Loading...
HomeMy WebLinkAbout2013-11-12 Committee of the Whole MinutesTukwila City Council Committee of the Whole Meeting City Hall Council Chambers November 12, 2013 — 7:00 P.M. MINUTES COMMITTEE OF THE WHOLE CALL TO ORDER/PLEDGE OF ALLEGIANCE Council President Hougardy called the Tukwila City Council meeting to order at 7:00 p.m. and led the audience in the Pledge of Allegiance. OFFICIALS Present were Kathy Hougardy, Council President, Councilmembers Joe Duffie, Dennis Robertson, Allan Ekberg, Verna Seal, De'Sean Quinn, Kate Kruller. CITY OFFICIALS Jim Haggerton, Mayor; David Cline, City Administrator; Mike Villa, Police Chief; Chris Flores, Acting Fire Chief; Bob Giberson, Public Works Director; Gail Labanara, Public Works Analyst; Peggy McCarthy, Finance Director; Vicky Carlsen, Deputy Finance Director; Jack Pace, Community Development Director; Laurel Humphrey, Council Analyst; Melissa Hart, Deputy City Clerk. CITIZEN COMMENTS Scott Matson, 5817 South 144th Street, voiced his concern relating to individuals who are parking cars and recreational vehicles for sale along their residential street. There is limited street parking and the excess vehicles are causing vehicle safety and traffic issues. He has been working with Code Enforcement relating to this issue, and it was suggested that he attend the meeting this evening to alert the Council of the problem. The Councilmembers thanked Mr. Matson for bringing this issue to the attention of the Council. PUBLIC HEARINGS a. An ordinance increasing the regular property tax levy 1 percent from the previous year commencing January 1, 2014, on all property, both real and personal, in compliance with RCW 84.55.120; providing for severability and establishing an effective date. 7:08 p.m. Council President Hougardy opened the public hearing. Vicky Carlsen, Deputy Finance Director, explained the ordinance is required to approve an increase of 1 percent to the regular property tax levy. With the proposed increase, the City will receive an additional $112,733 from the property tax levy. Council President Hougardy called for public hearing comments. There were no public hearing comments. 7:08 p.m. Council President Hougardy closed the public hearing. b. An ordinance amending the 2013 -2014 Budget and a resolution adopting the 2014 -2019 Financial Planning Model and Capital Improvement Program (CIP). 7:09 p.m. Council President Hougardy opened the public hearing. Peggy McCarthy, Finance Director, explained the Council reviewed the proposed 2014 -2019 CIP at the August 28, 2013 work session. The changes between the preliminary draft and the proposed draft are Tukwila City Council Committee of the Whole Minutes November 12, 2013 Page 2 of 7 outlined (on page 19) in the agenda packet. The Council is also being asked to amend the 2013 -2014 Biennial Budget. Council President Hougardy called for public hearing comments. There were no public hearing comments. 7:10 p.m. Council President Hougardy closed the public hearing. SPECIAL ISSUES a. Tax levy legislation: (1) An ordinance levying the general taxes for the fiscal year commencing January 1, 2014. (2) An ordinance increasing the regular property tax levy 1 percent from the previous year commencing January 1, 2014. Counciimember Robertson indicated these items were discussed at the Finance and Safety Committee meeting on November 5, 2013. The committee members were unanimous in recommending approval. The ordinances are presented to the Council on an annual basis. The City was notified on October 15, 2013 that the assessed value for Tukwila for 2014 is projected to be $4,707,092,379. The allowable levy projected by King County and documented on the Preliminary Levy Limit Worksheet -2014 Tax Roll is $14,043,979, representing the maximum 1 percent increase allowed by law. The levy rate is subject to change until the final rate is determined by King County. COUNCIL CONSENSUS EXISTED TO FORWARD THESE ITEMS TO THE NEXT REGULAR MEETING. b. Discussion on the resolution adopting the 2014 -2019 Capital Improvement Program (CIP). Councilmember Robertson indicated this item was discussed at the Finance and Safety Committee meeting on November 5, 2013. The committee members were unanimous in recommending approval. The Council is being asked to approve a resolution adopting the 2014 -2019 Financial Planning Model and CIP. The Transportation and Utilities Committees reviewed the proposed CIP on September 16 and September 24, 2013. The Financial Planning Model is used to identify trends, assess the general financial health of the City and to determine amounts available for projects and other special purposes. The Attachment A model has been updated with actual amounts for the years 2010, 2011 and 2012. Councilmember Robertson asked the Council to review page 19 of the agenda packet, in particular Fund 104: Bonding of $5,965,000.00 for the Boeing Access Road Bridge and Interurban Avenue South Projects. He clarified that the Finance and Safety Committee was supportive of the proposal to utilize bonds to satisfy the City's required match amount for the two projects. Another significant policy issue is the removal of funding from the 301 Fund (Parks) to the 401 Fund (Surface Water). The proposal would relieve the General Fund of the debt associated with the Tukwila 205 Levee, Riverton Creek Flap Gate and Lower Gilliam Creek projects, and shift them to the Surface Water Fund, which is an enterprise fund. The City's surface water utility rate is one of the lowest in the area, and increasing the utility fee to fund the projects could be an option. He feels utilizing bonds to fund a grant required match is a policy decision, and it would be a good topic for Council discussion at the 2014 Council Retreat. Councilmember Kruller commented that the Transportation Committee struggled with their portion of the CIP projects due to the lack of a state transportation funding plan. She asked what the difference is between Public Works Trust Fund Loans versus interest rates for bonding. Tukwila City Council Committee of the Whole Minutes November 12, 2013 Page 3 of 7 Peggy McCarthy, Finance Director, explained in the past the Public Works Trust Fund Loans had an interest rate of 2 percent, while the most recent interest rate associated with bonding was in the 3 to high 4 percent category. Councilmember Quinn stated the transportation funding issues need to be resolved on the state level. The cities are limited to 1 percent growth to cover the increasing costs associated with maintenance. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE DECEMBER 2, 2013 REGULAR MEETING. c. Discussion on the ordinance amending the 2013 -2014 Budget. Councilmember Robertson indicated this item was discussed at the Finance and Safety Committee meeting on November 5, 2013. The committee members were unanimous in recommending approval. The Council is being asked to approve an ordinance amending the 2013 -2014 biennial budget for unanticipated costs or projected departmental deficits for fiscal year 2013. Councilmember Robertson directed the Council to pages 51 and 52 of the agenda packet, and he conducted a review of the following: The proposed budget amendments have been categorized by type as follows: 1. New - New proposals 2. Over budget -- Expenditures exceeding budget 3. Approved - Council decisions / approvals, including CIP 4. Revenue Backed - Revenue backed expenditures 5. Accounting - Accounting changes, budget reallocation, fund balance adjustment, non - discretionary costs 6. Carryover - Budget carried over to 2014 and outlying years The Budget Amendment Summary (narrative) describes the amendments in narrative format and organizes them by amendment type. The Budget Amendment Detail (spreadsheet) lists the amendments in line item format, by fund and department (pages 57 -60 of the agenda packet). The majority of the budget amendments represent matters that have been previously addressed by Council or that are administrative in nature. Of note are the "New" and "Over budget" amendment categories. Five Largest Additions to Departmental Budgets, in Thousands (000) (additions are offset by a reduction in Dept. 20 expenditure budget - transfers -out) Dept. Description 2013 2014 Biennium Fire Overtime, TRAKiT fire permit module implementation $200 $50 $250 Council Salary, benefits, meeting facilitation, travel 15 80 95 Park Public utility services, primarily water 40 45 85 Court Compensation for Judge's services 25 30 55 DCD Staffing, professional services for Comprehensive Plan, other 45 45 Position Upgrades Recreation Analyst and Court Administrator 9 20 29 Information Technology Assistant and Database Administrator 1 11 12 COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE DECEMBER 2, 2013 REGULAR MEETING. Tukwila City Council Committee of the Whole Minutes November 12, 2013 Page 4 of 7 d. An ordinance updating the Tukwila Municipal Code relating to surface water management. Councilmember Duffle indicated this item was discussed at the Utilities Committee meeting on November 4, 2013. The committee members were unanimous in recommending approval. The current surface water management ordinance requires clarification of the definition of "conveyance system." As defined in the Tukwila Municipal Code, Section 14.30.030(6), "Conveyance system" means natural and man -made drainage features that collect, convey, channel, hold, inhibit, retain, detain, infiltrate, divert, treat or filter surface water. Natural drainage features include swales, streams, rivers, lakes, and wetlands. Man -made features include gutters, ditches, pipes and detention /retention facilities. Bob Giberson, Public Works Director, explained the draft ordinance will revise the list of man -made features to include dikes, levees, and revetments. The proposed change will clarify the intent of the surface water management ordinance to include all drainage features within the City. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. e. Tukwila Transit Center /Andover Park West Street Improvements and Waterline Project: Councilmember Kruller indicated these items were discussed at the Transportation Committee meeting on October 29, 2013. The committee members were unanimous in recommending approval. (1) Discussion on a resolution to reject the low bid as nonresponsive. (2) A bid award to Road Construction Northwest, Inc. The Tukwila Urban Center Transit Center, Andover Park West Street and Water Improvement Projects were advertised for bid on September 17 and 24, 2013 and five bids were opened on October 8, 2013. The low bid from Gary Merlino Construction did not include the "Buy America Certificate," and a resolution is required to reject their bid. The Council is being asked to award the bid to the second lowest bidder, Road Construction Northwest, Inc. in the amount of $6,037,510. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. f. An ordinance updating Tukwila Municipal Code Section 14.04.320 regarding fire hydrant charges. Councilmember Duffie indicated this item was discussed at the Utilities Committee meeting on November 4, 2013. The committee members were unanimous in recommending approval. Peggy McCarthy, Finance Director, explained Substitute House Bill (SHB) 1512, which pertains to fire suppression water facilities and services provided by municipal and other water purveyors, became effective on July 28, 2013. SHB 1512 allows "a purveyor to allocate and recover the costs of fire suppression water facilities and services from all customers as costs of complying with state laws and regulations, or from customers based on service to, benefits conferred upon, and burdens and impacts caused by various classes of customers, or both. The draft ordinance will repeal Ordinance No. 2313, relating to TMC Section 14.04.320, which involves the City's General Fund paying $20.00 per public fire hydrant to the Water Fund. Mayor Haggerton voiced his appreciation to Cascade Water Alliance, especially Elaine Kraft for their work with the Legislature on this issue. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. Tukwila City Council Committee of the Whole Minutes November 12, 2013 Page 5 of 7 g. An Interlocal Agreement with Kent Regional Fire Authority for the Fire Department Councilmember Robertson indicated this item was discussed at the Finance and Safety Committee meeting on November 5, 2013. The committee members were unanimous in recommending approval. The Council is being asked to enter into an Interlocal Agreement with the South King County Training Consortium administered by the Kent Regional Fire Authority. The Tukwila Fire Department entered into the South King County Training Consortium in January of 2012 and approval of the Interlocal Agreement will allow the Fire Department staff to continue participation in the training consortium. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. h. The purchase of 271 LED roadway light fixtures. Councilmember Kruller indicated this item was discussed at the Transportation Committee meeting on October 29, 2013. The committee members were unanimous in recommending approval. Bob Giberson, Public Works Director, explained this is the third phase of the City -wide LED conversion project. Roadway LED lighting technology can reduce power consumption for lighting fixtures by nearly 50% and provide greater reliability and longer life. Funding for the purchase is available from maintenance and operations items in the 2013 Street Fund, as well as the 2013 Annual Traffic Safety Program. The Council is being asked to authorize the purchase of 271 LED roadway light fixtures from Consolidated Electronics Distributors, Inc. (CED) in the amount of $271,190.63. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. i. The purchase of 2 Intelligent Transportation System (ITS) traffic signal cabinets. Councilmember Kruller indicated this item was discussed at the Transportation Committee meeting on October 29, 2013. The committee members were unanimous in recommending approval. Staff is seeking Council approval to purchase two new Intelligent Transportation System (ITS) traffic control cabinets. The existing traffic control cabinets at the intersections of Andover Park East ! South 180th Street and Andover Park East / Baker Boulevard are over 25 years old and were not upgraded as part of the 2007 ITS Project. The Council is being asked to authorize the purchase of two ITS traffic control cabinets in the amount of $53,074.34 from Western Systems. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. j. An ordinance amending Tukwila Municipal Code Section 2.68.026 setting the salary for the Municipal Court Judge. Councilmember Robertson indicated this item was discussed at the Finance and Safety Committee meeting on November 5, 2013. The committee members were unanimous in recommending approval. The term of office for Judge Kimberly Walden will expire at the end of 2013 and it is City Administration's intent to appoint her for an additional 4 -year term commencing January 1, 2014. Additionally, the Tukwila Municipal Code (TMC) Section 2.68.025 and the Revised Code of Washington (RCW) stipulate that the judge's salary shall be fixed by ordinance. The draft ordinance sets the Municipal Court Judge salary at 85% of the salary set for District Court Judges in the Salary Schedule adopted by the Washington Citizens' Commission on Salaries for Elected Officials adopted on an annual basis. Holidays and health care /dental benefits would also be prorated at 85 %. Councilmember Seal spoke in favor of the re- appointment of Judge Walden and the draft ordinance. She conveyed that she continually hears great things about Judge Walden and the Tukwila Municipal Court in the legal community. Tukwila City Council Committee of the Whole Minutes November 12, 2013 Page 6 of 7 Mayor Haggerton commented that in past years the Washington Legislature has tried to require the election of Municipal Court Judges. He urged the Council to be vigilant when they visit the Legislature in Olympia about this issue. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE NEXT REGULAR MEETING. REPORTS a. Mayor Mayor Haggerton congratulated the Council on the efficiency of the Council meeting and thorough review conducted at the various Committee meetings. On November 5, 2013 he participated in an interview with Sabrina Register from Comcast relating to their "Neighborhoods" program. He participated in the November 6, 2013 Alive and Free Program meeting that was held at the Seattle Seahawks Training Facility in Renton. He stated that Nate Robinson, Tukwila Teen Program Specialist, received compliments from the group for his work with area youth. On November 7, 2013 he participated in the Interstate 405 /State Route 167 Executive Advisory Group meeting. On November 8, 2013 he met with Elaine Kraft from Cascade Water Alliance to discuss local outreach efforts and advertising of Cascade Water Alliance. He also participated in a telephone interview for the upcoming issue of "City Vision ", published by the Association of Washington Cities (AWC). Additionally, he attended the Southwest King County Chamber of Commerce luncheon, and later that afternoon he participated in the Sound Cities Association (SCA) Nomination Committee meeting. He explained the SCA Nomination Committee report will be presented at the SCA Public Issues Committee (PIC) meeting on Wednesday, November 13, 2013. On November 11, 2013 he participated in the annual Veterans Day event at the Museum of Flight, and the Tukwila Elementary School salute to veterans that was held on November 12, 2013. Mayor Haggerton voiced his concern about the stop sign that was installed by the Washington State Department of Transportation (WSDOT) at the off-ramp of SR -518. He explained the addition of the stop sign is causing severe traffic congestion along Klickitat, and he will be working with City staff about this issue. b. City Council Councilmember Duffie attended the recent Veterans Day events at Seattle Christian School, Campbell Hill Elementary School, the Museum of Flight and Tukwila Elementary. Councilmember Quinn participated in a panel discussion at the Puget Sound Equity Summit on November 9, 2013. Councilmember Kruller attended the Puget Sound Equity Summit on November 8 -9, 2013. On November 11, 2013 she attended the Veterans Day event at the Museum of Flight. She acknowledged the recent events in the Philippines (due to Typhoon Haiyan). Council President Hougardy hosted the November 9, 2013 Council Coffee Chat. She conveyed the topics of discussion included the Council agenda, citizen comments, repair needed on the footbridge in Allentown, the grocery store along Tukwila International Boulevard, and the parking issues addressed under the Citizen Comments section of tonight's agenda by Mr. Matson. On November 18, 2013 she attended the Southwest King County Chamber luncheon. She announced that she has been asked to host a table at the "An Evening of Hope" event that will benefit the Genesis Project on December 6, 2013. She stated she would provide additional information to the Council on the event. c. Staff David Cline, City Administrator, stated that Tukwila Firefighter Matt Hickey has been providing communication assistance via ham Radio for individuals with connections to the Philippines. Tukwila City Council Committee of the Whole Minutes November 12, 2013 Page 7 of 7 d. City Attorney The City Attorney's presence is not required at Committee of the Whole meetings. e. Intergovernmental Laurel Humphrey, Council Analyst, distributed information to the Council relating to the National League of Cities (NLC) Mobile Workshop that will be hosted by the City at the Tukwila Community Center on Wednesday, November 13, 2013. The mobile workshop will begin at 2:00 p.m. in the Social Hall and it will showcase the work done by the Community Schools Collaboration. MISCELLANEOUS Councilmember Kruller commented that while attending the Veterans Day event, she was seated with Melissa Edwards, Director of Washington Aerospace Scholars. Ms. Edwards asked for assistance in spreading the word about the scholarship program. They exchanged information and Councilmember Kruller said she would forward the information about the program to the Principal at Foster High School. She also requested assistance from City Administration on information relating to the City's Internship Prog ram. ADJOURNMENT 8:20 p.m. COUNCIL PRESIDENT HOUGARDY DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED. 951_ it Melissa Hart, Deputy City Clerk APPROVED AND SIGNED BY THE COUNCIL PRESIDENT ON 11/25/2013 AVAILABLE ON THE CITY'S WEBSITE 11/26/2013