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HomeMy WebLinkAboutPlanning 2013-11-14 Item 3 - Adoption of 10/24/13, 8/22/13 and 6/27/13 MinutesDate: Time: Location: City Hall Council Chambers Present: Thomas McLeod - Chair, Louise Strander - Vice - Chair, Brooke Alford, City of Tukwila Planning Commission Planning Commission Hearing Minutes June 27, 2013 6:40 PM to 8:30 PM Mike Hansen, Sharon Mann, and Miguel Maestes Absent: Cassandra Hunter Staff: Nora Gierloff - Deputy DCD Director, Carol Lumb - Senior Planner, Sandra Whiting - Urban Environmentalis Chair McLeod called the meeting to order at 6:40 Pl Motion: Commissioner Mann made a motion to approve the 4/25/13, 5/21/13 and 5/23/13 minutes. Commissioner Hansen seconded, the motion and all were in favor. Planning Commission Hearing - Natural Environment Comprehensive Plan Element Chair McLeod opened the public hearing for case L12 -049 and Carol Lumb gave an overview of the materials, public comments and update process for the Natural Environment Element update. She described how conditions and regulations have changed creating the need to update the goal and policy language. The City convened a Tree and Environment Advisory Committee which met over 9 months to make recommendations about the Natural Environment Element and address new areas of concern. Sean Albert, a member of the Tree and Environment Advisory Committee, testified as a citizen and resident of Tukwila. He wanted to emphasize that as a citizen and property owner he also has an investment in Tukwila's environment. It is not only developers and businesses who have a financial interest in the City's regulations. He is opposed to clear cutting undeveloped property. Commissioner Mann asked a question about whether the language at 4.13.1c made it clear that the goal of tree retention would not be interpreted to reduce the number of buildable lots created. Ms. Lumb suggested additional language to clarify the point. Commissioner McLeod closed the public hearing. NG Page 1 of 4 H: \ Temp \ 6- 27- 13PC_Hearing_Minutes.docx 06/27/2013 PC Work Session Minutes Planning Commission Hearing - Shoreline Comprehensive Plan Element Chair McLeod opened the public hearing for case L13 -027 and Carol Lumb explained that only the narrative text of the Element was being amended during this process. The goals and policies were updated during the 2011 Shoreline Master Program update. Any changes to those areas would require review by the Department of Ecology. She next gave an overview of the materials and update process for the Shoreline Element update. She described how conditions and regulations have changed creating the need to update the narrative language. No public testimony was given so Commissioner McLeod closed the public hearing. Planning Commission Deliberations - Natural Environment Element The Planning Commission asked clarifying questions about the following: how tree values would be determined; how fines would be enforced; requiring financial guarantees for landscaping mitigation; how the regional housing targets mesh with the desire for tree retention; Seattle City Light's comments; pruning of trees for utilities; the condition of air quality in Tukwila, particularly in the Duwarnish corridor; tree canopy goal for the urban center and Tukwila South area; programs to clear ivy from public areas such as parks; the amount of impervious surface in the City; planting standards for trees; hiring an arborist - how this would work and how it would be funded. The Commission considered and approved the following motions: Moved by Commissioner Mann, seconded by Commissioner Maestas, to amend policy 4.13.9, found on page 30 of the strikeout /underline version of the Chapter, to add "schools" t© policy 4.13.9. Policy would read "Collaborate with other government, non - profit organization, schools and private sector entities to promote urban forest management and restoration. (new language shown in italics) Motion carried 6 -0. Moved by Commissioner Mann, seconded by Commissioner Hansen, to amend the second bullet of the Implementation Strategies for Wetlands /Watercourses /Fish and Wildlife Habitat, to add parks staff to the recommendation. The Implementation Strategy would read: • "Develop guidelines and provide training to surface water, awl street maintenance and parks staff in best management practices for work in sensitive areas." (new language shown in italics) NG H: \ Temp \ 6- 27- 13PC_Hearing_Minutes.docx Page 2 of 4 06/27/2013 PC Work Session Minutes Motion carried 6 -0. Moved by Commissioner Mann, seconded by Commissioner Hansen, to amend Policy 4.13.1 b. to add "or trees that interfere with underground or overhead utilities" so that the subsection would read: "except for hazard trees or trees that interfere with underground or overhead utilities, prohibiting removal of any tree four inches or larger in diameter at breast height (dbh) on all undeveloped property without an approved development or other land use permit. (new language shown in italics) Motion carried 6 -0. Moved by Commissioner Mann, seconded by Commissioner Hansen, to amend Policy 4.13.1 b. to add "to provide the opportunity to preserve some healthy trees during development, while still accommodating the allowed density for each site" at the end of the subsection so that the subsection would read: "except for hazard trees or trees that interfere with underground or overhead utilities, prohibiting removal of any tree four inches or larger in diameter at breast height (dbh) on all undeveloped property without an approved development or other land use permit to provide the opportunity to preserve some healthy tres during development, while still accommodating the allowed density for each site. (new language shown in italics) Motion carried 6 -0. Motion: Commissioner Hansen moved that the PC approve the recommendation on the Comprehensive Plan updates made by staff to the Natural Environment Element along with the four amendments` approved by the Commission. Commissioner Maestas seconded and the motion carried 6 -0. Planning Commission Deliberations - Shoreline Element The Commission asked questions of staff regarding water dependent uses - the types of uses the might be appropriate in the shoreline area; the presence of parcels along Tukwila International Blvd. that are quite small and fall completely in the shoreline buffer - how development can proceed on these lots; and, how to determine setbacks in the shoreline jurisdiction. Commissioner Maestas proposed adding language to the third sentence of the second paragraph under Goals and Policies, page 5 of the strikeout /underline document, to clarify that restoration includes removal of invasive plants - the sentence would read: NG H: \ Temp \ 6- 27- 13PC_Hearing_Minutes.docx Page 3 of 4 06/27/2013 PC Work Session Minutes They recognize the value of the river as a natural resource by encouraging restoration, including removal of invasive plants, of wildlife habitat and native riverbank vegetation, including tree planting. (new language shown in italics). Motion: Commissioner Maestas moved that the PC approve the text revisions to the Shoreline Element recommended by staff with the addition of his amendment noted above. The motion was seconded by Commissioner Alford. The motion carried 6 -0. HANDOUTS E -mail from David Bayard, Seattle City Light and comments on Natural Environment Element E -mail from Kory Kramer, Forterra Minutes By: Nora Gierloff, Carol Lumb NG Page 4 of 4 06/27/2013 H: \ Temp \ 6- 27- 13PC_Hearing_Minutes.docx 111111111 ir City of Tukwila Planning Commission Board of Architectural Review Meeting Minutes Date: August 22, 2013 Time: 6:30 PM Location: City Hall Council Chambers Present: Thomas McLeod, Chair; Vice - Chair, Louise Strander; Commissioners, Cassandra Hunter, and Miguel Maestes Absent: Commissioners, Brooke Alford, Mike Hansen and Sharon Mann Staff: Stacy MacGregor, Planner, Minnie Dhaliwal, Planning Supervisor, and Wynetta Bivens, Planning Commission Secretary Chair McLeod opened the public hearing at 6:40 PM. Minutes: Commissioner Maestes made a motion to adopt the July 25, 2013 minutes. Commissioner Hunter seconded the motion. The motion was unanimously approved. Chair McLeod swore in those wishing to testify. CASE NUMBER: L13 -038 APPLICANT: John Ellingsen, Barghausen Consulting Engineers, Inc. REQUEST: Design review for expansion of the Tukwila Costco fueling facility to include an additional row of gasoline dispensers, a 29 -foot by 88 -foot fueling island canopy extension and associated site improvements. LOCATION: 451 Costco Drive, Tukwila, WA 98188 Ms. Dhaliwal asked the Commission the appearance of fairness questions. There were no objections to any of the Commissioners hearing the case. Minnie Dhaliwal, Planning Supervisor, gave the presentation on behalf of Jaimie Reavis for staff. Ms. Dhaliwal entered into the record a new enlarged site plan. She stated that the applicant proposed revisions after the packet was sent out. This project requires Board of Architectural Review because it exceeds the threshold of 2,500 sq. ft. expansion. Revision: In lieu of wheel stops the applicant is proposing widening the landscaping island by two feet, and staff is in agreement. Mechanical equipment and light fixtures will be relocated. Originally staff recommended approval with four conditions. However, with the new proposed revisions condition number two is no longer necessary. Public Testimony: David Rogers, Representative for Costco Wholesale thanked staff for considering their last minute request to expand the landscape area instead of putting in the wheel stops. Mr. Rogers also provided some background on the expansion that Costco is undergoing in other areas. 5 -1 Page 1 of 3 BAR Public Hearing Minutes August 22, 2013 Clarifying Canopy / Parking Spaces Questions: The new canopy will be the same height to match the current canopies. Although six parking spaces will be removed to accommodate the new canopy the applicant does meet the parking requirements. There was no additional public testimony. The public hearing was closed. MOTION: Commissioner Maestes made a motion to approve Case Number L13 -038 with staff's revised recommendation to widen the landscaping in lieu of the wheel stops. Commissioner Strander seconded the motion. All were in favor. CASE NUMBER: L13 -011 APPLICANT: Pari Holliday for Darden REQUEST: Public Hearing Design Review for a new 5,880 sf Red Lobster restaurant with associated parking, site improvements and landscaping. LOCATION: North end of Southcenter Mall site adjacent to Tukwila Parkway, parcel number 3597000245 CASE NUMBER: L13 -012 APPLICANT: Pari Holliday for Darden REQUEST: Public Hearing Design Review for a new 9,054 sf Seasons 52 restaurant with associated parking, site improvements and landscaping. LOCATION: North end of Southcenter Mall site adjacent to Tukwila Parkway, parcel number 3597000245 Chair McLeod opened the public hearing at 7:05 PM for the Red Lobster and Seasons 52 restaurant. Ms. MacGregor asked the Commission the appearance of fairness questions. There were no objections to any of the Commissioners hearing the cases. Stacy MacGregor, Planner, gave the presentation for staff. She explained that the Red Lobster and Seasons 52 restaurant would be combined as one public hearing with one staff report. In order to make the site function well a pedestrian route was created from Tukwila Parkway to the main Mall building. Also landscaping is used to define the portion of the internal drive aisle where the buildings are with the hopes as development continues in the future the drive aisle will continue to be further refined. Noted: There are currently two mature trees on either side of the stairway. However, the tree to the east is not showing on the plan. As a condition of approval staff is recommending preservation of the tree and shifting the path or designing in such a way so that the tree can remain. Staff rephrased condition number four in the packet as following, `if a new parking standard is adopted by Council prior to C of 0 that would eliminate the parking deficit and this condition would be met.' Page 2 of 3 BAR Public Hearing Minutes August 22, 2013 Clarifying Question RE: Parking Requirement: Staff provided background on the parking standard and explained the options in order for the applicant to be in compliance with the parking requirements. A color and materials board was entered into the record. Staff is recommending approval with conditions number one through three as listed in the August 14, 2013 staff report and condition number four as rephrased at the August 22, 2013 Bar of Review Architectural Review public hearing. Public Testimony: Pari Holliday, Site Development Manager, Darden Restaurants, gave some background on both restaurants. Ms. Holliday thanked staff for working with them so closely with some serious challenges in making the site work. Ms. Holliday also addressed questions. Brent Carlsen, with Gorden Derr, Attorney for Westfield, stated that they have been working with Darden, Macys, and City staff and they support staff's recommendations. Mr. Carlsen addressed questions pertaining to parking stating Westfield is prepared to build the additional parking by the end of the year if Council does not approve a revision of the parking standards. Mr. Carlsen said the plan has been prepared and it will be submitted according to the schedule. There was no additional public testimony. The public hearing was closed. MOTION: Commissioner Strander moved to approve Case Numbers L13 -011 and L13 -012 with staff's recommendations and conditions, including the revisions to condition number four as noted above. Commissioner Maestes seconded the motion. All were in favor. Director's Report: • Training Opportunity will be emailed to the Commissioners • September's PC schedule - tentatively Tukwila Village and the Library will be on the agenda. Staff will notify the Commission as soon as possible if these items are rescheduled to October's agenda. Adjourned: 7:50 PM Submitted By: Wynetta Bivens Planning Commission Secretary Page 3 of 3 0 4:44 ILAII*, City of Tukwila Planning Commission Planning Commission Work Session Minutes Date: October 24, 2013 Time: 6:30 PM to 8:00 PM Location: City Hall Conference Room #3 Present: Thomas McLeod - Chair, Louise Strander - Vice-Chair Brooke Alford, Mike Hansen, Sharon Mann, Cassandra Hunter Absent: Miguel Maestes Staff: Topic Site Plan Training Nora Gierloff - Deputy DCD Director DISCUSSION There was no business for the PC/BAR so the Commission watched a webinar from the American Planning Association titled Site Plan Review for Officials. It introduces the role officials play in reviewing site plans and guiding the review process. It covers how to read site plans, how to evaluate them in the context of their surroundings, and how to share that knowledge with new commissioners. The Commissioners discussed the training with staff and thought that it would be helpful to give new Commissioners more detailed training on reading site plans when they start. The current orientation is more focused on legal issues. The Commissioners also asked about ways they could give earlier input on project design, similar to the sketch plan concept discussed in the training. ACTION ITEMS Staff agreed to organize another field trip to see a Seattle Design Review Board "early design guidance" meeting. The PC will give staff any other ideas for training topics. Minutes By: Nora Gierloff NG Page 1 of 1 W: \ Planning \ Planning Commission \ Minutes \ 10-24-13PC_WS_Minutes.doc 11/06/2013