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Home My WebLink About2013-11-18 Utilities Minutes City of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes November 18, 2013 5:00 p.m. Conference Room 1 PRESENT Councilmembers: Joe Duffie, Chair; Allan Ekberg and Verna Seal Staff: David Cline, Bob Giberson, Frank Iriarte, Gail Labanara, Robin Tischmak, Mike Cusick, Ryan Larson, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:02 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2013 Annual Sewer Repair Program Change Order No. 1 Approval Staff is seeking Council approval of a change order to Contract No. 13-134 with King Construction Co. Inc., in the amount of $28,825.85 for an expansion to the scope of work involved in the installation of side sewers at 6532 and 6542 Southcenter Boulevard. After work began on August 19, 2013, three unforeseen factors were discovered, resulting in necessary changes to the scope of work as follows: During excavation, the contractor encountered boulders greater in size than one half cubic yard, removal of which added an additional three days to the timeline. The contractor had to concrete encase a 10-foot portion of the sewer because it passed under a dding additional costs to the project. The contractor discovered an additional 2 connections to the existing septic tank in the crawl space at 6532 Southcenter Boulevard, requiring an addition day of labor. Contingency for this project was set at 10%, or $4,905.60. The remaining funds to cover this change order th are available from the 55 Avenue South Sewer Repair Project, which was completed under budget. The UNANIMOUS APPROVAL. FORWARD TO new contract completion date will be December 1, 2013. NOVEMBER 25 COMMITTEE OF THE WHOLE. B. Resolution: Adopting the Surface Water Comprehensive Plan Staff is seeking Council approval of a resolution adopting the 2013 Surface Water Comprehensive Plan, which was prepared by CH2M Hill and reflects changes in regulatory requirements and drainage needs within the City. The updated 2013 Plan contains the following: *Revised drainage basin limits *Revised CIP project list *Field survey to map culverts that block fish passage *Review of NPDES requirements *New map book showing all surveyed drainage facilities *Tukwila South added In addition, the 2013 Plan includes specific policy recommendations (as described in the information memo) that go beyond just meeting regulatory requirements by proactively providing improvements to the overall function of constructed and natural drainage systems. Recommendations regarding staffing could be considered as part of the 2015-16 Budget review. Councilmember Ekberg inquired about a potential terminology issue that overemphasizes residential areas over commercial, when both should be considered. Staff stated that is not the intent of the Plan and will look into it prior to the Council meeting. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 2 REGULAR CONSENT AGENDA. Utilities Committee Minutes November 18, 2013 Page 2 C. Mandatory Garbage Collection In 2012 the City Council requested to revisit the topic of implementing mandatory garbage collection in Tukwila. A public hearing held on April 23, 2012 revealed opposition by 11 of the 12 people who submitted comments in person and in writing. Approximately 25%, or 883, of Tukwi-family residences currently choose not to subscribe to garbage/recycling collection services from Waste Management, instead households are self-hauling to transfer stations or employing a variety of other methods both legal and illegal. There were 130 garbage-related code violation complaints logged in 2012, representing an increase from the previous year at 105 complaints. 14 King County Cities currently impose mandatory garbage collection. The new contract between the City and Waste Management provides that single-family customer rates would be reduced by $0.64 per month if mandatory garbage collection is implemented. This provision will expire if the City Council does not take advantage of it by November 2015. If mandatory collection is imposed, the 3,500 single-family residential customers would pay among the lowest solid waste rates in the region, saving approximately $26,880.00. The minimum level service would cost $4.89 per month. Implementation of this program would theoretically Strategic Plan goalsregarding Inviting Neighborhoods and Community Identity, but would also require more staff time to support. If the City Council decides to pursue this topic further in 2014, staff advises another public hearing. Committee members and staff discussed next steps and the need for meaningful community engagement on this topic. They arrived at a recommendation for staff to bring this forward to the 2014 Utilities Committee with information and options about public engagement efforts as well as cost estimates for advisory ballot INFORMATION measures. This committee discussion should take place in the first quarter of 2014. ONLY. III. MISCELLANEOUS Klickitat Dr. and its adverse impact on traffic flow. Staff indicated that the City continues to reach out to the State and this effort will remain ongoing. Meeting adjourned at 5:43 p.m. Next meeting: Monday, December 2, 2013 5:00 p.m. Conf. Room No. 1. Committee Chair Approval Minutes by LH. Reviewed by GL.