K16V -AC, 6KP8 -RJ45, GPBMV -20TX, GBIC- LXSC10 -H 1— Smart monitor 16 channel enhanced MMU with FYA support & ethernet Eberle Design, lnc.(EDI) Part # MMU2- 16LEIP 1— Power supply shelf mount TS2 5A Eberle Design, Inc.(EDI) Part # PS250 3 — Bus interface units TS2 Eberle Design, lnc,(EDI) Part # BI1!700 16 — Load switches with I/O indicators Power Distribution & Control (PDC) Part # SSS87110 1 — Flasher Power Distribution & Control (PDC) Part # SSF87 6 — Flash transfer relays Detrol Part # 205 4 — Loop amplifier 4 channel rack mount with timing & LCD display (1/2 width) Eberle Design, Inc.(EDO) Part # ORACLE4e 1 — Opticom phase selector 4 channel with auxiliary interface panel GTT Part # 764, 768 $ 24,056.84 lump sum 157 Eil,.sternSystems 909 SE EVERETT MALL WAY #A1 20 EVERETT, WA 98208 PHONE (425) 438-1133 FAX (425) 438-1 585 Bid Item #IA; WSDOES Processing Fee 1 — WSDOES usage fee at 034 %, Western Systems Part # 9999999900 $ 178.02 lump sum WE APPRECIATE YOUR CONTINUED SUPPORT! THIS QUOTATION INCLUDES ONLY THE ITEMS LISTED HEREIN If you see anything incorrect please let us know and we will issue a new quotation Pricing is good for 30 days Delivery 75 -90 days after release Terms: Net 30 Days FOB Destination 1 Freight Pre -Paid and Allowed Sincerely, WESTERN SYSTEMS ix President 2 158 TRANSPORTATION COMMITTEE - Meeting Minutes October 29, 2013 — 5:15 p.m. — Conference Room #1 City of Tukwila Transportation. Committee PRESENT Councilmembers: Kate Kruller, Chair; Joe Duffle, Dennis Robertson Staff: Bob Giberson, Robin Tischmak, Gail Labanara, Frank Iriarte, Pat Brodin, Cyndy Knighton, David Sorensen, Stan Anderson, Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:16 p.m. . PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2013 Street Department Purchase: 271 LEOTEK LED Luminaires Staff is seeking Council approval to purchase 271 LED roadway lighting luminaries from Consolidated Electronics (CED) of Kent, Washington, in the amount of $217,190.63. Roadway LED lighting technology can reduce power consumption for lighting fixtures by nearly 50% and provide greater reliability and longer life. LED fixtures now cost only 20% higher than traditional lighting fixtures, and the City is continuing to convert to LED in stages. This purchase will be the 3`d phase of the conversion project. Funding for the purchase is available from maintenance and operations items in the 2013 Street Fund as well as the 2013 Annual Traffic Signal Program. Fewer accidents resulting in damaged infrastructure is one reason why street maintenance and operations funds are now available. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. 13. 2013 Street Department Purchase: Intelligent Transportation System Signal Control Cabinets Staff is seeking Council approval to purchase two Intelligent Transportation System (ITS) traffic signal control cabinets from Western Systems of Everett, Washington, in the amount of $53,074.34. These will be used to upgrade the intersections at Andover Park East and South 180`1 and Andover Park East and Baker Boulevard, which use cabinets that are over 25 years old. Funding for this purchase is available from the 2013 Traffic Control Devices balance. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. C. 2014 Overlay and Repair Program Staff is seeking Council approval to enter into a contract with KPG, Inc. in the amount of $119,876.81 to provide design services for the 2014 Overlay and Repair Program. KPG, Inc. was selected from an evaluation pool of five firms due to their experience with the City and with federal funding and inspection programs. The purpose of this project is to construct asphalt and concrete pavement overlays at various sections of roadway throughout the City, and the design contract includes 12 potential locations for 2014. A total of $150,000 is budgeted, including $50,000 remaining from the 2013 Program. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 4 REGULAR CONSENT AGENDA. 159