The URL can be used to link to this page

Home My WebLink AboutCOW 2008-02-25 Item 4A - Resolution - Municipal Court Change Fund Level COUNCIL A GENDA SYNOPSIS J'Vgs s k 41 Itutzals I EMYI NO. s P 1t 4 Meetutg Date Prepared by C Mayor's remelt) I Council renew i;=. I 02/25/08 KAF l tikes'` 4 01 1 03/03/08 KAF 1" 1308 1 r 1 T ITEM INFORMATION 1 CAS NUMBER: 08-024 ORIGINAL AGENDA DATE: FEBRUARY 25, 2008 AGENDA ITEM TITLE Request to Increase Municipal Court Change Fund and Repeal of Resolution No. 1647. CATEGORY Discus zon Motion Resolution Ordinance Bzd Award Public Hearing Other tilts Date 02/25/08 Mtg Date Mtg Date 03/03/08 Mtg,Date Mtg Date Mtg Date Mtg Date SPONSOR Council Ma Adm Svcs DCD Fznance Fire Legal Pe.R Police P1V SPONSOR'S The Tukwila Municipal Court currently maintains stewardship of an operating change fund SUMMARY at a level of $150.00 as mandated by Resolution No. 1647. It is the desire of Court staff to request an increase at this time from $150.00 to $300.00 through the repeal of this resolution enabling them to provide for operational efficiency as well as improved customer service by having an adequate change fund level to meet these needs and objectives. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utihties Cmte Arts Comm. 1 Parks Comm. Planning Comm. DATE. 02/20/08 RECOMMENDATIONS: SPoNsoR /ADMIN. Forward to COW Meeting for Council's motion to approve implement. COMMITTEE Unanimous approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $n /a $n /a $n /a Fund Source: GENERAL FUND Comments: N/A MTG. DATE RECORD OF COUNCIL ACTION 2/25/08 MTG. DATE ATTACHMENTS 02/25/08 Informational Memorandum dated 2/4/08 Resolution No. 1647, dated 10/15/2007 Draft Resolution Proposed Change Court Administrator's Written Request, dated 01/16/2008 Minutes from the Finance Safety Committee meeting dated 2/20/08 y City of Tukwila Department of Finance Kevin A. Fuhrer, Finance Director 1908 MEMORANDUM February 4, 2008 To: Mayor Jim Haggerton Finance Safety Committee From: Kevin Fuhrer, Finance Director 4. Finance Department Subject: Proposed Increase to Municipal Court Change Fund and Repeal of Resolution No. 1647 The attached proposed draft resolution will increase the Municipal Court Change Fund level as follows: General Fund (0001: Municipal Court Change Fund (1) 150.00 General Fund Total 150.00 (1) As per the Court Administrator's request on 01/11/2008, it is the Municipal Court's desire to increase their change fund from its current level of $150.00 to $300.00 which will provide for operational efficiency and improved customer service. Once the City Council approves to increase the Municipal Court's change fund through the repeal of Resolution No. 1647 —a claims disbursement check will be issued through Accounts Payable to release the funds. Thank you, in advance, for your kind consideration with regards to this matter. Attachments Lejl 6200 Southcenter Boulevard Tukwila, Washington 98188 -2544 Phone: (206) 433 -1838 Fax: (206) 433-1833 Email: kfuhrer@cL tukwila. wa. us ArJl k w �r N Yx 19t)8 City of Tukwila Washington t� Resolution No. 1 L/ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DISSOLVING THE 6300 BUILDING (DCD) CHANGE FUND AND THE MUNICIPAL COURT PETTY CASH FUND; AND REPEALING RESOLUTION NO. 1582. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1582 passed July 5, 2005, and WHEREAS, there is consensus to dissolve the 6300 building (DCD) change fund of $100.00, which is no longer required for operations; and WHEREAS, there is consensus to dissolve the Municipal Court petty cash fund of $500.00, which is no longer required for operations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: !Finance Department 1 Water Fund 000 1 100-00 !Municipal Court 1 General Fund 000 1 150.00 1 Parks and Recreation 1 General Fund 000 1 300.00 Golf Course !Foster Golf Course Fund 411 1,200.00 (or less as needed) Section 2. The Petty Cash Fund levels are hereby set as follows: (Finance Department General Fund 000 800.00 1 Police Investigation /Tukwila General Fund 000 5,000.00 Fire Department General Fund 000 1 350.00 1 Parks and Recreation General Fund 000 500.00 Public Works Div. II General Fund 000 1 350.00 1 Public Works Div. I General Fund 000 1 200.00 Section3. Resolution No. 1582 is hereby repealed. PASSED BY THE CITY COUN(IL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this 10 of ('7 Crt (7.Lt et 2007. ATTEST /AUTHENTICATED: f f 1 Verna Griffin, Council President b i te E. Cantu, CMC, City Clerk t APPROVED TO F RM: Filed w i t h the City Clerk n -10 -On $y: Passed by the City Council_I 00 -1 i' -t ice of the A tomey Resolution Number n C \Documents and Settings \All Users \Desktop\Ke1ly \MSDATA Resolutions \1582 Change Fund.doc LJ:KSN 10/10/2007 Page 1 of 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE MUNICIPAL COURT CHANGE FUND LEVEL; AND REPEALING RESOLUTION NO. 1647. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1647, passed October 15, 2007; and WHEREAS, for operational efficiency and improved customer service, there is a need to increase the Municipal Court Change Fund from $150.00 to $300.00; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department Water Fund 000 100.00 I Municipal Court General Fund 000 300.00 Parks and Recreation 1 General Fund 000 300.00 Golf Course .Foster Golf Course Fund 411 1,200.00 (or less as needed) Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department General Fund 000 I 800.00 1 Police Investigation /Tukwila General Fund 000 5,000.00 1 Fire Department General Fund 000 350.00 1 Parks and Recreation General Fund 000 1 500.00 Public Works Div. II General Fund 000 350.00 Public Works Div. I General Fund 000 1 200.00 Section 3. Resolution No. 1647 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2008. ATTEST /AUTHENTICATED: Joe Duffle, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: C: \Documents and Settings \A11 Users Desktop Kelly MSDATA Resolutions Change Fund.doc Lj:KSN 1/17/2008 Page 1 of 1 ``i 9s y Tukwila Municipal Court O.: ~1 �j z l�'' y n t1P o 620 Southcente B oulevard Tukwila, Washington 98188 -2599 r668 206- 433 -1840 Fax: 206 433 -7160 E -mail: http: /wwwtuk.wa.gov /court Kimberly A. Walden LaTricia R. Kinlow Presiding Judge Court Administrator To: David Hauntz Senior Fiscal Controlle From: LaTricia Kinlow t If A, Court Administrator /4' Date: January 16, 2008 Subject: Request for Increase in Change Fund To date the Court maintains a petty cash amount of $150.00. We are requesting to increase the amount to $300.00. Increasing the change fund amount will enable us to provide better customer service by having sufficient resources to process transactions at our front counter. Please let me know if you need additional information in order to grant this increase. Thank you in advance for your consideration. Cc: Kimberly Walden, Presiding Judge Valerie Johnston, Acting Administrative Support Coordinator s J��N'� w gsy OF City of Tukwila 011.1 ems; 6' r; a Finance Safety Committee rsos FINANCE AND SAFETY COMMITTEE Meeting Minutes February 20, 2008 5:00 p.tn. PRESENT Councilmembers: Dennis Robertson, Chair; Joan Hernandez (filling in for Pam Linder) and Kathy Hougardy Staff Kevin Fuhrer, Dave Haynes, Jim Morrow, Rhonda Berry and Kimberly Matej CALL TO ORDER: Committee Chair Robertson called the meeting to order at 5:04 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution Increasing the Municipal Court Change Fund Staff is seeking full Council approval of a resolution that will increase the Municipal Court's Change 1\ Fund from the current level of $150.00 to $300.00. The increase in the change fund will improve the Court's efficiency in processing customer transactions. This will require the repeal of Resolution No. 1647. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 25 COW FOR DISCUSSION. B. Sales Tax Report Staff discussed the Sales Tax Report actual receipts received through November 2007. The trend of actual sales tax revenues continues to be higher than budgeted projections. Staff explained that approximately 72% of the reported increase is due to business sectors related to new construction. This information should cause the City to be cautious when formulating new budget initiatives as this revenue source may be one -time dollars. Westfield Mall is expected to open a substantial amount of new retail space in late July; however, streamlined sales tax will be going into effect as of July 1. The City will need to continue watching these impacts to anticipate future trends. INFORMATION ONLY. C. Biennial City Budget Kevin Fuhrer stated that he has talked with the City Clerk's Office and intends to give a presentation regarding biennial budgeting to the full Council on Monday, March 17 or Monday, March 24. The presentation will be made during the first quarter as the Committee requested. The presentation will offer both pros and cons of biennial budgeting. Some of the requirements of changing the budget process will include: The year of a biennium budget musts begin in an odd year; therefore, we would be discussing the 2009/2010 biennium. A change from annual to biennial budgeting will require an ordinance authorizing the process. To implement the biennial process, the ordinance as mentioned above will need to be adopted by June 30, 2008. A budget review will be required mid biennium. This review cannot start any earlier that September 1, 2009, and must conclude by December 31, 2009. Any changes resulting from the above review will require a public hearing. The biennial budget is an unrestricted budget. INFORMATION ONLY.