HomeMy WebLinkAboutReg 2008-02-04 Item 5C - Final Acceptance - 2007 Small Drainage by Road Construction Northwest for $579,477.81 COUNCIL AGENDA SYNOPSIS
2'. Initials ITEMNO.
Q 1/ 4 0 1 tlleetin�Date J Prepared by Mayors review Council review
02/04/08 I BG I-7.„,p I
I I V
7908
I h s
ITEM INFORMATION
I CAS NUMBER: 08-016 I ORIGINAL AGENDA DATE: FEBRUARY 4, 2008
AGENDA ITEM TITLE Accept as complete 2007 Small Drainage Program and release retainage.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 02/04/08 Mtg Date Mtg Date Mg Date Mtg Date Mtg Date:
'SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTT'
SPONSOR'S The contract with Road Construction Northwest, Inc. is complete for the 2007 Small
SUMIJARY Drainage Program. Construction began July 16, 2007 and was completed on December
31, 2007. The contract included eight sites with three sites under the Private Storm
System Adoption Program. One change order was issued for sliplining an 18" storm drain
pipe and unit price overruns were due to unmarked utility conflicts. This project is ready
for final acceptance and the total contract amount was $579,477.81.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte 11 Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DAl'E: 01/22/08
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage.
COIN M IME Unanimous approval; forward to Regular Consent Agenda.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$579,477.81 $620,000.00
Fund Source: 412 Surface Water (page 134, 2008 CIP)
Comments:
1 MTG. DATE RECORD OF COUNCIL ACTION
1 02/04/08
I I
MTG. DATE ATTACHMENTS
02/04/08 Information Memo dated January 16, 2008
Notice of Completion of Public Works Contract 07 -113
Vicinity Map
Utilities Committee Meeting Minutes from January 22, 2008
1
INFORMATION MEMO
To: Mayor Haggerton
From: Public Works Director
Date: January 16, 2008
Subject: 2007 Small Drainage Program
Project No. 07 -DR01, Contract No. 07 -113
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage in the amount of
$28,973.90.
BACKGROUND
The Notice to Proceed for Contract No. 07 -113 with Road Construction Northwest, Inc., of
Renton, Washington, was issued July 16, 2007, for construction of the 2007 Small Drainage
Program, Project No. 07 -DR01. This project completed eight drainage sites:
Site No. 1 65 Ave. South Site No. 5 47 Ave. South
Site No. 2 South 116 Street Site No. 6 South 142' Place
Site No. 3 South 126 Street Site No. 7 South 162' Street
Site No. 4 South 135 Street Site No. 8 South 146 Street/42n Ave. South
*Denotes three sites for the Private Storm System Adoption and Rehabilitation Program projects.
This contract was totally complete on December 31, 2007. Change Order Number 1 was
issued in the amount of $23,242.56 for sliplining the existing 18" storm drain pipe at Site No.
2. The pipe was found to be in worse condition than expected and had to be repaired to remain
useful. The unit price bid quantity overruns were primarily due to greater than expected utility
conflicts, such as unmarked and mismarked franchise utilities on Site No. 8.
Contract Award Amount 517,281.00
Change Order #1 23,242.56
Unit Bid Quantity Overruns 38,954.25
Total Amount Paid (including tax and retainage) 579.477.81_
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of retainage, subject to the standard
claim and lien release procedures.
Attachments: Notice of Completion of Public Works Contract
2007 Annual Neighborhood Drainage Program Map
P:\PROIECTS\A- DR Projects \07 -DRO1 (2007 SDP) \Constructlon\Info Memo Closeout RCNW 2007 SDP.doc
State of Washington
Department 747 of 4 Revenue
.I PO Bo
R EVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 602 286 010
Date
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
Na me 8 Address efPublr Agent: Degar t m e ntse Oi>d
Assigned To
City of Tukwila
Attn: Diane Jaber
6200 Southcenter Blvd Date Assigned
Tukwila, Wa 98188
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
2007 Small Drainage Program (Project No. 07 DR01) 07 113
Contractor's Name Telephone Number
Road Construction Northwest, Inc i 425 254 999
Contractor's Address
PO Box 188, Renton, Wa 98057
Date Work Commenced Date Work Completed Date Work Accepted
7/16/07 12/13/07
Surety or Bonding Company
Employers Mutual Casualty Company, Bond No. S360562
Agent's Address
Bratrud Middleton Insurance, 1201 Pacific Ave, Tacoma, Wa 98402 -4321
Contract Amount 517,281.00
Additions 62,196.81 Liquidated Damages
Reductions
Sub -Total 579,477.81 Amount Disbursed 550,503.91
Amount of Sales Tax Paid at R 171 0.00 Amount Retained 28,973.90
(If various rates apply, please send a breakdown.)
TOTAL 579,477.81 TOTAL 579,477.81
Disbursing Officer Y 1
Comments: Signature
Sales Tax included in various unit price bid
items per rule 171 Type or Print Name Diane Jaber
Finance Approval A Phone Number 206 -433 -1871
f
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27-01)
N V
S SS Pt
SB7Pt__z 2007 Annual Neighborhood
394 PI Drainage Program
s_
4
z
i
m
t
5 f� Art
1 9
A AL Site 2
5, Sl
Pi o v.
O y 4
Q Q y
1 1 S
Site 3 rn 115-7-111. 4 Site 5
IllS bli iet.
It
♦573 Q
Site 4 1.
e:s.
N
y s ,44 St -crib o
0 N m
Site 6 s ,4F,t 1 l A "LL Eta
'a 51 I Q 2 i 47 S ma y, e d®
S150St `O 3
9 7
5752 S 1 J y
c V
Site 8 1 s f
ASS St ,J nte V
S 15 st .5 V�, 5,
.c
t0 Tukrri` t Pky v
RiNt J LC Site 1
f 1 %Pa a 9IVn O
Site 7
a Trec Or J
n
o s
o Corporate D N `m
m-
Y Corporate D S
a upland Or
q V 6
ki Midland Dr a
i s
a
r s Totard Or
st o
8,80 st S
a 0 I
c i J'
41 4
ip o 4
YY1
Elea
z GIS
t tb., ..x Tukwila
noe
r
y' City of Tukwila
`s 1 Utilities Committee
'h, low
UTILITIES COMMITTEE
Meeting Minutes
January 22, 2008 5:00 p.m. TUSEDAYIIIEETING (due to holiday)
PRESENT
Councilmembers: Verna Griffin, Chair; Joan Hernandez, and Kathy Hougardy
Staff: Jim Morrow, Frank Iriarte, Pat Brodin, Bob Giberson, Mike Cusick, Ryan Larsen, Gail
Labanara, Rhonda Berry and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Griffin called the meeting to order at 5:01 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Water District 125 Infrastructure Transfer Information Letter to Residents
Approximately two years ago the City completed the Allentown/Foster Point water and sewer
improvements. As part of these improvements, the City purchased Water District 125 (County)
assets for the neighborhood. Existing customers on the Water District 125 will be transferred to the
City of Tukwila.
Staff reported that appropriate approvals have been received as per an interlocal agreement between
the City and Cascade Water Alliance; and it is time to transfer the water service from Water District
125 to the City. Customers will be notified via letter of the changes as well as billing specifics
including monthly costs, billing cycles and seasonal rate changes.
This process will improve billing efficiency due to simultaneous water and sewer billing for these
customers. INFORMATION ONLY.
B. 2007 Small Drainage Program Accentance and Contract Closure
Staff is requesting full Council approval for formal contract acceptance and release of retainage to
Road Construction Northwest, Inc. for the 2007 Small Drainage Program.
Staff commented that the contractor did a good job. One change order was necessary in response to
a bad pipe requiring repair. Prior to repair, the pipe did not offer the structural integrity the City was
expecting. Although this change order increased the total contract amount, trenching the pipe at a
later time would have been a greater cost to the City. UNANIMOUS APPROVAL. FORWARD
TO FEBRAURY 4 REGULAR MEETING CONSENT AGENDA.
C. 2008 Utility Engineering Issues
Staff prepared a list of issues that they believe will be brought to and addressed by the Utilities
Committee during 2008. Additionally, staff requested input from Committees member on issues the may
like to discuss during the year. One item was added to the Sewer list: Analysis and discussion of possible
sewer rate changes (flat rate verses consumption). DISCUSSION ONLY.