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HomeMy WebLinkAboutCOW 2013-11-12 Complete Agenda PacketTukwila City Council Agenda • COMMITTEE OF THE WHOLE ❖ Op Jim Haggerton, Mayor Counciimembers + Joe Duffie + Dennis Robertson -9 David Cline, CityAdministrator + Allan Ekberg + Verna Seal Kathy Hougardy, Council President + De'Sean Quinn + Kate Kruller Tuesday, November 12, 2013, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER / PLEDGE OF ALLEGIANCE 2. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda is (p /ease limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue presented for discussion. 3. PUBLIC HEARINGS a. An ordinance increasing the regular property tax levy one percent from the previous year beginning January 1, 2014, on all property, both real and personal, in compliance with RCW 84.55.120; providing for severability; and establishing an effective date. b. Changes to the adopted 2013 -2014 Budget and a resolution adopting the 2014 -2019 Capital Improvement Program. Pg.1 Pg.15 & 49 4. SPECIAL ISSUES a. Tax levy legislation: (1) Discussion on an ordinance levying the general taxes for the fiscal year commencing January 1, 2014. (2) Discussion on an ordinance increasing the regular property tax levy one percent from the previous year commencing January 1, 2014. b. Discussion on the resolution adopting the 2014 -2019 Capital Improvement Program. c. Discussion on the ordinance amending the 2013 -2014 Budget. d. An ordinance updating the Tukwila Municipal Code relating to surface water management. e. Tukwila Transit Center /Andover Park West Street Improvements and Waterline Project: (1) Discussion on a resolution to reject the low bid as nonresponsive. (2) A bid award to Road Construction Northwest. f. An ordinance updating Tukwila Municipal Code Section 14.04.320 regarding fire hydrant charges. g. An Interlocal Agreement with Kent Regional Fire Authority for the Fire Department Regional Training Consortium. h. The purchase of 271 LED roadway light fixtures. i. The purchase of 2 Intelligent Transportation System (ITS) traffic signal cabinets. j. An ordinance amending Tukwila Municipal Code Section 2.68.026 setting the salary for the Municipal Court Judge. Pg.1 Pg.5 Pg.7 Pg.15 Pg.49 Pg.69 Pg.77 Pg.95 Pg.115 Pg.137 Pg.153 Pg.161 (continued...) COMMITTEE OF THE WHOLE MEETING Tuesday, November 12, 2013 Page 2 5. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio /video taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given. Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings - Council members are elected for a four -year term. The Council President is elected by the Council members to preside at all Committee of the Whole meetings for a one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action on matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss the issue among themselves, or defer the discussion to a future Council meeting, without further public testimony. Council action may only be taken during Regular or Special Meetings. COUNCIL A G !INDA SYNOPSIS Initials Meeting Date Prepared by M�a;p,r's review Council review 11/12/13 PMC ,,e egit, 11/18/13 PMC ITEM INFORMATION ITEM No. 3A & 4A (1&2) STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/13/12 AGENDA ITEM TITLE An ordinance levying property taxes for 2014 and an ordinance increasing the regular property tax levy one percent from the previous year. CATEGORY Discussion Mtg Date 11/22/13 SPONSOR ❑ Council ❑ Mayor LJ HR n DCD Finance ❑ Fire ❑ IT ❑ P&R ❑ Police (7 PJV ❑ Motion Mtg Date ❑ Resolution Mrs Date ® Ordinance Mtg Date 11/18/13 ❑ Bid Award Nits Date ® Public Hearing Mtg Date 11/12/13 ❑ Other Mtg Date SPONSOR'S SUMMARY City Council is being asked to approve an ordinance levying property tax for 2014 and an ordinance increasing the regular property tax levy one percent from the previous year. REVIEWED BY ❑ COW Mtg. ❑ Utilities Cmte DATE: 11/05/13 ❑ CA &P Cmte Arts Comm. F &S Cmte ❑ Transportation Crnte ❑ Parks Comm. n Planning Comm. COMMTI."IEE CHAIR: ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. Finance Department COMMITTEE unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED Fund Source: Comments: MTG. DATE 11/12/13 MTG. DATE 11/12/13 11/18/13 AMOUNT BUDGETED APPROPRIATION REQUIRED RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 10/30/13 Draft Ordinances (2) Preliminary Levy Limit Worksheet Property tax Historical Data and Projections Minutes from the Finance and Safety Committee Meeting of 11/05/13 2 TO: City of Tukwila Jim Haggerton, Mayo; INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlsen, Deputy Finance Director DATE: 10/30/13 SUBJECT: 2014 Property Tax Levy ISSUE Approval of ordinances increasing the regular levy from the previous year and adopting the general property tax levy for 2014 by November 29, 2013. BACKGROUND A Public Hearing for adoption of the 2014 property tax levy is required by RCW 84.55.120. The Hearing is scheduled for November 12, 2013. The City was notified on October 15, 2013 that the assessed value for Tukwila for 2014 is projected to be $4,707,092,379. The allowable levy projected by King County and documented on the Preliminary Levy Limit Worksheet -2014 Tax Roll is $14,043,979 representing the maximum 1% increase allowed by law. DISCUSSION Levy Amount The assessed value and the allowable levy are subject to change until final levy rate determination. A levy amount of $14,100,000 will be used for the ordinance. If the final allowable levy is less than the ordinance amount, King County Department of Assessments will adjust the ordinance amount to the final allowable levy amount and no further action by the Council will be required. If the final allowable levy is more than the ordinance amount, a revised ordinance will be presented to Council at the Regular Meeting on December 2, 2013 for approval. Levy Limit RCW 27.12.390 allows for a maximum statutory levy rate for cities at $3.60 less the actual regular levy made by a library district. RCW 41.16.060 also allows for an additional levy of $0.225 if a city has a firemen's pension fund. Prior to 2014, even though the City has had a firemen's pension fund for many years, this additional levy limit has not been reflected in the City's Levy Limit Worksheet. The County is now aware that the City does have a firemen's pension fund and will adjust the City's maximum statutory levy rate to $3.325 (City levy rate $3.60 less library district levy $0.50 plus firemen's pension levy rate $0.225). The increase in the levy rate gives the City additional capacity for future growth or levy lid lifts. The Levy Limit Worksheet received from King County estimates the City's preliminary levy rate for 2014 at $2.98358. 3 4 INFORMATIONAL MEMO Page 2 RECOMMENDATION The Council is being asked to approve the ordinance adopting the General Tax Levy and the ordinance adopting the Regular Tax Levy at the November 12, 2013 Committee of the Whole meeting and subsequent November 18, 2013 Regular Meeting. A public hearing has also been scheduled at the November 12, 2013 Committee of the Whole. ATTACHMENTS Draft Ordinances Preliminary Levy Limit Worksheet -2014 Tax Roll Users \VickylBudget12014 Info Memo Properly Taxes.doc DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2014, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY, WHICH IS SUBJECT TO TAXATION FOR THE PURPOSE OF PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE ENSUING YEAR, AS REQUIRED BY LAW; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila has considered the City's anticipated financial requirements for 2014 and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property; and WHEREAS, the final assessed valuation calculation has been determined; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regular Tax Levy. A. There shall be and hereby is levied on all real, personal and utility property in the City of Tukwila, in King County, whose estimated assessed valuation is $4,707,092,379, current taxes for the ensuing year commencing January 2014, in the amount and at the rates specified below: Regular Tax Levy Amount $14,100,000 B. The said taxes herein provided for are levied for the purpose of payment upon the general bonded indebtedness of the City of Tukwila, the General Fund, and for the maintenance of the departments of the municipal government of the City of Tukwila for the fiscal year beginning January 1, 2014. W: Word Processinglordinances\General Tax Levy 10 -24 -13 VC:bjs Page 1 of 2 5 6 Section 2. Collection. This ordinance shall be certified to the proper County officials, as provided by law, and taxes here levied shall be collected to pay to the Finance Director of the City of Tukwila at the time and in the manner provided by the laws of the State of Washington for the collection of taxes for non - chartered code cities. Section 3. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2014. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney W: Word ProcessinglOrdinances\General Tax Levy 10 -24 -13 VC:bjs Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Page 2 of 2 MEM' AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE CITY OF TUKWILA REGULAR LEVY FROM THE PREVIOUS YEAR, COMMENCING JANUARY 1, 2014, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN COMPLIANCE WITH RCW 84.55.120; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has properly given notice of a public hearing held on November 12, 2013, pursuant to RCW 84.55.120; and WHEREAS, after hearing and duly considering all relevant evidence and testimony presented, the City Council has determined that in order to discharge its expected expenses and obligations the City requires an increase in property tax revenue from the previous year, in addition to the increase resulting from the addition of new construction and improvements to property and any increase in the value of State- assessed property; and WHEREAS, the City Council has determined it is in the City's best interest and necessary to meet its expenses and obligations for the property tax revenue to be increased for 2014, and the final assessed valuation calculation has been determined; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. An increase in the regular property tax levy, in addition to any amount resulting from the addition of new construction and improvements to property and any increase in the value of State - assessed property, is hereby authorized for the 2014 levy in the amount of $112,733, which is a percentage increase of 1.0% from the previous year. This increase is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State - assessed property, any annexations that have occurred and refunds made. W: Word ProcessinglOrdinances \Regular Tax Levy Increase 10 -24 -13 VC :bjs Page 1 of 2 7 8 Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2014. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Pracessinglordinances \Regular Tax Levy Increase 10 -24 -13 \cads Page 2 of 2 PRELIMINARY LEVY LIMIT WORKSHEET -- 2014 Tax Roll TAXING DISTRICT: City of Tukwila The following determination of your regular levy limit for 2014 property taxes is provided by the King County Assessor pursuant to RCW 84.55.100. Annexed to Library District Using Limit Factor For District (Note 1) Estimated Library rate: 0.50000 Calculation of Limit Factor Levy 13,827,003 1.0100 13,965,273 13,190,837 0 13,190,837 2.98778 39,411 14,004,684 Levy basis for calculation: (2013 Limit Factor) (Note 2) x Limit Factor = Levy Local new construction + Increase in utility value (Note 3) = Total new construction x Last year's regular levy rate = New construction levy Total Limit Factor Levy Using Implicit Price Deflator 13,827,003 1.0314 14,261,171 13,190,837 0 13,190,837 2.98778 39,411 14,300,582 0 14,004,684 4,707,092,379 2.97523 0 0 Annexation Levy Omitted assessment levy (Note 4) Total Limit Factor Levy + new lid lifts + Regular levy assessed value less annexations = Annexation rate (cannot exceed statutory maximum rate) x Annexation assessed value = Annexation Levy 0 14,300,582 4,707,092,379 3.03809 0 0 0 14,004,684 14,004,684 39,295 14,043,979 Lid lifts, Refunds and Total + First year lid lifts + Limit Factor Levy = Total RCW 84.55 levy + Relevy for prior year refunds (Note 5) = Total RCW 84.55 levy + refunds Levy Correction: Year of Error ( +or -) 14,043,979 2.98358 13,852,540 112,733 0.81% ALLOWABLE LEVY (Note 6) Increase Information (Note 7) Levy rate based on allowable levy Last year's ACTUAL regular levy Dollar increase over last year other than N/C — Annex Percent increase over last year other than N/C — Annex 0 14,300,582 14,300,582 39,295 14,339,877 14,339,877 1 3.04644 13, 852,540 408,631 2.95% Calculation of statutory levy Regular levy assessed value (Note 8) x Maximum statutory rate = Maximum statutory levy +Omitted assessments levy = Maximum statutory levy Limit factor needed for statutory levy 4,707,092,379 3.10000 14,591,986 0 14,591,986 0.0496 ALL YEARS SHOWN ON THIS FORM ARE THE YEARS IN WHICH THE TAX IS PAYABLE. Please read carefully the notes on the reverse side. 10/30/13 9:41 AM LevyLimitWS.doc 9 Notes: 1) Rates for fire districts and the library district are estimated at the time this worksheet is produced. Fire district and library district rates affect the maximum allowable rate for cities annexed to them. These rates will change, mainly in response to the actual levy requests from the fire and library districts. Hence, affected cities may have a higher or lower allowable levy rate than is shown here when final levy rates are calculated. 2) This figure shows the maximum allowable levy, which may differ from any actual prior levy if a district has levied less than its maximum in prior years. The maximum allowable levy excludes any allowable refund levy if the maximum was based on a limit factor. The maximum allowable levy excludes omitted assessments if the maximum was determined by your district's statutory rate limit. If your district passed a limit factor ordinance in the year indicated, that limit factor would help determine the highest allowable levy. However, if the statutory rate limit was more restrictive than your stated limit factor, the statutory rate limit is controlling. 3) Any increase in value in state - assessed property is considered to be new construction value for purposes of calculating the respective limits. State - assessed property is property belonging to inter - county utility and transportation companies (telephone, railroad, airline companies and the like). 4) An omitted assessment is property value that should have been included on a prior year's roll but will be included on the tax roll for which this worksheet has been prepared. Omits are assessed and taxed at the rate in effect for the year omitted (RCW 84.40.080 -085). Omitted assessments tax is deducted from the levy maximum before calculating the levy rate for current assessments and added back in as a current year's receivable. 5) Administrative refunds under RCW 84.69.020 were removed from the levy lid by the 1981 legislature. 6) A district is entitled to the lesser of the maximum levies determined by application of the limit under RCW 84.55 and the statutory rate limit. Levies may be subject to further proration if aggregate rate limits set in Article VII of the state constitution and in RCW 84.52.043 are exceeded. 7) This section is provided for your information, and to assist in preparing any Increase Ordinance that may be required by RCW 84.55.120. The increase information compares the allowable levy for the next tax year with your ACTUAL levy being collected this year. The actual levy excludes any refund levy and expired temporary lid lifts, if applicable. New construction, annexation and refund levies, as well as temporary lid lifts in their initial year, are subtracted from this year's allowable levy before the comparison is made. 8) Assessed valuations shown are subject to change from error corrections and appeal board decisions recorded between the date of this worksheet and final levy rate determination. 10/30/13 9:41 AM LevyLimitWS.doc 10 Property tax Historical Data and Projections Year Levy Collected to % Collected Date to Date 2014 Preliminary Levy (1) Projected Levy per Adopted Budget and Increase Attachment A j11 385 ;080. 3;225,338 8.81 %' 2012 13,705,220 13,521,621 98.66% 2013 13,814,401 12,394,823;; 89.72% 2014 14,043,979 14,321,617 15, 14 ;679,000,x. 5% 2016 15,046,000 2.5% 01.7; 5;422,000 2 5% (1) The projected levy per Budget and Attachment A includes property from the annexation that did not occur. 11 12 Finance & Safety Committee Minutes November 5, 2013 — Pape 2 Enforcement staff time associated with explaining the fee as well as with identifying criteria under the current system. While exempting properties with 1 -4 units from the RGRL fee will reduce annual revenue by approximately $11,495, the savings in staff time makes this a cost - effective proposal. Additionally, Code Enforcement staff will have more time to focus on health, safety and maintenance components of rental housing. MAJORITY APPROVAL. FORWARD TO NOVEMBER 18 REGULAR MEETING FOR DISCUSSION UNDER NEW BUSINESS. E. Ordinances: 2014 Property Tax Levy Staff is seeking Council approval of two ordinances: one that would increase the City's Regular Property Tax Levy from 2013, and one that would levy General Taxes. These ordinances are presented to the Council on an annual basis. According to the King County Assessor, the projected assessed value for Tukwila is $4,707,092,379. The allowable levy projected by King County is $14,043,979, representing the maximum 1% increase allowed by law. This is subject to change until the final rate is determined by the County. A levy amount of $14,100,000 is proposed in the draft ordinance and may be adjusted based on that determination. Because the County is now aware that the City has a firemen's pension fund, the City's maximum statutory levy rate is $3.325, pursuant to RCW 27.12.390. This is an increase that gives the City additional capacity for future growth or levy lid lifts. Staff distributed a table indicating actual property tax collection for 2011 -2013 and projections for 2014 -2017. Committee members asked that this table be attached to the information memo for Committee of the Whole discussion. A public hearing is scheduled for November 12, 2013. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. F. Budget Legislation 1) Staff is seeking Council approval of a resolution to adopt the 2014 -2019 Financial Planning Model and Capital Improvement Program (CPP). Drafts of these documents were presented to the Council at a workshop on August 28, and the Utilities and Transportation Committees conducted further review in September. Staff reviewed an attachment to the informational memo that lists all of the changes made to the CJP since it was first proposed in August. Committee members asked clarifying questions of items they considered to be large policy questions, including: Fund 104: Bonding of total $5,965,000.00 for the Boeing Access Road over BNRR Bridge Rehabilitation and Interurban Avenue South projects. Committee members and staff agreed that further review of the City's debt policies in general would be valuable, using this as an example. Fund 301/412: Tukwila 205 Levee, Riverton Creek Flap, and Lower Gilliam projects moved from Parks to Surface Water Fund. This will be reviewed further in Committee of the Whole. Additionally, the Utilities Committee has just forwarded to the Committee of the Whole an ordinance amending the definition of Surface Water Management Conveyance Systems to include dikes, levees, and revetments. 2) Staff is seeking Council approval of an ordinance to amend the 2013 Budget. Staff provided an overview of the proposed changes, including new proposals, items over budget, previous Council approvals, revenue backed expenditures, accounting changes, and carryover. A public hearing is scheduled for November 12, 2013. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. G. Ordinance: Ethics Code As follow up to the Committee's requests during the October 22 meeting, City Attorney Shelley Kerslake returned with three options for a proposed Ethics Code applicable to elected and appointed officials and City staff. The first option establishes a 5 member Ethics Board comprised of existing Commission Chairs with adjudication of complaints by the City Council. The second option establishes a 5 member Ethics Board comprised of existing Commission Chairs with adjudication of complaints by the Board itself. The third option establishes an Ethics Board comprised of three new appointees by the Council and two by the 13 14 COUNCIL AGENDA SYNOPSIS Initials Meeting Date Prepared by May 'r revie ' Council evion 11/12/13 PMC - C. it) 12/02/13 PMC • Bid Award ® Public Hearing Mtg Date 11/12/13 n Other Mtg Date Mtg Date 12/02/13 Mtg Date SPONSOR 1 1 Council ❑ Mayor ❑ HR ❑ DCD 11 .Finance L Fire C .IT ❑ P&R ❑ Poltee Li PV SPONSOR'S The City Council is being asked to approve a resolution adopting the 2014 -2019 Financial SUMMARY Planning Model and Capital Improvement Program. This item is scheduled for a Public Hearing and Council discussion at the November 12, 2013 Committee of the Whole Meeting and consideration at the December 2, 2013 Regular Meeting. REVIEWED BY Li COW Mtg. Fl Utilities DATE: 11/05/13 ❑ CA &P Cmte INFORMATION ITEM No. 3B& 4B STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/12/13 AGENDA ITEM TITLE An Resolution adopting the 2014-2019 Financial Improvement Program. Planning Model and Capital CA'T'EGORY ® Discus's'ion Mtg Date 11/12/13 n Motion Mtg Date I 1 Resolution n Ordinance Mtg Date • Bid Award ® Public Hearing Mtg Date 11/12/13 n Other Mtg Date Mtg Date 12/02/13 Mtg Date SPONSOR 1 1 Council ❑ Mayor ❑ HR ❑ DCD 11 .Finance L Fire C .IT ❑ P&R ❑ Poltee Li PV SPONSOR'S The City Council is being asked to approve a resolution adopting the 2014 -2019 Financial SUMMARY Planning Model and Capital Improvement Program. This item is scheduled for a Public Hearing and Council discussion at the November 12, 2013 Committee of the Whole Meeting and consideration at the December 2, 2013 Regular Meeting. REVIEWED BY Li COW Mtg. Fl Utilities DATE: 11/05/13 ❑ CA &P Cmte ® F &S Cmte ❑ Transportation Cmte C Parks Comm. ❑ Planning Comm. COMMITTEE CHAIR: ROBERTSON Cmte • Arts Comm. RECOMMENDATIONS: SPONSOR COMMITTEE /ADMIN. Finance Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: MISCELLANEOUS FUNDING SOURCES, SEE DETAIL Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/12/13 MTG. DATE ATTACHMENTS 11/12/13 Informational Memorandum dated 10/15/13, with attachments Draft Resolution Revisions to Draft CIP Minutes from the Finance & Safety Committee Meeting of 11/05/13 12/02/13 15 16 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Finance Director BY: Jennifer Ferrer -Santa Ines, Senior Fiscal Coordinator DATE: October 30, 2013 SUBJECT: 2014 -2019 Financial Planning Model & Capital Improvement Program ISSUE Adopt the 2014 -2019 Financial Planning Model & Capital Improvement Program by December 31, 2013. BACKGROUND The draft 2014 -2019 Financial Planning Model and Capital Improvement Program was presented to Council in a workshop meeting on August 28, 2013. Council committees, both utilities and transportation, also reviewed the draft document on September 16th and September 24th respectively. DISCUSSION The model is used to identify trends, assess the general financial health of the City and to determine amounts available for projects and other special purposes. Line 21 of Attachment A shows the amount of funds available for projects or special purposes after net expenditure for general government services and debt service. The Attachment A model has been updated with actual amounts for the years 2010, 2011 and 2012. The attached "Revisions to Draft CIP" provides a summary of changes since the initial presentation late last August. These reflect additional funding sources, funding needs, carry- overs to future years, and movement of projects to appropriate funds due to specific criteria. RECOMMENDATION The Council is being asked to approve these changes and approve the draft Resolution for the 2014 -2019 Financial Planning Model and Capital Improvement Program and consider this item at the November 12, 2013 Committee of the Whole meeting and subsequent December 2, 2013 regular meeting. ATTACHMENTS Revisions to Draft CIP 2014 -2019 Revised Financial Planning Model 2014 -2019, Attachment A Revised Financial Planning Model 2014 -2019, Debt Schedule Draft Resolution, Financial Planning Model and CIP 2014 -2019 17 18 Changes from Proposed 2014 -2019 CIP to Adopted CIP Page # 1 3 8 Fund 103 Cascade View Residential Street 9 Fund 104 11 BAR Bridge 14 1U Ave S 12 TUC Ped Bridge 13 BNSF 18 Overlay EMW 19 5 144th Phase 11 26 Tuk MIC Smart Street Residential Streets Increased funding as School District will be reimbursed for some grant funding. Increased funding from $500k to $750k in 2018 & 2019. Arterial Streets Bond for $2,500k Bond for $3,465k J Bond of $5,965,000.00 City funding for $1,662k (portion may be interfund loan in future) Increased for $380k to $400k for Livability Study Increased from $1.2m to $1.8m as cost estimate came in higher ($1m grant) Changed City Revenue to Proposed Mitigation for Tukwila Village development Moved project to 2014 with successful construction grant of $482k 33 Fund 301 Parks No longer separating Endangered Species Act Projects 4-2 Tukwila 205 Levee Moved to 412 Surface Water Fund 44 Riverton Creek Flap Moved to 412 Surface Water Fund 45 Lower Gilliam Moved to 412 Surface Water Fund 59 Fund 401 67 Water Reservoir 71 Fund 402 73 CBD Sewer Rehab 81 Fund 412 82 Annual Small Drainage 87 Tukwila 205 Levee 93 Riverton Creek Flap 95 Lower Gilliam 97 NW Gilliam Storm Gilliam Creek Fish H.4CIP\CIP 2014 Changes from Proposed to Adopted.xtsx See 412 Fund Water Changed from 5.1 million capacity to 1.5 million per Water Comp Plan Sewer Carryovered $820k from 2013 & increased funding for 2015 - 2018 Surface Water Added $120k in additional grant funding Moved from 301 Fund to 412 Surface Water Fund Moved from 301 Fund to 412 Surface Water Fund Moved from 301 Fund to 412 Surface Water Fund Added funding to Year 2019 Moved to 412 Surface Water Fund 19 CIP Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2014 - 2019 RESIDENTIAL STREETS 103 Fund "*other After Six 2014 2015 2016 2017 2018 2019 TOTAL Sources Years 2 42nd Ave S Phase 111 260 2,900 0 0 0 0 3,160 0 4,360 3 Cascade View Safe Routes to School 324 0 0 0 0 0 324 324 839 4 Thorndyke Safe Routes to School 650 14 0 0 0 0 664 409 0 5 Small Roadway & Safety Improvements 110 70 0 0 0 0 180 0 240 6 53rd Ave S (S 137th St - 5 144th St) 0 251 600 600 0 0 1,451 1,000 0 7 Neighborhood Traffic Calming Program 0 0 0 0 0 0 0 0 0 8 Residential Street Improvements 0 0 0 0 750 750 1,500 0 2,310 Grand Total 1,344 3,235 600 600 750 750 7,279 1,733 7,749 "* Denotes other funding sources, grants, or mitigation. Changes from 2013 to 2014 CIP: Addition: 6 53rd Ave 5 (5 137th St - S 144th St), separate project from page 8, Residential Improvements 20 2014 - 2019 Capital Improvement Program 1 10/7/2013 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Cascade View Safe Routes to School Project No. 91210301 Construct an off - street, paved shared use path, sidewalks, and a traffic circle at 33rd Ave S and S 140th St. DESCRIPTION: This route was identified in the Walking Audit prepared for the Cascade View school zone. 5 140th St is one of the high priority missing sidewalk areas prioritized as part of the Walk and Roll Plan. JUSTIFICATION: Enhance safety for students walking to Cascade View Elementary School and encourage transportation choices for Cascade View neighborhood residents. STATUS; Phase I is construction of an off - street, paved shared use path between S 137th St and S 140th St. Phase 11 includes a traffic circle at 33rd Ave S/S 140th St. Also includes sidewalks on the east side of 33rd Ave S between S 140th St & $ 144th St and the north side of 5140th St between Military Rd S and 34th Ave S. MAINT. IMPACT: New trail, traffic circle, and sidewalks will need to be maintained. WSDOT Safe Routes to School State grant for $428K for Phase I. Funding for Phase 11 in beyond will be part of a future grant application, COMMENT: FINANCIAL Through Estimated C. fI1At_1 Hf1A 7 fIAA R 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES i. Project Location Lion . •.2.„ `(.. 37B , B J ..W.,.. Phase II Design . ..tea ■ s 133 t,,..++ 6 4 m — 55 29 5/ �!,. S 1 �n S[..,.�...._. 8.156 i � 446 At '— � � .� � � d7S1 0. 183 267 Land(R/W) ... —I ib .5t.�xY i,.>.1 8Sf 78 }. \1•rr t 4 b Ip�y V� M xvc l lu , SIGS Et 78 Const • Mgmt. 45 126 171 Construction 250 530 780 TOTAL. EXPENSES 0 133 324 0 0 0 0 0 839 1,296 FUND SOURCES Awarded Grant 133 295 428 School District Grant Portion 29 29 Proposed Grant 750 750 Mitigation Expected 0 City Oper. Revenue 0 0 0 0 0 0 0 0 89 89 TOTAL. SOURCES 0 133 324 0 0 0 0 0 839 1,296 2014 - 2019 Capital Improvement Program 3 21 i. Project Location Lion . •.2.„ `(.. 37B , B J ..W.,.. Fr" � 1 � . ..tea ■ s 133 t,,..++ 6 4 m — � • . ..._.. - . � map ... °.853 5/ �!,. S 1 �n S[..,.�...._. 8.156 i � 446 At '— � � .� � � d7S1 0. St � -.4 "3 81 is .. > ,. `pp �> {� ... —I ib .5t.�xY i,.>.1 8Sf V^s o--- }. \1•rr t 4 b Ip�y V� M xvc l lu , SIGS Et 2014 - 2019 Capital Improvement Program 3 21 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Residential Street Improvements Project No, Varies DESCRIPTION: Select, design and construct residential streets and /or water and/or sewer projects. JUSTIFICATION: Neighborhood revitalization by improving residential streets. Program is project oriented to specific residential streets that require quick design and construction. STATUS: 37th Ave S (135- Tuk Intl Blvd) and S 132nd St (Tuk Int'l Blvd - Military Road) are future candidates. MAINT. IMPACT: Reduce maintenance. COMMENT: Residential improvements have included 42nd Ave S (see page 2), S 150th St improvements have been included in Thorndyke Safe Routes to School (page 4), and 53rd Ave 5 (page 6). FINANCIAL Through Estimated _ ennn+_t ORA9 9AAQ 2017 2018 2019 BEYOND TOTAL AuI 4:Iwv0 1 EXPENSES ......, -...w __.. ..._ - -- Design 750 750 700 2,200 Land(RIW) 0 Const. Mgmt. • 210 210 Construction 1,400 1,400 TOTAL EXPENSES 0 0 0 0 0 0 750 750 2,310 3,810 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Motor Vehicle Tax 0 Mitigation Expected 0 City Oper. Revenue 0 0 0 0 0 0 750 750 2,310 3,810 TOTAL SOURCES 0 0 0 0 0 0 750 750 2,310 3,810 22 2014 - 2019 Capital Improvement Program 8 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2013 - 2018 BRIDGES & ARTERIAL STREETS 104 Fund CIP Page # PROJECT TITLE 2014 * *Other After Six 2015 2016 2017 2018 2019 TOTAL Sources Years 10 Annual Bridge Inspections and Repairs 11 Boeing Access Rd Bridge Rehabilitation 12 TUC - Pedestrian /Bicycle Bridge 13 BNSF Regional Center Access 14 Interurban Ave S (S 143 - Fort Dent) 15 Annual Overlay and Repair Program 16 Tukwila Urban Center - Transit Center 17 Andover Pk W (Tuk Pkwy - Strander) * 18 Overlay and Repair - E Marginal Wy S 19 S 144th St Phase 11 (42 Ave S - TIB) 20 Annual Traffic Signal Program 21 ADA Improvements 22 Wetland & Environmental Mitigation 23 APE /Industry Dr Intersection 24 APE /Minkler Blvd Intersection 25 W Valley Hwy/ S 156 St Intersection 26 Tukwila MIC Smart Street Non - Motorized 27 E Marginal Way (BAR - S 112 St) 28 S 133 St!SR599 Intersection 29 Macadam Rd & S 144 St Intersection 30 Walk & Roll Program 31 Strander Blvd /SW 27th St Extension TUC/TOD Pedestrian Improvements Transportation Element of Comp Plan Minkler Blvd (APW - S/C Pkwy) Tukwila Intl Blvd Phase IV Traffic Signal Interconnect Program Southcenter Blvd (1 -5 - 61st Ave Br) Tukwila lnt'I Blvd /S 116th Wy /SR599 S 168 St (S /C Pkwy - APE) West Valley Hwy (1-405 - Strander Blvd) Rockery Replacement Program S 180 St/Andover Pk W Intersection S 143 St (Interurban - Duwamish) S 134 St (S 133 St - 48 Ave S) S 144th St Bridge - Sidewalks * 270 270 270 270 335 335 1,750 0 1,145 11,100 0 0 0 0 12,245 12,245 1,400 7,485 0 0 0 0 8,885 7,223 400 0 0 0 0 0 400 150 10,700 0 0 0 0 0 10,700 11,160 1,500 1,550 1,560 1,650 1,670 1,725 9,655 0 5,308 0 0 0 0 0 5,308 5,308 2,376 0 0 0 0 0 2,376 1,420 1,950 0 0 0 0 0 1,950 1,000 458 1,480 0 0 0 0 1 ,938 1,938 100 105 115 115 120 120 675 0 63 63 63 63 63 63 378 0 20 20 20 20 20 20 120 0 100 0 0 0 0 0 100 75 120 0 0 0 0 0 120 55 75 0 0 0 0 0 75 75 622 0 0 0 0 0 622 537 50 0 0 0 0 0 50 50 20 0 0 0 0 0 20 0 17 0 0 0 0 0 17 0 0 140 0 0 0 0 140 0 20 0 0 0 0 0 20 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 335 0 0 0 0 1,725 0 0 0 0 125 63 20 575 622 1,032 0 3,300 630 610 0 33,150 1,100 600 940 4,591 3,000 20,000 4,675 23,244 630 525 210 100 100 1,219 Grand Total Changes from 2013 to 2014 CIP: Additions: 22 Wetland & Environmental Mitigation 26 Tukwila MIC Smart Street Non - Motorized 26,714 22,213 2,028 2,118 2,208 2,263 57,544 41,236 103,121 * Traffic Impact Fee List Projects (fees must be used within 10 years). ** Denotes other funding sources, grants, or mitigation. Deleted: Southcenter Parkway Extension, completed in 2013. S 178th St, completed by developer in 2013. Nelsen PI (S 158 St - S 156 St), no longer justified. 2014 - 2019 Capital Improvement Program Project sheets scheduled beyond 2019 can be found in the City's website under Public Works Capital Improvement Program. 9 10/29/2013 23 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Boeing Access Rd over BNRR Bridge Rehabilitation Project No. 99410408 DESCRIPTION: Rehabilitate the existing bridge with a 340' long concrete or steel bridge structure. it will be 110' wide curb to curb and have sidewalks on both sides, The existing bridge is structurally and seismically deficient. Several pedestals are leaning, have concrete JUSTIFICATION: spells, exposed rusty anchor bolts and reinforcements and some cracks. The existing railings do not meet current bridge standards. Type, size, and location draft report (specifically required for bridges) was completed in 2005. Federal grant applications were submitted in 2008 and 2010 and the bridge rehabilitation was successful for funding in 2012 for federal bridge funds. A Public Works Trust Fund (PWTF) loan was denied in 2013. STATUS: MAINT. IMPACT: Maintenance will be reduced. Bridge will be rehabilitated in phases to allow continued traffic use. Federal bridge grant of 89,745,600 requires a 20% local match. A bond issue will be used for the City match. COMMENT: FINANCIAL Through Estimated 2096 2017 2018 2019 BEYOND TO EXPENSES Design 53 255 1,045 1,353 Land (RAN) 100 100 Const. Mgmt. 1,400 1,400 Construction 9,700 9,700 TOTAL EXPENSES 53 255 1,145 11,100 0 0 0 0 0 12,553 FUND SOURCES Awarded Grant 800 8,945 9,745 Proposed Grant 0 Bond 2,500 2,500 Mitigation 0 City Oper. Revenue 53 255 (2,155) 2,155 0 0 0 0 0 308 TOTAL SOURCES 53 255 1,145 11,100 0 0 0 0 0 12,653 24 2014 - 2019 Capital Improvement Program 11 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Interurban Arne S (S 143 St - Fort Dent Way) Project No. 90310402 DESCRIPTION: Design and construct sidewalks, pavement restoration, drainage, and lighting. JUSTIFICATION: Pedestrian traffic is forced to walk in traveled way, lighting is substandard, drainage is poor and pavement failure is accelerating. STATUS: Completed final design in 2013. Construction scheduled for 2014. MAINT. IMPACT: Reduce annual pavement repairs and increase pedestrian safety. COMMENT: Federal Hwy STP Grant of $389,000 for design. State TIB grant of $5m, Federal STP grant of $2.145m, and developer mitigation of $550,000, City Bond for $3.465m in 2014. FINANCIAL Through Estimated 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 466 349 815 Land(RIW) 111 111 Const. Mgmt. 1,300 1,300 Construction 9,400 9,400 TOTAL EXPENSES 466 460 10,700 0 0 0 0 0 0 11,626 FUND SOURCES Awarded TIB Grant 389 5,000 5,389 Awarded STP Grant 2,145 2,145 Mitigation 550 550 Bond 3,465 3,465 City Oper. Revenue 77 460 (460) 0 0 0 0 0 0 77 TOTAL SOURCES 466 460 10,700 0 0 0 0 0 0 11,626 Project Location IR rrfk 2014 - 2019 Capita! improvement Program 14 25 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Tukwila Urban Center - Pedestrian /Bicycle Bridge Project No. 90510403 DESCRIPTION: Construct a new pedestrian /bicycle bridge over the Green River, JUSTIFICATION: Pedestrian /bicycle connection between Tukwila`s Urban Center and commuter rail /Amtrak station. Supports local and regional goals and policies regarding land use and transportation in Urban Center. Pedestrian System Report identified the optimal location for bridge crossing to be south of the Ramada Inn at STATUS: 15901 West Valley Hwy. Type, Size, and Location Report was completed in 2011. Council approved a design of a twin -tied arch bridge with no accommodation for a future bridge crossing over West Valley Highway. MAINT. IMPACT: To be determined. Design grants: State Enhancement for $190k & $500k, Transit Oriented Development (TOD) planning grant COMMENT: of $55k, and Federal CMAQ grant of $751 K. WSDOT Regional Mobility construction grant of $6.870M. Project is on Park Impact Fee list with funding of $2 million with an 80 % /20% split for $1.6M. A City Bond issue or interfund loan could be used for the City match. FINANCIAL Through Estimated 2017 2018 2019 BEYOND TOTAL kIIIpvwa1 EXPENSES A.ufAi. ....... _.... - - - • - - - -- Design 585 748 300 1,633 Land (R1V1) 1,100 1,100 Const. Mgmt. 1,000 1,000 Construction 6,485 6,485 TOTAL EXPENSES 585 748 1,400 7,485 0 0 0 0 0 10,218 FUND SOURCES Awarded Grant 540 713 243 1,496 Awarded Reg Mobility 870 6,000 6,870 Park Impact Fees 35 55 55 145 Bond /Interfund Loan 0 City Oper, Revenue 45 0 232 1,430 0 0 0 0 0 1,707 TOTAL SOURCES 585 748 1,400 7,485 0 0 0 0 0 10,218 2 6 2014 - 2019 Capital lmprovemant Program 12 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: BNSF Regional Center Access Project No. 99510409 DESCRIPTION: Identify alternative means for ingress/egress for the BNSF lnte €modal Facility located in the Allentown neighborhood. Also analyze the impacts the Facility has to the community. JUSTIFICATION: Reduce truck traffic and other environmental effects experienced by adjacent residential community. Also identified as a 2013 City Priority relating to an improved environment for community livability. City Council approved funding to conduct a study which identifies impacts, provides data driven information, STATUS: and outlines potential options for mitigation leading to a reduction in the effects of intermodal operations onto the community. Council also expressed support to work with BNSF on cost estimates for alternative ingress/egress. MAINT. IMPACT: To be identified. Allentown residents have expressed ongoing concerns regarding the effects of intermodal operations for several COMMENT: years. Staff continues to work with the City's federal delegation to address the federal preemptive authority of railroads and local land use authority. FINANCIAL Through Estimated 14 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES , Design 133 400 533 Land (R/W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 133 0 400 0 0 0 0 0 0 533 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 150 150 City Oper. Revenue 133 0 250 0 0 0 0 0 0 383 TOTAL SOURCES 133 0 400 0 0 0 0 0 0 533 Project Location 2014 - 2019 Capital Improvement Program 13 27 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Overlay and Repair - East Marginal Way S Project No. 91210406 DESCRIPTION' Construct pavement preparation and an asphalt overlay of East Marginal Way South between 5 81st PI and S Norfolk Street, including new pavement markings. JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure. STATUS: Advertise for construction bids in late 2013. MAINT. IMPACT: Reduces annual maintenance. COMMENT: Federal grant funding available through PSRC 2012 STP /CMAQ for $1,000,000. FINANCIAL Through Estimated 2017 2018 2019 BEYOND TOTAL (117 4'VVV ap a.v mF ammo... ..... .. ...._._ - -_- EXPENSES Design 125 125 Land (R/W) 0 Const. Mgmt. 150 150 Construction 1,800 1,800 TOTAL EXPENSES 0 125 1,950 0 0 0 0 0 0 2,075 FUND SOURCES Awarded Grant 0 Proposed Grant 1,000 1000 Mitigation Actual 0 Impact Fees 0 City Oper. Revenue 0 125 950 0 0 0 0 0 0 1,075 TOTAL SOURCES 0 125 1,950 0 0 0 0 0 0 2,075 28 2014 - 2019 Capital Improvement Program 18 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 S 144 St Phase 11 (42 Ave S - Tukwila Intl Blvd) * Project No. 99510402 Zone 3 Construct curb, gutter, sidewalk, bike lanes, pavement restoration, illumination, drainage and utility undergrounding from Tukwila lnt`I Blvd to 42nd Ave S. Also add a signal at 42nd Ave S. Provide pedestrian and vehicle safety, drainage and neighborhood revitalization. Phase 1- Tukwila Int'I Blvd to Military Rd, project completed in 2007 for $3.1 million with $1 million in grants. Phase 11 - 42 Ave S to Tukwila International Blvd. Reduce pavement, drainage repairs, and maintenance costs. Proposed Transportation Improvement Board's Arterial Improvement Program (AIP) grant of $1 million. Project is on Impact Fee list. Design and construction related to the Tukwila Village project. FINANCIAL Through Estimated 2017 2018 2019 BEYOND TOTAL kill ■PUUU 0? ..v ... ,-., .•■ -- .. -- - - EXPENSES Design 418 418 Land (RNV) 40 40 Const. Mgmt. 180 180 Construction 1,300 1,300 TOTAL EXPENSES 0 0 458 1,480 0 0 0 0 0 1,938 • FUND SOURCES Awarded Grant 0 Proposed Grant 1,000 1'000 Proposed Mitigation 458 480 938 Traffic Impact Fees 112 17 129 City Oper. Revenue (112) (17) 0 0 0 0 0 0 0 (129) TOTAL SOURCES 0 0 458 1,480 0 0 0 0 0 1,938 ra�an coxacrm re 2014 - 2019 Capital improvement Program 19 TuktiiFts Phy. y 29 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Tukwila MIC Smart Street Non- Motorized Project Project No. 91310406 DESCRIPTION: Design and construct bicycle lanes /facilities on the corridor of East Marginal Way S (Tuk Intl Blvd to Boeing Access Rd) and Airport Way (BAR to NCL). Manufacturing/Industrial Center (MIC). JUSTIFICATION: alternative improvements are desired throughout the City to reduce traffic congestion and offer alternative modes of travel. STATUS: New project for the 2014 - 2019 CIA. MAINT. IMPACT: Minimal impact, additional pavement markings and minor asphalt widening to maintain, COMMENT: A federal CMAQ grant has been awarded for $104,838 in design funds and $482,047 for construction. FINANCIAL Through Estimated 2017 2018 2019 BEYOND TOTAL yii[.pvvv a1 •..,... n-..... __.. EXPENSES Design 58 64 122 Land (R/W) 0 Const. Mgmt. 58 58 Construction 500 500 TOTAL EXPENSES 0 58 622 0 0 0 0 0 0 680 FUND SOURCES Awarded Grant 50 537 587 Proposed Grant 0 Mitigation Actual 0 Traffic Impact Fees 0 City Oper. Revenue 0 8 85 0 0 0 0 0 0 93 TOTAL SOURCES 0 58 622 0 0 0 0 0 0 680 30 2014 - 2019 Capital improvement Program 26 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2014 - 2019 PARKS & RECREATION 301 Fund CHI Page # PROJECT TITLE 2014 2015 2016 2017 2018 2019 TOTAL Sources Years Parks and Traits 34 Duwamish Hill Preserve 900 70 70 70 70 70 1,250 765 8,017 35 WRIA 9 Watershed Planning 12 12 12 12 12 12 72 0 12 36 Tukwila South Ped /Bicycle Bridge 2,000 0 0 0 0 0 2,000 2,000 0 37 Duwamish Gardens 1,700 800 0 0 0 0 2,500 2,469 0 38 Fort Dent Park 250 0 0 0 0 0 250 0 1,940 39 Parks, Recreation & Open Space Plan 75 0 0 0 0 0 75 0 125 40 Salmon Habitat Restoration 45 20 25 10 0 0 100 100 0 41 Multipurpose Trails 0 50 0 0 0 0 50 0 280 42 Black River Trail Connector 23 0 0 0 37 67 127 66 1,240 Tukwila Pond 0 0 0 0 0 0 0 0 7,637 Codiga Park 0 0 0 0 0 0 0 0 0 Hand Boat Launches 0 0 0 0 0 0 0 0 1,321 57th Ave S Park Extension 0 0 0 0 0 0 0 0 150 Ryan Hill Park 0 0 0 0 0 0 0 0 2,625 Macadam Winter Garden & Wetland 0 0 0 0 0 0 0 0 1,000 Southgate Park Improvements 0 0 0 0 0 0 0 0 1,050 Log House Park 0 0 0 0 0 0 0 0 212 Wilcox River Park 0 0 0 0 0 0 0 0 158 Open Space at 5800 S 152nd St 0 0 0 0 0 0 0 0 1,125 Nelson Salmon Habitat Side Channel 0 0 0 0 0 0 0 0 1,325 "Other After Six Grand Total 5,005 952 107 92 119 149 6,424 5,400 28,217 * Park Impact Fee List Projects (fees must be used within 10 years). ** Denotes other funding sources, grants, or mitigation. Park Impact Fees were effective January 1, 2009, per Ordinance 2366 Changes from 2013 to 2014 GIP: Project sheets scheduled beyond 2019 New: can be found in the City's website under 40 Salmon Habitat Restoration Public Works Capital Improvement Program. Moved to Surface Water: Tukwila 205 Levee Certification Riverton Creek Flap Gate Removal Lower Gilliam Creek Channel Gilliam Creek Fish Barrier Removal 2014 - 2019 Capital Improvement Program 33 10/7/2013 31 CIP Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2014 - 2019 WATER ENTERPRISE FUND 401.98 * *Other After Six 2014 2015 2016 2017 2018 2019 TOTAL Sources Years 60 Interurban Water Reuse 25 25 25 25 25 25 150 0 0 61 Andover Park W /Strander New Water Main 1,389 0 0 0 0 0 1,389 0 0 62 58th Ave S Water Main Replacement 26 253 0 0 0 0 279 0 0 63 Water Pipeline Asset Management Program 15 0 0 0 0 0 15 0 0 64 Macadam Rd S Water Upgrade 0 750 1,005 0 0 0 1,755 0 0 65 53rd Ave S Water Main Replacement 0 75 542 543 0 0 1,160 0 0 66 Andover Park E Water Main Replacement 0 0 1,725 0 0 0 1,725 0 0 67 Water Reservoir 1.5 million Gallon Capacity 0 0 0 500 445 0 945 0 4,027 68 Martin Luther King Jr Way S Water Main 0 0 0 40 260 117 417 0 0 69 Water Comprehensive Plan 0 0 0 0 0 200 200 0 0 S 180th & W Valley Loop /Renton Turnover 0 0 0 0 0 0 0 0 1,000 Foster Area Water Upgrade 0 0 0 0 0 0 0 0 960 Minkler Blvd Water Looping 0 0 0 0 0 0 0 0 566 West Valley Hwy East Side Water Looping 0 0 0 0 0 0 0 0 1,010 West Valley Deep Water Main Replacement 0 0 0 0 0 0 0 0 360 65th Ave S Water Main Replacement 0 0 0 0 0 0 0 0 1,020 49th Ave S Water Main Replacement 0 0 0 0 0 0 0 0 770 S 180th St Water Main Replacement 0 0 0 0 0 0 0 0 462 Southcenter Blvd Water Main Replacement 0 0 0 0 0 0 0 0 480 Evans Black Dr Water Main Replacement 0 0 0 0 0 0 0 0 390 52nd Ave S Water Main Replacement 0 0 0 0 0 0 0 0 105 S 112 St Water Looping 0 0 0 0 0 0 0 0 602 S 153rd St Water Main Replacement 0 0 0 0 0 0 0 0 64 Minkler Blvd Water Main Replacement 0 0 0 0 0 0 0 0 250 Corporate Dr S Water Main Replacement 0 0 0 0 0 0 0 0 250 Poverty Hill - Water Revitalization 0 0 0 0 0 0 0 0 318 Foster Playfield Reclaimed Water Extension 0 0 0 0 0 0 0 0 1,020 Duwamish River Crossing Reclaimed Water 0 0 0 0 0 0 0 0 193 Crystal Springs lntertie with Highline WO 0 0 0 0 0 0 0 0 230 Grand Total 1,455 1,103 3,297 1,108 730 342 8,035 0 12,634 *" Denotes other funding sources, grants, or mitigation. Changes from 2013 to 2014 CIP: 67 Changed Water Reservoir from 5.1 million to 1.5 million gallon capacity Project sheets scheduled beyond 2019 can be found in the City's website under Public Works Capital improvement Program. 32 2014 - 2019 Capital Improvement Program 59 10/7/2013 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Water Reservoir with 1.5 million Galion Capacity Project No. 91240102 DESCRIPTION: Design and construct a new 1.6 million gallon water storage reservoir, JUSTIFICATION: The Department of Health is requiring that the City provide additional water storage in the 360 pressure zone. STATUS: MAINT. IMPACT: Additional staff will be needed to provide maintenance for the new reservoir. COMMENT: A siting study is scheduled for 2013 for $30,000.00. FINANCIAL Through Estimated n.nnn._.t _nAn 7AA2 2015 2017 2018 2019 BEYOND TOTAL `111 .iVVV of I.v!r rw ry .. •• EXPENSES Design 30 500 530 Land (R?W) 100 100 Const. Mgmt. 45 525 570 Construction 300 3,502 3,802 TOTAL EXPENSES 0 30 0 0 0 500 445 0 4,027 5,002 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 30 0 0 0 500 445 0 4,027 5,002 TOTAL SOURCES 0 30 0 0 0 500 445 0 4,027 5,002 Location to be determined. 2014 - 2019 Capital Improvement Program 67 33 City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2014 -2019 SEWER ENTERPRISE FUND 402.98 ClP Page # PROJECT TITLE 2014 2015 2016 72 Annual Sewer Repair Program 73 CBI] Sanitary Sewer Rehabilitation 74 Sewer Lift Station No. 2 Upgrades 75 Sewer Repair West of Strander Blvd Bridge 76 Valley View West Hill Sewer Transfer Area 77 GIS Inventory of Sewer System 78 Future Sewer Lift Station No. 13 79 Southcenter Blvd Sewer Upgrade 80 Sewer Comprehensive Plan Sewer Lift Stations Nos. 3 & 4 Sewer Replacement at 14025 Interurban Ave Abandon Sewer Lift Station No. 9 Sewer Lift Station No. 12 APW Sewer connection to KC Metro Sewer Repair at 14438 59th Ave S Poverty Hill - Sewer Revitalization Ryan Hill - Sewer Revitalization *Other After Six 2017 2018 2019 TOTAL Sources Years 75 200 200 200 200 200 820 1,040 1,040 1,040 1,100 0 575 0 0 0 0 0 120 0 0 0 0 0 110 0 0 0 0 0 0 100 0 0 0 0 0 0 0 0 0 278 0 0 0 0 0 180 0 0 0 0 0 425 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1,075 0 200 5,040 1,505 0 575 0 7,100 120 0 0 110 0 0 100 0 500 278 0 2,133 180 0 1,380 425 0 0 O 0 980 O 0 940 O 0 605 0 0 4,400 0 0 150 0 0 200 0 0 1,230 0 0 1,143 Grand Total 1,700 1,340 1,240 1,240 1,300 1,083 7,903 1,505 20,961 ** Denotes other funding sources, grants, or mitigation, Project sheets scheduled beyond 2019 can be found in the City's website under Public Works Capital Improvement Program. Changes from 2013 to 2014 CIP: Deletions: 55th Ave S Sanitary Sewer Line Repair, completed in 2013. Sewer Repair at 5700 Southcenter Blvd, combined into CBD Sewer Rehabilitation. Sewer Lift Station Locations Lift Station No. 1 - Master Telemetry Panel Lift Station No. 2 - Backup Dialer Lift Station No. 3 Lift Station No. 4 Lift Station No. 5 Lift Station No. 6 Lift Station No. 7 - Abandoned in 2011 Lift Station No. 8 Lift Station No. 9 Lift Station No. 10 Lift Station No. 11 Litt 015110n No. 12 Lift Station No. 13 600 Minkier Blvd. - Shops 1 105 Andover Pk W (at Minkier Blvd) 550 Minklor Blvd 6790 Todd Blvd - Southcenter South 6630 Fort Dent Way (entrance to Park) 6820 Fort Dent Way (in Park) was 5114601 Interurban - replaced by gravity sewer 13359 5818 Ave S - Foster Point (new in 2007) 12638 interurban - Suburban Propane 12218 51st PI S - Allentown (new in 2007) 18799 Southcenter Pkwy (new in 2012) 255 Andover Park W - Key Bank parking lot at mall Future - Tukwila Pkwy & Andover Park W 34 2014 - 2019 Capital Improvement Program 71 10/24/2013 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: CBD Sanitary Sewer Rehabilitation Project No. 91140203 DESCRIPTION: The asbestos concrete pipe in the CBD (commercial business district) is approximately 45 years old and becoming soft. Slip fining the pipe will reinforce the strength with little impact to roadways and minimal excavation. JUSTIFICATION: if the pipe collapses, the street will have to be excavated and the cost of the repairs will be significant. In the last five years we have had two major pipe failures on Andover Park West. STATUS: A Public Works Trust Fund loan was successfully obtained in 2012 for construction. MAINT. IMPACT: Reduced maintenance and repair costs. COMMENT: The limits of the 2013 project is APW to APE from Minkler Blvd to 5 180th St and will now include the repair to the sewer under the railroad tracks. FINANCIAL Through Estimated 2017 2018 2019 BEYOND TOTAL t,J, wvvv 0) EXPENSES ..v... ....,... __. . -- - _ Design 160 20 20 20 20 80 320 Land (RAN) 0 Const. Mgmt. 10 100 120 120 120 120 590 Construction 10 700 900 900 900 900 4,310 TOTAL EXPENSES 0 180 820 1,040 1,040 1,040 1,100 0 0 5,220 FUND SOURCES Awarded Grant 0 PWTFIProposed PWTF 45 705 800 1,550 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 135 115 1,040 1,040 1,040 300 0 0 3,670 TOTAL SOURCES 0 180 820 1,040 1,040 1,040 1,100 0 0 5,220 Project Location taitio,' wv do 2014 - 2019 Capital Improvement Program 73 35 Gip Page # PROJECT TITLE City of Tukwila CAPITAL IMPROVEMENT PROGRAM for 2014 - 2019 SURFACE WATER 412 Fund —Other After Six 2014 2015 2016 2017 2018 2019 TOTAL Sources Years 82 Annual Small Drainage Program 83 Storm Water Quality Retrofit Program 84 NPDES Program 85 East Marginal Wy 5 Storm Pipe Replacement 86 Surface Water Lift Station No. 15 87 Tukwila 205 Levee Certification 88 East Marginal Wy S Stormwater Duffel's 89 Gilliam Creek 42 Ave S Surface Water Culver 90 53rd Ave S Surface Water Drainage 91 Surface Water GIS Inventory 92 Lower Duwamish Surface Water Conveyance 93 Riverton Creek Flap Gate Removal 94 Soils Reclamation Facility 95 Lower Gilliam Creek Channel Improvements 96 Tukwila Pkwy /Gilliam Creek Outfalis 97 Northwest Gilliam Storm Drainage System S 146th St Pipe & 35th Ave 5 Drainage S 143rd Street Storm Drainage System Nelsen PtlLongacres Surface Water Phase 0 Duwamish Rvrbk Stabilization at 5 104th St Surface Water Comprehensive Plan TUC Surface Water Conveyance Gilliam Creek Fish Barrier Removal 485 485 685 685 685 685 3,710 220 685 110 110 110 110 110 110 660 0 110 50 50 50 50 50 50 300 0 50 2,350 0 0 0 0 0 2,350 0 0 0 0 0 0 0 0 0 0 0 450 0 0 0 0 0 450 315 0 120 120 271 644 0 0 1,155 120 0 0 660 0 0 0 0 660 0 0 O 293 1,264 0 0 0 1,557 0 0 O 0 100 0 60 0 160 0 0 O 0 0 310 85 0 395 0 0 0 0 30 700 0 0 730 500 0 0 0 0 175 1,200 0 1,375 0 0 0 0 0 0 22 248 270 0 0 0 0 0 0 0 230 230 0 0 0 0 0 0 0 940 940 0 0 0 0 0 0 0 0 0 0 882 0 0 0 0 0 0 0 0 1,096 0 0 0 0 0 0 0 0 345 O 0 0 0 0 0 0 0 595 O 0 0 0 0 0 0 0 175 0 0 0 0 0 0 0 0 541 0 0 0 0 0 0 0 0 745 Grand Total 3,565 1,718 2,510 2,674 2,212 2,263 14,942 1,155 5,224 Changes from 2013 to 2014 CIP: Additions: 85 East Marginal Wy 5 Storm Pipe Replacement Moved from 301 Parks Fund: 87 Tukwila 205 Levee Certification 93 Riverton Creek Flap Gate Removal 95 Lower Gilliam Creek Channel Improvements Gilliam Creek Fish Barrier Removal Deletions: Christensen Rd Surface Water Pipe, project no longer needed. Denotes other funding sources, grants, or mitigation. Project sheets scheduled beyond 2019 can be found in the City's website under Public Works Capital Improvement Program. Surface Water Lift Station Locations Storm Lift Station No. 15 Storm Lift Station No. 16 Storm Lift Station No. 17 Storm Lift Station No. 18 Storm Lift Station No. 19 5880 S 180th St - Claim Jumper 7420 S 180th St (underpass) 530 Strander Blvd - Bicentennial Park 4225 S 122nd 5t - Allentown Fort Dent Park (Parks Dept.) 36 2014 - 2019 Capital improvement Program 81 10/812013 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Annual Small Drainage Program Project No. Varies DESCRIPTION: Select, design, and construct small drainage projects throughout the City. JUSTIFICATION: Provide drainage corrections for existing /ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. STATUS: Projects for this annual program are taken from Small Drainage Project List. MAINT. IMPACT: Reduces maintenance. Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar COMMENT: years. Budget for 2014 includes $270k for Thorndyke Safe Routes to School (5 150th St). Grants from State Municipal Stormwater Capacity Grants. FINANCIAL Through Estimated • 2017 2018 2019 BEYOND TOTAL EXPENSES Design 174 80 80 80 80 80 80 80 80 814 Land (RIVV) 0 Const. Mgmt. 135 65 80 80 BO 80 80 BO 80 760 Construction 694 500 525 525 325 325 525 525 525 4,469 TOTAL EXPENSES 1,003 645 685 685 485 485 685 685 685 6,043 FUND SOURCES Awarded Grant 20 45 170 235 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 983 600 515 685 485 485 685 685 685 5,808 TOTAL SOURCES 1,003 645 685 685 485 485 685 685 685 6,043 Project Location: Entire System 2014 - 2019 Capital Improvement Program 82 37 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2 014 to 2019 PROJECT: Tukwila 205 Levee Certification Project No. 91330102 DESCRIPTION: Obtain levee certification for the Tukwila 205 Levee. The US Army Corps of Engineers no longer provides levee certification services to federally authorized JUSTIFICATION: levees. The existing certification expired in August of 2013. Certification is required for the Federal E mergency Management Agency to accreditation the levee system as providing a 100 -year level of flood protection. STATUS: New project for 2014 - 2019 CIP. Existing levee certification expired in August 2013. MAlNT. IMPACT: Certification process may lead to additional levee repair projects that are required to meet the certification criteria. Only consultant costs for levee certification are shown. Additional construction costs may be required. COMMENT: Certification is valid for a 10 -year period. King County Flood Control Districts Opportunity Grant program with $45,000 per year will offset costs. FINANCIAL Through Estimated 2017 2018 2019 BEYOND TOTAL EXPENSES Design 450 450 Land {RMl} 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 0 0 450 0 0 0 0 0 0 450 FUND SOURCES King County Flood Control 45 45 45 45 45 45 45 315 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 405 (45) (45) (45) (45) (45) (45) 135 TOTAL SOURCES 0 0 450 0 0 0 0 0 0 450 Project Location: Entire System 38 2014 - 2019 Capita! Improvement Program 87 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Riverton Creek Flap Gate Removal Project No. 99830103 DESCRIPTION: Remove two culverts and flap gates at Duwamish River; install pipe arch, create open channel confluence, install trail bridge over new channel, restore /revegetate 200 feet of creek channel and 450 ft of pond shoreline. JUSTIFICATION: Increase available salmonid rearing habitat and increase flood refuge in lower Duwamish River. Improve fish access to Riverton Creek and enhance salmon rearing and resting area. Design at 70% completion in 2011 with a Salmon Recovery Funding Board grant of $42,500 and $30,000 STATUS: from People for Puget Sound. Construction is grant dependent. MAINT. IMPACT: Expected to increase maintenance. COMMENT: Proposed grants include State & Federal habitat grants. FINANCIAL Through Estimated 2015 2017 2018 2019 BEYOND TOTAL (,J, ,vvv . ...v ••■ .■•• ••. -- - EXPENSES Design 112 30 142 Land (RAN) 0 Const. Mgmt. 100 100 Construction 600 600 TOTAL EXPENSES 112 0 0 0 30 700 0 0 0 842 FUND SOURCES Awarded Grant 72 72 Proposed Grant 500 500 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 40 0 0 0 30 200 0 0 0 270 TOTAL SOURCES 112 0 0 0 30 700 0 0 0 842 2014 - 2019 Capital Improvement Program 93 39 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Lower Gilliam Creek Channel Improvements Project No. 90330116 Widen stream channel downstream of 1 -5 crossing, install large woody debris and reparian vegetation, DESCRIPTION: and increase habitat complexity. JUSTIFICATION: Increase habitat diversity and juvenile Coho rearing productivity. STATUS: MAINT. IMPACT: COMMENT: WSDOT 1 -405 improvements may impact the riparian area at this site and the project layout. The Corps of Engineers plan improvements to lower Gilliam Creek that includes this area. FINANCIAL Through Estimated 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Protect Location * as ssIN . � N ... i Design - r_ 5 <' 47 S 22 22 Land (R/VI) w g IAA St50 St St {L . nC7 — S SO i SAS $p SS si ' o 0 Const. Mgmt. r 32 32 Construction 216 216 TOTAL EXPENSES 0 0 0 0 0 0 22 248 0 270 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 0 22 248 0 270 TOTAL. SOURCES 0 0 0 0 0 0 22 248 0 270 4 0 2014 - 2019 Capital Improvement Program 95 Protect Location * as ssIN . � N ... i - r_ 5 <' 47 S ap 1 w g IAA St50 St St {L . nC7 — S SO i SAS $p SS si ' o ii k t: 8 it ` r 4 0 2014 - 2019 Capital Improvement Program 95 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Gilliam Creek Fish Barrier Removal Project No. 99830105 DESCRIPTION Construct fish ladder leading to existing flap gate location and replace flap gate with self - regulating tide gate to accommodate salmonid passage. JUSTIFICATION: Enable fish access to lower Gilliam Creek under wider range of flow conditions. STATUS. Analysis of lower Gilliam Creek may be conducted to determine best solution for fish passage and to address potential flooding. MAINT. IMPACT: Expected to have no change in maintenance. COMMENT: WSDOT may include this project in the 1 -405 improvements. FINANCIAL Through Estimated • a.nnn._. nn.[o 7A4 2017 2018 2019 BEYOND TOTAL ur puJu 0/ .cv F. n.v... r.,. . .__. _ -- -- EXPENSES Design 110 110 Land (R/W) 0 Const. Mgmt. 85 85 Construction 550 550 TOTAL EXPENSES 0 0 0 0 0 0 0 0 745 745 FUND SOURCES Awarded Grant 0 Proposed Grant 500 500 Mitigation Actual 0 Mitigation Expected 0 City Oper. Revenue 0 0 0 0 0 0 0 0 245 245 TOTAL SOURCES 0 0 0 0 0 0 0 0 745 745 Project Location 2014 - 2019 Capital improvement Program ** 41 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Northwest Gilliam Basin Storm Drainage System Project No. 90341206 DESCRIPTION: Upgrade existing storm drainage system. Provide water quality treatment manholes at the downstream end of the retrofitted drainage systems. Provide asphalt overlay and extruded asphalt curb for all streets. Reduces right -of -way and private property flooding by increasing the hydraulic capacity of the existing JUSTIFICATION: storm drainage system. Water quality manholes remove sediment and oil from street runoff. STATUS: S 146th St was completed in 2009 and 5 150th is scheduled for 2014 with the Annual Small Drainage Program. MAINT. IMPACT: Expected to decrease maintenance. COMMENT: Where feasible, combine with future overlay project to reduce costs and construction impact. FINANCIAL Through Estimated • 2018 2019 BEYOND TOTAL (1 n W uu b l AV I L. AO./ l V r. v . -. .. � . T -- - - - EXPENSES Design 100 100 Land (RNV) 0 Const. Mgmt. 40 40 Construction 800 800 TOTAL EXPENSES 0 0 0 0 0 0 0 940 0 940 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 0 0 0 0 0 0 0 940 0 940 TOTAL SOURCES 0 0 0 0 0 0 0 940 0 940 reject Location 42 2014 2019 Capital Improvement Program t. Existing Storm Drainage System Replace Existing Sloan Drainage System, Pravit1e WQ Trealmenthlanhole Pt Existing Storm DraEnage System Replace Existing Storm Orange, System. PrDvide Asphalt Overlay and Extruded Curb, Provide WGT TieatmnntManhole vn�rnts a� rcxwxrr F- y's. ^. w:a�ias.I: 97 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 39 20 21 22 23 24 25 26 27 28 30 31 32 33 CITY OF TUKWILA ATTACHMENT A REVENUES & EXPENDITURES GOVERNMENTAL FUNDS 2014 - 2019 Analysis in 000's Sales and Use Taxes - includes retail sales and use tax, natural gas use tax and criminal justice sales tax Gambling and other taxes - includes gambling tax, admission tax and leasehold excise tax Licenses & permits - includes business licenses, residential rental licenses, building and other permits Intergovernmental - includes streamlined sales tax mitigation, grants, state shared revenues and entitlements Dedicated Revenues (Capital) - includes REET, Greenbelt property tax levy, parking tax, motor vehicle tax, investment income earned in the capital funds One -time revenue - represents the LID bond proceeds in 2013 and sale of land currently used for storage by utility funds in 2016 Arterial Street - 2014 and 2015 net revenue derives from Tukwila Village; 2016 and 2017 net revenue derives from urban renewal property sales. 2014 - 2019 Financial Planning Mode! 10/2v/2013 .A SF ,Na....G Y "% ' Tj S E.0 „wry " fi ,i =-• +'�'.._ 3.EY cy_ n s a-.. „ .�. REVENUES (See A-1) HISTORICAL ESTIMATES PROJECTIONS Totals 2014 -2019 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 General Revenues Sales and Use Taxes $ 15,609 $ 16,114 $ 15,674 $ 16,299 $ 16,770 $ 17,263 $ 17,771 $ 18,293 $ 18,832 $ 19,386 $ 108,315 Property Taxes 13,189 13,427 13,830 13,814 14,160 14,514 14,876 15,248 15,630 16,020 90,448 Utility Taxes 4,064 4,052 4,001 4,018 4,087 4,169 4,252 4,338 4,424 4,513 25,784 Interfund Utility Tax 1,498 1,372 1,535 1,486 1,586 1,665 1,748 1,835 1,927 2,024 10,784 Gambling and other taxes 2,693 2,038 3,045 2,709 2,819 2,876 2,933 2,992 3,052 3,113 17,785 RGRL - 1,641 1,756 1,750 1,768 1,812 1,857 1,903 1,951 2,000 11,290 Licenses & permits 1,619 1,833 1,605 1,867 1,896 1,949 2,004 2,060 2,118 2,178 12,206 SCL Agreement 2,071 2,110 2,147 2,206 2,250 2,307 2,364 2,424 2,484 2,546 14,375 Intergovernmental 2,405 2,646 2,663 2,545 2,102 2,121 2,141 2,161 2,181 2,202 12,907 Charges for Services 2,471 2,61.4 2,438 2,954 3,036 3,127 3,221 3,317 3,417 3,519 19,637 Indirect cost allocation 1,696 1,903 1,775 2,036 2,085 2,137 2,191 2,246 2,302 2,359 13,320 One -tune revenue - - - 8,500 - 1,500 1,500 Sub -total 47,314 49,751 50,468 60,185 52,559 53,939 56,859 56,818 58,317 59,860 338,351 Dedicated Revenues (Capital) 1,045 1,024 1,613 900 857 882 909 936 964 993 5,540 TOTAL REVENUES 48,359 50,775 52,082 1. 61,085 53,415 54,822 57,767 57,753 59,282 60,853 343,892 EXPENDITURES Operating & Maintenance 44,740 43,701 45,291 47,742 48,524 50,312 51,570 52,859 54,180 55,534 312,979 (see Attachment 8) t Debt Service 2,307 2,569 3,075 5,964 3,426 3,414 3,187 3,189 3,183 3,322 19,722 Reserve Fund - 566 - 1,500 2,200 3 119 146 150 150 2,768 Operating transfers 160 1,078 225 475 675 323 329 316 283 283 2,209 Adm /Engineering 552 516 641 414 429 440 451 463 474 474 2,731 Subtotal Available 600 2,344 2,849 il 4,990 (1,839) 329 2,111 780 1,011 1,090 3,482 Capital Projects (Attachment C) Residential Street 300 0 108 276 625 3,221 100 100 750 750 5,545 Arterial Street 294 6,089 7,668 3,713 1,958 5,733 2,028 2,118 2,208 2,263 16,308 Land & Park Acquisition 272 98 938 (1) 716 117 42 37 41 71 1,024 Governmental Facilities 13 9 15 245 (3,170) (1,320) (2,695) (1,700) - - (8,885) General Government 517 830 667 303 200 200 200 200 200 200 1,200 Fire Improvements (158) (34) R (80) (50) (50) (50) (50) (50) (50) (300) Sub total Capital 1,396 6,869 9,362 4,456 279 7,901 (375) 705 3,149 3,234 14,893 Change in fund balance (796) (4,524) (6,512) 534 (2,118) (7,572) 2,486 75 (2,138) (2,144) (11,411) I3eginning fund balance 26,759 25,963 21,439 14,926 15,460 13,341 5,769 8,256 8,331 6,193 15,460 Ending Fund Balance $ 25,963 $ 21,439 $ 14,927 1 $ 15,460 $ 13,341 $ 5,769 $ 8,256 $ 8,331 $ 6,193 $ 4,049 $ 4,049. Reserve fund balance $ 1,458 $ 1,458 1 $ 3,000 $ 5,203 $ 5,206 $ 5,325 $ 5,470 $ 5,620 $ 5,620 $ 5 620; Sales and Use Taxes - includes retail sales and use tax, natural gas use tax and criminal justice sales tax Gambling and other taxes - includes gambling tax, admission tax and leasehold excise tax Licenses & permits - includes business licenses, residential rental licenses, building and other permits Intergovernmental - includes streamlined sales tax mitigation, grants, state shared revenues and entitlements Dedicated Revenues (Capital) - includes REET, Greenbelt property tax levy, parking tax, motor vehicle tax, investment income earned in the capital funds One -time revenue - represents the LID bond proceeds in 2013 and sale of land currently used for storage by utility funds in 2016 Arterial Street - 2014 and 2015 net revenue derives from Tukwila Village; 2016 and 2017 net revenue derives from urban renewal property sales. 2014 - 2019 Financial Planning Mode! 10/2v/2013 CITY OF TUKWILA ATTACHMENT A DEBT SERVICE 2014 - 2019 Analysis in 000`s Operating Transfer: DEBT SERVICE LTGO 2003 Use of Debt Proceeds ESTIMATES PROJECTIONS 2013 2014 [ 2015 20_16 2017 2018 2019 TOTAL 2014 -2019 LTGO 2003 Refunding LTGO 2008 Refunding LTGO 2010 LTGO 2011 Refunding SCORE 2009 Valley Com 2010 Refunding LTGO 2014, proposed LTGO 2014, proposed Golf course club house Community center and Fire station #53 ), .0 YY2 391 Fire Slat ion #53 98 98 $ 3,380 $ - 491 488 City Hall Annex, 6300 bldg, and Urban revitalization - Tukwila Village; 12 /1/2019 City il:all Annex„ 6300 bldg Tukwila 11iilaago Southcenter Parkway Extension, emergency management; 12/1/2024 (a) Souihetenter. Pkwy Ex tension 13naerlenry Manage-men t Arterial street portion of 2003 bond — South Park bridge transaction; 12 /1/2023 South County Corretional Entity, SCORE Jail facility; 1/1/2039 Valley Communications Center operating facility Arterial Street Projects, 2024 lnleruThan Ave 50aih, 63.4(531 Boeing Access ]Road hrid g i, $2.5)x1 1`ociostrirkrt Bridge, $3.662M Urban Renewal 737 812 332 365 11.05 447 518 518 380 381) 138 138 168 548 430 431 241 229 400 $ - $ - 811 811 365 365 446 446 520 520 >81 381 139 139 546 548 431 431 229 477 477 ^_77 277 200 200 400 400 $ - $ 809 809 364. 364 445 445 520 519 381 381 .139 138 552 549 431 429 477 477 277 277 200 200 400 400 811 ;365 446 520 3$3. 139 552 429 477 2.77 200 533 $ 488 391 98 4,863 2188 2,675 3,117 2,280 837 3,295 2,582 458 2,386 1,:385 1,000 2,533 TOTAL Estimate / Projections $ 5,964 $ 3,426 (a) Amount is net of tax credit. 44 $ 3,414 $ 3,187 $ 3,189 $ 3,183 $ 3,322 $ 19,722 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2014 -2019 FINANCIAL PLANNING MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS. WHEREAS, when used in conjunction with the biennial City budget, the Capital Improvement Program (CIP) and the Financial Planning Model for the period 2014 -2019 are resource documents to help plan directions the City will consider for the future; and WHEREAS, the Financial Planning Model and Capital Improvement Program are not permanent fixed plans, but are guidelines or tools to help reflect future goals and future resources at the time budgets are being planned; and WHEREAS, the commitment of funds and resources can only be made through the budget process; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby adopts the 2014-2019 Financial Planning Model and accompanying Capital Improvement Program, incorporated by this reference as if fully set forth herein. Section 2. A copy of the 2014 -2019 Financial Planning Model and accompanying Capital Improvement Program shall be kept on file in the City Clerk's Office. Section 3. The assumptions, revenues and expenditures will be reviewed and updated biennially, or as necessary, by the City Council. Section 4. The detail of Capital Improvement Program projects will be reflected in the published Financial Planning Model and Capital Improvement Program 2014 -2019. W:1Word Processing-City \Resolutions \Financial Planning Model & CEP 10 -28 -13 PM:bjs Pagel of 2 45 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: Attachment: Financial Planning Model and Capital Improvement Program 2014.2019 WIlWord Processing- C €tylResolut €onsTinanc €al Planning Model & GIP 10 -28 -13 46 PM.bfs Page 2 of 2 Finance & Safety Committee Minutes November 5, 2013 -- Page 2 Enforcement staff time associated with explaining the fee as well as with identifying criteria under the current system. While exempting properties with 1 -4 units from the RGRL fee will reduce annual revenue by approximately $11,495, the savings in staff time makes this a cost - effective proposal. Additionally, Code Enforcement staff will have more time to focus on health, safety and maintenance components of rental housing. MAJORITY APPROVAL. FORWARD TO NOVEMBER 18 REGULAR MEETING FOR DISCUSSION UNDER NEW BUSINESS. E. Ordinances: 2014 Property Tax Levy Staff is seeking Council approval of two ordinances: one that would increase the City's Regular Property Tax Levy from 2013, and one that would levy General Taxes. These ordinances are presented to the Council on an annual basis. According to the King County Assessor, the projected assessed value for Tukwila is $4,707,092,379. The allowable levy projected by King County is $14,043,979, representing the maximum 1% increase allowed by law. This is subject to change until the final rate is determined by the County. A levy amount of $14,100,000 is proposed in the draft ordinance and may be adjusted based on that determination. Because the County is now aware that the City has a firemen's pension fund, the City's maximum statutory levy rate is $3.325, pursuant to RCW 27,12.390. This is an increase that gives the City additional capacity for future growth or levy lid lifts. Staff distributed a table indicating actual property tax collection for 2011 -2013 and projections for 2014 -2017. Committee members asked that this table be attached to the information memo for Committee of the Whole discussion. A public hearing is scheduled for November 12, 2013. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. F. Budget Legislation 1) Staff is seeking Council approval of a resolution to adopt the 2014 -2019 Financial Planning Model and Capital Improvement Program (CIP). Drafts of these documents were presented to the Council at a workshop on August 28, and the Utilities and Transportation Committees conducted further review in September. Staff reviewed an attachment to the informational memo that lists all of the changes made to the CIP since it was first proposed in August. Committee members asked clarifying questions of items they considered to be large policy questions, including: Fund 104: Bonding of total $5,965,000.00 for the Boeing Access Road over BNRR Bridge Rehabilitation and Interurban Avenue South projects. Committee members and staff agreed that further review of the City's debt policies in general would be valuable, using this as an example. Fund 301/412: Tukwila 205 Levee, Riverton Creek Flap, and Lower Gilliam projects moved from Parks to Surface Water Fund. This will be reviewed further in Committee of the Whole. Additionally, the Utilities Committee has just forwarded to the Committee of the Whole an ordinance amending the definition of Surface Water Management Conveyance Systems to include dikes, levees, and revetments. 2) Staff is seeking Council approval of an ordinance to amend the 2013 Budget. Staff provided an overview of the proposed changes, including new proposals, items over budget, previous Council approvals, revenue backed expenditures, accounting changes, and carryover. A public hearing is scheduled for November 12, 2013. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. G. Ordinance: Ethics Code As follow up to the Committee's requests during the October 22 meeting, City Attorney Shelley Kerslake returned with three options for a proposed Ethics Code applicable to elected and appointed officials and City staff. The first option establishes a 5 member Ethics Board comprised of existing Commission Chairs with adjudication of complaints by the City Council. The second option establishes a 5 member Ethics Board comprised of existing Commission Chairs with adjudication of complaints by the Board itself. The third option establishes an Ethics Board comprised of three new appointees by the Council and two by the 47 48 COUNCIL A G fiNDA SYNOPSIS Initials Meeting Date Prepared by PMC Major's re iew 1eC.. Council review kgiL 11/12/13 12/02/13 PMC ❑ .Motion Mtg Date, . E Resolution Mtg Date ® Ordinance Mtg Date 12/02/13 (1 Bid Award Mtg Date ® Public Hearing Mtg Date 11/12/13 [[ Other Mtg Date CATEGORY 61 Discussion Mtg Date SPONSOR ❑ Council ❑ Mayor n HR ❑ DCD [Z Finance ❑ Fire f . IT (1 Pe9R U Palace [1 PIP SPONSOR'S The City Council is being asked to approve an ordinance amending the 2013 -2014 biennial SUMMARY budget for unanticipated costs or projected departmental deficits for fiscal year 2013. This item is scheduled for Council consideration at the 11/12/13 C.O.W. and 12/02/13 Regular Council meeting. ON ITEM No. 3B & 4C STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/12/13 AGENDA ITEM Trn,E, An Ordinance amending the 2013 -2014 biennial budget. 11/12/13 ❑ .Motion Mtg Date, . E Resolution Mtg Date ® Ordinance Mtg Date 12/02/13 (1 Bid Award Mtg Date ® Public Hearing Mtg Date 11/12/13 [[ Other Mtg Date CATEGORY 61 Discussion Mtg Date SPONSOR ❑ Council ❑ Mayor n HR ❑ DCD [Z Finance ❑ Fire f . IT (1 Pe9R U Palace [1 PIP SPONSOR'S The City Council is being asked to approve an ordinance amending the 2013 -2014 biennial SUMMARY budget for unanticipated costs or projected departmental deficits for fiscal year 2013. This item is scheduled for Council consideration at the 11/12/13 C.O.W. and 12/02/13 Regular Council meeting. REVIEWED BY ❑ COW Mtg. 1 CA &P Corte ® F &S Cmte ❑ Transportation Cmte ❑ Utilities Crate (1 Arts Cornm. ❑ Parks Comm.. C Planning Comm. DATE: 11/05/13 COMMITTEE CHAIR: ROBERTSON RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Finance Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $ $ Fund Source: MISCELLANEOUS Comments: FUNDING SOURCES, SEE DETAIL RECORD OF COUNCIL ACTION MTG. DATE 11/12/13 MTG. DATE ATTACHMENTS 11/12 /13 Informational Memorandum dated 10/30/13 Draft Ordinance City of Tukwila, 2013 -2014 Budget Amendment Summary (narrative) City of Tukwila, 2013 -2014 Budget Amendment Detail (spreadsheet) Minutes from the Finance & Safety Committee Meeting of 11/05/13 12/02/13 50 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Finance and Safety Committee FROM: Peggy McCarthy, Finance Director DATE: October 30, 2013 SUBJECT: 2013 -2014 Mid - Biennial Budget Amendments ISSUE Approve the 2013 -2014 mid - biennial budget amendments before December 31, 2013. BACKGROUND Budget amendments are proposed for the following situations and reasons: • Approve changes to the salary plan specified in the adopted budget. • Approve budget re- allocation within and among funds and general fund departments. • Approve additional budget appropriations to ensure departmental and fund expenditures remain within budget authority on an annual and biennial basis. Within the biennial budget structure, Council approval is not required for line item budget carryovers. However for the purpose of clarity and transparency, the 2013 carryovers have been included with the proposed 2013 -2014 budget amendments. DISCUSSION The proposed amendments have been categorized by type as follows: 1. New - New proposals 4. Revenue Backed - Revenue backed expenditures 2. Over budget -- Expenditures 5. Accounting - Accounting changes, exceeding budget budget reallocation, fund balance adjustment, non - discretionary costs 3, Approved - Council decisions / 6. Carryover - Budget carried over to approvals, including UP 2014 and outlying years The proposed amendments are documented in two attachments. The Budget Amendment Summary (narrative) describes the amendments in narrative format and organizes them by amendment type. The Budget Amendment Detail (spreadsheet) lists the amendments in line item format, by fund and department. The majority of the budget amendments represent matters that have been previously addressed by Council or that are administrative in nature. Of note are the "New" and "Over budget" amendment categories. The five largest additions to General Fund departmental budgets and information on the position upgrades are listed below. 51 INFORMATIONAL MEMO Page 2 Five Largest Additions to Departmental Budgets, in Thousands (000) (additions are offset by a reduction in Dept 20 expenditure budget - transfers -out) Dept Description 2013 2014 Biennium Fire Overtime, Trakit fire permit module implementation $200 $50 $250 Council Salary, benefits, meeting facilitation, travel 15 80 95 ** Park Public utility services, primarily water 40 45 85 Court Compensation for Judge's services 25 30 55 DCD Staffing, professional services for comprehensive plan, other 45 45 Position Upgrades Recreation Analyst and Court Administrator 9 20 $29 Information Technology Assistant and Database Administrator 1 11 12 $50K of increase results from Affordable Care Act (ACA) mandates; amount excludes $15K Department of Revenue charge for former employee. Budget has been added to the General fund revenues and General fund expenditures for the $1 M bond proceeds received on behalf of, then loaned to, the MPD for the capital improvement project. Otherwise, increases to the departmental budgets have been offset by a reduction in the budget for transfers out to capital funds of $922K (see line 34, column G of the Budget Amendment Detail). A reduction in transfers to the capital funds is possible for three reasons; (1) certain capita! project activity has been moved to later years, (2) certain costs came in lower than budgeted (i.e. Howard Hanson Dam flood response) and (3) additional resources are available in the capital project funds due to favorable 2012 results ($115M fund balance budget has been added to these funds). Budget added to General Fund revenue accounts (with the exception of the $1M addition for the bond proceeds) has been offset by a reduction in utility tax revenue of $366K (see line 33, column F of the Budget Amendment Detail). This offset keeps the budget for General Fund revenue at a level similar to the adopted budget, consistent with the City's conservative budgeting policy. FINANCIAL IMPACT General Fund. The net financial impact of the budget amendments consists of the $2.2M increase in budgeted fund balance reflecting the favorable 2012 actual results (Line 38 column H of the Budget Amendment Detail). Hotel /Mote! Tax Fund. The budgeted fund balance is reduced by $100K for the satellite visitor center at Westfield's Southcenter Mall. Capital Project Funds. A total of $1.75M was added to the capital project fund balances (Residential Street $300K, Arterial Street fund $250K, General Government Improvements fund $700K and Land & Park Acquisition fund $500K) to reflect actual 2012 results. Other amendments relate to changes in the Capital Improvement Program (CIP) previously reviewed by the Council. Water and Sewer Funds. Fund balance budget is increased by $2M and $1 M respectively reflecting 2012 favorable actual results. RECOMMENDATION The Finance and Safety Committee is being asked to approve the 2013 -2014 mid - biennial budget amendments. This item is scheduled for the November 12, 2013 Committee of the Whole, and December 3, 2013 Regular Council Meeting. ATTACHMENTS Draft Ordinance Draft Ordinance Detail 2013 -2014 Budget Amendment Summary (narrative) 2013 -2014 Budget Amendment Detail (spreadsheet) 52 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2389, WHICH ADOPTED THE CITY OF TUKWILA'S BIENNIAL BUDGET FOR THE 2013 -2014 BIENNIUM, TO ADOPT AN AMENDED MID - BIENNIUM BUDGET; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on November 26, 2012, the City Council of the City of Tukwila adopted Ordinance No. 2389, which adopted the 2013 -2014 biennial budget of the City of Tukwila; and WHEREAS, a mid - biennium budget amendment was presented to the City Council in a timely manner for their review, in accordance with RCW 35A.34.130; and WHEREAS, on November 12, 2013, following required public notification, the City Council conducted a public hearing on the proposed mid - biennium budget amendment; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Ordinance Amended. Tukwila Ordinance No. 2389 is hereby amended with the City Council's adoption of the document entitled "City of Tukwila 2013 -2014 Mid - Biennium Budget Amendment," attached hereto and incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.33.075. Section 2. Estimated Revenues and Appropriations. The totals of the estimated revenues and appropriations for each separate fund and the aggregate totals are as follows: FUND EXPENDITURES REVENUES 000 General $122,930,819 $122,930,819 101 Hotel /Motel Tax $3,532,082 $3,532,082 103 Residential Street $2,600,000 $2,600,000 104 Arterial Street $41,577,820 $41,577,820 105 Contingency $5,278,632 $5,278,632 W: Ward Pracessinglordinances\Budget amendment- 2013 -2014 mid - biennium 10 -28 -13 J F /PEN: bjs (continued...) Page 1 of 2 53 54 FUND EXPENDITURES REVENUES 206 LID Gurantee $680,000 $680,000 301 Land & Park Acquisition $5,607,000 $5,607,000 303 General Governmental Improvements $2,623,684 $2,623,684 401 Water $18,814,000 $18,814,000 402 Sewer $15,401,000 $15,401,000 Section 3. Copies on File. A complete copy of the final budget for 2013 -2014, as adopted, together with a copy of this amending ordinance, shall be kept on file in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 4. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 5. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 6. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Attachment: City of Tukwila 2013 -2014 Mid - Biennium Budget Amendment W: Word ProcessinglOrdinances1Budget amendment -2013 -2014 mid - biennium 10 -28 -13 JF /PM:bjs Page 2 of 2 City of Tukwila 2013 -2014 Mid - Biennial Budget Amendment Ordinance Detail A B C D E F G H A +C +D B +F +G Fund II 2013 -2014 ADOPTED BUDGET AMENDMENTS 2013 -2014 AMENDED BUDGET Fund Description Total Revenues Total Expenditures - -- - - -- Revenue -- Begnning 2013 -2014 Fund Balance Revenues Total Expenditures -------------- 2013 -2014 Ending Fund Expenses Balance -- ---- Total Total Revenues Total Expenditures 000 General 5 119,730;819 $11:9,730 ;819 ,$.2;2017,000....$, 1',000;000 -5 3200,000.- .$ 1,000,000 - $ 2,200,000 $3200000 . $122;930,819. ' 5122,94819- •101 Hotel /Motel • 3,712,082 3,712,082. - ..(188,000) • . (180,000) (80,000) : (100,000) (180,000) • 3,532;082 3,532,082 103 City Street 2,300,000 2,300 ;000 300,000: 300,000 110,000 190,000 ',300;000; . 2,600;000 - :2,6.00 ;000. 104 Arterial Street 48,887,820 48,887,820- 250,000 (7,560;000) (7;310,000) •'• (8,640,000) 1,330,00€1 (7,310;000) • 41 ;577;820 41,577 ;820 105 Contingency 5,203,532 5,203,632: 75,000 - 75,000: -• 75.000 75;000 - 5;2"78,632 • 5,278;632 107 Fire Equipment Cumulative Reserve 1,030.000 1,030,000 - - 1,030,000 1,030,000 109 Drug Seizure Fund 472,000 472,000 - - 75,000 (75,000) 472,000 472,000 206 LID 33 bonds 2013 • - 680,000 680,000 680,000 :680000 680;000 680;000- 209 Limited Tax G.O. Bonds 2003 3,379,788 3,379,788 3,379,788 3,379,788 210 Limited Tax G.O. Refunding Bonds, 2003 979,750 979.750 - - 979,750 979,750 211 Limited Tax G.O. Refunding Bonds, 2008 1,550,000 1,550,000 - - 1,550,000 1,550,000 212 Limited Tax G.O. Bonds, 2009 - SCORE 865,000 865,000 - - 865,000 865,000 214 Limited Tax G.O. Bonds, 2010 1,172,114 1,172,114 - - 1,172,114 1,172,114 216 Limited Tax G.O. Ref Bonds, 2010 - Valley Co 472,000 472,000 - - 472,000 472,000 217 2011 Refunding Bonds 717,000 717,000 - - 717,000 717,000 233 2013 LID 1,707.400 1,707,400 - - 1,707,400 1,707,400 301 Land Acquisition, Recreation & Park Devl. 4,577;000 4,577;000 : •500;000 530,000 ..1,030',000. i : 1,080,000 (50,000). : 1;030.000: 5;607 ;000. 5 ;60;000 302 Facility Replacement 6,366,204 6,366.204 - - 6,366,204 6,366,204 303 General Government Improvements" 2.173,684 2,173.684 ..- 700 -,000 - (250 ;000) 450,000: (250.000) 700,000 450;000- 2;623,684 2;623 ;684 304 Fire Improvements 400,200 400.200 - 60,000 (60,000) - 400,200 400,200 401 Water 16,814,000 1 6,814,000: ::: 2,0017,000. 2;000,000.: - 2,000,.000- ::2:000;000:: 18,814 ;000 18,81'4;000 402 Sewer 14,401.000 14,401;000: 1:,000 ;000 - .. 1,000,0.00. 4,000,000: 1,000;000 15,401,000-- 1.5;401,000 411 Foster Golf Course 4,033.594 4,033,594 - - - - 4,033,594 4,033,594 412 Surface Water 13,288,800 13,288,800 - _ 13,288,800 13,288,800 501 Equipment Rental 10,660.360 10,660,360 - - 10,660,360 10,660,360 502 Insurance Fund 13,818,784 13.818,784 - - 13,818,784 13,818,784 503 Insurance - LEOFF 1 Fund 1,606,680 1,606,680 - - 1,606,680 1,606,680 611 Firemen's Pension 1.537,300 1,537,300 - - 1,537,300 1,537,300 Total All Funds Combined $ 281.857,011 5 281,857,011 $ 6,950.000 5 (5 ,705,000) 3 1,245,000 3(6,645.000) $ 7,890,000 51,245,000 $283,102,011 5283,102,011 56 2013 -2014 BUDGET AMENDMENT SUMMARY (Amounts provided below represent biennial changes) GENERAL FUND 000 New proposals Community Development (DCD). An additional $45K in extra labor and professional services has been budgeted to assist with the comprehensive plan update and to provide plan review services in response to increased building activity. Court (CRT). An additional $55K in budget authority has been added to reflect increased workload and hours needed for the judge of the Tukwila Municipal Court. The 2014 employment agreement renewal will change the judge's compensation from .75 FTE paid on an hourly basis to .85 FTE paid as an exempt employee. Information Technology • (IT). Council approval is required for any changes to the salary plan specified in the adopted budget. The two Information Technology department position upgrades contemplated through the amendment process are (1) upgrade the help desk technician position from Technology Assistant to Technology Specialist to allow for broader coverage and assistance to all departments, but especially Police and Fire; (2) upgrade the Database Administrator position to a higher pay grade to attract qualified candidates. When the Database Administrator position was advertised earlier in 2013 at the existing salary level, no candidates applied. A position study, undertaken as a result of this recruitment effort, supports the position upgrade. The biennial budget impact of the position upgrades, combined, is $12K. Fire (FIRE). The Fire Department will be implementing the fire permitting module of the new Trakit permit system in 2014. Budget of $50K has been added for this endeavor. Expenditures exceeding budget Fire (FIRE). The Fire Department experienced a staffing shortage as a result of several disability leaves, the retirement of four firefighters, and staff participation in special assignments. Overtime was necessary to maintain standard staffing levels. The staffing issues have improved but six staff remain on leave for jury duty, FMLA and disability. The Fire department budget cannot absorb the additional overtime costs and an additional $200K budget has been appropriated. Overtime will be monitored closely for the remainder of the year and in 2014. Parks (PRK). Expenditure budget of $85K is added for public utility costs comprised mainly of water and some power charges; these costs have historically been under budgeted. The situation is noted and will be rectified with next biennial budget. Council Decisions /Approvals Council (CNCL). Additional budget has been added for compensation and benefits ($60K), meeting facilitation ($30K) and travel ($5K). A salary increase was approved by Council (see legislative documentation for details) and the Councilmembers' benefit plan will change effective 2014 as a result of the Affordable Care Act. Meeting facilitation was used for the 2013 Council retreat and is planned for the 2014 retreat; additional travel budget was added to provide more flexibility to Councilmembers in carrying out their responsibilities. City Clerk (CLRK). In support of the new Trakit permit system, the Administrative Support Coordinator position has been increased from .75 FTE to 1 FTE to expand the digital record services provided by this position. The additional $37K of salary and benefits will be offset by a $17K reduction in outside digital recording service costs. The new permit technology fee is structured to fund a portion of this position as well. Recreation (REC). Additional revenue of $46K and expenditures of $66K have been budgeted for the Preschool program which is scheduled to open at the Tukwila Community Center in 2014. 57 Recreation and Court (REC), (CRT). Additional salary and benefits have been budgeted for position upgrades for the Recreation Analyst, $14K, and Court Administrator, $15K, following Council direction and in connection with the 2012 compensation study. Revenue Backed Expenditures Finance (FIN). Budget of $40K for LID administration will be funded by the .5% additional interest charge to LID property owners with outstanding assessment balances; revenue is estimated at $64K. Court (CRT). Computer equipment of $4.6K was purchased for Court operations with funding from an AOC grant (Administrative Office of the Courts). Department 20 (Dpt20). Bonds were issued in 2013 for the Tukwila Metropolitan Park District capital improvement project; however this transaction was budgeted in 2012. Budget of $1M is established both for receipt of the bond proceeds and for the subsequent lending of the bond proceeds to the Tukwila Metropolitan Park District. Accounting Changes Council (CNCL). The Department of Retirement Systems charged the City $15K for the cost of PERS benefits associated with excess wages paid to a former employee. Human Services (HS). The accounting for the $250K CDBG grant was moved to the Mayor's department, Human Services Division, from a capital project fund because these expenditures do not constitute capital transactions. There is no net budgetary effect. Police (POL). The urban renewal budget of$800K is moved from the Police Department to Department 20- transfers out. The funds will be used for the Tukwila International Boulevard motel acquisition activities in conjunction with the Crime Reduction and Urban Renewal Initiative. There is no net budgetary effect. Public Works (PW). Budget of $60K will be reallocated within the Public Works department to fund the purchase of replacement emergency mobile radios. The radio replacement is necessary to maintain compatibility and functionality with the Puget Sound Emergency Radio Network. There is no net budgetary effect. Department 20 (Dpt20). The budgeted 2013 beginning fund balance was increased by $2.2M to reflect actual 2012 results. Additions to other departmental budgets are offset by a reduction to Dept 20 transfers out to capital project funds. Carryover Human Resources (HR). The $30K compensation study for Teamster positions will be undertaken in 2014 rather than 2013. Police (POL). Unused budget of $63K and $19K for purchase of a vehicle and canine unit will be moved from 2013 to 2014. 58 FUNDS OTHER THAN GENERAL FUND Council Decisions /Approvals Hotel /Motel Fund 101. Budget of $100K is appropriated for the establishment of a satellite Seattle Southside visitor center at Westfield's Southcenter mall. Other revenue and expenditure budget changes net to zero and reflect the diminished participation by the City of Kent in the tourism consortium. LID Guarantee Fund 206. Budget establishes the LID Guarantee fund; funds will be transferred in from the Arterial Street fund in an amount equal to 10% of bond proceeds or approximately $680K. Capita! Project Funds * *. Budget amendments reflect changes made in the 2014 — 2019 Capital Improvement Program (CIF). Budget is added to the Fire Equipment Fund 304 for costs associated with and acquired through the Tukwila South development agreement for a new fire station; costs include $50K LID assessment and $10K for surface water charges. Accounting Changes Capital Project Funds. Budgeted 2013 beginning fund balances are adjusted for actual 2012 results for the Residential Street Fund 103 by $300K, Arterial Street Fund 104 by $250K, Land & Park Acquisition Fund 301 by $500K, and General Government Improvements Fund 303 by $700K. Contingency Fund 105 and Drug Seizure Fund 109. Budget for the Police records system set -aside of $75K is moved to the Contingency fund from the Drug Seizure Fund. General Governmental Improvements Fund 303. CDBG grant budget of $250K is moved from this capital project fund to the Human Services division of the Mayor's department because these expenditures are operating in nature and do not constitute capital transactions. Water Fund 401 and Sewer Fund 402. Budgeted 2013 beginning fund balances are adjusted for actual 2012 results for the Water Fund 401 by $2M and Sewer Fund 402 by $1 M. Carryover Golf Fund 411 and Equipment Rental & Replacement Fund 501. Unused budget for capital expenditures of $40K and $157K respectively is moved to 2014. ** Capital project funds comprise Residential Street Fund 103, Arterial Street Fund 104, Land & Park Acquisition Fund 301, Facilities Fund 302, General Government Improvements Fund 303, and Fire Equipment Reserve Fund 304. 59 60 2013 -2014 MID - BIENNIUM BUDGET AMENDMENT DETAIL 1 Accounting 2 Approved ;Dept /!Punt;; Pi21 Acet Desc Explanation BFB 2013 BegFdBal Revenue Expense Increase 1 increase Increase (Decrease) (Decrease) (Decrease) Revenue Expense Increase Increase (Decrease) (Decrease) 2013 -2014 EFB Revenue Expense EndFdBal Increase Increase Increase (Decrease) (Decrease) (Decrease) CNCL 000 PERS PERS on excess wages paid to employee CNCL 000 SALARY & BENEFITS $200 monthly salary increase for four Council members in 2014; healthcare benefit estimate of $600 per month for 7 Council members - change results from Affordable Care Act. 3 Approved CNCL 000 PROFESSIONAL Berk meeting facilitation for Council retreat / SERVICES workshops. — — — — 4 - Approved CNCL 000 TRAVEL increase to 2007 -2010 level 5 Accounting HS 000 MINOR HOME REPAIR- Record CDBG grant in General Fund instead of capital CDBG project fund 6 Accounting HS 000 MINOR HOME REPAIR Record CDBG grant in General Fund instead of capita project fund 7 - Approved CLRK 000 SALARY & BENEFITS Reinstate .25 FTE for the Admin Support Coordinator (Digital Records Center) beginning 1/1/2014. - 25U00 125.000 �. 250,000 =_. 8 Approved Clrk 000 MISCELLANEOUS Reduction in costs for external digital record services; supplanted by in -house add'l .25 FTE for the Admin Supp Coord — — 9 Carryover HR 000 PROFESSIONAL Compensation study will be undertaken in 2014 SERVICES instead of 2013 10 Revenue FIN 000 LID ADM1N FEE .5% of bond issue — — — — — — — — Backed — 11 Revenue FIN 000 EXTRA LABOR Extra labor for LID administration Backed 12 - Approved REC 000 SALARY & BENEFITS Preschool program to start 2014; _ — — — — — 13 Approved REC 000 SUPPLIES Preschool program to start 2014; — — 14 Approved REC 000 PROGRAM REVENUE Preschool program to start 2014 15 Approved REC 000 SALARY & BENEFITS Rec Analyst position upgrade 16 New DCD 000 EXTRA LABOR Comprehensive plan update and increased plan review activity. 17 New DCD 000 PROFESSIONAL Comprehensive plan update and increased plan 33,500 31,300 64,800 20,000 10,200 46,460 <` 46,460 4:800: SERVICES review_ activity. _ _ _ _ _ _ _ _ 18 Approved CRT 000 SALARY & BENEFITS Court Administrator position upgrade approved through non -rep compensation analysis completed in 25;000 20;00 December 2012 19 Revenue CRT 000 SMALL EQUIPMENT — AOC purchase authorization and reimbursement of Backed computer equipment 4,309': — — 20 Revenue CRT — 000 AOC INFORMATION AOC purchase authorization and reimbursement of 01 Backed TECHNOLOGY EQUIP computer equipment GRANT 21 New CRT 000 SALARY & BENEFITS Judge's FTC revised to .85 from .75 • 4,560 - - -- 25 00Q 4,660 30,000 55,000_:' 00�f5 0) 2013 -2014 MID - BIENNIUM BUDGET AMENDMENT DETAIL Type !Dept /!Funct, Acct Desc PRJ ` I 22 Accounting POL 000 MISCELLANEOUS - ADMIN 23 Carryover POL 000 CAPITAL — _ — 24 - Carryover POL 000 CAPITAL 25 Over Fire 000 SUPPRESSION budget OVERTIME 26 - -_ Fire -000 PROFESSIONAL - —_ — —. ,Y._ _ S.ERYLC85 - -- - — _ — 27 New IT 000 SALARY & BENEFITS 28 New IT 000 SALARY & BENEFITS 29 - Accounting PW 000 EQUIPMENT — _ µ — 30 Accounting PW 000 UNALLOCATED BUDGET ADJUSTMENT — 31 Over Prk 000 PUBLIC UTILITY budget SERVICES 32 Accounting Dpt 20 000 TRANSFER OUT Explanation Record Urban Renewal budget as transfer out to Facilities or debt service rather than Police budget Move funding for vehicle purchase to 2014 Move funding for canine purchase to 2014 Long term vacancies and illnesses created need for overtime to fully staff Trakit Phase II, digitize records A BFB I B C E F H 2013 BegFdBal Revenue Expense increase Increase Increase (Decrease) (Decrease) (Decrease) 2014 2013 -2014 EFB Revenue Expense a Revenue Expense EndFdBal increase Increase Increase Increase Increase (Decrease) (Decrease) (Decrease) (Decrease) (Decrease) — mm IT Help. Desk position upgrade — — IT database administrator position upgrade Replacement of mobile, emergency radios required for compatibility with Puget Sound Emergency Radio Network (PSERN) mobile system. .50 `000 Dept not in danger of going overbudget; budget reallocation for radio replacement funding public utility costs have been underbudgted in the past; actual expenditures through Sept 30 exceed budget by %9 Record Urban Renewal budget as transfer out (Facilities or debt service) rather than Police budget 85,000; 33 Accounting 000 UTILITY TAX REVENUE Revenue budget increases are offset with a decrease in utility tax revenue 34 Accounting Dpt 20 000 UNALLOCATED BUDGET ADJUSTMENT 35 Revenue Dpt 20 000 00 BOND PROCEEDS Backed 36 Revenue Dpt 20 000 INTERGVTL -GO BOND— Backed MPD POOL 37 Accounting Dpt 20 000 BEGINNING FUND BALANCE Dept 20 can absorb additional costs; changes in capital project costs and revenues reduce need for GF transfers; $550K savings in HHD mitigation MPD bond proceeds for capital improvements to pool. Advancement of bond proceeds to MPD for capital improvements Adjust BFB based on actual results 38 TOTAL GENERAL FUND 000 39 Approved — — 101 OFFICE SUPPLIES Equipment & Supplies Satellite VIC Setup — 40 Approved 101 EXTRA LABOR Staffing VIC with temparary part time and temp 41 - Approved 101 COMMUNICATIONS — — — — 42 Approved 101 MEDIA BUY SPONSORSHIPS 43 Approved 101 MISC. agency staff same hrs. Mall is open _ Internet /Phones /Arrival & Departure Subscription — Vinyl Wail Beauty Shots /Posters — .Contingency ---- -- —__.. ,000,000 1,000,00 -1 000 000: I :2,20(00::1 4209.';.N.0:1 1,000,000 ' 1.,030,00! 9 063 • 1,000,000 0 ;000;000.1-4g; 0 000 13,0_6; 2;3Q' 1600: —2 of 5 2013 - 2014 MID - BIENNIUM BUDGET AMENDMENT DETAIL Type Dept /,Fund, Acct Desc P1Z3 i E 44 Approved 45 Approved 101 KENT REVENUE — — 46 Approved — — 101 MEDIA BUY — . _._..__ _—_—_ SPONSORSHIPS_ —__ 47 Approved 101 MARKETING ___---- _----__ MAGAZINES& _ 48 Approved 101 MARKETING SPECIAL — _______ PROJECTS _ _ _ 49 Approved 101 MARKETING GENERAL — — 50 Approved 101 SEATAC SPECIAL — — 51 Approved 101 SEATAC COMMUNITY _ _ — _ — — _ SERVICES 52 Approved 101 PROFESSIONAL SERVICES 53 TOTAL MOTEL /HOTEL TAX FUND 101 Explanation H Share of Citywide Allowable Costs 6.2% of VIC Expenses _ _ _— _— _— _ ._._- � _ ILA Terminated _ —_ — Lower membership in Seattle Sports Commission Vac- ation Planner Printing without Redesign — — — Ad Campaigns, PR Projects — — — Online & Print Ads Conversion Study moved from 2013 into 2014 BegFdBal Revenue increase Increase (Decrease), (Decrease) 2013 -2014 Revenue Exp Increase Inca (Decrease) (Dec 0 000) 32 000) 00, Con- version Study moved from 2013 into 2014 Conversion Study and other small projects delayed moved from 2013 into 2014 (15,000)3 15.000 i 25;000) , (75,000)' {7 2,100j; (105,000) 25 D00 (7 906.1` (180,000) . - -(Sp 000)'A ., (SRO OoO.) 54 Approved - CV 103 PROJECT COSTS Cascade View - Transfer budget to 2014 from 2013 C1P 55 Approved - CV 103 STATE GRANT - CASCADE Cascade View - Transfer budget to 2014 from 2014 c1p VIEW 56 Approved - Sm 103 PROJECT COSTS Small roadways - New project, barrier on 42nd Ave in __C9P _ __ Road _ _ _ _ _ _ Allentown _ __— __ _.._ __..._ 57 Accounting — — 103 BEGINNING FUND Adjust BFB based on actual results BALANCE j590,000) 58 TOTAL RESIDENTIAL STREET FUND 103 0;000)', 0,0011 1 300,QD0 i (295,000) (5,90;0€ O) 295,000 -700 000;x 1.1 ©,000 190 (.0Q0' Ere T 59 Accounting 104 BEGINNING FUND BALANCE 60 Approved IU 104 BOND PROCEEDS _ CEP _ _ 61 Approved - 1U PWTF INTERURBAN ClP _ AVE S _ _ _ 62 Approved - IU 104 FEDERAL GRANT CIP _ 63 Approved - 144th 104 CONCURRENCY FEES CIP _ _ _._ - 64 Approved - Ped 104 FEDERAL GRANT Adjust BFB based on actual results - nterurban- GO bond proceeds Interurban - PWTFL - Interurban reduced grant funding - S144th Phase II — — 00,030` (400,000)1 - Pedestrian Bridge - Carryover to 2013 CIP __ —_ - -- 65 Approved - Ped 104 CONSTRUCTION MGTM Pedestrian Bridge - Carryover to 2014 ___CIP -- — --- - - - - -- 66 Approved - TC 104 KING COUNTY GRANT — Transit Center, New KC FTA Grant 67 Approved - TC 104 REGIONAL MOBILITY Transit Center - Carryover to 2011 CIP GRANT 68 Approved - TC 104 CONSTRUCTION MGTM Transit Center - Carryover to 2014 CIP (905,000):_;. 458,000 (243,000) 243,000 000? 4,385,000(I (550,000) 1,187,000 i 4,185,000 ,187,000 7,000 550,000 5 0) 2013 -2014 MID- BIENNIUM BUDGET AMENDMENT DETAIL Type `Dept /;Fund Acct Desc PR! I Explanation 69 Approved - TC 104 CONSTRUCTION Transit Center Carryover to 2014 CIP 70 Approved - EMW 104 CONSTRUCTION MGTM East Marginal Way Overlay - Carryover to 2014 CIP 71 Approved - EMW 104 CONSTRUCTION East Marginal Way Overlay - Carryover to 2014 CIP 72 Approved - APW 104 TIB GRANT Andover Park West - Carryover to 2012 _ CIP 73 Approved - APW 104 CONSTRUCTION MGTM Andover Park West- Carryover to 2014— _ CIP — — 74 Approved - APW 104 CONSTRUCTION Andover Park West - Carryover to 2014 CIP __ -- --- 75 Approved - BAR 104 BOND PROCEEDS Boeing Access Road Bridge - GO bond 76 Approved - BAR 104 BAR BRIDGE PWTF Boeing Access Road bridge - PWTFL CIP 77 Approved - BAR 104 CONSTRUCTION MGTM Boeing Access Road Bridge - Carryover to 2014 CIP 78 Approved - BAR 104 CONSTRUCTION Boeing Access Road Bridge - Carryover to 2014 A B C D E BFB ( 2013 2014 BegFdBal Revenue Expense Revenue Expense Increase Increase increase Increase increase (Decrease); (Decrease) (Decrease) {Decrease} (Decrease) X4;664 g00 F G H 2013-2014 ( EFB Revenue Expense EndFdBal Increase Increase ! increase (Decrease) {Decrease }; (Decrease 1 2 iii t3ti0) 163',000) (260,000 2,500,000 (2,220,000 ;045;OQ0); CIP 79 Approved - BAR 104 CONSTRUCTION Boeing Access Road Bridge - Construction Carryover __CIP — _ _ — _ _ _ _ to2015 — ___ _ _ _ _ —_---- 80 Approved - BAR 104 FEDERAL GRANT — — Boeing Access Road Bridge - Federal Grant carryover CIP — — — to 2015 — — — — 81 Approved - BSNF 104 DESIGN BNSF Regional Center Access CIP 82 TOTAL ARTERIAL STREET FUND 104 ;0570): (1,120,000) 8,080,000) SO OQQ! (7,548,000); .(9',.i68QPi) (9,200,000); ' $0;.6o0 380,000; ' coo (7,560,000}!,:(8,640,00.0): 1,330,0(# 83 Accounting 105 TRANSFER IN Fund Police records software reserve from Police budget rather than dept 20 84 Accounting 109 TRANSFER OUT Fund Police records software reserve from Police budget rather than Dept 21 85 Approved — 205 TRANSFER IN� — LID Guarantee fund 86 TOTAL CONTINGENCY FUND 105, DRUG SEIZURE FUND 109 AND LID GUARANTEE FUND 206 Accounting 301 BEGINNING FUND BALANCE 88 Approved - Ft 301 DESIGN — _ CIP Dent 89 Approved - Ft 301 CONSTRUCTION MGTM CIR — _ Dent _ _ _ _ _ _ 90 Approved - Ft 301 CONSTRUCTION ___CIP ___ Dent - _ __.-_ ___ _ 91 Approved - DHP 301 DESIGN 92 Approved - DHP 301 CONSTRUCTION MGTM CIP Adjust BFB based on actual results 75,000 75,000 • 7.5. ;0O0'•. 680.000 I' 755,000 75,000 V744.144' Fky. 755,000: 75,0004 Ft Dent Paving - Addition — — — — — — Ft Dent Paving - Addition Ft Dent Paving - Addition 20,000 — _ Duwamish Hill Preserve - Addition _ -_ — — Duwamish Hill Preserve - Addition 370,000:: 15,000 J^ 15;00£} 4 of 5 2013 -2014 M1D- BIENNIUM BUDGET AMENDMENT DETAIL Type :Dept /Fund: PRI I 93 Approved - DHP 301 CONSTRUCTION Acct Desc ! Explanation 94 Approved- DHP 301 GRANT Duwamish Hill Preserve - Addition Duwamish Hill Preserve - Addition 21014 BegFd8al , Revenue Expense Revenue Expense Increase I Increase Increase increase Increase (Decrease) ' (Decrease) (Decrease) (Decrease) (Decrease) 201 2014 EFB Revenue Expense EndFdBal increase Increase increase (Decrease) (Decrease) (Decrease CiP 95 Approved - DHP 301 GRANT Duwamish Hill Preserve - Addition CIP 96 TOTAL LAND & PARK ACQUISITION FUND 301 97 Accounting 303 MINOR HOME REPAIR- Record CDBG grant in General Fund instead of capi CDBG project fund _ _ _ _ _ 98 Accounting 303 MINOR HOMF REPAIR Record CDBG grant in General Fund instead of capital _ _ _ _ project fund_ _ _ _ 99 Accounting 303 BEGINNING FUND _ Adjust BFB based on actual results _ _ BALANCE 30,000 500,000 ; 30,00© cr 500,000 530,0001 ;1y080,000 :' 530,000 :1;080,0001 (5U,(7Ci9) a ?5;100) 100 TOTAL GENERAL GOVERNMENT IMPROVEMENTS FUND 303 101 Approved var- 304 VARIOUS New Fire Station costs- LID assessment for 2013, surface water charges for both years (125,000);; 700 P (125,00 (250,000);' (125,000)!.:V4-,:::,:142$;:09 0 }d (125,1000), (25 ood) f Ixso,000l zso oao),'. 0 102 Accounting 407. BEGINNING FUND Adjust BFB based on actual results BALANCE 103 Accounting 402 BEGINNING FUND Adjust BFB based on actual results — — — – BALANCE 104 Carryover 411 CAPITAL Move $40K capital expenditure to 2014 55;000 5,0,00 60;900: D 000) r :s 2€1000- 105 TOTAL WATER FUND 401, SEWER FUND 402 AND GOLF COURSE FUND 411 InTf 106_ Carryover _ 107 Carryover 108 TOTAL EQUIPMENT RENTAL & REPLACEMENT FUND 501 501 CAPITAL Move funding for Command car to 2014 501 CAPITAL Addtl funding for pumpers in 2014 (40 01)0). (49. A17a) :. 40,000 40,00'. a 3,OflOf(340: .244 437iTf:XZgzz-tfdfEEEOFffffr-RkF4.1Fli'nta-tiz5-Xp'eSAI .(85,020): (71,000) {157,000 S6,000 71;000 157,000 0) 01 5 of 5 66 Finance & Safety Committee Minutes November 5, 2013 — Page 2 Enforcement staff time associated with explaining the fee as well as with identifying criteria under the current system. While exempting properties with 1 -4 units from the RGRL fee will reduce annual revenue by approximately $11,495, the savings in staff time makes this a cost - effective proposal. Additionally, Code Enforcement staff will have more time to focus on health, safety and maintenance components of rental housing. MAJORITY APPROVAL. FORWARD TO NOVEMBER 18 REGULAR MEETING FOR DISCUSSION UNDER NEW BUSINESS. E. Ordinances: 2014 Property Tax Levy Staff is seeking Council approval of two ordinances: one that would increase the City's Regular Property Tax Levy from 2013, and one that would levy General Taxes. These ordinances are presented to the Council on an annual basis. According to the King County Assessor, the projected assessed value for Tukwila is $4,707,092,379. The allowable levy projected by King County is $14,043,979, representing the maximum 1% increase allowed by law. This is subject to change until the final rate is determined by the County. A levy amount of $14,100,000 is proposed in the draft ordinance and may be adjusted based on that determination. Because the County is now aware that the City has a firemen's pension fund, the City's maximum statutory levy rate is $3.325, pursuant to RCW 27.12.390. This is an increase that gives the City additional capacity for future growth or levy lid lifts. Staff distributed a table indicating actual property tax collection for 2011 -2013 and projections for 2014 -2017. Committee members asked that this table be attached to the information memo for Committee of the Whole discussion. A public hearing is scheduled for November 12, 2013. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. F. Budget Legislation 1) Staff is seeking Council approval of a resolution to adopt the 2014 -2019 Financial Planning Model and Capital Improvement Program (CIP). Drafts of these documents were presented to the Council at a workshop on August 28, and the Utilities and Transportation Committees conducted further review in September. Staff reviewed an attachment to the informational memo that lists all of the changes made to the GIP since it was first proposed in August. Committee members asked clarifying questions of items they considered to be large policy questions, including: Fund 104: Bonding of total $5,965,000.00 for the Boeing Access Road over BNRR Bridge Rehabilitation and Interurban Avenue South projects. Committee members and staff agreed that further review of the City's debt policies in general would be valuable, using this as an example. Fund 301/412: Tukwila 205 Levee, Riverton Creek Flap, and Lower Gilliam projects moved from Parks to Surface Water Fund. This will be reviewed further in Committee of the Whole. Additionally, the Utilities Committee has just forwarded to the Committee of the Whole an ordinance amending the definition of Surface Water Management Conveyance Systems to include dikes, levees, and revetments. 2) Staff is seeking Council approval of an ordinance to amend the 2013 Budget, Staff provided an overview of the proposed changes, including new proposals, items over budget, previous Council approvals, revenue backed expenditures, accounting changes, and carryover. A public hearing is scheduled for November 12, 2013. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE FOR PUBLIC HEARING AND DISCUSSION. G. Ordinance: Ethics Code As follow up to the Committee's requests during the October 22 meeting, City Attorney Shelley Kerslake returned with three options for a proposed Ethics Code applicable to elected and appointed officials and City staff. The first option establishes a 5 member Ethics Board comprised of existing Commission Chairs with adjudication of complaints by the City Council. The second option establishes a 5 member Ethics Board comprised of existing Commission Chairs with adjudication of complaints by the Board itself. The third option establishes an Ethics Board comprised of three new appointees by the Council and two by the 67 68 COUNCIL A G hNDA SYNOPSIS Initials Meetin, Date Prepared b M 'r's review Calm '1 review 11/12/13 11/18/13 BG' j17( BG `M ITEM INFORMATION ITEM NO. 4D STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 11/12/13 AGENDA ITEM TITLE Ordinance Updating Surface Water Management TMC Chapter 14.30.030 CATEGORY ® Discussion Mtg Date 11/12/13 SPONSOR ❑ Motion Mtg Date Council ❑ Mayor ❑ HR SPONSOR'S SUMMARY ❑ Resolution Mtg Date ® Ordinance Mtg Date 11/18/13 ❑ Bid Award Mtg Date ❑ DCD (l Finance ❑ Fire ❑ IT ❑ Public Hearing Mts Date ❑ P&R ❑ Other Mtg Date Pollee ® PJV This Ordinance will amend the Surface Water Management Ordinance No. 2274 as codified in Tukwila Municipal Code Chapter 14.30.030. As the definition of "conveyance system= includes rivers, this ordinance will revise the list of man -made features to include dikes, levees, and revetments. This change will clarify the intent of the surface water management ordinance to now include all drainage features in the City. Council is being asked to approve the Ordinance that will amend Ordinance No. 2274. (� COW Mtg. ❑ CA &P Corte ❑ F &S Corte ❑ Transportation Crate ®Utilities Corte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm. COMMILLEE CHAIR: JOE DUFFIE REVIEWED BY DATE. 11/04/13 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Department COMMITTEE Majority Approval; Forward to Committee of the Whole EXPENDITURE REQUIRED $0.00 Fund Source: Comments: COST IMPACT / FUND SOURCE AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 MTG. DATE 11/12/13 MTG. DATE 11/12/13 11/18/13 RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memorandum dated 11/01/13 Draft Ordinance Minutes from the Utilities Committee meeting of 11/04/13 69 70 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director DATE: November 1, 2013 SUBJECT: Ordinance to Update Surface Water Management Tukwila Municipal Code Section 14.30.030 ISSUE The current Surface Water Management Ordinance requires clarification of the definition of "conveyance system ". BACKGROUND The Surface Water Management Ordinance No. 2274 was last updated in 2010 to include regulations required to comply with the Clean Water Act and NPDES permits regulated by the Federal Environmental Protection Agency through the State Department of Ecology. One of the primary purposes of the Surface Water Management Ordinance is to "protect surface water conveyance systems and receiving waters from pollution, mechanical damage, excessive flows and other conditions that increase erosion and /or turbidity, siltation and other pollution, or endanger aquatic and benthic life within surface waters and receiving waters within the State;" (TMC 14.30.020 (2)). As defined in the Tukwila Municipal Code (TMC) "Conveyance system" means natural and man- made drainage features that collect, convey, channel, hold, inhibit, retain, detain, infiltrate, divert, treat or filter surface water. Natural drainage features include swales, streams, rivers, lakes and wetlands. Man -made features include gutters, ditches, pipes and detention /retention facilities; (TMC 14.30.030 (6)). DISCUSSION Since the definition of conveyance system includes rivers, it is a logical step to revise the list of man -made features to include dikes, levees, and revetments, as shown in the attached strike - through and underline version of the proposed Surface Water Management Ordinance (TMC Section 14.30.030). This small change clarifies the intent of the ordinance to include all drainage features in the City of Tukwila. RECOMMENDATION The Council is being asked to approve this ordinance amending Tukwila Municipal Code, Chapter 14.30.030(6) by revising the definitions and consider this item at the November 12, 2013 Committee of the Whole Meeting and subsequent November 18, 2013 Regular Meeting. Attachments: Draft SWM Ordinance Section 14.30.030 Ildeptstorelpw cemmon$\pw engl projects la- dr projects\surface water & idde ordinances\2O13 swm definitions ordlinfo memo swm ord revisions 9.26.13.doc i1 72 D AFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2274, AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 14.30, "SURFACE WATER MANAGEMENT," TO CLARIFY REGULATIONS REGARDING SURFACE WATER MANAGEMENT; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila ( "City ") regulates surface water within the City using the regulations set forth in Tukwila Municipal Code Chapter 14.30, "Surface Water Management "; and WHEREAS, the City Council deems it to be in the best interest of public safety, health and welfare for its citizens to amend existing surface water regulations to clarify the definition of "conveyance system "; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. TMC Section 14.30.030 Amended. Ordinance No. 2274 §1 (part), as codified at TMC Section 14.30.030, "Definitions," subparagraph 6, is hereby amended to read as follows: 6. "Conveyance system" means natural and man -made drainage features that collect, convey, channel, hold, inhibit, retain, detain, infiltrate, divert, treat or filter surface water. Natural drainage features include swales, streams, rivers, lakes and wetlands. Man -made features include gutters, ditches, pipes, -and detention /retention facilities-, dikes, levees and revetments. Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. W: Word Processing \Ordinances \Conveyance system definition amended 14.7 -13 BG:bjs Page 1 of 2 73 Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk Jim Haggerton, Mayor APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processing ordinances \Conveyance system definition amended 10 -7 -13 74 BG:bjs Page 2 of 2 UTILITIES COMMITTEE Meeting Minutes November 4, 2013 — 5:00 p.m, — Conference Room 1 City of Tukwila Utilities Committee PRESENT Councilmembers: Verna Seal, Allan Ekberg (Absent: Joe Duffle) Staff: David Cline, Bob Giberson, Frank Iriarte, Gail Labanara, Pat Brodin, Robin Tiselunak, Peggy McCarthy, Vicky Carlsen, Laurel Humphrey CALL TO ORDER: Committee Member Seal called the meeting to order at 5:00 p.rn. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Ordinance: Repealing Tukwila Municipal Code (TMC) Section 14.04.320 Staff is seeking Council approval of an ordinance that would repeal Ordinance 2313, Section 1 in part as codified at TMC Section 14.04.320, thereby ending the transfer of public fire hydrant charges from the General Fund to the Water Department. To recoup the cost of operations and maintenance for public fire hydrants and service lines, the General Fund has been transferring $8,640 per month out of the Fire Department's budget to the Water fund. However, Substitute House Bill 1512, effective July 28, 2013, allows water purveyors to recover the cost of fire suppression water facilities from the customers that derive benefits from those facilities. This proposed ordinance will enable operations and maintenance costs to be applied to customer water rates. Water customers benefit from the availability of fire hydrants for reasons including personal and property safety, higher property values and lower insurance rates. The General Fund will realize annual savings of approximately $103,680.00. The Water Fund has sufficient reserves to cover the change for 2014. MAJORITY APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. B. Ordinance: Amending Tukwila Municipal Code (TMC) 14.30.030, Surface Water Management Definitions Staff is seeking Council approval of an ordinance that would amend TMC 14.30.030(6), Surface Water Management Definitions, by revising the definition of "conveyance system" to include dikes, levees, and revetments. This housekeeping change clarifies the intent of the code to include all natural and man -made drainage features in the City. MAJORITY APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Committee members and staff briefly discussed the Saturday, 11/2/13 storm. Meeting adjourned at 5:09 p.m. Next meeting: Monday, November 18, 2013 -5:00 p.m. — Conf. Room No. 1. G .. Committee Approval Minutes by LH. Reviewed by GL, 75 76 COUNCIL A G ENDA SYNOPSES Tnitialt Meeting Date Prepared b May" '.r review Council review 11/12/13 BG'i. •/ e 11/18/13 BG ,,, CAS NUMBER: ITEM INFORMATION STAFF SPONSOR: BOB GIBERSON ITEM No. 4E ORIGINAL AGENDA DATE: 11/12/13 AGENDA ITEM TITLE Tukwila Urban Center Transit Center, Andover Park W Street & Water Improvements Resolution to Reject Lowest Bidder and Award Bid to Road Construction Northwest CATEGORY ® Discussion Mtg Date 11/12/13 SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD n Finance ❑ Fire ❑ IT ❑ P&,-R ❑ Motion Mtg Date ® Resolution Mtg Date 11/18/13 n Ordinance Mtg Date ® Bid Award Mtg Date 11/18/13 ❑ Public Hearing Mtg Date ❑ Other Mtg Date SPONSOR'S SUMMARY Police ® PIV The Tukwila Urban Center Transit Center, Andover Park West Street & Water Improvement Projects were advertised for bid on September 17 and 24, 2013 and five bids were opened on October 8, 2013. The low bid from Gary Merlino Construction did not have the "Buy America Certificate" and a Resolution is needed to reject their bid. Council is being asked to award the bid to the second lowest bidder, Road Construction Northwest, Inc. in the amount of $6,037,510.00. REVIEWED BY ❑ COW Mtg. ❑ CA &P Carte Utilities Cmte ❑ Arts Comm. DATE: 10/ 29/13 ❑ F &S Cmte ® Transportation Crate ❑ Parks Comm. n Planning Comm. COMMITTEE CHAIR: KATE KRUELER RECOMMENDATIONS: SPONSOR /ADMIN. Public Works Comm. SEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $6,037,510.00 $8,986,192.00 $0.00 Fund Source: 104 ARTERIAL STREETS & 402 WATER FUND (PAGES 16, 17, AND 65, PROPOSED 2014 CIP) Comments: MTG. DATE 11/12/13 RECORD OF COUNCIL ACTION MTG. DATE 11/12/13 ATTACHMENTS Informational Memorandum dated 10/25/13 Draft Resolution Rejecting Lowest Bidder, Gary Merlino Construction Bid Tabulation Pages 16, 17, and 65, Proposed 2014 CIP Minutes from the Transportation Committee meeting of 10/29/13 11/18/13 77 78 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Cyndy Knighton, Senior Program Manager DATE: October 25, 2013 SUBJECT: Tukwila Transit Center /Andover Pk W Widening & Water Main Replacement Projects Project Nos. 90610402, 9880404, 99840105 Bid Award ISSUES Resolution to reject the bid from Gary Merlino Construction Company, inc. as nonresponsive and award the construction contract to Road Construction Northwest, Inc. BACKGROUND A call for bids was advertised for the Transit Center /Andover Park W Project on September 17 and 24, 2013 and three addenda were issued addressing clarifications to the bid documents. Bids were due at 9:00 am on October 8, 2013 and were publicly opened at 10:00 am that same day. Five bids were received and opened and a sixth bid was turned away as it arrived after the 9:00 am dead line. The lowest bid came from Gary Merlino Construction, however the sealed bid did not include the Federal Transit Administration (FTA) required "Buy America Certificate." The second lowest bid was received from Road Construction Northwest, Inc. and did include the requisite FTA forms. DISCUSSION 1) Resolution to Reiect Lowest Bid: The Transit Center /Andover Park W /Andover Park W Water projects were combined into a single bid package as the three independent CIF projects had overlapping boundaries which made each somewhat dependent on the other two for coordination. Funding sources for each are tracked separately although, with the inclusion of federal grant monies, the entire larger project is subject to federal rules. One overarching rule associated with the Transit Center's FTA grant is the requirement to comply with "Buy America" for all steel, iron, and manufactured products. All bidders are required to include their signed "Buy America Certificate" in their sealed bids. Failure to do so was clearly identified in the bid documents as grounds for rejection as being nonresponsive. A statement to this fact was made during the pre -bid conference where representatives of the two low bidders were present. Based on these facts and to insure that the $1.4 million FTA grant is not put in jeopardy, staff as well as the City Attorney, recommend rejecting the bid from Gary Merlino Construction as nonresponsive. 2) Bid Award: All construction bids were reviewed and no mathematical errors were found on the Road Construction Northwest bid. Minor errors were found on the remaining 4 bids, although none affected the two low bidder placements. The Transportation Improvement Board (TIB), a funding partner, and King County (administrator of the FTA grant), have reviewed the bid tabulations and given Tukwila authorization to proceed with the bid award. Road Construction Northwest, Inc. is a large company with the resources required to construct the Transit Center project. The proposed bid award, along with remaining known and estimated expenditures, is within the combined project budgets. 79 INFORMATIONAL MEMO Page 2 Financial Impact: With the low bid comes a reduction in the Transportation Improvement Board's (TIB) grant as they do not award fixed grant amounts but a percentage of the construction expenses. The savings in the construction costs must be shared with TIB just as any overruns can also be shared. The initial grant award from TIB was $1.4 million and there is now an estimated reduction of $356,808 for a new grant amount of $1,063,192. At project close out, the final amount reimbursable by TIB will be adjusted to reflect the actual project costs. Budget Transit I APW 1 APW Water Center ; Roadway Main Total WSDOT . .................._._...-__..gi Grant ..... � ......................_ FTA Grant ona............o. -...I' '....._ _..........; ....,..._......_...1400,00 $4,178,000 .:.............. w......_-.._.... ._,__._._..__._............_._. �. ..._._�..____._..�....-- �._..., ____- ........._._...._.._.... 000 .... _. _._ .__._.........1,400,,000._. $4,178,000 0,000 TIB Grant $1,063,192 1 063 , 192 ' City Funds 56,536 899,464 _._..._._..... 956000 Enterprise Funds $1,389,000 $1,389,000 Available Funds $5,634,536 € $1,96Z656 $1,389,000 $8,986,192 Expenses Road Construction NW Bid $3,726,675 $1,424,049 $886,786 $6,037,510 .., Utility Relocation (.PSEAmtlEWr'gr Est) ......... ..............___....738, 400!....._.__._.. 50000 788,400._. Cascade Water Connection Fee _._._._......._......_,__._, _..___..___..._..10,000 a ...................._,.., ._.__w._..._..... _._.._._. ._.._...._.._._.__.._.......... 10,000 Granite Boulders Allowance 30,000 i 30,000 Construction Management Budg et.... ...__. .................._..._. - ....,.570, 460 275,000 __..,._._0.._._.. ._.............:022,460..._. Construction Contingency 15% 559,001 , 213,607 133,018 905,626 Allocated Funds $5,634,536 i $1,962,656 :I $1,196,804 $8,793,996 RECOMMENDATION 1) Council is being asked to approve the Resolution which rejects the Gary Merlin() Construction Company, Inc. bid and consider this item at the November 12, 2013 Committee of the Whole and subsequent November 18, 2013 Regular Meeting. 2) Council is being asked to award the construction contact in the amount of $6,037,509.75 to Road Construction Northwest, Inc. for the Transit Center /Andover Park E /Andover Park E Water Project and consider this item at the November 12, 2013 Committee of the Whole and subsequent November 18, 2013 Regular Meeting. Attachments: Draft Resolution Bid Tabulation CIP Pages 16, 17 and 65 80 W:\PW Eng4PROJECTS4A- RW & RS Projects\Transit Center (90610402)1DesignlINFO MEMO Bid Award sd.docx A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REJECTING THE BID SUBMITTED BY GARY MERLINO CONSTRUCTION COMPANY, INC., OF SEATTLE, WASHINGTON, FOR THE TUKWILA URBAN CENTER TRANSIT CENTER, ANDOVER PARK WEST WIDENING, AND ANDOVER PARK WEST WATER MAIN REPLACEMENT PROJECTS. WHEREAS, sealed bids were solicited for the Tukwila Urban Center Transit Center, Andover Park West Widening, and Andover Park West Water Main Replacement projects; and WHEREAS, bids were opened and read aloud by the City Clerk on October 8, 2013; and WHEREAS, construction of the combined projects is partially funded through a grant from the Federal Transit Administration; and WHEREAS, a condition of the Federal Transit Administration grant required bidders to complete a "Buy America Certificate" and include it in their sealed bids; and WHEREAS, bids submitted without the required "Buy America Certificate" must be rejected as nonresponsive; and WHEREAS, the apparent low bidder at the time the sealed bids were read aloud was Gary Merlino Construction Company, Inc.; and WHEREAS, the Gary Merlino Construction Company, Inc., bid did not include the "Buy America Certificate "; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: W:IWord Processing\Resolut €onslReject Gary Merlino bd - Transit Center 10 -22 -13 CK :bjs Page 1 of 2 81 The Gary Merlino Construction Company, Inc., bid for the Tukwila Urban Center Transit Center, Andover Park West Widening, and Andover Park West Water Main Replacement projects is hereby rejected as nonresponsive due to failure to include the required "Buy America Certificate" in their sealed bid proposal. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy ()Flaherty, MMC, City Clerk Kathy Hougardy, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W:\Word Processing\Resolutions\Reject Gary Merlin() bid - Transit Center 10 -22 -13 CK:bjs 82 Page 2 of 2 CITY OF TUKWILA - TUKWILA TRANSIT CENTER CERTIFIED DID TABULATION October 18, 2013=IIII==1...rl�,.,� DE= LEMEIKEINEEMIEMEIMMILIELIEELEI:ENNEEIMM :,a, Bid Schedule A - Tukwila Transit Center ROADWAY Subtotai S 861,965.45 $ 759,015.00 $ 860,045.90 $ 649,970,00 $ 1,117,270.00 $ 1,352,500.00 + - + $ 370,00100 $ 370,000.00 $ 280,000.00 $ 280,00000 $ 150,000.00 5 150,000.00 $ 500,000.00 $ 600,000.00 $ 710,000.00 $ 719000.00 CLEARING AND 0RU001N0 ELEE0 57,500.00 52,250.00 + +I 4.4 510,500,00 59,800,00 52,940.00 535,000.00 510,509.50 53,000.00 1900.00 520,000.00 56,000.00 0250.00 54.500.00 535060 .00 58.309.00 $320.00 $5,760.00 51.200.00 021.600.00 5100.00 $1,800.00 +� 53,150.00 �0 $5,000.00 $5.000.00 $2.500,00 52,500.00 5200,000.00 5 200, 000.00 550. 000.00 $50,000.00 587,000.00 587,000.00 570,000.00 570,000.00 © gam MEIN MOE =M EM 5100.00 5145.000.00 560,00 587,000.00 1+ 353,650.00 918.50 526.100.00 rr 546,400,00 345.G0 565.25060 GRAVEL BORROW INCL. HAUL IIIEMEME 510.00 5540.00 544.00 51,320.00 =wpm 51.650.00 53069 5900.00 'i +r 5510.00 545.00 51.35060 ++ ®IIIIIIIIIE?ZEI 912,500,00 562.00 $34,000.00 MEM= 515,500.00 $30.00 $115.000,00 520.50 510,000.00 530.05 515,000.00 arni 585.00 002,559.00 595.00 52,850.00 5184.00 54,920.00 5120.00 53600.00 39500 52,705.00 9100.00 93,00090 COMMERCIAL HMA • 5130.00 616,650.00 5110.40 515.950.04 ++ 917,935.00 9120.00 517,400.04 $100.00 514,500.05 $105.00 $15,225.00 COLD MIX ASPHALT CONCRETE PATCH + 530.00 $6,800.04 538.00 58,740.00 +� $5,750.00 54.00 532660 022.00 $5,050.00 545,00 510.350.00 MEI IEEE ®• MOE ++ 33100.0 $90,000.00 578.00 570 200.00 9120.00 5108,000.00 9120.00 5109,000.50 5160,00 5144,000.00 5144.00 $126,000.00 �® I +IIIIMEEI 5121.00 5117,975.00 5130.00 5128,750.00 5140.00 5136,500.00 5180.00 3175,500.00 5250.00 5243,750.00 s • $500.50 5500.00 5400.00 0100.00 5500.00 5500.00 5600.00 5600.00 5350.05 3350.00 5423.00 5425.00 $6,759.00 528.00 512,600.00 �„++ $13,950.00 533,759.00 520.00 $9,000.00 55060 522,500.00 IlEm81+ $12.300.00 515,040.05 1' ++ 069,700.00 520.00 516.400.00 536,900.00 MONUMENT, CASE, AND COVER ® 510,000.00 010,000.00 52,000.00 52,000.00 5900.00 5900.00 51,500.00 31,500.00 5450.00 5450.00 5450.00 5450.00 5500.00 5500.00 5300.00 9300.00 5500.05 550100 5705.00 570000 0300.00 5300.50 5350.00 5350.66 m ADJUST JUNCTION BOX �� ><d+ 5.000 0 $279.00 52,160.00 5500.00 54,020.00 5400.05 53,200.00 $300.40 $2,400.00 5350,00 52,800,00 $ 107,400.00 5 168,810.05 5 192,475.00 5 169,900.00 $ 214,700.00 5 526,475.00 WEIM © 5 50.00 $ 250.00 5 100.60 $ 500.00 ++ 5 100.00 $ 500.05 $ 100,00 5 500.00 ++ MIESIEMEM s ■ ��„'5++� 546.50 5460.00 5110.00 51,100.05 5100.00 31,000.00 544,00 5400.00 5100.00 52,500.05 NEM ® �® 540.50 552,800.00 570.00 392,400.00 570.00 392,400.00 570.00 592 400.00 585.00 585,800.00 IA 5240.00 5316,800.00 111181111® 545.00 59,000,00 596.00 519,200.00 �' '.. +• 317,000.00 580.00 516,000.00 565.00 517,000.00 5250.00 550,000.00 ++ 510,504.00 565.00 519,550.00 560.00 $18,000.00 $70.00 521,000.00 580.00 524,000.00 5205.00 561,500.00 + + 020.00 521,00100 523.00 524.150,00 $49.350,00 $20.00 521,000.00 + 573,500.00 305.00 566,250.00 ® ©� 51,500.00 513,509.00 51,400.00 512,600.00 51,500.00 513,500.00 52,000.00 518,000.00 51,500.00 513,500.00 03,000.00 527,000.00 $ 76,075.00 5 143,855.00 $ 203,765.05 - 1 $ 446,850.00 $ 134,725.00 rem mis MEM ©amai 5 25,00100 $ 2500000 9 75,000.00 $ 75,400.40 5114,050.00 5 110,000.00 5250,000.00 $ 250,000.00 5400,949.00 $ 400,00000 3 60,000.00 5 50,000.00 TRAFFIC SIGNAL MODIFICATION. BAKER BLVD © NEM 545,000.00 545.000.00 590,040,50 559,400.00 581,060.00 581,000.00 570,000.00 970,000.00 540,000.00 540,000.00 565,000.00 555,000.00 © 51,000.05 51,000.00 550900 5500.05 $4,400,00 54,440.00 35,00000 55,000.00 51,000.00 51,000.00 51,000.00 51,000.00 500 IIIIIIIIIIIIIIIEMI 5500.00 WEI 5800.09 52,00 51,000.00 es 61,000.00 51.00 5500.00 $805.00 NMI ® ® 450 JEW 55.00 52,259,00 =non 52,439.00 ININEsca 52,250.05 55.00 $2,250.00 �' ++++ 5900.00 52,475.00 r lEill 53,04 51950.00 54,555.00 54,550.05 © 54,550.00 56.00 53,900.00 54,075.00 11E2IIIIIIIIEEEMEMIECIIIIIIIISEEINIIIIEEW11111111111111E1 5585.00 5125.00 9525.00 9110.00 555000 5115.00 5575.00 $ 12,875,00 $ 18,225.50 11 5 32,750.00 $ 18,250.00 5 19,805.00 5 5.00 5 1,875.00, ++++ 9.00] �. + 5 2.00 5 750.00 $ 6.00 $ 2,250.00 5 0.00 +t WE= ® 010 ,000.00 510,000.00 516,000.00 516,000.00 57,000.00 97,000.00 530,000.00 530,000.00 515,500.00 515.000.00 516,005.00 516,005.00 ®REM0VE AND RESET BENCHES ® ++" 51,00900 51,100.00 51,105.00 5900.00 5900.00 $2,000.00 52,000.00 51.005,00 51,000.00 5425.00 5425.00 .total 86,60060 97,1 .09 9,932.09 T 56,830.00 82,625.00 IWO ©IIIRE $ 1,500.00 $ 1,500,00 5 100.00 $ 100,00 5 1,355.00 5 1,300.00 5 1,050.00 $ 1,000.00 5 190.00 $ 10060 $ 200.05 $ 200.00 REMOVING DRAINAGE STRUCTURE WM 51.040,00 58,050.00 5320.00 32.060.00 5500.00 54.000,00 5200.00 51 800.00 5200.00 51.600.00 5250.00 52,000.00 MEE 010,00 31,850.00 $9,00 $1,485.00 524,60 53.980.00 520.00 53,350.00 $6.00 $990.00 5825.00 1 700 © 523,00 516.100.00 528.00 516.200.00 329.00 920.300.00 355 -00 545,550.00 524.00 516,800.00 $19.00 513,300.00 30 + NIEM ® 545.00 32.00 55500 51,350.00 5500.00 5750.00 $36,00 58.50 31,000.00 52,000.00 565.00 32,00 53950.00 $500.00 . ++ $4.00 51,059,00 525.00 5750.00 $50.00 51,550.00 TESTING STORM SEWER PIPE DUCTILE RON STORM SEWER PIPE 81N. DIAM. 51,000.00 ® 51,250.00 55.00 51,250.00 $58.00 5970.00 5145.00 52,175.00 5300.00 54,50060 5780.00 5145 -00 52,100.05 535.00 58,755.00 313,750.00 518,750.00 5290.00 550,000.00 558.00 514,504,00 585.00 520000.00 • CATCH BASIN TYPE 1 �© 51,200.00 59,600.00 31,900.00 512,850.00 31,100.00 58,800.00 51,500.00 512,050.00 31,100,90 98,800.00 51.150.00 $8,800.00 45 CATCH BASIN TYPE 2481N. DIAM. 03,400.00 59,000,00 53,500.00 337,000.00 34,500.00 $9,000.00 $4,040.00 58,000.00 53,255.00 56,500.00 52,500.00 55,005.00 46 =EMI MOM 5800.00 51,600.00 5400.00 5800.00 5500.55 51,000,05 5600 -00 51,200.00 5420.00 5840.00 5600.00 51,200.00 47 -NEll 5840.05 5800.00 5500.00 5500,00 3605.05 580090 51,000,00 51,000.00 5420.00 5420.00 5600.00 5600.00 RAISE MANHOLE 32,504.00 52,500.00 33,000.00 53,000.00 $500.00 5500.50 3500.00 5800.00 31 000.00 93,000.00 5350.00 5350.00 53550,50 96,000.00 550100 52.600.00 5650.50 92.60060 550905 52.000.00 5300.00 51,200,05 51325.00 55,300.00 EROSION/WATER POLLUTION CONTROL SWPPP PREPARATION AND MAINTENANCE 520,000.00 ®- 1. +0.50 $20,000.00 51,500.00 928,000.00 35,405.00 526,000.00 55,000.00 518,000.00 51,550.09 318,000.00 51,50900 515,000.00 5515.00090 51.200.00 51,200.00 525,000,00 525.000,50 510,050.00 510000.00 5100.00 5100.00 5200.00 5200.00 Page 1 of 5 CITY OF TUKWILA - TUKWILA TRANSIT CENTER October 18, 2013 Engineer's Estimate Gary Merlino Construction Company Road Construction Northwest Westwater Construction Company Ceccanti Rodarta Construction, Inc. ttam No. j Item Description E Quantity Unit Unit Price Cost Unit Price 1 Cost Unit Prcn [ Cost Unit Price Cost it Price [ Cost UnIt Price [ Cast MATER Subtotal S 49,100.80 5 49,235.00 $ 51,180.00 $ 55,260.00 S 36,640.00 S 40,336,00 52 TRENCH SAFETY SYSTEMS 1 LS 5 500.00 $ 500.00 $ 500.00 $ 500.00 $ 2.000.00 $ 2,000.00 $ 5,000.00 $ 5,000.00 $ 800.00 $ 800.00 5 100.00 5 100.00 53 CONTROLLEC DENSITY FILL 15 CY $500.00 57.500.00 $125.00 $1.875.00 $190.00 $2,850.00 5140.00 02,100.00 $87.00 $1,305.00 $225.00 $3,375.00 54 CRUSHED SURFACING FOR TRENCH BACK FILL 330 TON $25.00 $8,250.00 $22.00 $7,260.00 $31.00 $10,230.00 $30.00 $9,900.00 $17.50 $5,775.00 $23.00 $7,590.00 55 YARD HYDRANT 16 EA 51,000.00 $10,000.00 $1,100.00 $11,040.00 $916.00 59,180.00 $750.00 $7,500.00 $ 500.90 55.500.00 59.000.50 $9.000.00 71 ILLUMINATION SYSTEM i LS 551,110.05 551,110.05 540,000.00 $40,000.00 540,200.00 540,200.00 545,05600 545,000.00 535,000.50 $35,000.00 545,000.00 545.000.00 72 - CCTV CAMERA SYSTEM 1 L5 5116.090.22 5116,090.22 550,500.00 550,000.00 551,000.00 551,000.00 $55,650,00 555,000.00 535,000.00 535,000.00 555.000.00 555.000.00 ARC i1ITECTURAL ITEMS _... Subtotal 91,312,001.67 5 4,641,500,60 51,655,900.00 51,087,700.00 91,590,200.00 $ 1,696,005.00 73 CONCRETE WALLS & FOUNDATIONS 1 LS 5 234,713.02 5 234,713.02 5557,000.00 $ 557,000.00 5480,000.00 0 480,000.00 9560.000.00 0 660,000.00 5406,000.00 5 400,000.00 5375.000.00 $ 375,500.40 74 SHELTER w /WINDSCREEN 10 EA 969,739.21 5697,302.14 592,200.00 5922,000.00 591,000.00 5910,000.00 5100,500.00 61,000,000.00 5100,000.00 51,000,000.00 $95.000.00 5950,000.00 75 TRANSIT CENTER MARKER 1 LS 5156,034.50 5156,034.50 5112,000.00 5112,000.00 556,000.00 556,000.00 515,000.00 515,000.00 $32,000.00 532,000.00 565.900.00 565,000.00 76 TRASH RECEPTACLE 15 EA 54,431.35 965,470.21 56,500.00 997,500.00 54,000.00 560,000.00 57.000.00 5105,00000 51,860.00 527,000.00 $9.000.00 5135.000.00 77 TECH PYLON FOUNDATIONS 1 LS 528,672.63 528,672.83 57,200.00 57,200.00 56,600.00 56,500.00 515,000.00 515,000.00 520,000.06 520,055.00 $9,000.00 $8,500.00 78 GALVANIZED STEEL CABLE FENCE 1 LS 645.132.55 545, 132.68 947,000,00 947,000.60 548,000.00 548,000.00 $55.000.00 955000.00 $20,000.60 520,00000 550,00 0.00 $50,000.00 79 RUSTIC TERAZZO FLOORING 1 LS 916,006.24 516,008.24 512,000.00 512,006.00 514,000.00 514,000.00 $5,500.00 56,500.00 512,000.00 512,000.00 511,000.00 511,000.00 80 BICYCLE RACK 5 EA 5553.92 94,431,35 51100,0 59.000.00 5806.00 56,40000 5900.00 97,200.00 5000.00 97,200.00 51,500,00 912,050.00 51 010E SEAT0NG 60 EA 51,052,44 563,146.70 51,350.00 578,000.00 $1, 300.00 578,000.00 5400.00 524,500.06 51,200.00 572,000.00 51,500.00 590,000.00 LANDSCAPE ITEMS Subtotal 5 277,315.50 5 119,556.00 $ 146,446.00 $ 147,234.80 $ 123,575.05 5 125,344.60 62 TOP SOIL TYPEA 545 CY $ 66.47 $ 36.226.26 5 36.00 $ 19,620 -00 5 35.00 $ 15,075.00 $ 40.00 $ 21.800.00 5 40.00 $ 21,000.00 5 36.00 5 19620.00 55,500.00 5300.00 83 STHUCTURALSOIL 55 CY 5127.40 $7.007.07 5132.00 57.260,00 567.00 53,655.00 530.00 51,650.00 550.05 94,400.00 5100.00 5300.00 84a PSIPE Ace r treemanii 'JE108r5red', 2 1/2' 401., 12 -14'01 1 EA 5810.00 5897.35 5290.00 5290.00 5277.05 5277.06 5350.00 5350.00 530600 5300.00 846 PSIPE G.editsfa Mace. Ids var.oicnns'$hadereader, 21/2' cal., 12 -14'9 5 EA 5810.00 $4,486.76 $270.00 $1,350.00 526200 51,310.00 5350.00 51,750.00 $300.00 51,500.00 5275.00 $1,375.00 84c PSIPE Ginkgo 0 a 'Autumn Gold', 2" cal., 12 -14'01 14 EA 5825.00 512.79552 5300.60 54,200.00 9293.00 54,152.00 5400.00 55,600.00 5350.00 94,500.00 _ 5325.00 54,550.00 840 PSIPE Chamaecyparis nootkatenSis "Gr5Bn ArrosY, 7- 8' ht. 9 FA 5275.00 52,741.95 $130.00 51.170.00 5129.00 51 161,00 $200.00 51,800.00 5150.00 5 #.350.00 5140.00 51,260.00 84e PSIPE Serberis thunbergii'Helmend6', 30" ht, 5 gal. 65 EA 580.00 56,336.83 $28.00 51,820.00 928.00 51. 820.00 $30.00 51,950.00 525.00 $1,625.00 $30 -05 51,950.00 BM PSIPE 8erbeds ihunber56 'Moncmb', 48° ht. 5 gal, 126 EA 573.00 5100189.08 525.00 53,150.00 $25.00 53,150.00 $30.00 03.780.00 525.0 53,150.00 $25.00 53,150.00 84g PSIPE Cs deodara 'Feelin Blue', 24' spread, 5 gal. 18 EA 577.00 51,535.46 585.00 51,530.00 584.00 01,512.00 $30.00 5540.00 525.00 5450.05 590.00 51,620.00 84h PSIPE C151e5 cnrbaricnsis, 18" ht, 5 gal. 2 EA 573.00 5161.74 $20.05 540.00 522.00 944.00 930.00 560.00 525.00 550.00 522.00 544.00 841 PSIPE Cslus saivitoeus 'Prostrates', 24' spread, 5 gal. 22 EA 573.00 51,779.19 530.00' $660.00 935.00 5660.00 525.00 5550.00 $22.00 5484.00 532.00 5704.00 84j PSIPE Na dine domes0ca 'Gulf Stream'. 18' ht, 5 gal. 05155 Nandine domeslrca 'Moyers Red', 24" ht. 5gal. 16 34 EA EA 973.00 577.00 51,293.95 $2,900.32 520.50 $320.00 526.00 5884.00 520.00 5320.00 $27.00 5918.00 53500 530.00 5480.00 51,020.00 520.00 525.00 5400.00 5850.00 520.00 528.00 $320 -00 $952.00 84k 841 PSIPE Pines mugo 'PUmilo', 18' ht, 5 gal. 6 E4 573.00 5485.23 523.00 5135.00 524.00 5144.00 $25.00 5150.00 520.00 $120.00 525.00 9150.00 84m PSIPE Aliium sp., bulbs 112 FA 55.00 5620.39 515.00 51,580.00- $15.00 91,580.00 5460 $448_00 53.00 9336.00 915.00 51,600.00 84n PSIPE Carex 1488644, jai. 138 EA 523.00 53,516.27 57.00 5966.00 56.00 51,104.00 510.00 51,380.00 59.00 $1,242.00 58.00 51,104.00 044 PSIPE Euonymus fodunei 'Colcratus', 1 gal. 3494 EA 520.00 977,415.64 97.00 524,458.00 58.00 527052.00 910.00 $34940.00 57.00 524,458.00 58.00 027,952.00 845 05199 Miscenlhus sineosis `homing L1551', 2 9a1. 17 EA 546.00 5866.33 517.50 5289.00 517.00. 5289.00 920.00 5340.00 517.00 5289.00 518.00 5306.00 641 55155 Muehlenbeekie exit €a4e0, 4" pot 264 EA $11.00 53,217.16 54.00 51,056.00 05.00 51,320.00 $5.00 51.320.00 54.00 51,056.00 54.50 51,188.00 84r P5155 Arciostaphylos uva -test, 1 gal. PSIPE Penniselum alopecuroides 'Hameln, 2 gal. WOOD C14€P MULCH 400 207 42 FA EA CY 520.00 546.00 549.85 98,862.69 910,540.62 52,093.81 97.00 $14.00 537.00 52,800.00 52,898.00 51,554.00 58.00 93,200.00 514.00 52,868.00 556.00 $2,352.00 58.00 520.00 $75.00 53,290,00 54. 140.00 03.150.00 57.00 515.60 560.00 52,800.00 53,105.00 52,520.00 98.00 53,200.00 514.00 $2,89600 53600 $1,612.55 84s 85 66 SOD INSTALLATION 117 SY 54.21 5492.54 $5.00 5585.05 511.00 51,287.00 920.00 52.340.00 510.00 51,170.00 55.50 5643.50 87 ROOT BARRIER. 12 -AN0 18" DEPTH 192 IF 58.08 51,701.64 55.00 5960.00 512.00 92,304.00 58.00 51.53600 57.00 $1,344.00 mm 55.50 51,056.00 51,000.00 86 PEA GRAVEL WELLS 20 EA $332.35 56,647.62 555.00 51,100.00 $175.00 53,500.00 9200.00 54.00600 5100.00 $2,000.00 590.00 89 AUTOMATIC IRRIGATION SYSTEM 1 LS 553,615.30 553,615.30 533,000.00 533,000.00 523,000.00 923,000.00 945,000.00 046,000.00 $35,000.00 035,000.00 9220000.001 520.00' 523,000.00 90 PERVIOUS PEDESTRIAN PAVERS 108 SF 522.16 52692.93 516.00 $1,728.00 922.00 $2,376.00 920.00 52,160.00 $35.00 53,780.05 82,160,00 91 57014E FEATURES, LANDSCAPE GRANITE BLOCKS 6 FA 52,858.81 515,952.66 5600.00 53,600.00 56,500.00 536,000.00 91,000.00 56,050.00 5450.00 52,700.00 91,600.00 50,600.00 92 GEOTEXTILE FOR UNDERGROUND DRAINAGE 206 SY 52.66 5537.76 52.00 5400.00 95.00 51,000.00 54.00. 5600.00 $2.00 $40630 93.75 5750.00 Page 2 of 5 CITY OF TUKWILA- TUKWILA TRANSrT CENTER CERTIFIED BID TABULATION S]ctol3Er 18, 2013 Engineer's Estimate Gary tAeriIno Constntciinn Company Road Construction Northwest Westwater Construction Company Ceocanil Rodarte Gonstrucuon, inc. item No. he Description ] Quantity Unit Unit Price Coat Unit Price Cost Unit t=rice Cos i Unit Price I Cost Unit Price Cost Untt Price Cost OTHER ITEMS Subtotal $ 96,824.00 $ 102,600.04 $ 106,30090 $ 101,400.00 $ 93,300.00 $ 103,8110.00 93 REMOVAL OF HAZARODUS MATERIALS • PCB 1 LS $ 10.000.40 $ 10,412,00 $ 10.000.00 $ 10,000.00 $ 10900.00 $ 10900.00 $ 10,000.00 $ 10,060.00 $ 10.000.00 $ 10.000.00 5 10,000.00 5 10,000,00 94 LONGTERM TEMPORARY BUS STOP 1 LS 510,000.00 $40,412.00 $14,000.00 510,000.0D $10,000,00 $10,000.00 510600.00 516.00 -00 510,004.09 $10. 000.00 $10,000.00 510,000.00 95 SHARED DRIVEWAY ACCESS 1 EST $15,040.00 515,000,00 $15.000.00 $15,050.00 515,000.04 515,000.00 $15,000.00 315.0110.00 515,000.00 515,000.00 515,000.00 515,000,00 95 PROPERTY RESTORATION - AS DIRECTED 1 EST $10,000.60 $10,000.00 $10,000.00 510,000.00 $10,000.00 $10,000,00 $10,600.00 $10,000.00 $10,000.00 $10900.00 510,400.40 510900.00 97 MINOR CHANGE- AS DIRECTED 1 EST 010,000.00 010,000.00 $10,000.00 010000.00 010000.00 $10,000.00 $10,000.00 $10,000.00 51090300 510900.00 010,000,00 510900.00 98 EXPLORATIVE EXCAVATION -A5 DIRECTED 1 EST 05.00000 $5,000.00 55,000.00 55900.00 55,000.00 55,000.00 $5,000.00 55000,00 55,000.00 06000.00 55,000.00 55,000.00 99 POTHOLING - AS DIRECTED 1 EST $10,000.00 510,000.00 $10,000.00 010.000.40 010,000.00 $1000000 510,000.00 $10,000.00 $10,000.00 010000.00 510,000,00 010,000.00 100 RESOLUTION OF UTILITY CONFLICTS - AS 00REC1E0 1 EST $10,000.00 810,000.00 $10,400.00 $10 000.00 $10.000.00 510,000.00 010,000.00 $10,000.00 510,000.00 $10,000.00 010,00000 510,000.00 101 00SUI TABLE 006R 1tCAVAT10N &DISPOSAL 0iFSftE- ASDIRECTED 300 CY 018.00 $5,400.00 $36.00 $10,800.0 $33.00 09,900.00 038.00 011,400.00 $17.00 $5.100.00 $24.00 57,200.00 102 0RAVES. BORROW - AS DIRECTED 200 TO $18.00 $3,500.00 $25,00 05000.00 $30.00 56,000.00 025.00 $5,000.00 $17.00 53,400.00 $28.00 55,600.00 103 QUA RRY SPA i,LS -AS DIRECTED 200 ON 525.00 $7,000.00 534.00 56,800.00 $52.00 010,400.0 525.00 55,000.00 $24.00 54,800.00 555.00 $41,000,00 Total Bid Schedule A 0 3,324,533.86 0 3,702,321.00 0 3,726,675.00 5 4,015,379.00 0 4,032,739.00 I`2 0 4,466,559.50 Hid Schedules Andover Park W Roadway: , ":" , ROADWAY - :: . .:. . . ..::.. .. .. .. . _ : , - ":;- , - : .i Subtotal ': E - -, $ `542,32680 :..- . "'5 -. 548,74490 . .'.1"-'. 5, 633,555:00:. :. $ - 531,60500 0 - '' $ - 590,52040. :.$ 658,645.00 -.- 1 MOBILIZATION 1 LS 5 181.671.80 $ 181,571.80 5120,000.00 $ 120,005.00 5 200,00096 $ 200,000.00 $ 50.000.00 5 50,000.00 5 236,000.00 0 236,000.00 $ 100,000.00 0 164,000.0 ...3-r =:° CLEARING AND GRU8E0NG 0.2 AC 57500.00 51,500.00 530,000.00 56,03005 59,800.00 51,960.00 510,000.00 52,05000 tc 53,000.00 5600 .00 525,000.00 05.000.00 %:.3-: -`. REMOVING TREE 18 EA $250.00 84,500.00 $350.00 56,300.00 5320.00 55,760.00 51,200.00 521,600.0 5100.00 $1,800.00 5175.00 03,150.00 - .:- 4. -.:- ROADWAY EXCAVATION INCL. HAUL 1380 CY 5100.00 $135.000.00 553.00 585,580.00 537.00 550,320.00 518.00 024,486.00 532.00 543,520.00 545.00 561,200,00 ..',5"1; -- GRAVEL BORROW INCL. HAUL 30 TON $18.00 0540.00 544.00 51,320.00 535.00 01,050.00 530.00 $90500 317.00 5510.00 54560 51.350.00 CRUSHED SURFACING TOP COURSE 390 TON 525.00 59,750.00 559.00 $23,010.00 531.00 512.090.00 530.00 $11,700.05 520.00 57,000.00 528.00 510,920.00 - -:: 9 -- :: PLANING BITUMINOUS PAVEMENT 5800 SY 55.00 $48,000.00 $3.00 528,800.00 56.50 552,400.00 5800 557,500.00 54.00 $30,400.00 55.25 560,000.00 .;.8_: �. HMA CL. 1/2 IN. PG 64 -22 2300 TOE 1 565.00 5110,505.05 595.00 5123,500.00 592.00 5119,500 .00 5100.00 9130,000.00 090.00 5117,000.00 565.00 5123,50490 -:, -:9 0 .: COMMERCIAL HMA 680 TON 513900 588,400.00 $110.00 574,800.05 5123.00 083940.00 5100.00 068,000.00 3100.05 368,000.05 5110.00 574,50000 .:40 COLD MIX ASPHALT CONCRETEPATCH 200 SY 535.00 56,000.00 540.00 98,000.00 525.00 55,000.00 54.00 3800.00 022.00 54,400.50 545.05 59,050.00 41 CEMENT CON(. PAVEMENT 50 SY 590,00 54,500.00 9160.00 $9,000.00 5120.00 36,000,06 5720.00 56,000.00 5160.00 08,000.50 5215.00 515,750.00 _s. 12: -. ADJUST MANHOLE 1 EA $5550.00 $500,00 0400,00 5400.00 5500.00 5500.00 51,005.0 31,000.00 5350.00 5355.00 5450.05 3450.00 . -:;13 "L "'' CEMENT CONC. TRAFFIC CURB AND GUTTER 1470 LF $15.00 $22,050.00 515.00 522,050 .00 $31 .00 045,570.00 $50.00 S73,500.00 520.00 925,400.00 $50.00 573,500.00 - :;14:x - CEMENT CONC. TRAFF #C CURB 1545 LF 515.00 523,175.00 523.00 535.535.00 522 .00 533,993.00 550.00 377,250.00 520.00 530,90090 545.00 569525.00 :- 15: =: 0311,0-71,0E0 SLOPED MOUNTABLE CURB 87 LF 520.00 Si 740.00 527.00 52,349,00 525.00 52,175.50 525.00 52,175.00 520.00 01,740.00 535.00 53,645.00 : -' 16: - ADJUST VALVE BOX 6 EA 5550.00 53,000.00 5300.00 51,80000 5500.50 03950.00 5700.00 04,200.00 0300.00 51,800.00 5350.00 $2,100.50 17 ": :..: ADJUST JUNCTION BOX 1 EA 5500 .00 5500.00 5160.00 5150.00 0500.00 5500.00 5460.00 5400.0 5300.05 5300.00 5350.60 5350.05 SIDEWALK. . : : . . . :;. ..: .. . . - . -.: - - : ..: .._..Subtotal - - :...::. - - -- $- .':'45,950.00. -_ :'.• -_ - --5- 55,965.00- ,',::- -- 5'- '157,005.00:.'- -:. -. ':- 5..117,505.05 - -.. -.. - $ ::- 61,355,50 _ -..- 5 - 196,505.0 - -. '- 18 -' - -' CEMENT CONC, DRIVE WAY ENTRANCE 215 SY $ 50.53 $ 10,750.40 $ 96.00 $ 20,64090 $ 80,00 $ 17,200.00 5 100.00 5 21,500.0 0 9 500.00 $ 21,500.00 5 160 00 5 38 "700.00 - .19 -.: CEMENT CONC. SIDEWALK 920 SY 535.00 332,200.00 536.00 533,12000 545.00 536,80000 5104.00 592,004.00 540.00 536,800.00 5165.00 $551,800.00 0;:' CEMENT CONC. CURB RAMP 2 EA 51,500 .00 $3,000.00 51,100.00 52,200.00 51„500.00 53,000.00 52,000.00 $4,000.00 51,500.00 53,000.00 $3,050,50 56.080.0 TRAFFIC CONTROL DEVICES - - .., -....: .. -- : (. '.. Subtotal -.. :: ;: -: .- -- $ =- 68,845.00' : >- - ... -::, - 5-. - 47,300.00 -' ::. -', :. !.... •':5..149,177.00' : -:- _- -. 1 -: :$ - 017,685.50 - _. , $..:283,360.00 :_: - .... ' -. $ -.. -- 08,451.25 "121,1' PROJECT TEMPORARY TRAFFIC CONTROL 1 15 532,500.00 $ 32,500.00 $ 10,060.00 5 10.000.00 5 55.050.00 $ 80,000.00 $ 75,000.00 $ 75,000.00 5200.000.00 $ 200,000.00 $ 45,000.00 5 375.00 $ 45,000.00 $ 3,750.00 ,- 22-1' RAISED PAVEMENT MARKER TYPE 1 10 HUN 5500.00 5 5,000.00 5 370.00 5 3700.00 5 360.00 5 3,600.00 5 400.00 $ 4,000.00 5 350.00 5 3,500.00 .3 23'.1 RAISED PAVEMENT MARKER TYPE 2 3 HUN 5500.00 $ 1,500.00 $ 480,00 $ 1,440 .00 5 493.00 $ 1,389,00 5 500.00 $ 1,500.00 $ 450.00 5 1,350.00 $ 500.00 5 1,500.00 ... 24 -.'- TRAFFIC SIGNAL MODIFICATION -STRANOERBLVD. 1 LS 515,000.00 $ 15,00000 $ 16000.00 $ 18,000.00 5 44,000.00 $ 44,00600 $ 22,000,00 5 22,000,00 5 15,000,00 $ 15.000.00 $ 20,000.00 5 20,000.00 725 -.: PERMANENT SIG1'I€NG 1 LS 52,500.00 5 2,50000 $ 2,500.00 $ 2,500.00 5 2,800.00 $ 2,600.00 5 5,000,00 5 5,000.00 $ 55,000.00 $ 55,000,00 5 3,000.00 8 3,000.00 . 26 -.:, REMOVAL OP PAVEMENT MARKINGS 1 05 51,000.00 5 1.000.00 $ 2,000.00 $ 2,000.00 $ 2,200.00 $ 2,200,00 5 200.00 $ 2,000.00 5 2.00 5 2,000.00 $ 200.00 5 900.00 $ 1.00 $ 600.00 $ 100.00 5 5,000.00 5 1.75 $ 5 "000.00 $ 175.00 .. ' 27'r" - PANT LINE 100 LF 51,60 5 100.50 $ 1.50 5 160.00 $ 2.00 : -28 : PLASTIC LINE 1785 - 19 53.00 $ 5.355.00 0 2.00 $ 3,570.00 $ 2.00 $ 3,57600 5 2.00 5 3.570 -00 $ 2.00 5 3,570.00 5 2.25 $ 4,016.25 29 -- PLASTIC CROSSWALK LINE 230 SF $3.00 5 6$0.00 5 7.00 $ 1,610,00 $ 7.00 5 1,610.05 $ 796 5 1.610,06 5 6.00 5 1,380.00 5 7.00 $ 1,610.00 30.-- PLASTIC. TRAFFIC ARROW 16 EA 575.00 5 1.200,00 $ 120.00 5 1,920.00 $ 113.00 $ 1,809.00 $ 125 .00 $ 2,500.00 $ 110.00 $ 1,760.00 $ 125.00 $ 2,000.00 31 TEMPORARY PAVEMENT MARKING 5000 LE $0.50 $ 4,000.00 $ 0.30 $ 2,400.00 $ 0.25 $ 2,000.00 $ 030 5 800.00 5 0.14 I 0 800.00 5 0.30 5 2,400.00 STORM DRAINAGE - Subtotal - 5 - 62,000.00 - $ 35,476,50 - $ 36,150.00 5 56,450.05 - $ 19,634.04 - - 5 . 24,300.00 - .'. -32':. SPCC PLAN 1 LS $ 1,500.00 $ 1,500.00 $ 100.00 5 150,05 $ 700.00 S 700.00 $ 1,000.00 $ 1,000.00 $ 100.00 $ 100.00 $ 500.50 5 500.00 "33 -': REMOVING DRAINAGE STRUCTURE 2 EA 01,00090 52,000.00 5660.00 31,320.00 $500.00 51,00000 5200.00 5400.00 5200.00 $400.00 5250.00 $500.00 "' - ' -34.- : GRAVEL BACKFILI FOR DRAIN 10 CY 045.00 5450.00 551,00 5510.00 855.001 5550.00 $170.001 51,750.50 $35.90 5250,00 5350.00 $2,500.00 525 .00 058.00 5250.00 5580.00 550.00 5190.00 0500.00 31.900.00 35 ' SCHEDULE A STORM SEWER PIPE 12 IN. DIAM. 10 LE 5100.00 51,000.00 560.90 5600.00 -" 36 CATCH BASIN TYPE 2 48 IN. 0(1,14. 2 EA 53,000.00 56.000.00 59800.00 57,600.00 51,055.00f 32,000.00 5900.001 51.500.00 5500.05' 55,000.0 34,000.00 5500.00 5700.05 58,05000 51,000.00 51,400.00 53.250.00 5550.00 5550.001 5420.001 5420.00 56,500.00 51,100.00 51,100.00 5420.00 55,880.00 52,800.00 8600.00 5600.05 5600.00 5600.00 55,600.00 51,200,00 91,250.00 5600.00 58.400.00 37' -: THRU -CURB 991E7 FRAME AND GRATE TYPE 263 2 EA $800.00 51,600 .00 5550.00 51,100.00 38 COMBINATION INLET FRAME AND GRATE 2 EA 5800.00 51,500.00 5700.00 51,400.00 39 . FRAME ANO VANED GRATE 1 EA _ 5800.00 5800.00 344095 5440.00 $50000; 5500.00 5855.001 58,400.00 5605.05 51,005.03 0 &00.00 514,000.00 45 FRAME AND COVER 14 EA 5800.00 511,250.00 5500.00 57,000.00 41 ARISE MANHOLE 2 EA $2,500.00 55,000.00 02,200.00 54,400.00 5500.051 51.000.00 516,000.00; 516000.00 51,500.001 51,500.50 5800.00 $15,000.00 510,000.00 51,505.00 515,000.00 510,000.00 51,000.00 32,000.00 51.200.00, 31,200.00 5100.00 5100.00 5350.50 53,00090 5200.00 5700.00 53.000.00 $200.00 - 42 E500IONiWA1'ER POLLUTION CONTROL 1 LS 530,000.05 530,050.00 59,000.00 50,000.00 43 - SWPPP PREPARATION AND MAINTEI4AN31E 1 LS 51,500.50] 51,500.00 52,000.00 52,000.00 Page 3 of 5 CITY OF TUKWILA - TUKWILA TRANSIT CENTER CERTIFIED BID TABULATION October 96,2013 Engineer'sEstimata Gary MerliaoCanstruction Company Road Construction Northwest LNeShvaterConstruclipn Company COCCand ROdarte Construction, Inc. Item t3o. #tern Description JQua lityLUnit UnIt Price Cost Unit Price I Cost Unit Price { Cost Unit Price Cost Unit Price ] Cost Unit Price Cost WATER.-, ,..;:; .. _ .; -.. .,_ -_ : .'Subtotal _ -..: °. ., E - - :.: -.... 5:..;7,970.00 . ' ^ ': - ..$..'.14;200,00 - :: $ ..:'- 9,800.00 t . -., ., $ 6,200.0 _ -, $ 12,850:00 ,44 : -;. TRENCH SAFETY SYSTEMS 1 LS S 2,500.00 5 2,550.00 $ 500.00 1 $ 506.00 $ 2.00000 ` $ 2,000.00 $ 1,000.00 $ 1000.00 $ 800.00 ] $ 800.00 $ 106,00 $ 100.00 !I45 -- CONTROLLED DENSITYFILL 50 CY $160.90 $5.900.00 5123.00 $6.150.00 $190.00 $9.500.00 $140.00 $7.00O.OD $67.00 $4,350.00 $225.00 $11,250.00 46,' :! CRUSHED SURFACING FOR TRENCH $ACKFILL 60 TON $25.00 $1,500.00 $22.00 $1.320.00 $45.00 $2,760.00 $30.00 $1,800.60 517.50 $1.050 -00 $25.00 51,500.00 ILLUMINATION SYSTEH -. <..:- .= .'. .. - .- '_.....-. - r. ': - . :. SUi+total S .339;773.62 ° °- -, - $ '211.825:00'. - -.:- -_ :..$ .210,85000 • ... - .5:'1:282,600.00 -::t .'$,.240,900.00 % "' -.. $ *228012.50- ......47... r STREET L €GHT POLE, SINGLE ARM WITH LED HEAD 6 EA $ 4,876.20 $ 29,257.20 S 6,000.00 $ 35,000.00 $ 6.40000 $ 38,400.00 $ 7,000.00 $ 42000.00 $ 7,000.00 $ 42,000.00 $ 7,000.00 $ 42,000.00 -t " ='48 -... STREET LIGHT POLE. DOUBLE AR A9 WITH 1.00 HEADS 7 EA $6,010.20 $42,071.40 $7,000.00 $40,000.06 $6,900.00 $48,300.00 $7.000.00 $49,000.00 $8,00000 $50,00D.00 $7,500.00 $52,500.00 .49 := CONDUIT I21 250 LF $4.54 $1,134.00 $3.50 $87560 $4.00 $1.00000 0400 $1000.00 $6.00 $1,506.00 $425 $1.062.56 -- .-- 50 " -"?. CONDUIT(2 ") 3300 LF 05,10 $16,839.90 04.00 513.20000 $5.00 518,506.00 56.00 $19,806.06 $8.00 526,400.00 $5.00 $16.500.00 '51 :,,. STREET LIGHTING WSDOT HANDHOLE -TYPE 2 WILDCIONG LID 40 EA $2.721.60 $10804.00 5500.00 $24,000.00 $657.00 $26,280.00 $700,00 $28,000.00 $600.00 $24,000.00 $745.00 529.800.00 - 52; ,a ST 000T UGH 146 -6 THANDHILE -TYPE BW /LOCKING LID 2 EA $3,175.20 $6,350.40 $1,40000 52.800.00 $1,400.00 02,80000 51,500.00 $3,00000 51,000.00 $2,000.00 $1,500.00 $3,000.00 c.153 1,. 0M51 !CATION CONDUIT(3`1 3866 LF $6.24 $23,700.60 $5.00 $22,800.00 $5.D0 $19,000.00 $5- $19,00000 $900 $30,400 -00 $5.25 519.950.00 , -54. -1. !REMOVE EXISTING STREET LIGHT POLES AND HEADS 10 EA 5880.40 56.804.00 0600.00 $0,000.00 $342.00 $3,42000 5400 -00 $4,000.00 0100.00 $1.000 -00 $375.00 03.75000 ::55 -.: -t REMOVE EXISTING HAND HOLES 10 EA $356,90 03,969.00 575.00 5750.00 585.00 5850.00 $106.00 51,000.00 51 00.00 01.000.00 595.00 5950.00 :.1."66';.". UTILITY TRENCH 2600 LF 017,51 $45.523.30 514.00 536,400.00 013.00 533,000.40 035.00 $91,050.00 016.00 $41,800.00 514.00 $36,400.00 .L 57- :[: ILLUMINATION SYSTEM t EA 555,259.82 555,259.82 520,000.00 520,000.00 520,500.00 $20,500.00 $25000.00 525,006.00 015,000.00 $15.000.00 523,000.00 023,000.00 LANDSCAPE'ITEMS .... .: .: - .... - _.. ..' -. -.. ":- Snhtotal ..:. ... -. -' ;.: -' $ ='520,017.25 ,'.._ .. - - -$_ 270,744.00 -: -` ':':. -'_- - 5.- 261,117.00- •. .. ,`$; "240575.06. $ - 'r284,S17.00 $: 257,354.00 ", °-:'05`.- :, TOPSOIL TYPE A 935 GY 5- 68.04 6 63617.40 3 3500 $ 33,650.00 5 35.00 5 32,725.00 0 40.00 $ 37,400.06 5 40.00 5 37,400.00 0 35.00 0 32,725.00 E59, 4 STRUCTURAL SOIL 685 GY 5130.41 589,330.85 5110.00 081,515.00 507.00 $45,895.00 030.00 520,550.00 080.00 054,800.00 550.00 054,800.00 60s: is P5€P er ree a il 'Jeffers nd', 2112- ca €., 12 -14' ht 9 EA 5810.55 $8,285 -86 $280.00 $2.520.00 0278.00 $2,502.00 , 5350.00 02,150.00 5300.00 $2,700.00 5300 .00 52700.00 - . =:60b.. ":_ PSIPE Cladrasiis kentukea', 2 112" cal.. 10 -12' hl 5 5810.00 $4,592.70 $300.00 01,500.00 $288-00 01,440.00 5400.00 02,000.00 $350.00 61,750.00 5300.00 $1,500.00 ':'+50c: ?' PSIPE Fraxinus pennsylvanica 'Marsha €I, 2 112' cat., 12 -14' IS 17 5815.00 515,615.15 $250.00 $4,250.00 $247.00 54,159.00 $350.06 55,950 -00 $300.00 $5,100.00 $260.00 $4,42005 -• Sod.'. PSIPE Ouercuc coc6nea, 2 172" cal., 12-14' ht 6 5610.00 55,511,24 5280.00 31,680.00 5278.00 51,668.00 5350.00 92100.00 5300.00 51,800.00 5300.00 51,800.00 -609': P81060ueras raisurx O.000'C5nodc4 51, 2112'51l.,12.14' ht 23 5810.00 521,126.42 5270.00 35,210.00 5268.06 $6,16400 3350.00 58,050.00 5300.00 56.500.00 5275.00 56,325.00 1 601' -: PSIPE Barter; Ihuabergii var,'ABOpuryulea aagaielre', 12`Spreed, 2c e1. 32 546.00 $1,089.25 625.05 5800.00 525.00 5000.00 530.00 $960.00 525.00 5800.00 $25.00 $800.0 0 = �.'609'5 6516E Serbnos !nu nbergii'Manomh',18'111, 5 5a€. 156 $73.00 012,913.99 525.00 53.900.00 525.00 $3,900.00 530.00 5488000 525.00 33,900.00 $25.00 53,950.00 ,x..555: -' PSIPE 8erberis c Gladvrynansis William Pa n', 18" ht 5 gal. 55 573.00 54.552.01 520.00 51,100.00 522 OD 31,216.00 535,00 51,606.00 $25.00 51,375.00 523.00 61,265.00 601.,.1 PSIPE Glarus calvi(DI €u5 'pros traiuo. 24' spread, 5 g 1. 66 073.50 55,463.61 530.00 01,980.00 $3000 51,980.00 $30.00 51,886.00 $25.00 $1,650.90 $32.00 52,112.00 - .'160j 1:: PSIPE MahonIo nervosa, 12' spread, 2 901. 36 $46.00 51,877.90 $13.00 $468.05 514.00 5554.00 $15,00 5540.00 $13.00 5468.00 514.00 $504.00 �.:00'c -:_ PSIPE tdaneina dsn'n51 ca 'GUIs Straaal', 18` M. 5 ga€- 157 $73.00 312,995.77 526.00 34,082.96 52700 54.239.00 030.00 64,710.00 625.00 53.925.00 $29.00 $4,553.00 -: - 601:,':, PSIPE Osrnanthus delavayi', l8- hl, 5 gal. 10 073.00 5827.82 523.00 $235.00 524.00 $240.00 030.00 5300.00 625.00 6255.00 525.00 $250.00 :'5000. PSIPE Alium sp., bulbs 500 $5.00 52,835.00 514.00 57.000.00 515.00 57,550.55 54.00 52,00000 5300 $1,500.00 515.00 57,500.05 -:� 60 PSIPE Econymus fa unei 'Color'atus, 1 gal. 3405 520.00 577.253.44 $7.00 023,556 55.00 027,264.00 56.00 527,264.00 57.00 621556.00 58.00 527264.00 ' %600.: PSIPE Nasselia tenuissima. 2 5a1. PSIPE Pennlselum a€opecuroides 'Hameln, 29a €. 117 107 $46.00 $46.00 56,103.19 55,581.55 $15.00 913.00 01,755.00 $1,391.00 017.00 $14.00 51,955.00 51,498.00 520.00 $20.00 32,340.00 52.140.00 015.00 $15.00 81,755.00 51,605.00 $18.00 52.106.00 514.00 51,49800 : "SO -.80q' - PSIPE Rubus peatalobus, 1 gal. 1542 520.00 534,972.56 57.00 $10,794.00 58 -6D 512,336.00 58.66 512,336.00 57.00 510.794 -00 58.00 512,335.00 1. 601`.5. 65165 Sedum spurium 'Voodoo', 4" pot 257 511.00 $3,205 -62 54.00 $1,028.00 55.00 31,265.00 54.06 51,528.00 3300 8771.00 54.50 31,156.50 n'I 1..61 1 W000 CHIP MULCH 56 CY 561.03 52,857.68 035.00 $1,950.60 556.00 53,136.00 570.00 $3,920.00 580.00 53,360.00 540,00 52. 240.50 62 a 5 500 INSTALLATION 1025 SY 54.31 54,418.03 55.00 55. 125.00 511.00 $11,275 -00 515.00 $15,375.00 510.00 510,250.00 55.50 55,637.55 .'63;'5 ROOTSARRIER 844 LF 57.94 56,595 .57 $5.00 54,220.00 512.00 510,128.00 50A0 55,702.00 37.00 55,908.00 55.50 54.542.30 1`U '::64 --I, AUTOMATIC IRRIGATION 5757E18 1 LS $84,142.80 084,142.80 539,000.00 339,000.00 535,000.00 535,000.00 335,00005 535,400.00 535,000,00 $35,000.00 535000.00 535,045.09 N6.5 .,..X PERVIOUS PEDESTRIAN PAVERS 1520 SF 622.68 043,545.60 516.05 530,720,50 022.00 542,240.00 520.00 538,400.50 535.00 557,200.00 521.00 540,320.05 OTHER!TEMS- - ..'- . ' . '. - ._- Subtotal - < . . , : - - $ 57,000.00 .- . : - - -': .0: . 59,250.00 .:. ':- ..... ' ... 5 62,000.00. ": .. _.: :: $ 55,050.00 ':' $'..' 55,650.00. _. 5- 61,400.00 ' 66 .- -. PRIVATE ILLUMINATION SYSTEM REWORK ALLOWANCE 1 #_S $ 24.000.00 $ 24,000.00 5 24.000.00 $ 24.050.00 5 24,000.00 5 24,000.03 $ 24,000.00 5 24,000.00 $ 24, 10; 5200.00 50.00 50.25 50.00 550000 .. -7 TEMPORARY PAVEMENT MARKING 2,000 LF $0.50: 61,000.00 $0.30 5600.00 Page 4 of 5 CITY OF TU KWILA - TUKWLLA TRANSIT CENTER CERTIFIED BID TABULATION October 18, 2013 Engineer's Estimate item No. Item Description 'STORM DRAINAGE *9,1 SPCC PLAN quantity unit s_.Subtotal L5 LS Unit Price j Cost Gary #4erlino Construction Company Unit Price Cost Road Construction Northwest $.;. :128,500.60 $ 1,500.00 $ 1,300.00 5 100.00 7,800.00 $ 100.00 Unit Price 1 Coat 5051051er Construction Company Unit Price Cost Ceccanti Snit Price 1 Cost Rodaria Construction, Inc. Soll 0 ice Cost 7,000 00 ,. - ,:= 1;4i[060: ` +....._ 90000 EROSION/WATER POLLUTION CONTROL 10;:: -• SWPPP PREPARATION AND MAINTENANCE WATER.,d 1 LS 525,000.00 525,000,00 $5.500.093 5 700.00 $ 700.00 $ 1,000.00 $ 1,000.00 $ 100.05 51,500.50 91,509.00 55,500.00 52,200.00 52,200.00 57,500.00 51,500.00 57,500.00 53,000.00 51.500.00 53.000.00 51,200.00 S 100.00 51,200.00 3 200.00 5500.00 S 255.00 5500.00 o SUbtotai $ =.:589;800.00 .:.::5.2415310,06 53,000.00 53,000.00 $100.00 5100.00 525500 5200.00 1 :.: TRENCH SAFETY SYSTEMS LS $ 7,500.00 S 7,500.00 5 500.00 $ 500.00 $ "421,400.00-: $ 2,000.05 $ 2,000.00 -3:: 506,1.50:00.,.,::: 51.= 312,235,05:. ..521,081,23 12: -: CONTROLLED DENSITY FILL 185 CY 5100.00 518,500,00 5116.00 321,460.00 5145.00 $ 2,000.00 $ 2,600.00 $ 800.00 5 806.00 $ 100.00 5 150.00 =•a131; CRUSHED SURFACING FOR TRENCH BACKFILL 2,100 TON 526,825.00 5120,00 522.20050 587.00 516,005.00 5245.00 013070,E €RON PIPE FOR WATER MAIN SIN. DIAM. iv 15 DUCTILE IRON PIPE FOR WATER MAIN 8 R DIAM. 120 L6 525.00 $110.05 552.500.00 513,200.60 521.00 506.00 544,100.00 50,150.00 516.00 590.00 533,600.00 $7,200.50 $30.00 593,000.00 517.56 $36,750.00 161 523.00 345,325.W 543,30000 350 4F $120.00] $42000.00 $74.00 525,900.00 57500 525,550.00 $80.00 59,600.00 560.00 57,200.00 5100.00 512,000.00 ": 16 r DUCTILE IRON PIPE FOR WATER MAIN 12 IN. DIAM. TESTING WATERMMAIN 1,975 LF $150.00 5296,250.00 588.00 5173,800.00 $91,00 5179,725.50 $90.00 $31,500.00 552.00 521,700.00 3100.001 535,000 .00 LS 55,000.00 55,000.05 80,000.00 50,000.00 55,000.00 $5,050.00 5100.50 5197,55100 $65.00 5128,375.00 5120,00 5237,000.00 • 1.8. -: CONNECTION 70 EXISTING SYSTEM 52.000.00 510,000.00 51,200.00 55,000.05 55,600.00 $6,000.00 56,000.00 55,000.00 $6,050,00 'iv. CONNECTION TO F..XIST €NG FIRE SYSTEM 56,000.00 55,500.00 $27,550.00 ADDITIONAL PIPE FITTINGS 3 1,000 L85 92,000.00 55.00 56,000.00 55,000.00 51,100,00 53.50 53,300.00 $3.500.00 51,500,00 $4.00 54.500.00 54,000.00 52,005.00 52,000.00 310,000.00 58,000.00 $1,000.00 51.000.05 $5,000.00 53,000.00 53,500.05 54,000.00 517,560.00 512,000.00 PLUG AND 60A8008 WATERMAIN 1,975 LF 56.00 511,050.00 54.40 50,690.00 5200 33.950.00 54.50 34,000.00 51.03 31,005.00 510.00 510,640.00 F.'221. (: GATE VALVE 8 04. FA 51.300.05 010,400.00 $1,500.00 512,000.00 GATE VALVE 12 MN. 10 EA EA 52,500,05 525,500.00 52,200.00 322,030.05 315,000.00 51,190,00 52,00300 56.000.00 520,000.00 52.00 53,550.00 56.55 511,850.00 31,75 53,456.255 5800.00 32,000.00 56,400.00 51.000.50 56,000.00 51,405.00 511,200.00 24_ ABANDON VALVE AS5EMSLY 3088.018 RELEASE/AIR VACUUM VALVE ASSEMOLY 110. HYDRANT ASSEMBLY 15 EA EA 5600.00 57,550.00 34,500,00 34,500.00 31,000.00 53,100,00 33,100.00 5170.00 $2,555.00 $20,000.00 $1,400.00 514.000.00 51,400.00 514,000.00 52,700.00 52,700.00 5200.00 $2,000.00 53,000.00 5300.00 54,500.00 5120.00 51,800.00 1.22 REMOVE HYDRANT ASSEMBLY 11 6 55,000.00 $55,000.00 $3,700.00 540,700.00 52,060,00 $2,550.00 3600.00 53,500.00 5900.00 55,405.00 $4.200.00 546,200.00 87500.00 $77. 000.00 53,000.00 52,800.00 33,000.00 335550.00 53000.00 54.050.00 544,000.00 CONNECTING EXISTING HYDRANTS EA 52,000.00 52,000.00 $1,300.00 51.300.00 5660.00 53,600.00 51,500,00 51,500,50 51,500.00 59,600.00 5300.00 51,800.00 5400.00 32,400-00 SERVICE CONNECTION 314 IN. DIAM. EA 51.500.00 51,500.00 31,400.00 51,450.00 51,500.00 53,000.00 53,000.00 3750.00 $750.00 $4,390.00 54,300.00 SERVICE CONNECTION 1.5 IN. DIAM. • SERVICE CONNECTION 21N. DIAM, OTHERiTENS; 2 EA $2,500.00 55,000.00 31,800.00 53,600.00 31,500.00 $4,000.00 54,006.00 51.259.00 $1,259.00 51,250.00 51255.50 3 EA 32,500.00 $7,500.00 52,800.00 58,400.00 52,70000 35.400.00 54,500.60 50,000.00 51.750,00 53,500.00 52,500.00 55,050.05 .Subtatai 53,106.00 30300.00 56,000.00 518,000.00 51,950.00 55.850.00 52,500.00 57 500.00 5132: •MINOR CHANGE -A5 DIRECTED ▪ EXPLORATIVE EXCAVATION - AS DIRECTED POTHOLING - AS DIRECTED EST EST $ 2,50000 $ 2,205.03 $2.500.00 52506.00 $ 2.500.0 52,500.00 $ 2,500.00 52,500.00 $ 2,500,00 32,500.00 $ 2,505.00 5 2,500.00 52,500.00 5-.:-.- 25,050.00;`.;: ;_: °;;:::"; $ :_;,21,650.00' -. -. 5 2,500.00 $ 2,500.00 5 2,500.00 5 2.500.50 .'.5.;:. 27;10550 .. . $ 2,500.00 EST 55,000.00 35,000.00 $5.050.50j 55,000.00 $5.000.00 52.500.00 32,500.00 $2,500.00 52,550.00 $2.505.00 52,300.00 RESOLUTION OP UTILITY CONFLICTS - AS DIRECTED EST 55,000.00 55.000.00 $5,000.001 55,000.00 55.000.05 55,000.00 55.000,00 $5,000.00 55,000.00 55,000.00 55,000.00 55,005.00 841317.08,E OVEp- EXCAVATION 8 015008810f00116 -AS O €RECTE0 GRAVEL BORROW - A5 01RECTEO :". 38,_ N: ()CARRY SPALLS - AS DIRECTED 100 CY 516.00 51,800.00 542.00 54,200.00 333.00 55,000.00 55,000.00 $5.000.00 55,000.00 $5,000,00 $5.000.00 55,000.00 150 TON TON 510.00 52,700.00 100 .Sub -total 818 Schedule:Cc _.'iSalasT5K 988 lid Sthadula,C 535.00 $3,500.00 323.00 539.00 $3,450.00 53,900.00 33,300.00 538,00 $3.800.00 517.00 51,700.00 524.00 52,400.00 530,00 54,500.00 $52.00 55,200.00 525.50 53.750.00 517.00 52,550.00 525.00 54,200.00 1.1,914550.81; 91' $ i ;96202(80 :51;108;851:51, 525.00 52,500.00 524.00 52,400.00 555-05 55,500.00 5.. = 769,86720..:.. ,$ ;, 850;550.00 5:. :885,785,75::1;. .::7715,070.05 b, $."(7783,877.65",..3..- S - 533;430 00 5,564,105,85',1 " , 74,734:72 ".. r3'f5861445:97-. ?UT Schedule A brought forward 5 3,324,533.88 $ 3,702,321.00 $ 3,726,675.00 $ 4,015,379.00 $ 4,032,739.00 $ 4,466,559.50 Schedule 8 brought forwent $ 1,745,062.66 $ 1,237,223.00 51,424,049.00 $1,415.465.00 $ 1542,377.00 $ 1,478,407.75 Schedule C brought forward 3 1,108,861.51 $ 789,857.30 $ 886,788.75 $ 783,877.95 $ 584,105.85 $ 861,415.97 TOTAL BASE BID P8I0E $ 9,178,958,05 5 5,729,411.30 $ 6,037,509.75 $ 6,214,716.65 $ 6,159,221.85 or $ 6,856,383,22 'ill- Required FTAForms Submitted? No Yes No No Yes Miscalculations In Contractor-03d Proposals (1) Amount entered an Proposal was 512,500 wllh a unit price of $490. Calculating the unit price times the quantity is 312,250. Error did not carry through to bid amount. (2) Amount entered on Proposal, Schedule 8 Hem 62 was 5200.00 with a unit price of $10,000. Calculating the unit price times the quantify is 52.000.00. Erna carried through to the 10181 bid amount. (3) Amount entered on Proposal was $5,800 with a unit mice of 565. Calculating the unit price limes rho quantity is 565.800. (4) Amount entered on Proposal was 58,720 wIlh a unit price of 516. Calculating Me unit price times the quantity is $38,720. (5) Amount entered on Proposal was 54,132,739. Summed amount of all bid items is 54.032,731 Sum of errors in 53 and 84 above is 5110,000, difference between submitted Schedule A total and calculated total is 5100,000. (6) Amount entered on Proposal was .$386,750 with a unit price of 517.50. Calculating the unit price times the quantity is 535750. Error carried through to the Sub -Total Bid Schedule C (7) Amount entered on Proposal was $83,925.05 which includes the additional 5350.000 error amount in 86 above. 10) Am05nt entered on Proposal was 3967,355.85 which includes the overage of 5350,000 in 56 above plus the additional W8$T. (9) Amount entered an Proposal was $6,642,471.85. Calculated amount includes adjustments for errors 316.8. (10) Amount entered on Proposal was 5250 with unit price of 5250. Calculating the unit price times quantity i5 3501 Error did not Carty through to the Schedule 6 total on Proposal. (11) Am0001 entered on Proposal was 31,156.00. Calculated amount is 31,156.50. Error was negated with error 812 below. (12) Amount entered on Proposal was $4,842,50. Calculated amount is 54,542.00. Error was negated wilh error /711 above. (131 Amount entered on Proposal was 5811,681.25 for Sub -total Schedule C. Calculated amount is 3786,681.25. Eno/carries through t0 Total Schedule C amount, entered as 5888,790.97 with 577,109.72 'A/SST. (14) Amount entered on Proposal was 36,751648.50. Calculated amount is 56,833,758.22. Certified by Dare Cyndy Knighton, Senior Program Manager Page 5 of 5 88 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Tukwila Urban Center - Transit Center Project No. 90610402 DESCRIPTION: Design and construct a Transit Center for the Tukwila Urban Center (TUC). High transit ridership and bus operations warrant conversion of the existing bus stops on Andover Park West JUSTIFICATION: to a Transit Center. The current facilities are inadequate in size and location to serve Metro operations and transit riders. City policy encourages the use of transit, and mitigation dollars and parking supply decisions have been made based upon the expected improvements to the transit center. STATUS: Design completed in 2013. Construction to begin in 2014 and functional by June 2014 to coincide with the new F -Line Rapid Ride. MAINT. IMPACT: Minimal to moderate, depends on final maintenance agreement with King County Metro. TOD grant of $468k with mitigation from Westfield SIC Mall of $500k for parking variance. WSDOT Regional COMMENT: Mobility Grant of $4.7m with a required match of 20% that can include other grants, past expenses, and ROW value of land dedicated by Westfield. King County Metro Federal Transit Authority grant of $1.1m. FINANCIAL. Through Estimated 2015 2016 2017 2018 2019 I3EYOND TOTAL EXPENSES ‹. Project Location 'a;6g W tn " S S 60/6f h Y. r .. m 6 Design 953 271 °Wang Pr nert� gy 't'rga"'I br : ¢awpn R h vD4� nw ""`- Pr _� n; aw� • 1,224 Land(R/W) 407 463 �otbcu gas are�au6.mgs :aertv'e• 870 Const. Mgmt. 671 671 Construction 44 4,637 4,681 TOTAL EXPENSES 1,360 778 5,308 0 0 0 0 0 0 7,446 FUND SOURCES Awarded TOD Grant 468 468 Awarded Mobility Gra 64 550 4,121 4,735 Awarded KC FTA Grant 1,187 1,187 Mitigation Actual 500 500 ROW Donation 343 343 City Oper. Revenue (15) 228 0 0 0 0 0 0 0 213 TOTAL SOURCES 1,360 778 5,308 0 0 0 0 0 0 7,446 2014 - 2019 Capital Improvement Program 16 89 ‹. Project Location 'a;6g W tn " S S 60/6f h Y. r .. m 6 � ._ 7 iv � 4 it 7m -... 1 44 V K. 1= yy$Y °Wang Pr nert� gy 't'rga"'I br : ¢awpn R h vD4� nw ""`- Pr _� n; aw� • GIS 1 cr WKn *S m^✓" �otbcu gas are�au6.mgs :aertv'e• 2014 - 2019 Capital Improvement Program 16 89 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Andover Park West (Tukwila Pkwy - Strander Blvd) * DESCRIPTION: Study and implement revised channelization. Project No. 98810404 Zone 1 JUSTIFICATION: Provide turn pockets and installing medians will reduce accidents and lessen congestion. Major portion of Andover Park W at intersections are complete. installing landscaped medians along STATUS: length of project is scheduled for 2014. Coordinated with Tukwila Urban Center Transit Center ($7m) and APW water improvements ($1.3m). MAINT. IMPACT: Negligible, additional landscaping. Project is on impact fee list. Design report in 1991 and updated in 2009. ACME Bowling mitigation of $111k COMMENT: and Westfield Mall of $205k. Received State TIB grant of $1.42m. Partial match from APW water overlay for $346k (see Water fund project). FINANCIAL Through Estimated O's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 385 67 452 Land (RPN) 18 9 27 Const. Mgmt. 275 275 Construction 2,101 2,101 TOTAL EXPENSES 403 76 2,376 0 0 0 0 0 0 2,855 FUND SOURCES Awarded TIB Grant 1,420 1,420 Proposed Grant 0 Mitigation Actual 316 316 Traffic Impact Fees 123 123 City Oper. Revenue (36) 76 956 0 0 0 0 0 0 996 TOTAL SOURCES 403 76 2,376 0 0 0 0 0 0 2,855 oject Location 90 2014 - 2019 Capita/ Improvement Program 17 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Andover Park W /Strander New Water Main Project No. 99840105 DESCRIPTION: Design and construct 2,100 LF of a 12" pipe along Andover Park West from Tukwila Pkwy to Strander Blvd. JUSTIFICATION: Aging cast iron pipe and deficiencies under fire flow conditions. STATUS: Coordinated with the Transit Center and Andover Park West street improvements. MAINT. IMPACT. Improved service would reduce maintenance liability. COMMENT: FINANCIAL Through Estimated 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 108 57 165 Land (RIW) 0 Const. Mgmt. 177 177 Construction 1,212 1,212 TOTAL EXPENSES 108 57 1,389 0 0 0 0 0 0 1,554 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Utility Revenue 108 57 1 ,389 0 0 0 0 0 0 1 ,554 TOTAL SOURCES 108 57 1,389 0 0 0 0 0 0 1,554 2014 - 2019 Capital Improvement Program 65 91 92 Transportation Committee Minutes October 29, 2013 - Page 2 D. Tukwila Transit Center /Andover Park West Widening & Water Main Replacement Projects Bid Rejection: Staff is seeking Council approval of a resolution to reject a bid from Gary Merlino Construction Company, Inc. as nonresponsive due to failure to include a required document. The Tukwila Transit Center, Andover Park West, and Andover Park West/Strander New Water Main projects were combined into a single bid package due to interdependence and overlapping boundaries. The Transit Center project contains grant funding from the Federal Transit Administration (FTA), which requires a "Buy America Certificate" for all steel, iron, and manufactured products. Gary Merlino, while the low bidder, failed to include this required certificate, which could jeopardize the $1.4 million FTA funding. Bid documents clearly stated that failure to include this certificate would be grounds for rejection. The City Attorney also recommends rejection of this bid. Bid Award: Staff is seeking Council approval to award the construction contract to Road Construction Northwest, Inc. in the amount of $6,037,509.75 for the three projects. This firm presented the second lowest bid and did include the required "Buy America Certificate." The Transportation Improvement Board and King County have reviewed the bid tabulations and given Tukwila authorization to proceed with a bid award to this firm. It is possible that Gary Merlino Construction Company, Inc, could file a protest of this decision, so the Committee requested City Attorney presence at the Committee of the Whole discussion. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. III. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBD) Meeting No discussion was held. IV. MISCELLANEOUS Committee members agreed to cancel the November 13, 2013 Transportation Committee meeting due to their attendance at the National League of Cities Congress. Bob Giberson announced that the new South 184th Street is open (S 178111 St Realignment). Committee Chair Kruller provided an overview of highlights from the Washington Highway Users Federation Interim Transportation Briefing she attended on October 28. Meeting adjourned at 6.•07 p.m. Next meeting: Tuesday, November 26, 2013 rl Committee Chair Approval Minutes by LH, Reviewed by GL. 93 94 COUNCIL AGENDA SYNOPSIS -- ------------- ------ -- Meeting Date Prepared by Ma r'.r review Coumi! review 11/12/13 PMC i C.. eq it 11/18/13 PMC n Other Mtg Date SPONSOR —1 Council F Mayor ❑ HR ❑ DCD Z Finance ❑ Fire.' ❑ IT ❑ Pda'R C Police n PIT% SPONSOR'S Repeal Ordinance No. 2313 Section 1 as codified at TMC Section 14.04320 to remove SUMMARY language related to payment by the City for water furnished to fire hydrants. REVIEWED BY El COW Mtg. ❑ CA &P Cmte ❑ F&S Crete ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. fl Planning Comm. DATE: 11/04/13 COMMIT I'EE CHAIR: DUFFIE RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Finance and Public Works Unanimous Approval, Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT" BUDGE 1ED APPROPRIATION REQUIRED $o $0 $0 Fund Source: Comments: N ITEM No. 4F STAFF SPONSOR: PEGGY MCCARTHY ORIGINAL AGENDA DATE: 11/12/13 AGENDA ITEM TTTLE Repeal Ordinance No 2313 Section 1 as codified at TMC Section 14.04320 to remove language related to payment by the City for water furnished to fire hydrants. CATEGORY ® Di.im'ssion Mtg Date 11/12/13 r Motion Mtg Date n Resolution Mtg Date ® Ordinance Mtg Date 11/18/13 ❑ Bid Award Mtg Date n Public Hearing Mtg Date n Other Mtg Date SPONSOR —1 Council F Mayor ❑ HR ❑ DCD Z Finance ❑ Fire.' ❑ IT ❑ Pda'R C Police n PIT% SPONSOR'S Repeal Ordinance No. 2313 Section 1 as codified at TMC Section 14.04320 to remove SUMMARY language related to payment by the City for water furnished to fire hydrants. REVIEWED BY El COW Mtg. ❑ CA &P Cmte ❑ F&S Crete ❑ Transportation Cmte ® Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. fl Planning Comm. DATE: 11/04/13 COMMIT I'EE CHAIR: DUFFIE RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Finance and Public Works Unanimous Approval, Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT" BUDGE 1ED APPROPRIATION REQUIRED $o $0 $0 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/12/13 MTG. DATE ATTACHMENTS 11/12/13 Informational Memorandum dated 11/01/13 Ordinance No. 2313 Ordinance in Draft Form Minutes from Utilities Committee meeting of 11/04/13 11/18/13 AC 96 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee FROM: Peggy McCarthy, Finance Director BY: Vicky Carlson, Deputy Finance Director DATE: November 1, 2013 SUBJECT: Repeal Ordinance 2313, Section 14.04.320 Payment by City for Fire Hydrant Supply ISSUE Repeal Ordinance 2313, Section 14.04.320, which involves the City paying a monthly fee, currently $20 per public fire hydrant, to the Water Department. BACKGROUND City -owned (public) fire hydrants and its service lines are maintained by the Water Department. To recoup the cost of operations and maintenance, the General Fund (out of the Fire Department's budget) transfers $8,640.00 per month, or $103,680.00 annually to the Water Fund. Any privately owned fire hydrants and fire protection lines in the City's water jurisdiction are billed a fire line charge on the customer's monthly water bills based on the size of the line. DISCUSSION Substitute House Bill (SHB) 1512, which pertains to fire suppression water facilities and services provided by municipal and other water purveyors, was signed by the Governor on May 3, 2013 and made effective on July 28, 2013. SHB 1512 allows "a purveyor to allocate and recover the costs of fire suppression water facilities and services from all customers as costs of complying with state laws and regulations, or from customers based on service to, benefits conferred upon, and burdens and impacts caused by various classes of customers, or both." Several statutes and state regulations mandate fire hydrants as a prerequisite to providing water service. The State laws and regulations specifically being referred to in SHB 1512 include "The Public Water System Coordination Act, chapter 70.116 RCW; the design of public water systems and water system operations requirements, chapter 246 -290 WAC Group A Public Water Supplies, Parts 3 and 5; the State Building Code, chapter 19.27 RCW; and the International Fire Code." The public fire hydrants which benefit the City's water customers are currently being paid out of the General Fund, as opposed to the water customers paying for the service. Water customers directly benefit from the availability of fire hydrants and adequate fire flow. Additional benefits to the water customer include higher property values and lower casualty insurance rates. To include this cost in the customer's water rates will be a more equitable allocation of recovering public fire suppression costs. Simplicity and ease of administration will also be City benefits. 97 INFORMATIONAL MEMO Page 2 FINANCIAL IMPACT The General Fund monthly transfer of $8,640.00 from the Fire Department to the Water Fund will be discontinued effective January 1, 2014 and the General Fund will realize annual savings of approximately $103,680.00. The Water Fund will have to absorb this change in 2014 and may need to adjust water rates to recover the costs of the public fire suppression facilities in 2015. At this time there are sufficient reserves in the Water Fund to cover the changes for 2014. The 2014 Public Works Fee Resolution currently proposed to Council on October 28 and November 4, 2013 has removed the monthly public fire hydrant fee. RECOMMENDATION The Council is asked to repeal Ordinance 2313, Section 14.04.320 and remove the transfer of public fire hydrant charges and consider this item at the November 12, 2013 Committee of the Whole and subsequent November 18, 2013 Regular Meeting. ATTACHMENTS Draft Ordinance Copy of Ordinance No. 2313 98 Z:1Rnance \Info Memo - Fire Hydrant Repeal Ord.docx DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO, 2313, §1 (PART), AS CODIFIED AT TUKWILA MUNICIPAL CODE SECTION 14.04.320, RELATING TO PAYMENT BY THE CITY FOR WATER FURNISHED TO FIRE HYDRANTS; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, Ordinance No. 2313 set forth a procedure for the City to pay the Tukwila water department a monthly fee for water furnished to each fire hydrant in the City in accordance with a fee schedule to be adopted by motion or resolution of the Tukwila City Council; and WHEREAS, Substitute House Bill (SHB) 1512 allows "a purveyor to allocate and recover costs of fire suppression and services from all customers as costs of complying with state laws and regulations "; and WHEREAS, Substitute House Bill 1512, which pertains to fire suppression water facilities and services provided by municipal and other water purveyors was signed by the Governor on May 3, 2013 and made effective on July 28, 2013; and WHEREAS, it has been determined that water customers directly benefit from the availability of fire hydrants and adequate fire flow and that to include this cost in the customer's water rates will be a more equitable allocation of recovering public fire suppression costs; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Repealer. Ordinance No. 2313 §1 (part), as codified at Tukwila Municipal Code (TMC) Section 14.04.320, "Payment by City for Fire Hydrant Supply," is hereby repealed, thereby eliminating TMC Section 14.04.320. W: Word FProcessingl0rdinances \Repeal ordinance relating to fire hydrant monthly fee 10- 2443 VC:bjs Page 1 of 2 99 Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2014. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word Processingl0rdinances\Repeal ordinance relating to fire hydrant monthly fee 1O-24-13 1 0 VC:bjs Page 2of2 Citv of Tukwila Washington Cover page to Ordinance 2313 The full text of the ordinance follows this cover page. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING VARIOUS ORDINANCES AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 14,04 AND 14M6 RELATING TO THE UPDATING AND EXPANDING OF THE REGULATIONS RELATING TO WATER. RATES AND BACKFLOW PREVENTION ASSEMBLIES WITHIN THE CITY; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE, Ordinance 2313 was amended or repealed by the following ordinances. AMENDED BY REPEALED BY 2395 §1 (part) 101 102 City of Tukwila Washington Ordinance No. ) 3 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING VARIOUS ORDINANCES AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 14.04 AND 14.06 RELATING TO THE UPDATING AND EXPANDING OF THE REGULATIONS RELATING TO WATER RATES AND BACKFLOW PREVENTION ASSEMBLIES WITHIN THE CITY; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council desires to have in place an equitable and adequate rate structure to finance the operation and maintenance of the water utility; and WHEREAS, the City Council desires to continue the pass- through rate increases received from the City's water supplier; and WHEREAS, the City needs additional revenues to adequately fund the Capital Improvement Program for the water utility; and WHEREAS, the administrative cost of servicing the water utility accounts increase annually; and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regulations established. "Water Management Fees and Regulations," to be codified at Tukwila Municipal Code (TMC) Chapter 14.04, are hereby established to read as follows; 14.04.010 Definitions. A. "Director," wherever used in TMC Title 14, means the Director of Public Works or his or her designee. B. "Department," wherever used in TMC Title 14, means the Department of Public Works. C. "Person," wherever used in TMC Title 14, means and includes natural persons of either sex, associations, partnerships, or corporations, whether acting by themselves or by a servant, agent or employee; the singular number includes the plural and the masculine pronoun includes the feminine. 14.04.020 Application to Connect Required. Any person desiring to be connected with the City water supply system shall make application therefor to the Department. Applications shall be made upon a printed form furnished for that purpose, which application shall contain a description of the property where such water supply is desired, the size of the service pipe, and shall be signed by the owner of the property to be served or his duly authorized agent. 14.04.030 Contents of Application. The application provided for in Section 14.04,020 shall contain a contract on the part of the person making the same to pay for the water applied for at the rate and in the manner specified in such contract, and shall reserve to the City the right to charge and to collect the rates and enforce the penalties provided for in this chapter, in the manner herein provided; to change the rates at any time by ordinance; to temporarily discontinue the service at any time without notice to W: Word Processing \ Ordinances \Water Regulations Page 1 of 9 GL :mrh 103 104 the consumer; and shall specify that said contract is subject to all the provisions of this chapter and of any ordinance of the City relating to the subject hereafter passed; and shall provide that the City shall not be held responsible for any damage by water or other cause resulting from defective plumbing or appliances in the property supplied with water, installed by the owner or occupant of said property; and shall provide that in case the supply of water shall be interrupted or fail by any reason, the City shall not be held liable for damages for such interruption or failure, nor shall such interruptions or failures for any reasonable period of time be held to constitute a breach of contract on the part of the City or in any way relieve the consumer from performing the obligations of his contract. 14.04.040 Effective Date of Contracts. AlI contracts shall take effect from the day they are signed and rates shall be charged from the day the property is connected with the City water supply. 14.04.050 Connection Procedure. Upon the presentation to the Director of the receipt for the installation fees, the Director shall cause the property described in the application to be connected with the City's water main by a service pipe extending at right angles from the main to the property line and including a stopcock placed within the lines of the street curb, which connection shall thereafter be maintained and kept within the exclusive control of the City. 14.04.060 Installation and Apparatus Standards and Specifications. The current requirements of the Tukwila Municipal Code, the Tukwila Public Works Department, the Tukwila Fire Department, the Rules and Regulations of the Washington State Department of Health, the Uniform Plumbing Code, American Water Works Association Standards, and the American Public Works Association Standards shall be met and apply to any and all water main installations, extensions, service connection, irrigation sprinkler connections, hydrant connection, fire sprinkler and fire main connections, and branches hereinafter installed in the City. Detailed criteria and permit requirements are available through the City of Tukwila Infrastructure and Development Standards. 14.04.070 Connection Installation Fees. The water meter shall be installed by the City water utility. The water meter installation fee shall be payable at the time of application for connection. Whenever the fee is not sufficient to cover the total expense for labor, materials, and overhead, the deficit shall be charged to the property for which installation was made and to the owner thereof. Any excess payment shall be returned to the person applying for the installation. 14.04.071 Regular Connection Charge. In order that property owners shall bear their equitable share of the cost of the City's entire water system, the property owner seeking connection to the water system of the City shall pay, prior to connection to a City water system, a regular water meter installation charge in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. 14.04.072 Special Connection Charge. In addition to the regular connection charge imposed under TMC Section 14.04.071, a special connection charge shall be paid by the owners of properties that have not been assessed or charged or borne the cost of private development of mains or laterals or borne an equitable share of the cost of the City water system. The special connection charge shall be computed as provided in TMC Section 14.04.074 in the absence of latecomers' agreements, Local Improvement Districts, or special assessment ordinances. 14.04.074 Computation of Special Connection Charge. A. The special connection charge imposed by TMC Section 14,04.072 shall be paid to the water fund and shall be computed in accordance with RCW 35.44.030 and 35.44.040. B. If the property for which a special connection charge has been paid is subsequently included in a Local Improvement District for the construction of water mains or lateral lines of a similar nature, the amount so paid shall be credited to the W; Word Processing \ Ordinances \Water Regulations Page 2 of 9 GL:mrh assessment against such property and such amount shall be paid from the water fund to such Local Improvement District fund. 14.04.076 Regional Capital Facilities Charge. In addition to the regular connection charge imposed under TMC Section 14.04.071 and any special connection charges under TMC Section 14.04.072, a regional system growth fee known as the Regional Capital Facilities Charge (RCFC) shall be paid for all new residential, multi - family housing, or commercial service connections on or after January 1, 2003, for regional capital costs associated with new supply and transmission of water. Property owners shall pay the RCFC prior to permit issuance for connection to a City water system. The fee for this expense shall be established by the Cascade Water AIliance and passed through without additional markup. 14.04.080 Connection Notification. Whenever the owner or occupant of any property connected with the City water supply system desires to use the water, he shall notify the Director and request that the water be turned on to the property. The owner shall leave his portion of the service exposed in the trench until it has been inspected and the water turned on, when he shall immediately cover the pipe. 14.04.090 Connection to Water Main. All water used for any purpose other than fire protection service shall be supplied through a meter. Every house or building supplied by City water must install its own separate service connection with the City main, and the house or building so supplied will not be allowed to supply water to others, except temporarily where there are no mains in the street. When a new main is laid in any street, owners of property on the street who are being supplied with City water from a private main or a connection to a private service shall make application for a tap and shall connect up with a separate service connection to the main in front of the property. 14.04.110 Change in Size or Location of Connection. A change in the size or location of a service connection shall be paid for by the owner on the basis of the cost of materials and labor involved in making said change, plus administrative overhead. 14.04.120 Application to Discontinue Water - Fee to Turn Water Meter On. Whenever any water customer desires to discontinue the use of water for a period of not less than one month, he shall make written application to have the water turned off and pay all arrears in full. A charge in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council will be assessed to turn water on. No reduction of rates will be made for less than one month, or without the application prescribed in this section. Work performed outside of normal working hours, due to customer request, will receive an additional charge in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council 14.04.122 Special Meter Read. Whenever a water customer desires to have the water meter read outside the water department's normal meter reading schedule, a written application shall be submitted specifying the requested read date. A fee will be charged for this meter reading service in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. 14.04.125 Charge for Shut -off Notices for Delinquent Water Service Billings. A. When water service customers are 60 days in arrears, a shut -off notice shall be mailed or posted. There shall be a service charge on water accounts for all shut -off notices in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. This fee will be applied first before regular service charges are credited. B. All monies in arrears, which is defined as the amount owing eleven days after the billing date, are due upon receipt of a shut -off notice. To avoid water shut -off, arrangements for payment may be made with the Finance Director. C. When water is used after the meter has been turned off and locked for non- payment, an unauthorized water turn -on fee will be charged in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. W: Word Processing \ Ordinances \Water Regulations Page 3 of 9 GL:mrh 105 106 14.04.130 Cost of Shutoff and Turn -on by City. When water has been shut off by the City for any cause and is turned on again or allowed or caused to be turned on by the owner without written application, no remission of rates will be made on account of its having been shut off, and the Director may then shut off the water at the main or remove a portion of the service connection in the street, and shall charge the actual cost of cutting out and reinstating the water supply to the owner of the property 14.04.150 Water Utility Billing. All accounts for water shall be the responsibility of the owner of the property for which the service was installed regardless of whether the property has a tenant and /or third -party paying agents. A fee will be charged for the administrative cost of updating the utility records for changes in owners, tenants, and third party paying agents in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. 14.04.160 Chapter Compliance Required. It is unlawful for any person to make any connection with any service or branch pipe thereof, or to make any repairs, additions, or alterations of any pipe, stop, or waste, or any fixtures connected or designed to be connected with the City water system, except in compliance with this chapter. 14.04.165 Water Shortage Response Plan. A water shortage response plan is required by the wholesale water supplier, the Cascade Water Alliance, and by the public welfare to effect conservation of water during water emergencies. A water shortage response plan for the Tukwila water system, as required by WAC 246 - 290 -42, shall be updated by the Council as required. 14.04.170 Emergency Change in Water Use. A. Upon finding that an emergency situation exists, the Director shall: 1. Immediately seek to communicate with the Mayor and Council through the fastest means feasible to advise them of this emergency situation and the reason for such restrictions. 2. Immediately take steps to notify the public within the service area affected through the media and other means to advise said water users of such emergency water conservation measures and the necessity thereof. 3. Implement such measures and regulations as may be necessary to implement water use restrictions under this ordinance and the plan adopted in TMC Section 14.04.165. B. The Mayor, upon finding that an emergency situation exists which threatens to seriously disrupt or diminish the municipal water supply, may order restrictions on water use so as to distribute the available supply on a just and equitable basis to all customers, including residential, industrial and commercial users who purchase water. C. Upon declaration of a water supply emergency by the Mayor, no water shall be used for nonessential outdoor uses including, but not limited to, irrigation of lawns, the washing of cars, driveways or other outdoor surfaces by any customer at any residence, apartment building, commercial building, or property or structure except at such times and under those conditions as specified by the Director. These restrictions are to be implemented even though more restrictive than the plan provisions and shall in no way limit indoor rationing provisions of the plan. 14.04.175 Violations. A. The Director shall be authorized to impose sanctions and /or surcharges upon those customers within the affected area who refuse or otherwise fail to comply with the emergency conservation measures directed by levying a surcharge in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council and / or disconnecting water service to said customers. B. The restrictions and surcharge shall not compromise the health, safety or welfare of the public. Exemption from the imposition of a surcharge may be granted by the Mayor or Director in the Mayor's absence, upon written request, if it is found that a surcharge will constitute an undue burden on the customer. W: Word Processing \ Ordinances \Water Regulations Page 4 of 9 GL:nuh 14.04.180 Water Falling on Street or Sidewalk. It is unlawful for any person willfully to place any automatic sprinkling device in a wasteful manner or willfully to place or to hold any hose in such position or manner that water falls on any person while on any public street or sidewalk. 14.04.190 Violation of TMC Section 14.04.180. If any person violates any provision of TMC Section 14.04.180, the City shall shut off the water furnished to the property upon which such violation is made, and shall charge a fee for turning on the water in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. 14.04.200 City Control of Water Use. The City reserves the right in case of a shortage of water from any cause to make an order forbidding or suspending the use of water for sprinkler or irrigation, or to fix the hours during which the same may be done, by proper notice. Any person violating such order shall have his water shut off by the City and shall pay a fee for having the water turned on again as in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. 14.04.210 Use of Water Restricted During Fire. It is unlawful for any person to use water for irrigation or sprinkling during the progress of any fire in the City, unless for the protection of property; and all irrigation and sprinkling shall stop when an alarm of fire is sounded, and shall not begin again until the fire is extinguished. 14.04.220 Right of City to Shut Off Supply. The City reserves the right at any time, without notice, to shut off the water supply for repairs, extensions, nonpayment of rates, or any other reason, and the City shall not be responsible for any damage such as bursting of boilers supplied by direct pressure, the breaking of any pipe or fixtures, stoppages or interruptions of water supply, or any other damage resulting from the shutting off of water. 1404.230 Meter Ownership and Maintenance. All meters on services of consumers shall be and remain the property of the City. In all cases where meters are lost, injured or broken by carelessness or negligence of owners or occupants, and in the case of nonpayment, the water shall be shut off and will not be turned on until such fee and the charge for turning on the water are paid. In event of the meter getting out of order or failing to register properly, the consumer shall be charged on an estimate made by the Director on the average monthly consumption during the last three months that the same was in good order or from what he may consider the most reliable data at his command. 14.04.240 Rates for Metered Water. A. The rates for metered water supplied within the City for commercial/ industrial customers, in one -month increments or any fractional part thereof, shall be in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. B. Single- family customers (one dwelling unit): Each single- family residence shall be charged in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. C. Multi- family customers (more than one dwelling unit): Each dwelling unit shall be charged in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. D. Every person 62 years of age or older (if married, then either spouse) and every person totally and permanently disabled residing in a separately metered dwelling and who is paying directly for such separately billed service either as owner, purchaser or renter and whose individual disposable income if a single person, or whose combined disposable income, if a married couple, from all sources is less than $32,000 per year, shall pay a rate equal to 50% of all water service charges. Every such person shall file with the Finance Department their affidavit that he or she is qualified to be charged the special rate. Such affidavits are to contain information as required by the Finance W: Word Processing \ Ordinances \Water Regulations Page 5 of 9 GL:mrh 107 108 Director in order to establish eligibility. Each affidavit will also include an unqualified promise to inform the City of any changes in financial condition that would disqualify the person for the special rates. The Finance Director may require affidavits on an annual basis if deemed necessary. E. Tukwila's current fee schedule will be reviewed annually and at such time the City may amend the water rates to reflect the City's increased costs. 14.04.245 Water Bill Leak Adjustments. City Administrative Policy No. 300 -14, "Utility Leak Adjustment Policy," is hereby adopted and incorporated into this chapter by reference as if fully set forth herein. The Finance Director is required to maintain the administrative leak adjustment policy. Changes to the policy require approval of the City Council Finance and Safety Comxnittee. 14.04.250 Fire Protection. A. Any service connection to the main for a fire sprinkler system shall be approved in advance by the City, and shall be installed at the expense of the owner, and fitted only with such fixtures as are needed for fire protection and must be entirely disconnected from those used for other purposes. B. Any service connection other than fire sprinkler installed on private property for fire protection, and fitted with fire hydrants, stand pipes or other outlets for fire protection, shall be approved in advance by the City. C. It is unlawful for any person to fail, neglect or refuse to give the Director or his duly authorized representative free access at all reasonable hours to all parts of premises supplied with water from the City mains for the purpose of inspecting the condition of pipes and fixtures and noting the amount of water being used and the manner in which it is used. D. The rates for water supplied for fire protection purposes exclusively shall be deemed service charges and shall be, for any one month or fractional part thereof, charged in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. E. Water used for any other purpose than for fire protection service shall be deemed as theft and the owner will be made liable for the cost of water used and a meter shall be required on any fire protection service connection. 14.04.260 Rates Outside City Limits. The rates for water supplied to consumers not within the City limits shall be as follows: The same rate schedule as provided in TMC Sections 14.04.240 and 14.04250 shall apply. The above rates to consumers outside the City limits are subject to the same rates to consumers inside the City limits, provided that nothing in this section shall prevent the City Council from fixing other and different rates for the sale of water to water districts, provided that all meters for measuring water to outside consumers are installed within the City limits or within the limits of easements, franchises, or rights -of -way belonging to the City. 14.04.270 Payment of Charges - Delinquency. All water charges and related fees shall be due and payable on the first day of each and every month for the water consumed and the services provided during the previous month and shall be paid to the Finance Department. In all cases when the water bill becomes delinquent, the Director may shut off the water and shall not turn it on again until all arrearages have been paid. All bills will become delinquent on the eleventh day of the month following the month that the water was consumed, Interest will be charged on delinquent balances 30 days in arrears in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. 14.04.280 Failure to Receive Bill. Failure to receive a bill will not be recognized as a valid excuse for failure to pay fees when due. Change of ownership of property and change in mailing address must be filed in writing with the Finance Director. W: Word Processing \ Ordinances \ Water Regulations Page 6 of 9 GL:mrh 14.04.290 Bathing or Discarding Substance in City Water System. It is unlawful for any person to bathe in or to throw any substance into any reservoir, water tank, or impounding dams of the City water system. 14.04.300 Connection Without Permission. It is unlawful for any person to make connections with any fixtures or to connect any pipe with any water main or water pipe belonging to the water system or to open or to close any valves in the system without first obtaining permission from the Director. 14.04.310 Supervisor Authority - Appeal to Council. The Director shall have authority to decide any question that may arise and that is not fully covered in this chapter, and his decision shall be final unless an appeal is made to the City Council. In such a case, the decision of the Council shall be final. 14.04.320 Payment by City for Fire Hydrant Supply. The City shall pay to the Tukwila water department a monthly fee for water furnished to each fire hydrant in the City in accordance with a fee schedule to be adopted by motion or resolution of the Tukwila City Council. 14.04.330 Temporary Water Meters. A. Temporary water meters are available on a rental basis from the Public Works Department, with the rental deposit amount charged in accordance with the fee schedule to be adopted by motion or resolution of the Tukwila City Council. B. Meters are to be used only for the designated project. C. Meters are to be returned promptly upon completion of the project or at the end of 60 days, whichever comes first. D. Meters are to be returned in the same condition as when rented. The user is responsible for meter damage and shall pay all costs related to repair. Lost or stolen meters are the responsibility of the renter and renter shall pay all costs associated with replacement of 'the meter, shall forfeit the rental deposit and shall pay for an estimated amount of water used. E. Meters may be moved from one hydrant to another within the same project providing: 1. Water Department is notified in advance of proposed relocation; 2. Hydrant wrenches are used in making all connections and disconnections. F. Rates for water usage through temporary meters shall be charged in accordance with the June through September Commercial /Industrial fee schedule to be adopted by motion or resolution of the Tukwila City Council. Section 2. New Regulations Established. Provisions for " lackflow Prevention Assemblies," to be codified at Tukwila Municipal Code Chapter 14.06, are hereby established to read as follows: 14.06.010 Purpose of Chapter. The purpose of this chapter is to protect the public water system from contamination due to backflow through cross - connections, and eliminate or control cross - connections between the public water system and any private water supply. 14.06.020 Authority. A. The Public Works Director, or his or her designee, shall administer this chapter. The Director's authority includes the establishment of regulations and procedures, enforcement, and implementation of measures necessary to carry out the intent of this chapter. B. The Director promulgates and implements the City's policy on cross - connection control for the operation of the Cross - Connection Control Program. The Cross - Connection Control Program policy shall be enforced under the requirements of this Chapter. W: Word Processing \ Ordinances \Water Regulations Page 7 of 9 GL:mrh 109 110 14.06.030 Definitions. A. "Backflow" means undesirable reversal of flow of water or other substances through a cross - connection into the public water system or customer's potable water system. B. Approved backflow prevention assembly" means a Reduced Pressure Principle Assembly (RPPA), Reduced Pressure Detector Assembly (RPDA), Double Check Valve Assembly (DCVA), Double Check Detector Assembly (DCDA), Pressure Vacuum Breaker Assembly (PVBA), or a Spill- Resistant Vacuum Breaker Assembly (SVGA) that is approved by the Washington State Department of Health (DOH). Assemblies that will be approved will appear on the current approved backflow prevention assemblies list developed by the University of Southern California Foundation for Cross - Connection Control and Hydraulic Research or other entity acceptable to the DOH. C. "Cross- connection" means any physical connection whereby a public water supply is connected, directly or indirectly, with any other water supply system, sewer, drain, conduit, pool, storage reservoir, plumbing fixture or other device which contains or may contain contaminated water, sewage or other wastes or liquids of unknown or unsafe quality, which may be capable of imparting contamination to a public water supply as a result of backflow. 14.06.040 Cross - Connections Declared Unlawful. The installation or maintenance of a cross - connection, which in the opinion of the Director, or his or her designee, will endanger the water quality of the potable water supply of the City, is unlawful. 14.06.050 Approved Backflow Prevention Assemblies. Approved backflow prevention assemblies, when required to be installed in the opinion of the Public Works Director, or his or her designee, shall be installed and maintained by the service customer on any service connection to the City's water supply system where said approved backflow prevention assemblies are necessary for the protection of the City's water supply. 14.06.060 Regulation of Private Water Supplies. Use or operation of a private water supply system, contrary to the provisions of the ordinances of the City, or the laws of the State, or the rules and regulations of the DOH regarding public water supplies where said private system is served by the City public water supply, is unlawful. 14.06.070 Adoption of State Regulations. DOH rules and regulations regarding public water supplies, entitled "Cross- Connection Control Regulation in Washington State" codified at WAC 246 - 290 -490, and the American Water Works Association, Pacific Northwest Sections' Second Edition of "Accepted Procedure and Practice in Cross - Connection Manual" as they presently exist or are hereafter amended, are adopted by this reference as if set forth in full and are on file in the office of the City Clerk. 14.06.080 Abatement of Unlawful Cross - Connections and Installation of Approved Backflow Prevention Assemblies - Procedure. Cross- connections declared in TMC Chapter 14.06 to be unlawful, whether presently existing or hereinafter installed, and /or services requiring backflow prevention assemblies and /or unlawful use or operation of a private water supply system served by the City public water supply system are public nuisances, and in addition to any other provisions of this code or the ordinances of the City where abatement of public nuisances shall be subject to abatement in accordance with the following procedure: 1. In the event that the Public Works Director determines that a nuisance as herein provided does exist, written notice shall be sent to the person in whose name the water service is established under the records of the City water department, or alternatively, a copy of such written notice shall be posted on the premises served. 2. The notice shall provide that the nuisance described herein shall be corrected within 30 days of the date said notice is mailed or posted on the premises. 3. In the event said nuisance is not abated within the prescribed time, water service to said premises shall be discontinued. W: Word Processing \ Ordinances \Water Regulations Page 8 of 9 GL: mrh 4. In the event that the nuisance, in the opinion of the Public Works Director, or his or her designee, presents an immediate danger of contamination to the public water supply, service from the City water supply system to the premises may be terminated without prior notice, provided, however, notice will be posted on the premises in the manner heretofore provided at the time said service is terminated. 14.06.090 Penalties. Any violation of any provision, or failure to comply with any of the requirements of TMC Chapter 14.06, shall be subject to the terms and conditions of Chapter 8.45 ("Enforcement"). Section 3. Repealer. Ordinance Nos. 951 §1 (part), 1770 (part), 1766 §1 (part), 1798 §2, 2001 §1, 2187 (part), and 2252 §1 (part) are hereby repealed. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TT,JKWILA, WASHINGTON, at a Regular Meeting thereof this / �a "ry day of [V 0(7 Q ill j)-e/ 2010. ATTEST/ AUTHENTICATED: Christy O'F1a (erty, CMC, City Clerk agger ayor fled with the City Clerk: / 1 -1 U -10% Passed by the City Council: ) I- i 5 --/ (0 Published: / )-. !f IC7 Effective Date: ,)- - / (2 Ordinance Number: orkid W: Word Processing \ Ordinances \ Water Regulations Page 9 of 9 GL:mr■ 111 112 UTILITIES COMMITTEE Meeting Minutes November 4, 2013 — 5:00 p.m. — Conference Room 1 City of Tuizwil a Utilities Committee PRESENT Councilmembers: Verna Seal, Allan Ekberg (Absent: Joe Duffie) Staff: David Cline, Bob Giberson, Frank Iriarte, Gail Labanara, Pat Brodin, Robin Tischmak, Peggy McCarthy, Vicky Carlsen, Laurel Humphrey CALL TO ORDER: Committee Member Seal called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Ordinance: Repealing Tukwila Municipal Code (TMC) Section 14.04320 Staff is seeking Council approval of an ordinance that would repeal Ordinance 2313, Section 1 in part as codified at TMC Section 14.04.320, thereby ending the transfer of public fire hydrant charges from the General Fund to the Water Department. To recoup the cost of operations and maintenance for public fire hydrants and service lines, the General Fund has been transferring $8,640 per month out of the Fire Department's budget to the Water fund. However, Substitute House 13i11 1512, effective July 28, 2013, allows water purveyors to recover the cost of fire suppression water facilities from the customers that derive benefits from those facilities. This proposed ordinance will enable operations and maintenance costs to be applied to customer water rates. Water customers benefit from the availability of fire hydrants for reasons including personal and property safety, higher property values and lower insurance rates. The General Fund will realize annual savings of approximately $103,680.00. The Water Fund has sufficient reserves to cover the change for 2014. MAJORITY APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. B. Ordinance: Amending Tukwila Municipal Code (TMC) 14.30.030, Surface Water Management Definitions Staff is seeking Council approval of an ordinance that would amend TMC 14.30.030(6), Surface Water Management Definitions, by revising the definition of "conveyance system" to include dikes, levees, and revetments. This housekeeping change clarifies the intent of the code to include all natural and man -made drainage features in the City. MAJORITY APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. III. MISCELLANEOUS Committee members and staff briefly discussed the Saturday, 11/2/13 storm. Meeting adjourned at 5:09 p.m. Next meeting: Monday, November 18, 2013 — 5:00 p.m. — Conf. Room No. 1. (_ Committee Approval Minutes by LH. Reviewed by GL. 113 114 COUNCIL AGENDA SYNOPSIS ------ -- - - -- -- - ----- — Initials Meeting Date Prepared by review Council �1ze�' 11/12/13 CF �'s ,�",,! /(�- -.' tgj 11/18/13 CF ITEM INFORMATION ITEM No. 4G STAFF SPONSOR: CHRIS FLORES FD ORIGINAL AGENDA DATE: 11/12/13 AGENDA ITEM TITLE South King County Fire Training Consortium Interlocal Agreement CATEGORY ® Discussion Mtg Date 12/12/13 ® Motion Mtg Date 12/18/13 C Resolution Mtg Date Ordinance Mtg Date ❑ Bid.Award Meg Date SPONSOR [ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance . Fire The City of Tukwila Fire Department is seeking approval to enter into an Interlocal Agreement with the South King County Training Consortium, administered by the Kent Regional Fire Authority. This agreement pertains to the departmental relationship with the South King County Training Consortium, for the purpose of defining the participation of the Tukwila Fire Department and of partnering and participating agencies, and which defines the funding /contribution level to be borne by the City of Tukwila, ® F&S Crate ❑ Transportation Crnte ❑ Parks COMM. ❑ Planning Comm. COMMITTEE CHAIR: ROBERTSON SPONSOR'S SUMMARY ❑ Public Hearing M11 Date ❑ Other Meg Date L .iT ❑ P&R n Police C PIV REVIEWED BY E COW Mtg. C CA &P Crnte E Utilities Crate ❑ Arts Comm. DATE: 11/05/13 RECOMMENDATIONS: SPONSOR /ADMIN. Fire Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED $13,800.00 Fund Source: Comments: AMOUNT BUDGETED APPROPRIATION REQUIRED $13,800.00 $0.00 MTG. DATE 11/12/13 RECORD OF COUNCIL ACTION MTG. DATE 11/12/13 ATTACHMENTS Informational Memorandum dated 10/28/2013 Interlocal Agreement with the South King County Fire Training Consortium for 2014 11/18/13 Minutes from the Finance and Safet Committee meeting of 11/5/13 115 116 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance & Safety Committee FROM: Chris Flores, Acting Fire Chief DATE: October 28, 2013 SUBJECT: South King County Training Consortium, Interlocal Agreement ISSUE The Tukwila Fire Department seeks to enter into an Interlocai Agreement with the Kent Regional Fire Authority. This agreement pertains to the departmental relationship with the South King County Training Consortium for the purpose of defining the participation of the Tukwila Fire Department and of partnering and participating agencies, and which defines the funding /contribution level to be borne by the City of Tukwila. BACKGROUND The Tukwila Fire Department entered into the South King County Training Consortium in January of 2012. The relationship has proven to be extremely beneficial, and our department has gained much more than we could have possibly imagined or projected. It is important to note that through planning and execution, the consortium ensures that our members meet all applicable laws and standards associated with their job requirements. Previous to our participation, it would have been difficult to validate that same benchmark. Our original contribution was determined to be two .75 FTE's employees assigned to the consortium. Both of the Training Division Captains were reassigned, for the associated period and workload, to the Kent Regional Fire Authority Training Facility under the supervision of a KRFA Battalion Chief. While analyzing the first two years of our participation in the consortium the Kent Regional Fire Authority has determined that they had absorbed costs associated with the participation of our employees. They have proposed increasing the participation of both captains to .85 FTE, and have presented the case for a nominal charge to offset administrative and supply costs. DISCUSSION The Assistant City Attorney has reviewed the agreement and has indicated that the Interlocai Agreement is compliant and has recommended that it be moved forward for approval by the City Council. It is the opinion of the Tukwila Fire Administration that our participation in the consortium has affected some of the most positive changes in our organizational readiness than could be attributed to any single program or event in the past decade, and that our investment in this consortium has and will continue to help the department to meet goal four, that of being a high performing organization, of the city strategic plan. FINANCIAL IMPACT The Kent Regional Fire Authority has communicated a fee of $13,800.00. This fee will cover overhead and administrative costs that exceed our contribution of two .85 FTE's and whose calculated value totals $255,000.00, as demonstrated on the attached cover sheet. The formula for determining this calculation was applied to all participating agencies in a uniform manner. The agency cost to be contributed by the City of Tukwila can be charged to Account Number 000 11 522 400 49 00 within the confines of the 2014 budget, reference page 207 of the City of Tukwila 2013 -2014 Biennial Budget. 117 INFORMATIONAL MEMO Page 2 RECOMMENDATION The Council is being asked to approve the agreement, and consider this item at the November 12, 2013 Committee of the Whole meeting and subsequent November 18, 2013 Regular Meeting. ATTACHMENTS South King County Training Consortium (Interlocal Agreement) 118 W:12013 info Memos- CounciltILATraininginterlocal2014 .doe �.raOR�rtateo FIRE DEPTS. SOUTH KING COUNTY FIRE TRAINING CONSORTIUM August 8, 2013 Chris Flores, Fire Chief Tukwila Fire Department 444 Andover Park East Tukwila, WA 98188 Dear Chief Flores: On behalf of the South King County Fire Training Consortium (SKCFTC), I want to thank you and your staff for participating in the Training Consortium in 2013. Your partnership is appreciated and recognized as a huge asset to the value and success of the Training Consortium. We have attached the South King County Fire Training Consortium lnterlocal Agreement (ILA) for approval and signature by the Tukwila Fire Department. If there are legal questions relating to the ILA, please contract RFA Attorney Brian Snure at (206) 824 -5630. The fiscal contribution by the Tukwila Fire Department to participate in the Training Consortium for 2014 as identified in the ILA Agreement breaks down as follows: • 64 Members (Firefighters) • The credit given to jurisdictions for contribution of personnel is as follows: • .85 FTE - Captain $127,500 • .85 FTE - Captain $127,500 Total Contributions Credited $255,000 • Cost per Member $4,200 64 x $4,200 = $268,800 annual agency cost • Annual Agency Cost $268,800 Contributions Credited $255,000 Difference ($13,800) If the ILA is approved, the Tukwila Fire Department wilt pay the amount of $13,800 on or before February 1, 2014. If you would tike someone from the Kent Fire Department RFA to attend the City Council meeting when you present the ILA, please let us know; we would be very open to assist in any way needed. 24523 116th Avenue SE, Kent, WA 98030 1 1 9 (253) 856 -4330 120 South King County Training Consortium (Interlocal Agreement) This agreement is made and entered into by the Kent Fire Department Regional Fire Authority, "Kent RFA" and the undersigned municipal corporations, collectively referred to as "Agency" or "Agencies." RECITALS 1. This agreement is entered into in conformity with chapter 39.34 RCW, the Interlocal Cooperation Act. 2. The Agencies currently each maintain and operate their own fire departments to provide emergency responder services, including fire protection, fire suppression, and emergency medical services in their respective areas. 3. It is recognized that the Agencies have staffs that are performing similar tasks on a daily basis and that have varied talents, skills, and expertise; and by allowing the staff to coordinate and collaborate, the skills and abilities of the individuals could be used in a manner that increases the level and efficiency of training; 4. The Agencies desire to provide training at the highest possible level while managing the costs by eliminating duplication of effort and /or expenses where feasible and making the most effective use of combined resources; 5. The Agencies have concluded that collaboration based on equal participation would provide the highest level of training with the least duplication and cost and allow for the completion of functions not possible within current funding; AGREEMENT NOW, THEREFORE, in consideration of the mutual promises and benefits contained herein, it is agreed between the Agencies as follows: 1. Purpose and Scope of Agreement. The purpose and scope of this Agreement is to formally establish a Training Consortium to further implementation of joint training activities and operations. Each Agency shall retain full authority for and jurisdiction over fire protection, prevention and suppression, boundaries, elections, and budgets and all other matters not specifically addressed in this Agreement. 2. Governing Structure of Training Consortium 2.1. Administrative Board. (a) The Administrative Board shall be composed of the Fire Chief of each Agency to this Agreement. The Administrative Board shall be responsible for: (i) Overseeing administration of the fiscal arrangements as set forth in this Agreement ( "Fiscal Agent "); Training Consortium Interlocal Agreement —Page 11 21 (ii) Directing, guiding and overseeing the actions of the Operations Board. (iii) Implementing the recommendations of the Training Chief; and (iv) Communicating with the governing bodies of the Agencies to this Agreement. (b) The Administrative Board shall meet a minimum of twice per year. Each Chief shall have an equal vote on matters that come before the Administrative Board. Any decisions of the Administrative Board that involve the expenditure or obligation of an Agency's funds shall constitute a recommendation to the governing bodies of the Agencies and shall not be effective until the governing bodies of each Agency have approved such recommendation. 2.2. Operations Advisory Team "OAT" (a) The OAT shall be composed of the Consortium's Training Chief and the operations chiefs from each Agency to this Agreement. The OAT shall be responsible for: (i) Consulting and communicating with the Training Chief on matters involving Agency Operations. (ii) Work with the Training Chief to establish consistency in operations between the Agencies. (iii) Work with the Training Chief to insure the training curriculum is consistent with Agency operations. 2.3. Training Consortium Chief. (a) The Training Consortium Chief "Training Chief" shall be the Kent RFA Training Division Chief. The Training Chief shall be responsible for: (i) Recommending annual goals and objectives to the Administrative Board; (ii) Developing common operating guidelines for all Agencies; (iii) Developing common training programs, processes, and instructional materials for all Agencies (iv) Developing common training calendars for all Agencies; (v) Performing such other tasks as directed by the Administrative Board. (vi) Developing an annual Budget for the Training Consortium. (vii) Managing the Training Consortium on a day -to -day basis. 2.4. Firefighter Training Advisory Team "FTAT" (a) The FTAT shall be composed of firefighters and medics participating in the training consortium as appointed by the Training Chief in a manner that insures each Agency 1 2 2 Training Consortium Interlocal Agreement—Page 2 is represented on the committee with representatives proportional to the number of the Agency's employees receiving training from the Consortium. The FTAT shall be responsible for: (i) Providing feedback and input to the Training Chief regarding the content of the training provided. (ii) Coordinate communications between the Training Chief and the employees receiving training from the Consortium 3. Joint Decision Making 3.1. This Agreement does not alter the current command structure and organizational responsibilities of any Agency. However, this Agreement will allow for joint decision - making by the Administrative Board to modify command structures and organization responsibilities relating to training within the Consortium. 3.2. Joint decision - making shall be exercised through the Administrative Board and shall apply only to those areas specifically identified by this Agreement. The Administrative Board shall make joint decisions using the following procedure. Joint decisions shall only be made at a meeting of the Administrative Board attended by all Agency representatives. Joint decisions shall be made by a simple majority vote. A Chief unable to attend a meeting may vote by proxy by either sending a designated representative or by notifying the Administrative Board of the Chief's vote via email or fax prior to the meeting or by providing a written proxy to another Chief attending the meeting. 4. Fiscal Arrangements 4.1. The Kent RFA shall be the entity that manages the finances of the Training Consortium as part of the Kent RFA's annual budget. 4.2. On or before August 1st of each year, the Administrative Board shall prepare an annual budget for the Consortium operations that identifies each Agencies personnel and financial responsibilities for the following year. The financial responsibilities will be based on a cost per member (based on having one FTE per 45 members) recommended by the Training Chief and approved by the Administrative Board using the following components. (a) FTE Cost. The cost of an FTE (regardless of rank) shall be based on the average fully burdened cost of a Kent RFA Battalion Chief, Captain and Firefighter. (b) Administrative Fee. An administrative fee of 13% of the FTE Cost designed to cover the Kent RFA's administrative costs in managing the Training Consortium including a portion of the cost of the Training Chief and necessary administrative staff support. Supplies and Maintenance Fee. A supplies and maintenance fee of 13% of the FTE Cost designed to cover the Kent RFA's costs in purchasing consumable supplies and for maintaining the Kent RFA's training facilities and equipment. (d) Cost Per Member. FTE Cost +Administrative Fee + Supplies and Maintenance Fee/45 = Cost per Member. (c) Training Consortium Interlocal Agreement —Page 3 123 (e) (1) (g) Cost per Non - Firefighter Member (Medic One) Eighty percent of Cost Per Member. Cost per Volunteer Member. Seventy percent of Cost Per Member. Annual Agency Cost. Cost per Member x Total Agency Members enrolled — Annual Agency Cost. Adjusted as necessary for Volunteer Members and Non- Firefighter Members (Medic One). (h) The Annual Agency Cost of each agency may be satisfied by contributions of personnel (at the FTE value established above), cash, property or other services as approved by the Administrative Board. 4.3. In the event the Administrative Board determines during the course of the year that additional expenditures or contributions from one or more participating Agencies are necessary, the Administrative Board shall make a recommendation/request to the appropriate Agency. 4.4. In the event an Agency satisfies its Annual Agency Cost with a cash payment, the full value of such cash payment shall be made to the Kent RFA on or before February 1$t of each year. In the event an Agency that provides personnel or equipment is entitled to receive a cash payment in return, the Training Consortium shall make such cash payment to the Agency on or before February 1st of each year. 5. Resources: This Agreement allows for the collaborative acquisition, use, and management of property, equipment, or monies "Resources." Prior to commingling any Resources under this Agreement, all equipment and property with a value of more than $1,000.00 used in the performance of this Agreement shall be appropriately marked and inventoried by the contributing Agency. Ownership of Resources shall remain with the Agency that purchases or provides the Resource. Jointly owned resources, if any, may be purchased pursuant to a separate agreement by the Agencies, and shall be listed in EXHIBIT A to this Agreement "Joint Resources." The ownership and distribution of jointly owned resources shall be governed by the following paragraphs 5.1. The ownership of Joint Resources acquired after the execution of this agreement shall be documented on Exhibit A. Such Joint Resources shall be owned by the Agencies to this agreement in proportion to the financial and in -kind contribution of each Agency in the year of acquisition of such Resources "Ownership Share." 5.2. If this agreement is terminated as to all Agencies the depreciated value of the Joint Resources acquired under the terms of this agreement shall be divided in accordance with the Ownership Shares. 5.3. In the event an Agency withdraws from this Agreement, such Agency shall forfeit such Agency's Ownership Share in the Joint Resources. 1 24 Training Consortium Interlocal Agreement —Page 4 6. Personnel. Each Agency shall cooperate with the Administrative Board and shall allow its employees and volunteers "Training Personnel" to perform the functions as assigned by the Training Chief exercising authority under this Agreement. 6.1. The Training Chief shall have the authority to determine the working location and conditions for Training Personnel when assigned to the Training Division. Through the joint decision making process as defined herein, the Agencies may be asked to fill positions or roles not currently staffed within any of the Agencies. Such assignments, if they do not create additional financial responsibilities or litigation impacts for an Agency, shall be controlled by the Administrative Board and shall not require further approval by any Agency. 6.2. Each Agency shall remain as the employer of its own Training Personnel and shall be responsible for establishing and paying Training Personnel compensation and benefits. The Administrative Board shall make recommendations and shall work with the various Agencies and bargaining units to develop uniformity in wages, benefits and working conditions. 6.3. It is understood by the Agencies that the services provided by Training Personnel pursuant to this Agreement will mutually benefit each Agency in proportion to the benefits received by that Agency. 6.4. The Administrative Board shall establish the chain of command for Training Personnel under this Agreement. However, the responsibility for hiring, evaluating, firing and disciplining Training Personnel shall remain with the employing Agency. An employing Agency may seek input from the Administrative Board in hiring, evaluating, firing or disciplining Training Personnel, but such guidance shall be optional and nonbinding on the Agency seeking guidance. 6.5. Training Personnel filling shared functional position will be provided an explanation of roles, responsibilities, duties and expectations of the shared position prepared by the Training Chief. 6.6. To the extent this Agreement would result in any personnel changes that affect the wages, benefits or working conditions of any represented employees, the Training Chief shall assist the governing body of the affected employing Agencies and the affected bargaining units to address such impacts prior to the implementation of the change. 7. Training Division Chief 7.1. The Kent RFA agrees to hire and staff the Training Consortium Chief position. The Agencies intend that the Kent RFA Training Division Chief will serve as the Training Consortium Chief as contemplated by this Agreement. In recognition of this understanding the parties agree to work cooperatively in accordance with the following provisions to assist Kent RFA in maintaining its Training Division Chief position. (a) Kent RFA shall be the employer of the Training Chief. Accordingly, Kent RFA shall be solely responsible for all matters related to the Training Chief's human resource management, performance appraisals, employee relations, work related practices, Training Consortium Interlocal Agreement —Page 51 25 performance effectiveness and responsiveness, conformance with Consortium expectations, and discipline. (b) Kent RFA shall be solely responsible for the salary and benefits of its Training Division Chief and the Training Division Chief shall be considered "Training Personnel" pursuant to Paragraph 6 of this Agreement. S. Insurance 8.1. The Agencies shall each provide and maintain -- suitable commercial general liability and auto liability insurance policies to protect it from casualty losses by reason of the activities contemplated by this Agreement. The limits of liability for each coverage shall be at least $5,000,000 each occurrence. Each Agency shall provide the other with a Certificate of Liability Insurance or Evidence of Coverage, provided that any Agency that is self- insured will provide a letter of self-insurance as evidence of coverage. 9. Indemnification 9.1. Each Agency shall be responsible for the wrongful or negligent actions of its employees while participating in this Agreement as their respective liability shall appear under the laws of the State of Washington and/or Federal Law and this Agreement is not intended to diminish or expand such liability. Each Agency shall execute all necessary facility use agreements, liability waivers or other releases required by third party owners /operators for the use of any training facilities by the Consortium and the Agency's employees. 9.2. To that end, each Agency promises to indemnify, defend and hold harmless all the other Agencies from any loss, claim or liability arising from or out of the negligent tortious actions or inactions of its employees, officers and officials. Such liability shall be apportioned among the Agencies or other at fault persons or entities in accordance with the laws of the State of Washington. Each agency shall be solely responsible for its own attorney fees and any litigation related costs. 9.3. Nothing herein shall be interpreted to: 126 (a) Waive any defense arising out of RCW Title 51, provided; however, each Agency agrees that its obligations under this provision extend to any claim demand, and/or cause of action brought by or on behalf of any of its employees or agents. The foregoing indemnity is specifically and expressly intended to constitute a waiver of each Agency's immunity under Washington's Industrial Insurance Act, RCW Title 51, as respects to the other Agencies only, and only to the extent necessary to provide each Agency with a full and complete indemnity of claims made by the other Agency's employees. The Agencies acknowledge that these provisions were specifically negotiated and agreed upon by them. (b) Limit the ability of a participant to exercise any right, defense, or remedy which an Agency may have with respect to third party Agencies or the officer(s) whose action or inaction give rise to loss, claim or liability including but not limited to an assertion that the employee was acting beyond the scope of his or her employment. Training Consortium Interlocal Agreement—Page 6 (c) Cover or require indemnification or payment of any judgment against any individual or Agency for intentionally wrongful conduct outside the scope of employment of any individual or for any judgment for punitive damages against any individual or Agency. Payment of punitive damage awards, fines or sanctions shall be the sole responsibility of the individual against whom said judgment is rendered and /or his or her employer, should that employer elect to make said payment voluntarily. This agreement does not require indemnification of any punitive damage awards or for any order imposing fines or sanctions. 10. Dispute Resolution. 10.1. Prior to any other action, the Administrative Board shall rneet and attempt to negotiate a resolution to such dispute. 10.2. If the parties are unable to resolve the dispute through negotiation, any party may demand mediation through a process to be mutually agreed to in good faith between the parties within 30 days. The parties shall share equally the costs of mediation and shall be responsible for their own costs in preparation and participation in the mediation, including expert witness fees and reasonable attorney's fees. 10.3. If a mediation process cannot be agreed upon or if the mediation fails to resolve the dispute then, within 30 calendar days, any party may submit the matter to binding arbitration according to the procedures of the Superior Court Rules for Mandatory Arbitration, including the Local Mandatory Arbitration Rules of the King County Superior Court, King County, Washington, as amended, unless the parties agree in writing to an alternative dispute resolution process. The arbitration shall be before a disinterested arbitrator with both parties sharing equally in the cost of the arbitrator. The location of the arbitration shall be mutually agreed or established by the assigned Arbitrator, and the laws of Washington will govern its proceedings. Each party shall be responsible for its own costs in preparing for and participating in the arbitration, including expert witness fees and reasonable attorney's fees. 10.4. Unless otherwise agreed in writing, this dispute resolution process shall be the sole, exclusive and final remedy to or for any party for any dispute regarding this Agreement, and its interpretation, application or breach, regardless of whether the dispute is based in contract, tort, any violation of federal law, state statute or local ordinance or for any breach of administrative rule or regulation and regardless of the amount or type of relief demanded. 11. Term of Agreement 11.1. In the event any Agency shall desire to renegotiate any of the provisions of this agreement, such Agency shall give one -year advance written notice to the other Agencies. The written notice shall specify the provision to be negotiated and the requested change. Such requests to renegotiate shall not be considered a notice of termination. 11.2. This agreement shall be effective on January 1, 2014 and shall continue for a term of three (3) years. It shall be renewed automatically thereafter for successive one- year terms. Training Consortium lnterlocal Agreement—Page 7127 12. Termination/Withdrawal 12.1. Any Agency may withdraw from this agreement at the end of the initial term or at the end of any one -year term by filing within the others a notice of termination by December 31st of the preceding year. In the event an Agency terminates its participation under this paragraph but the remaining Agencies continue the Agreement, the Agency that terminated its participation shall be considered a withdrawing Agency that is not entitled to any refund of its prior contributions or its share of any Jointly Owned Resource 12.2. This agreement may be terminated by consensus of a majority of the Agencies, effective the end of any calendar year, upon giving written notice thereof to the other Agencies by July 1 of the preceding year. In the event of a termination under this paragraph any Joint Resources shall be allocated among the parties in the manner specified in Paragraph S. 12.3. If an Agency consolidates with another municipal or local government entity through merger, annexation, or through the creation of a Regional Fire Protection Authority, the consolidated entity shall become an Agency to this Agreement and a successor in interest to the Agency's interest on the effective date of the consolidation without any action by the remaining Agencies, unless otherwise required. 13. Additional Agencies. 13.1. Additional Agencies may join the South King County Training Consortium when approved by a majority vote of the Administrative Board and upon approval and execution of this Interlocal Agreement. 13.2. The Kent RFA may authorize one year "Associate Agency" Interlocal Agreements with municipal corporations for one year trial participation in the South King County Training Consortium. Such Associate Agencies shall be required to agree to the indemnification, insurance and personnel provisions of this Agreement and to contribute financially in accordance with the financial terms in Paragraph 4 but shall have interest in joint resources and no administrative or decision making authority. 14. Miscellaneous 14.1. Notices. All communications regarding this Agreement shall be sent to the parties at the addresses listed on the signature page of the Agreement, unless notified to the contrary. Any written notice hereunder shall become effective upon personal service or three (3) business days after the date of mailing by registered or certified mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this Agreement or such other address as may be hereafter specified in writing. 14.2. Benefits. This agreement is entered into for the benefit of the Agencies to this agreement only and shall confer no benefits, direct or implied, on any third persons. 14.3. Severability. If any provision of this agreement or its application is held invalid, the remainder of this agreement shall not be affected. 14.4. Amendments. This Agreement represents the entire agreement of the Agencies regarding the subjects addressed herein. Amendments to this Agreement may be proposed by the 128 Training Consortium Interlocal Agreement —Page 8 Administrative Board or by any Agency to the Agreement. To become binding, Amendments must be made in writing and must be recommended for approval by the Administrative Board and approved by the unanimous consent of the Agencies to the Agreement. The Agencies agree, in the event that changes in federal or state law or changes in the boundaries of any or all Agencies that effect the performance of any Agency, to enter into good faith negotiations to insure continuation of the operations. 15. Execution. 15.1. This Agreement may be executed in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREFORE, the Agencies by the signatures of their authorized representatives have executed this agreement effective upon the date of signatures. SIGNATURE PAGES FOLLOW Training Consortium Interlocal Agreement —Page 9i 2 9 KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY By: DATE: APPROVED AS TO FORM: Brian Snure, Attorney for RFA NOTICES TO BE SENT TO: Fire Chief 24611 116th Ave. S.E. Kent, WA 98030 130 CITY OF TUKWILA By: DATE: ATTEST: City Clerk APPROVED AS TO FORM: gae.l-e -i City Attorney NOTICES TO BE SENT TO: C GAV-`s Gt ao S ;c� GOA: Y Eta i z� u eta W qsst q.C'f Training Consortium Interlocal Agreement—Page 10 KING COUNTY FIRE PROTECTION NORTH HIGHLINE FIRE DISTRICT DISTRICT NO. 2 By: By: DATE: DATE: APPROVED AS TO FORM: APPROVED AS TO FORM: Brian Snure Attorney for District Attorney For District NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: Training Consortium Interlocal Agreement—Page I 31 KING COUNTY FIRE PROTECTION MAPLE VALLEY FIRE & RESCUE DISTRICT NO. 20 By: By: DATE: DATE: APPROVED AS TO FORM: APPROVED AS TO FORM: Attorney for District Attorney For District NOTICES TO BE SENT TO: NOTICES TO BE SENT TO: 132 Training Consortium Interlocal. Agreement —Page 12 KING COUNTY MEDIC ONE By: DATE: APPROVED AS TO FORM: Attorney for King County Medic One NOTICES TO BE SENT TO: Training Consortium Interlocal Agreement —Page 1 313 3 134 EXHIBIT A JOINTLY OWNED RESOURCES Training Consortium Interlocal Agreement —Page 14 City of Tukwila FINANCE AND SAFETY COMMITTEE Meeting Minutes November 5, 2013 — 5:30 Am; Conference Room #3 Finance and Safety Committee PRESENT Councilmembers: Dennis Robertson, Chair; De'Sean Quinn and Verna Seal Staff: David Cline, Peggy McCarthy, Vicky Carlsen, Shelley Kerslake, Chris Flores, Marty Grisham, Jack Pace, Trish Kinlow, Bob Giberson, Gail Labanara, Laurel Humphrey Guest: Chuck Parrish CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:30 p.m. I, PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Grant Acceptance: Emergency Management Performance Staff is seeking Council approval to accept a $58,102.00 Emergency Management Performance grant from the Washington State Military Department and US Department of Homeland Security. This is the third year that the City has been awarded this grant, which will be used to fund 50% of the CERT Coordinator /Public Educator position as well as equipment and supplies for emergency management programs. The grant requires a 50% City match which has been met and exceeded. MAJORITY APPROVAL. FORWARD TO NOVEMBER 18 REGULAR CONSENT AGENDA. B. Interlocal Agreement: Regional Fire Training Consortium Staff is seeking Council approval to enter into an Interlocal Agreement with the Kent Regional Fire Authority (KRFA) that would renew the City's participation in the South King County Training Consortium. The Tukwila Fire Department has belonged to this consortium since January 2012 and it has been of great benefit to the City. After reviewing the last two years of participation, the KRFA is proposing a new fee of $13,800.00 to be applied to overhead and administrative costs. In addition, the two .75 FTE Training Division Captains assigned to the training facility will be increased to ,85 FTE, The Fire Department's training budget will absorb these costs, which represent a compromise from the original proposal by the KRFA. MAJORITY APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. C. Ordinance: Amending Tukwila Munici +al Code Section 2.68.026 Municipal Jude Salar Staff is seeking Council approval of an ordinance that would fix the salary for the Municipal Judge as required by the Revised Code of Washington. This proposal increases the Judge's position from .75 to .85 FTE and calculates the salary at .85 of the salary set for District Court Judges in the Salary Schedule annually adopted by the Washington Citizen's Commission on Salaries for Elected Officials. Benefits will also be prorated at 85 %. It is the Mayor's intention to reappoint Kimberly Walden as Municipal Judge, which will be subject to confirmation by the City Council by a separate action later this month. MAJORITY APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. D. Ordinance: Amending Revenue Generating Regulatory License (RGRL) Fee Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code 5.04.02 to exempt residential rental properties with 4 or fewer units from the Revenue Generating Regulatory License (RGRL) fee and eliminate the existing RGRL exemption applicable to residential rental properties with gross annual receipts of less than $12,000. This simplified process will have the benefit of reducing Code Enforcement staff time associated with explaining the fee as well as with identifying criteria under the 135 136 COUNCIL AGINDA SYNOPSIS initials Meetin; Date .Prepared . Ma {;r'r re ; ,w Council review 11/12/13 BG gia '0 11/18/13 BG ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Nits Date CAaiGORY -1 Discussion 1! Mtg Date Mtg SPONSOR ❑ Council ❑ HR ITEM No. 4H STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 11/12/13 AGENDA ITEM TITLE Street Department's Purchase of 271 LEOTEK LED Luminaires 11/12/13 Motion Date 11/18/13 ❑ Resolution Mt Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Nits Date CAaiGORY -1 Discussion 1! Mtg Date Mtg SPONSOR ❑ Council ❑ HR ❑ Finance ❑ Fire ❑ IT ❑ P &R ❑ Police ►1 PI ■ Mayor ■ DCD SPONSOR'S This purchase is for 271 LEOTEK LED roadway lighting luminaires. The latest advances in SUMMARY roadway LED lighting will reduce the power consumption by nearly 50% and provide more reliability and longer life to the Tight fixtures. This is the third phase of the citywide conversion to LED fixtures. With the remaining budget in Streets and the Annual Signal Program, Council is being asked to purchase 271 LED luminaires from Consolidated Electrical Distributors (CED) in the amount of $217,190,63. REVIEWED BY El COW Mtg. ❑ CA &P Cmte ❑ F &S Carte ® Transportation Cmte ❑ Utilities Carte ❑ Arts Comm. f( Parks Comm. ❑ Planning Comm. DATE: 10/29/13 COMMITTEE CHAIR: KATE KRULLER RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Public Works Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $217,190.63 $217,190.63 $0.00 Fund Source: 000.16 STREETS AND 104 ARTERIAL STREETS (PG 20, PROPOSED 2014 CIP) Comments: MTG. DATE RECORD OF COUNCIL. ACTION 11/12/13 MTG. DATE ATTACHMENTS 11/12/13 Informational Memorandum dated 10/25/13 CED Quotation WA State Princing & Ordering Information List of Metered Streetlights Converted to LED Map of Metered Streetlights Converted to LED Minutes from the Transportation Committee meeting of 10/29/13 11/18/13 4 n '7 138 TO: FROM: BY: DATE: SUBJECT: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director Stan Anderson, Street Department Superintendent October 25, 2013 2013 Street Department's Traffic Control Devices Purchase of 271 LEOTEK LED Luminaires ISSUE Purchase 271 LED roadway lighting luminaires from CED of Kent, WA. BACKGROUND Currently, electrical roadway illumination expenditures for the City of Tukwila are as high as $190,000 each year. The latest advances in roadway LED lighting technology can reduce power consumption for lighting fixtures by nearly 50 %, while providing more reliability and longer life to the fixtures. Additionally, the cost of LED fixtures has been steadily reduced over the years and is now only 20% higher than traditional lighting fixtures. This purchase will be the 3rd phase of our LED streetlight conversion. We should expect to see lower utility costs and reduced maintenance calls as we continue to convert the older lighting fixtures which are on metered accounts throughout the City. The 2013 Street Fund 000.16 and 104 Fund's Annual Traffic Signal Programs have remaining balances that could be utilized for the LED purchase. Based on past performance and a state contract product listing, we choose to stay with Leotek Electronics and purchase through Consolidated Electric distributors to simplify the process through Washington State Contract #00313. BUDGET SUMMARY 104.98.595.800.64.00 00 0.16.542.640.31.01 00 0.16.542.30 0.31.01 000.16.542.300.47.02 000.16.542.630.31.00 00 0.16.542.700.47.02 Annual Traffic Signal Program $ 100,000.00 Traffic Control Devices Supplies 55,190.63 Roadway Supplies 15,000.00 Roadway Waste Materials 12,000.00 Street Lighting Supplies 25,000.00 Roadside Supplies 10,000.00 Total $ 217,190.63 RECOMMENDATION Council is being asked to approve the purchase of 271 LED roadway lighting fixtures from CED in the amount of $217,190.63 and consider this item at the November 12, 2013 Committee of the Whole Meeting and subsequent November 18, 2013 Regular Meeting. Attachments: CED Quotation WA State Pricing & Ordering Information List of Metered LED Streetlights Map of LED Streetlights W:\Shared Copy OnlylGai[ CED LED PURCHASE 2O1311nio Memo LED Purchase 10.15.13.docx 139 140 PROJECT: CITY OF TUKWILA DATE: 10/21/2013 ATTN: SCOTT BATES CONSOLIDATED ELECTRICAL DISTRIBUTORS,INC: TO: CITY OF TUKWILA PAGE 1012112013 20730 72ND AVE S Kant, Washington 98032 EMAIL MFRANKE@CEDSEATTLE.COM PHONE 253- 8937333 GENERAL FAX: 253.893729$ QUOTATION* QUOTE# YOUR REF.# 1OF 1 TYPE DESCRIPTION EXTENSION LEOTEK GREEN KING COBRA 271 GC2 120 E MV NW 2 GYWL PC 725.40 EA $ 196,583.40 need tp specify either 530 or 700 ma. l $ - .. GRAY FINISH TYPE 11 DIST $ - ITEM #3 ON STATE CONTRACT $ - 271 SHORTING CAP 6.51 EA $ 1,764.21 THE ABOVE PRICE IS BASED ON OVER 200 UNITS $ CONTRACT PRICE FOR THIS ITEM IS $ 780.00 EA $ WAS ABLE TO DEDUCT 7% FOR OVER 200. $ - $ - $ - $ - $ - $ - $ $ - $ - $ - $ - $ $ - $ - TOTAL $ 198,347.61 BY: MARION FRANKE FOB: POSIPREPAID TERMS NET DELIVERY PLEASE NOTE: This is not an offer of contract but merely a quotation for your convenience and Information. Orders based an this quotation are subject to our acceptance on the terms and conditions stated in our written order acknowledgement of order. FIRM FOR 3ODAYS 1 -1ff ,L3 3 :37 PM 141 State of Washington Pricing & Ordering Information Creation date: August 30, 2013 Contract number: 03313 (replaces 03207 & 08209) Commodity 6250 code: 6210 Contract title: Street Lights & Poles Category One: Steel Light Standards Category Two: Traffic Signal Standards Category Three: Roadway Luminaires — HPS Subpart A: General Electric Subpart B: Hubbell Subpart C: Omitted Subpart D: Holophane Sign Lights Subpart E: Sun -Tech Phot Controller Category Four: Roadway Luminaires — LED (fixed price) Subpart A: BETAICree Subpart B: Leotek Subpart C: American Electric Category Five: Roadway Luminaires — LED (% off list price) Award date: 08 -28 -13 Period of performance: 08 -30 -2013 through: 08-29-2015 Contract term: Not to exceed eight years or 08- 29-21 Contract type: This contract is designated as mandatory use. Products /Services available: Light Standards and Components; Shafts: Lurninaire Mast Arms; Keeper Plates; Bolt Bases; Etc., Roadway Luminaires (HPS & LED) Contractors: This contract is awarded to multiple contractor(s): 1. Category One: Valmont Industries, Inc. 2. Category Two: Northwest Signal Supply Inc. 3. Category Three (all subparts awarded): - Consolidated Electrical Distributors, Inc. (CED) 4. Category Four (all subparts) - Consolidated Electrical Distributors, Inc. (CED) 5. Category Five: - Consolidated Electrical Distributors, Inc. (CED), and Advanced Traffic Products, Inc. (depending on subpart — see page 37 below). Washington State Department of Enterprise Services The State of Washington is an equal opportunity employer. To request this information in alternative formats call (360) 902 -7400, or TDD (360) 664 -3799. 1 142 Current Contract Information Contract No. 00313 Page 30 CATEGORY FOUR: ROADWAY LUMINAIRES — LED (Fixed Price) Contractor Information Contractor: Consolidated Electrical Distributors 24909 104th Avenue S.E. #202 Kent, WA 98030 Contact: Jim O'Rourke Phone: 206- 491 -2520 Fax: 253 -859 -4463 Email: cednwiimc outlook.com Federal ID No.: 770030773 Contract worth: To be updated after submittal of quarterly usage report. Order placement, payment CED Anacortes address and customer 12756 Quantum Lane, Suite 30 service address: Anacortes, WA 98221 Zac Clark, Manager Tel: (360) 293 -5818 Fax: (360) 293 -5843 Email: zacCcr)cedanacortes.com or CED Auburn 4826 B Street NW #5 Auburn, WA Dave Phillips, Manager Tel: (253) 852 -5454 Fax: (253) 852 -0494 Email: Davec auburnced.com CED Bremerton 4503 Auto Center Way Bremerton, WA 98312 Ed Hamblet, Manager Tel: (360) 377 -8585 Fax: (360) 373 -5065 Email: ehambletc cedbrem.com CED Ellensburg 412 S. Railroad Avenue Ellensburg, WA 98926 Dan DeRosier, Manager Tel: (509) 925 -4537 Fax: (509) 925 -4337 Email: Ddeosier@cedellensburg.com 143 Current Contract Information Contract No. 00313 Page 31 CED Everett 3310 Paine Acve Everett, WA 98201 Mike Hudson, Manager Tel: (425) 259 -8135 Fax: (425) 252 -9344 Email: mhudson rx,cedeverett.com CED Kent 6409 S. 194th Street Kent, WA 98032 Jon Whitsel, Manager Tel.: 253 - 893 -7333 Fax: 253 - 893 -7296 E -mail: iwc cedseattle.com CED Moses Lake 701 W Third Avenue Moses Lake, WA 98837 Brady Wilson, Manager Tel: (509) 765 -1251 Fax: (509) 765 -1253 Email: bwilson @cedmoseslake.com CED Olympia /Lacey 5320 Lacey Blvd. S.E. Lacey, WA 98503 Ryan Schwan, Manager Tel.: 360 - 923-2345 Fax: 360 -459 -9750 E -mail: rschwan @cedlacey.com CED Port Angeles 11 Prospect Place Port Angeles, WA 98362 Lance Miller, Manager Tel: (360) 452 -9706 Fax: (360) 457 -4510 Email: lmillerc ced- pa.com CED Puyallup 14111 Pioneer Way E, Suite A Puyallup, WA 98372 Mat Oatman, Manager Tel: (253) 841 -1995 Fax: (253) 841 -1961 Email: moatman(cced- puvallup.com 144 Current Contract Information Contract No. 00313 Page 36 Manufacturer: Leotek Item Part Number Description Unit Unit Price 1 GC2 90E MV NW 2/3 GY /BR 530 /700 WL PC LEOTEK Green King Cobra 2 Series, 90 LED, 120 -277V, 4300K, Type 2 or 3 light distribution, Gray or Bronze, 530 or 700mA, NEMA Photocell, Horizontal. Tenon Ea $690.00 2 GC2 100E -MV NW 2/3 GY /BR 530 /700 WL PC LEOTEK Green King Cobra 2 Series, 100 LED, 120 -277V, 4300K, Type 2 or 3 light distribution, Gray or Bronze , 530 or 700mA, NEMA Photocell, Horizontal Tenon Ea $690.00 3 GC2 120E IV1V € W 2/3 GY /Bft= 530 /700 WL PC LEOTEK Green King Cobra 2 Series, 120 LED, 120 -277V, 4300K; Type 2 or 3 light distribution, Gray, 530 or 700mA, NEMA Photocell, Horizontal Tenon Ea $780.00 -4:-(1 .......... 4 GCA2-90E-MV-NW-2/3-GY/BR- 530 /700 WL PC LEOTEK Green King Cobra 2 Series, Meets Buy American, 90 LED, 120 -277V, 4300K, Type 2 or 3 light distribution, Gray or Bronze, 530 or 700mA, NEMA Photocell, Horizontal Tenon Ea e $754.00 5 GCA2 100E MV NW 2/3 GY /BR 530 /700 WL PC LEOTEK Green King Cora 2 Series, 100 LED, 120 -277V, 4300K, Type 2 or 3 light distribution, Gray, 530 or 700mA, NEMA Photocell, Horizontal Tenon Ea $790.00 6 GCA2 120E MV -NW 2/3 GY /BR 530 /700 WL PC LEOTEK Green King Cobra 2 Series, 120 LED, 120 -277V, 4300K, Type 2 or 3 light distribution, Gray or Bronze, 530 or 700mA, NEMA Photocell, Horizontal Tenon Ea $865.00 Additions to Above Items 7 Additional Cost for Wattage Label Ea $1.25 8 Additional Cost for 480 Volt Ea $152.00 9 . Additional Cost for Shorting Cap ` ' Ea $7.00 Manufacturer: American Electric Item Part Number Description Unit Unit Price 1 ATB2- 40BLEDE53-MVOLT -R2 /R3 American Electric Autobahn 2 Series, 40 LED, 525mA, 120 -277V, Type 2 or 3 distribution, 4000K, 4 -bolt mounting, Gray color, with terminal block, NEMA Photocell Receptacle Ea $435.00 2 ATB2- 40BLEDE70- MVOLT -R2 /R3 American Electric Autobahn 2 Series, 40 LED, 700mA, 120 -277V, Type 2 or 3 distribution, 4000K, 4 -bolt mounting, Gray color, with terminal block, NEMA Photocell Receptacle Ea $435.00 3 ATB2- 60BLEDE53- MVOLT -R2 /R3 American Electric Autobahn 2 Series, 60 LED, 525mA, 120 -277V, Type 2 or 3 distribution, 4000K, 4 -bolt mounting, Gray color, with terminal block, NEMA Photocell Receptacle Ea $575.00 4 ATB2- 60BLEDE70- MVOLT -R2 /R3 American Electric Autobahn 2 Series, 60 LED, 700mA, 120 -277V, Type 2 or 3 distribution, 4000K, 4 -bolt mounting, Gray color, with terminal block, NEMA Photocell Receptacle Ea $575.00 5 ATB2- 80BLEDE53- MVOLT -R2 /R3 American Electric Autobahn 2 Series, 80 LED, 525mA, 120 -277V, Type 2 or 3 distribution, 4000K, 4 -bolt mounting, Gray color, with terminal block, NEMA Photocell Receptacle Ea $715.00 6 ATB2- 808LEDE70- MVOLT -R2 /R3 American Electric Autobahn 2 Series, 80 LED, 700mA, 120 -277V, Type 2 or 3 distribution, 4000K, 4 -bolt mounting, Gray color, with terminal block, NEMA Photocell Receptacle Ea $715.00 Additions to Above Items 145 LITE -ON GROUP Job Name: Type: Complete Catalog Numbers: LED Green King Ceram Street Light Ordering Options Select Street Light GCD2 — LED Street Light Dimmable GCA21 — LED Street Light GCAD21— LED Street Light Dimmable Select Number/ Type of LEDs 919E 100E ';:;.120E, Select Voltage ?.MV '12p -2771 H V - 347 -480V NW Nominal Color Temperature2 NW'— 43O0K Light Distribution 2 -Type 2 "; ./ 3 -Type3 GY T=in ish3 GY =Gray Notes: 1. Meets Buy American Provision of ARRA 2. NW standard. Consult factory for other color temperatures. 3. Gray standard. Consult factory for other finishes. 4. Flush mounted shield easily field installed. Cuts light off Yz mounting height behind luminaire. 5. Non -field adjustable drive current. Specify setting - 350mA, 530rnA, or 700mA. Luminaire Specifications Housing: Die cast aluminum housing with universal four -bolt slip fitter mounts to 11/4 " to 2" (15 /8" to 23/8" ©.D.) diameter mast arm. Cooling fins maintain LED junction temperature assuring long LED life and efficiency. Electrical components are accessed without tools and are mounted on removable power door. Power door features quick electrical disconnects to terminal block and LED board. Photocontrol receptacle is standard and can be aimed without tools. Photocontrol is provided by others. Light Emitting Diodes: Hi- flux /Hi -power white LEDs produce a minimum of 95% of initial intensity at 100,000 hours of life. LEDs are tested in accordance with IES LM -80 testing procedures and have a mean correlated color temperature of 4300K (standard). LEDs are 100% mercury and lead free. Optical Systems: Micro --lens optics produce IES Type 2 and Type 3, full- cutoff distributions. Luminaire produces0 %total lumens above 90 °. Electrical: Power supply features a minimum power factor of .90 and <20% Total Harmonic Distortion (THD). EMC meets or exceeds FCC CFR Part 15. Transient voltage complies with ANSI C62.41 Cat. A. Power supply is field adjustable to 350mA, 530mA, or 700mA drive current. Standard factory setting is 700mA. Integral surge protector is tested per ANSI /IEEE C62.45 procedures based on ANSI /IEEE C62.41.2 definitions for standard and optional waveforms for Location Category C -High 10kV /10kA test, IEC 61000 -4-2 (Electrostatic Discharge) 8k'V Air /4kV Contact tests and 1 EC 610004-4 ( Fast Transients). Finish: Housing receives a fade and abrasion resistant, epoxy polyester powder coat, lightgrayfinish standard. Listings /Ratings/Warranties: Luminaires are UL listed for use in wet locations in the United States and Canada. Optical systems maintain an W66 rating. Ten -year limited warranty is standard on ail components. Select Accessories /Options BS1<- Bird Spider Kit SPB - Square Pole Bracket RPB - Round Pole Bracket PIS - Pole -Top Bracket HSS4 — House Side Shield 350 - Factory set 350mA Drive Current 530 - Factory set 530mA Drive Current EDC5- Fixed Drive Current W.L- Utility Wattage Label PC- NEMATL Photocell Weight EPA* 25 lbs. 1.0 ft2 'Effective Projected Area (consult fac ory for mui ipfe units) Patents: Pending. Photometry: All luminaires are photometrically tested by certified independent= - l testing laboratories i n accordance with WS LM -79 testing procedures. GCA units are manufactured in USA and meet Buy American requirements within the ARRA. Please visit Leotek Electronics USA Corp. at www.leotek.com 1110- 0921113 I Information provided subject to change without notice. 146 150 9001 Registered Metered Streetlights Converted to LED 100W, 150W, 200W, 250W Installed 2013 OW 250W Locations 6 32nd Ave S at Cascade View Elementary 12 S 144`h St west of Tukwila International Boulevard 10 S 150th St east of 42nd Ave S 4 42nd Ave S south of Southcenter Blvd 8 52nd Ave S north of Southcenter Blvd 15 42nd Ave S and S 124th St around Tukwila Community Center 3 East Marginal Way SIS 120th PI 3 East Marginal Way SIS 124th St 10 Tukwila International Blvd - S 124th St 13 S 137th St - 44th Ave S to 42nd Ave S (Fosterview) 2 S 133rd St/S 134th St (Farwest) 16 Gateway loop 4 48th Ave S - east deadend 3 Funcenter Way 3 Strander Blvd from West Valley Hwy to Bridge 22 Andover Pk E - Costco Dr to Treck Dr 23 Andover Pk W - S 184th St to Minkler Blvd 2 Minkler Blvd east of Andover Pk E 11 Macadam Rd - Southcenter Blvd to S 150th St 4 S 150th St east of Macadam Rd 4 S 150th St east of Macadam Rd 33 112 25 200W 250W Locations Installed 2011 -12 dotaunits l 40 42nd Ave S - Southcenter Blvd to S 139th St 21 S 160th St - 42nd Ave S to 53rd Ave S 5 53rd Ave S - S 160th St to Klickitat 12 51st Ave S -S 164th SttoS 164th St 52 Southcenter Pkwy - S 180th St to Strander Blvd 41 Tukwila Pkwy - Southcenter Pkwy to Southcenter Blvd 11 Andover Pk E - Strander BIvd to Tukwila Pkwy 10 Baker Blvd - Andover Pk W to Christensen Rd 36 Strander Blvd - Southcenter Pkwy to the Green River 34 Southcenter South: Todd Blvd, Cascade Ave,Olympic Ave S, Riverside Dr 22 S 180th St - West Valley Hwy to Southcenter Pkwy 8 Andover Pk E - S 180th Si to Costco Dr 11 Andover Pk W - Minkler Blvd to Strander Blvd 2 Corporate Dr N 20 Minkler Blvd - Andover Pk W to Southcenter Pkwy 11 Southcenter Blvd - 62nd Ave S to 66th Ave 5 336 Revised 10/23/13 Total units 336 147 336 Revised 10/23/13 Total units 336 147 Proposed 400W Metered Streetlights to convert to LED as of November 2013 400W Location 45 Interurban Ave S - 58th Ave S to 42nd Ave S 1 East Marginal Way S at Interurban Ave S 14 East Marginal Way S/S Boeing Access Rd intersection and south 30 East Marginal Way S - North of S Boeing Access Rd to 81st Ave S at intersections only 4 Tukwila International Blvd - S 112th St intersection 50 Tukwila International Blvd - S 139th St to S 152nd St (no pedestrian) 4 Grady Way S 10 West Valley Hwy - S 158th St to south of Strander Blvd 13 Southcenter Blvd - 62nd Ave S to Macadam Rd 8 S 180th St - East of West Valley Hwy 7 West Valley Hwy - Todd Blvd to south city limits 8 Klickitat Dr - 53rd Ave S to I -5 52 Southcenter Blvd - 52nd Ave S to Tukwila International Blvd 25 S 200th St - Orillia Rd S to the Green River 271 Total units 148 Revised 10 /23/13 i ,pt n tc'-' ^ 2 h�' r�-d ,r y +wry r , "` ] L! 6xa� % ..�.�.. 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'.•q,y 1 Y ›.4L'' 0 ...... .. y. � s,om.p sl I nisi iv laa `•ieil 11! f€ r j`i } "xl vicirity UV! } g i i j I 1 vr>aw S1vi7'AC g ur +., 1104 S . yews, isneor t. rm.aeor t '�� o'ASCEnImPr, Inc to. lion of Nalure5 and boandarins nm opprvx3mvte on0 ere kenneled Ter Ielolanea unlit. Data N bad an heat Information avanahla, ` ., SEn�u y I Ss -7 i Iwlt i % t ° % sxau]s+ el i t L7 9 .� Orrater KEA1T "aVE.41..4t5 5o,..uao/.wm..9 71w1� orn,.,,. 149 150 TRANSPORTATION COMMITTEE - Meeting Minutes October 29, 201.E - 5:15 p.m. — Conference Room #1 City of Tukwila Transportation. Committee PRESENT Councilmembers: Kate Kruller, Chair; Joe Duffle, Dennis Robertson Staff: Bob Giberson, Robin Tischmak, Gail Labanara, Frank Iriarte, Pat Brodin, Cyndy Knighton, David Sorensen, Stan Anderson, Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:16 p.m. L PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2013 Street Department Purchase: 271 LEOTEK LED Luminaires Staff is seeking Council approval to purchase 271 LED roadway lighting luminaries from Consolidated Electronics (CED) of Kent, Washington, in the amount of $217,190.63. Roadway LED lighting technology can reduce power consumption for lighting fixtures by nearly 50% and provide greater reliability and longer life. LED fixtures now cost only 20% higher than traditional lighting fixtures, and the City is continuing to convert to LED in stages. This purchase will be the 3rd phase of the conversion project. Funding for the purchase is available from maintenance and operations items in the 2013 Street Fund as well as the 2013 Annual Traffic Signal Program. Fewer accidents resulting in damaged infrastructure is one reason why street maintenance and operations funds are now available. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. B. 2013 Street Department Purchase: Intelligent Transportation System Signal Control Cabinets Staff is seeking Council approval to purchase two Intelligent Transportation System (ITS) traffic signal control cabinets from Western Systems of Everett, Washington, in the amount of $53,074.34. These will be used to upgrade the intersections at Andover Park East and South 180th and Andover Park East and Baker Boulevard, which use cabinets that are over 25 years old. Funding for this purchase is available from the 2013 Traffic Control Devices balance. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. C. 2014 Overlay and Repair Program Staff is seeking Council approval to enter into a contract with KPG, Inc. in the amount of $119,876.81 to provide design services for the 2014 Overlay and Repair Program. KPG, Inc. was selected from an evaluation pool of five firms due to their experience with the City and with federal funding and inspection programs. The purpose of this project is to construct asphalt and concrete pavement overlays at various sections of roadway throughout the City, and the design contract includes 12 potential locations for 2014. A total of $150,000 is budgeted, including $50,000 remaining from the 2013 Program. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 4 REGULAR CONSENT AGENDA. 151 152 COUNCIL AGENDA SYNOPSIS ------ ------ -- ------ ------ -- Inittalr Meetin : Date 11/12/13 Pre+ared b Ma, 'r review Council review BG m S 1 . ® Motion Mtg Date 11/18/13 ❑ Resolution Mtg Date 11/18/13 BG ❑ Public Hearing Mtg Date ■ Other CATEGORY Al Discussion Mtg Date Mtg Date SPONSOR C Council ❑ Mayor ❑ HR ❑ Finance ❑ Fire • IT ❑ P&R • Police ® P1V , I DCD SPONSOR'S This purchase is for 2 new Intelligent Transportation System (ITS) traffic signal control SUMMARY cabinets. The existing traffic control cabinets at the intersections of Andover Park E/ S 180th St and Andover Park E /Baker Blvd are over 25 years old and were not upgraded during the 2007 ITS Project. With the remaining budget in the Street Department's Traffic Control Devices, Council is being asked to purchase 2 ITS traffic signal control cabinets in the amount of $53,074.34 from Western Systems. REVIEWED BY ❑ COW Mtg. ❑ CA &P Ctnte ❑ F &S Cante EJ Utilities Crnte ❑ Arts Comm. ❑ Parks Comm. DATE: 10/29/13 COMMITTEE CHAIR: ' Transportation RMATION ITEM No. 4I 153 STAFF SPONSOR: B013 GIBERSON ORIGINAL AGENDA DATE: 11/ 12/ 13 AGENDA ITEM TITLE Street Department's Purchase of 2 ITS Traffic Signal Control Cabinets 11/12/13 ® Motion Mtg Date 11/18/13 ❑ Resolution Mtg Date ❑ Ordinance Mfg Date H Bid Award Mtg Date ❑ Public Hearing Mtg Date ■ Other CATEGORY Al Discussion Mtg Date Mtg Date SPONSOR C Council ❑ Mayor ❑ HR ❑ Finance ❑ Fire • IT ❑ P&R • Police ® P1V , I DCD SPONSOR'S This purchase is for 2 new Intelligent Transportation System (ITS) traffic signal control SUMMARY cabinets. The existing traffic control cabinets at the intersections of Andover Park E/ S 180th St and Andover Park E /Baker Blvd are over 25 years old and were not upgraded during the 2007 ITS Project. With the remaining budget in the Street Department's Traffic Control Devices, Council is being asked to purchase 2 ITS traffic signal control cabinets in the amount of $53,074.34 from Western Systems. REVIEWED BY ❑ COW Mtg. ❑ CA &P Ctnte ❑ F &S Cante EJ Utilities Crnte ❑ Arts Comm. ❑ Parks Comm. DATE: 10/29/13 COMMITTEE CHAIR: ' Transportation Cmte ❑ Planning Comm. KATE KRULLER RECOMMENDATIONS: SPONSOR /ADMIN. COMMIS Public Works Department 1E.E Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIA'T'ION REQUIRED $53,074.34 $53,07434 $0.00 Fund Source: 000.16 STREETS Comments: MTG. DATE RECORD OF COUNCIL ACTION 11/12/13 MTG. DATE ATTACHMENTS 11/12/13 Informational Memorandum dated 10/25/13 Western Systems Quotation Minutes from the Transportation Committee meeting of 10/29/13 11/18/13 153 154 TO: FROM: BY: DATE: SUBJECT: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee Bob Giberson, Public Works Director Stan Anderson, Street Department Superintendent October 25, 2013 2013 Street Department's Traffic Control Devices Purchase of 2 ITS Traffic Signal Control Cabinets ISSUE Purchase 2 new Intelligent Transportation System (ITS) traffic signal control cabinets built to the City of Tukwila's requirements from Western Systems of Everett, WA. BACKGROUND This purchase of 2 new ITS traffic signal control cabinets will upgrade the traffic intersection at Andover Park East/South 180th St and Andover Park East/Baker Blvd to the new ITS standards. The existing traffic cabinets are over 25 years old and were not upgraded during the 2007 ITS project. ANALYSIS Western Systems is a listed vendor on the Washington State procurement contract #3709 for traffic signal control cabinets and the sole source vendor for Eagle M -50 Signal controllers. The 2013 Streets Department budget 000.16.542.640.31.01 has a remaining balance which can be utilized for this purchase. BUDGET SUMMARY 000.16.542.640.31.01 Traffic Control Devices $53,074.34 RECOMMENDATION Council is being asked to approve the purchase of 2 ITS Traffic Signal Control Cabinets from Western Systems in the amount of $53,074.34 and consider this item at the November 12, 2013 Committee of the Whole Meeting and subsequent November 18, 2013 Regular Meeting. Attachment: Western Systems Quotation W:1Shared Copy OnlylGaillWestern purchase 20131Western Talc cabinet PO Memo 2O t3.docx 155 156 p z a L•5 � er 909 SE EVERETT MALL WAY #A1 20 EVERETTT, WA 98208 PHONE (425) 43S-1133 FAX (425) 438-1 585 June 18, 2013 Quotation # WSQ W3039SC Attention: Scott Bates / City of Tukwila Quotation — SP Controller Cabinet Assemblies (TS2 -2) Scott, We are pleased to provide this quotation. All equipment can be purchased through WSDOGA Contract # 3709 will all applicable discounts factored into the pricing. If you have any questions please let us know. Bid Item #1; Type SP (TS2 -2) Cabinet 1— Type SP controller cabinet wired per City of Tukwila (TS2 -2) specifications and including: Type SP aluminum enclosure (unfinished), Best CX green core lock, UL listed and USA Manufactured with; 16- position (TS2 -2) load -bay, auxiliary panel, (1) detector rack wired for 1 — Bltf / 16 — channels of detection 12 — Opticom, (2) detector racks wired for 1— BIU 116 — channels of detection, fan & thermostat assembly, detector panel, detector test switch panel, power supply interface panel, power panel, video detection panel, and unused phase links. Western Systems Part # 3015010500, 2515013300 Includes the following plug -in devices: 1— Controller EPAC; (TS2 -2) OS9 with SEPAC 3.34G software and NTCIP, dat -key module and data key SIEMENS Part# EPAC3168M521SEPAC334G, AAD15288P002, P1A06027P001 1— Ethernet switch with base unit, TP module with (8) 10/100TX ports, GBIC open transceiver module and (2) GBIC Transceivers GarrettCom Part # 6K16V -AC, 6KP8 -RJ45, GPBMV -20TX, GBIC- LXSC10 -H 1— Smart monitor 16 channel enhanced MMU with FYA support & ethernet Eberle Design, lnc.(EDI) Part # MMU2- 16LEIP 1— Power supply shelf mount TS2 5A Eberle Design, Inc.(EDI) Part # PS250 3 — Bus interface units TS2 Eberle Design, lnc,(EDI) Part # BI1!700 16 — Load switches with I/O indicators Power Distribution & Control (PDC) Part # SSS87110 1 — Flasher Power Distribution & Control (PDC) Part # SSF87 6 — Flash transfer relays Detrol Part # 205 4 — Loop amplifier 4 channel rack mount with timing & LCD display (1/2 width) Eberle Design, Inc.(EDO) Part # ORACLE4e 1 — Opticom phase selector 4 channel with auxiliary interface panel GTT Part # 764, 768 $ 24,056.84 lump sum 157 Eil,.sternSystems 909 SE EVERETT MALL WAY #A1 20 EVERETT, WA 98208 PHONE (425) 438-1133 FAX (425) 438-1 585 Bid Item #IA; WSDOES Processing Fee 1 — WSDOES usage fee at 034 %, Western Systems Part # 9999999900 $ 178.02 lump sum WE APPRECIATE YOUR CONTINUED SUPPORT! THIS QUOTATION INCLUDES ONLY THE ITEMS LISTED HEREIN If you see anything incorrect please let us know and we will issue a new quotation Pricing is good for 30 days Delivery 75 -90 days after release Terms: Net 30 Days FOB Destination 1 Freight Pre -Paid and Allowed Sincerely, WESTERN SYSTEMS ix President 2 158 TRANSPORTATION COMMITTEE - Meeting Minutes October 29, 2013 — 5:15 p.m. — Conference Room #1 City of Tukwila Transportation. Committee PRESENT Councilmembers: Kate Kruller, Chair; Joe Duffle, Dennis Robertson Staff: Bob Giberson, Robin Tischmak, Gail Labanara, Frank Iriarte, Pat Brodin, Cyndy Knighton, David Sorensen, Stan Anderson, Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:16 p.m. . PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2013 Street Department Purchase: 271 LEOTEK LED Luminaires Staff is seeking Council approval to purchase 271 LED roadway lighting luminaries from Consolidated Electronics (CED) of Kent, Washington, in the amount of $217,190.63. Roadway LED lighting technology can reduce power consumption for lighting fixtures by nearly 50% and provide greater reliability and longer life. LED fixtures now cost only 20% higher than traditional lighting fixtures, and the City is continuing to convert to LED in stages. This purchase will be the 3`d phase of the conversion project. Funding for the purchase is available from maintenance and operations items in the 2013 Street Fund as well as the 2013 Annual Traffic Signal Program. Fewer accidents resulting in damaged infrastructure is one reason why street maintenance and operations funds are now available. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. 13. 2013 Street Department Purchase: Intelligent Transportation System Signal Control Cabinets Staff is seeking Council approval to purchase two Intelligent Transportation System (ITS) traffic signal control cabinets from Western Systems of Everett, Washington, in the amount of $53,074.34. These will be used to upgrade the intersections at Andover Park East and South 180`1 and Andover Park East and Baker Boulevard, which use cabinets that are over 25 years old. Funding for this purchase is available from the 2013 Traffic Control Devices balance. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. C. 2014 Overlay and Repair Program Staff is seeking Council approval to enter into a contract with KPG, Inc. in the amount of $119,876.81 to provide design services for the 2014 Overlay and Repair Program. KPG, Inc. was selected from an evaluation pool of five firms due to their experience with the City and with federal funding and inspection programs. The purpose of this project is to construct asphalt and concrete pavement overlays at various sections of roadway throughout the City, and the design contract includes 12 potential locations for 2014. A total of $150,000 is budgeted, including $50,000 remaining from the 2013 Program. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 4 REGULAR CONSENT AGENDA. 159 160 COUNCIL A G 1-NDA SYNOPSIS Itritzalr Meeting Date Prepared by Mgyor r review Councilwv 11/12/13 CT ..6 VCq It-, 11/18/13 CT ITEM INFORMATION STAFF SPONSOR: DAVID CLINE ITEM Na 4J ORIGINAL AGENDA DATE: 11112/13 AGENDA ITEM TJTLE Reappointment of Municipal Court Judge; Amending Judge's Salary CATEGORY ® Discussion Mtg Date 11/12/13 Motion Mt8 Date n Resolution Mtg Date ® Ordinance Mtg Date 11/18/13 SPONSOR [ Council ® Mayor C HR ❑ DCD n Finance n Bid Award Mt Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date Fire ❑ IT ❑ P &R 1 Police n Piz SPONSOR'S SUMMARY The Council is being asked confirm the reappointment of Kimberly Walden as Municipal Court Judge through December 31, 2017. It is proposed to increase the Judge's position from a .75 FTE to a .85 FTE, an additional 4 hours per week, to calculate Judge Walden's salary at .85 of the salary set for District Court Judges in the Salary Schedule adopted by the Washington Citizens' Commission on Salaries for Elected Officials adopted on an annual basis and prorate holidays and healthcare /dental benefits at 85 %. ❑ COW Mtg. E CA &P Cmte ® F &S Cmte ❑ Transportation Cmte Utilities Cmte ❑ Arts Comm. n Parks Comm. ❑ Planning Comm. COMMI'i'1`EE CHAIR: DENNIS ROBERTSON REVIEWED BY DATE. 11/5/2013 RECOMMENDATIONS: SPONSOR /ADMIN. Mayor's Office COMMtJTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED Fund Source: Comments: AMOUNT BUDGETED APPROPRIATION REQUIRED MTG. DATE RECORD OF COUNCIL ACTION 11/12/13 MTG. DATE ATTACHMENTS 11/12/13 Informational Memorandum from David Cline dated 10 /31/13 Draft Ordinance amending salary of Municipal Court Judge, with attachment Minutes from the Finance & Safety Committee Meeting of 11/5/13 11/18/13 161 162 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: FINANCE AND SAFETY COMMITTEE FROM: Mayor Haggerton David Cline, City Administrator DATE: October 31, 2013 SUBJECT: Reappointment of Municipal Court Judge ISSUE The term of office for Judge Kimberly Walden will expire at the end of this year and it is my intent to appoint her for an additional 4 -year term commencing January 1, 2014. The Tukwila Municipal Code (TMC) 2.68.025 and the Revised Code of Washington (RCW) stipulate that the judge's salary shall be fixed by ordinance. BACKGROUND Judge Walden was first appointed to the Tukwila Municipal Court in 2003 to fill the unexpired term of Judge Peter Lukevich. Upon expiration of that term she was reappointed and has served Tukwila since March, 2003. DISCUSSION Judge Walden has served admirably since her appointment to the Tukwila Municipal Court. Under her direction the Court continues to be a professionally run organization implementing several innovative programs including the Jail Alternatives Program, a proactive Probation Division and several cost - cutting and efficiency producing procedures. An ordinance fixing the judge's salary is attached for your review. We propose to increase the Judge's position from a .75 FTE to a .85 FTE, an additional 4 hours per week. We also propose that we calculate Judge Walden's salary at .85 of the salary set for District Court Judges in the Salary Schedule adopted by the Washington Citizens' Commission on Salaries for Elected Officials adopted on an annual basis. Holidays and Healthcare /Dental benefits would also be prorated at 85 %. RECOMMENDATION The Council is being asked to consider this item at the November 12, 2013 Committee of the Whole meeting and the subsequent November 18, 2013 Regular meeting. ATTACHMENTS Ordinance in draft form with attachments 163 164 D y AFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2261, AS CODIFIED AT TUKWILA MUNICIPAL CODE SECTION 2.68.026, REGARDING THE SETTING OF SALARY FOR THE MUNICIPAL COURT JUDGE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City requires the services of a Municipal Court Judge who is appointed to a four -year term; and WHEREAS, the current Municipal Court Judge will be reappointed to a term commencing January 1, 2014, under the contract for Municipal Court Judge services attached hereto as Exhibit A; and WHEREAS, pursuant to RCW 3.50.080, the salary of the Municipal Court Judge shall be fixed by ordinance; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Ordinance Amended, Ordinance No. 2261 §2, as codified at Tukwila Municipal Code Section 2.68.026, is hereby amended to read as follows: 2.68.026 Municipal Judge Salary. The salary of the Municipal Court Judge shall be fixed by ordinance and -set at the rate provided fear- in the biennial bu City Council of 85% of the District Court Judges Salary as set by the Salary Schedule adopted by the Washington Citizens' Commission on Salaries for Elected Officials on an annual basis. Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this ordinance, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. rye W: Word ProcessinglDrdinances\Municipal Judge Salary amended strike -thru 10 -31 -13 RT:bjs Page 1 of 2 165 166 Section 3. Severability. if any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force on January 1, 2014. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy OFlaherty, MMC, City Clerk APPROVED AS TO FORM BY: Shelley M. Kerslake, City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: Exhibit A: Contract for Municipal Court Judge services W: Word ProcessinglOrdinances\Municipal Judge Salary amended strike -thru 10 -31 -13 RT:bjs Page 2 of 2 Exhibit A MEMORANDUM OF UNDERSTANDING TO Honorable Kimberly Walden, Municipal Court Judge FROM: Jim Haggerton, Mayor DATE: November 18, 2013 RE: Terms of Re- Appointment as Tukwila Municipal Court Judge This Memorandum of Understanding will re- confirm your appointment as the Municipal Court Judge for the City of Tukwila. This appointment covers the period from January 1, 2014 through December 31, 2017 and is pursuant to judicial and legal mandates governing such appointments (RCW 3.50.040 and TMC 2.68). The following wages and benefits are provided to you effective January 1, 2014, during the term of your appointment: WAGE: Salary set at 85% of the District Court Judges Salary as set in the Salary Schedule adopted by the Washington Citizens' Commission on Salaries for Elected Officials on an annual basis. The current schedule, adopted on May 22, 2013 is attached hereto. All taxes, social security and related deductions shall be made from your wages. BENEFITS: General Leave: You are entitled to accrue a general leave bank to use for sick leave and /or vacation, as you deem appropriate. This general leave shall accrue at the rate of 12 hours per month to a maximum accrual of 96 hours. Any hours over 96 that are not used are defaulted back to the City. Upon the ending of your appointment, any leave hours, up to a maximum of 96 hours will be paid off at the rate of $70.00 per hour. Holidays: You shall be entitled to the same holidays as the Non - Represented employee group, paid at a prorated rate of 85% commensurate with your hours on the bench. Healthcare /Dental: You have the option of participating in the City of Tukwila Medical /Dental self- insured plan, Group Health Cooperative or waiving this benefit. The City will pay 85% of the premium for you and your dependents. Payments by you will be a minimum of 15% and may be higher if the GHC plan is selected and premiums are higher than the City's self- insured plan. Your share of the premium will be made by payroll deduction. Please sign the attached Personnel Action Form (PAF) and the bottom of this memorandum to indicate agreement. Agreed to this day of November, 2013. Jim Haggerton, Mayor Kimberly Walden, Judge 167 168 INeShinpton gitlxrsnW Commission an Snitirieu for Elected Officints 2013 and 2014 Salary Schedule Adopted May 22, 2013 Executive Branch Governor 166,891 166,891 166,891 Lieutenant Governor 93,948 97,000 97,000 Secretary of State 116,950 116,950 116,950 Treasurer 116,950 125,000 125,000 Auditor 116,950 116,950 116,950 Attorney General 151,718 151,718 151 ,718 Insurance Commissioner 116,950 116,950 116,950 Supt. of Public Instruction 121,618 124,050 127,772 Commissioner of Public 121,618 124,050 124,050 Lands Judicial Branch Supreme Court Justices 164,221 167,505 172,531 Court of Appeals Judges 156,328 159,455 164,238 Superior Court Judges 148,832 151,809 156,363 District Court Judges 141,710 144,544 148,881 Legislative Branch Legislator 42,106 42,106 42,106 Speaker of the House 50,106 50,106 50,106 Senate Majority Leader 50,106 50,106 50,106 House Minority Leader 46,106 46,106 46,106 Senate Minority Leader 46,106 46,106 46,106 (479 total positions for whom we set salaries.) The Final salary schedule was adopted at a public meeting on May 22, 2013. 169 170 FINANCE AND SAFETY COMMITTEE Meeting Minutes November 5, 2013 — 5:30 p.m.; Conference Room #3 City of Tukwila Finance and Safety Committee PRESENT Councilmembers: Dennis Robertson, Chair; De' Sean Quinn and Verna Seal Staff: David Cline, Peggy McCarthy, Vicky Carlsen, Shelley Kerslake, Chris Flores, Marty Grisham, Jack Pace, Trish Kinlow, Bob Giberson, Gail Labanara, Laurel Humphrey Guest: Chuck Parrish CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5 :30 p.m. I, PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Grant Acceptance: Emergency Management Performance Staff is seeking Council approval to accept a $58,102.00 Emergency Management Performance grant from the Washington State Military Department and US Department of Homeland Security. This is the third year that the City has been awarded this grant, which will be used to fund 50% of the CERT Coordinator /Public Educator position as well as equipment and supplies for emergency management programs. The grant requires a 50% City match which has been met and exceeded. MAJORITY APPROVAL. FORWARD TO NOVEMBER 18 REGULAR CONSENT AGENDA. 13. Interlocal Agreement: Regional Fire Training Consortium Staff is seeking Council approval to enter into an Interlocal Agreement with the Kent Regional Fire Authority (KRFA) that would renew the City's participation in the South King County Training Consortium, The Tukwila Fire Department has belonged to this consortium since January 2012 and it has been of great benefit to the City. After reviewing the last two years of participation, the KRFA is proposing a new fee of $13,800.00 to be applied to overhead and administrative costs. In addition, the two .75 FTE Training Division Captains assigned to the training facility will be increased to .85 FTE. The Fire Department's training budget will absorb these costs, which represent a compromise from the original proposal by the KRFA. MAJORITY APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. C. Ordinance: Arnendin • Tukwila Munici pal Code Section 2.68.026 Munici pal Jude Sala Staff is seeking Council approval of an ordinance that would fix the salary for the Municipal Judge as required by the Revised Code of Washington. This proposal increases the Judge's position from .75 to .85 FTE and calculates the salary at .85 of the salary set for District Court Judges in the Salary Schedule annually adopted by the Washington Citizen's Commission on Salaries for Elected Officials. Benefits will also be prorated at 85 %. It is the Mayor's intention to reappoint Kimberly Walden as Municipal Judge, which will be subject to confirmation by the City Council by a separate action later this month. MAJORITY APPROVAL. FORWARD TO NOVEMBER 12 COMMITTEE OF THE WHOLE. D. Ordinance: Amending Revenue Generating Regulatory License (RGRL) Fee Staff is seeking Council approval of an ordinance that would amend Tukwila Municipal Code 5.04.02 to exempt residential rental properties with 4 or fewer units from the Revenue Generating Regulatory License (RGRL) fee and eliminate the existing RGRL exemption applicable to residential rental properties with gross annual receipts of less than $12,000. This simplified process will have the benefit of reducing Code Enforcement staff time associated with explaining the fee as well as with identifying criteria under the 171 172 Upcoming Meetings & Events November 2013 11th (Monday) 12th Tuesda 13th edncsda 14th (Thursday) 15th (Friday) 36th (Saturday) Veterans City offices "1 +4,a • Al 17a y closed ➢ Civil Service Commission, 5:00 PM (6300 Building, Suite 205) Rescheduled from 11/4/13 > Community Affairs & Parks Cmte, 5:15 PM (CR #3) > City Council Committee of the Whole Mtg., 7:00 PM (Council Chambers) > Transportation te; Cancelled Public Hearing Board of Architectural Review: Tukwila Library and Tukwila Village 6:30 PM (Council Chambers) Duwamish Hill Preserve Volunteer Restoration Project 10:00 AM —1:00 PM For information visit www.fortema.org /events 18th (Monday) 19th (Tuesday) 20th (Wednesday) 21st (Thursday) 22nd (Friday) 23rd (Saturday) Utilities Ctnte, 5:00 PM (CR #!) > City Council Executive Session, 6:00 — 6:45 PM (rvorE CR #3) ➢ City Council Regular Mtg., 7:00 PM (Council Chambers) - Tukwila Metropolitan Park District Board of Commissioners, 8:00 PM (Council Chambers) > Finance & Safety Cmte, 5:30 PM (CR 43) ➢ Parks Commission, 5:30 PM (Community Center) Annual Thanksgiving Dinner for Seniors (Community Center) Doors open at 10:45 AM, Beverages and Salad served at 11:15 AM. Lunch is served at 12:00 Noon. This is a free event for Seniors. To reserve a space call: 206 -768 -2822 Spirit of Giving Toy Collection Event (Westfield Southcenter Mall — South Parking lot) 10:00 AM — 4:00 PM Food and Cash Donations will also be accepted for the Tukwila Pantry. For additional information, contact n at Shannon 206-767-2312, oat COPCAB, 6:30 PM (CR 45) > Tukwila Historical Sestety, Cancelled -Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 767 - 2347.. > City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall. 3' City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City 1 -Tall. D Civil Service Commission: 1st Mon., 5 :00 PM, Conf. Room #3. Contact Kim Gilman at 206 -431 -2187. D Community Affairs & Parks Committee: 2nd & 4th Mon., 5:15 PM, Conf. Room #3 (A) Amendment to contract 412.151 with King County Flood Control District to receive additional grant funding in the amount of $76,000 for the Duwamish Gardens Project. (B) Acceptance of the Coordinated Prevention Grant from the Washington State Dept. of Ecology for recycling activities. A COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Thurs., 6:30 PM, Conf. Rm #5. Chris Portman (206 - 431 - 2197). > Equity & Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room 43. Contact Joyce Ti antina al 206- 433 -1868. ➢ Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Conf. Room # A Library Advisory Board: 1st Tues., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206- 767 -2342. Parks Commission: 3rd Wed., 5:30 PM, Meeting Room B at Community Center. Contact Dave Johnson at 206 -767 -2308. Transportation Committee: 2nd & 4th Tues., 5:15 PM, Conf. Room #1 Meeting Cancelled. > Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59'i' Avenue S. Contact Pat 13rodin at 206 -433 -1861 >Tukwila Intl. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206- 933 -1815. > Utilities Committee: 1st & 3rd Mon., 5:00 PM, Conf. Room #1. 173 Tentative Agenda Schedule November 4 12 (Tuesday) See agenda packet cover sheet for this week's agenda (November 12 2013 Committee of the Whole Meeting)- 18 Special Presentation: 25 Special Presentation: Oath of Office to Judge Walden. Unfinished Business: Legislative Update from Senator Bob Hasegawa. Special Issues: -Tax Levy Legislation. -Tukwila Transit Center/ Andover Park West Street Improvements and Waterline Project. -An ordinance updating the TMC relating to Surface Water Management. -An ordinance updating TMC 14.04.320 regarding Fire Hydrant charges. -PROS Plan Phase 4 Update - Draft plan review. -Council Policies and Procedures. -A Purchase and Sale agreement and Lease agreement. -Collective Bargaining Contract. Special Meeting Purchase and Sale P agreeent and Lease m agreement. -Fire Depai Lu tent Interlocal Agreement with Kent for regional training consortium. -Purchase and Sale Agreement with King County Library System. -Authorize the purchase of 271 LED roadway light fixtures. -Authorize the purchase of two Intelligent Transportation System (ITS) traffic signal cabinets from Western Systems in the amount of $53,074.34. -An ordinance amending TMC Section 2.68.026 setting the salary for the Municipal Court Judge. New Business: An ordinance amending the RCM., regarding rental housing. 174