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HomeMy WebLinkAboutUtilities 2013-12-02 COMPLETE AGENDA PACKET(0j City of Tukwila Utilities Committee •• Joe Duffie, Chair ❖ Allan Ekberg •• Verna Seal Distribution: J. Duffle A. Ekberg V. Seal K. Hougardy D. Robertson Mayor Haggerton D. Cline K. Matej L. Humphrey B. Giberson F. Iriarte R. Tischmak G. Labanara P. Brodin S. Kerslake Clerk File Copy 2 Extra A. Le (e -mail pkt. pdf) e -mail cover to: C. O'Flaherty, D. Almberg, B. Saxton, S. Norris, M. Hart, D. Robertson AGENDA MONDAY, DECEMBER 2, 2013 5:00 PM in Conference Room #1 (6300 Bldg.) Next Scheduled Meeting: To be determined per 2014 Committee Calendar t> The City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206- 433 -0179 for assistance. Item Recommended Action. Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a) Surface Water NPDES Program a) Information Only Pg. 1 2013 SWMP Survey and Assessment b) Ordinance to Update Equipment Rental Fund Tukwila Municipal Code Chapter 3.80 b) Forward to 12/9/13 C.O.W. and 12/9/13 Special Pg. 49 c) Cascade Water Alliance Update c) Information Only Pg. 65 Presentation by CWA 3. ANNOUNCEMENTS 4. MISCELLANEOUS Future Agendas: Next Scheduled Meeting: To be determined per 2014 Committee Calendar t> The City of Tukwila strives to accommodate individuals with disabilities. Please contact the Public Works Department at 206- 433 -0179 for assistance. TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Directo BY: Greg Villanueva, NPDES Coordinator DATE: November 25, 2013 SUBJECT: NPDES Program Project No. 93 -DR10 2013 Surface Water Management Program Survey and Assessment ISSUE Results of the 2013 Surface Water Management Program Survey and Assessment. BACKGROUND The City's National Pollutant Discharge Elimination System (NPDES) Phase II general permit requires that the City measure its citizen's stormwater knowledge and behavior. The City's Stormwater Management Program (SWMP) has been meeting this requirement by annually conducting a series of stormwater survey and assessments. ANALYSIS For 2013, the City hired Hebert Research, Inc. to conduct a phone survey and assessment. The survey targeted residents, automotive companies, restaurants and apartment owners /managers. The completed survey was compared to last year's survey to determine priority stormwater issues in the City of Tukwila. Overall, Tukwila residents have increased the number of correct responses given to priority 1 issues from 41.8% in 2011, 41.9% in 2012 to 44.9% in 2013. In comparison, the businesses surveyed correctly answered between 75% and 100 %, with the key exception of not realizing that sediment is pollution and poor housekeeping practices results in wastewater entering the storm drainage system. The percentage of Tukwila residents who know to call the Department of Public Works in an event of an illicit discharge went up to 28.2 %, compared with the 19.7% who answered correctly in 2012. Still, the percentage is relatively low and communication on this topic will continue to be a City wide priority. These results are an encouraging sign that progress is being made with the City's effort to increase public understanding of stormwater issues. RECOMMENDATION Information only. Attachments: 2013 Assessment of Citizen and Business Understanding and Adoption of Targeted Stormwater Behaviors W \PW Eng \ PROJECTS \A- DR Projects \NPDES Program (99341210ASurvey 2013 \Utilities Committee Info. Memo Results of Survey doc 1 HEBERT RESEARCH, INC.. .'Advancing Knowledge City of Tukwila uer 2013 Assessment of Citizen and Business Understanding and Adoption of Targeted Stormwater Behaviors August 27, 2013 Prepared By Jim Hebert, President Cynthia Sullivan- Hebert, Research Director Robby Noble, Research Analyst Hebert Research 13629 NE Bel -Red Rd. Bellevue, WA 98005 www.HebertResearch.com Point of Contact: Cynthia Sullivan- Hebert Office: (425) 643 -1337 Fax: (425) 278 -0856 cshebert @hebertresearch.com ©2013, Hebert Research, Inc. 2 Table of Contents hl11�1`����`��� Table of Contents 2 Research Goal and Objectives 3 Research Methodology 4 Geographical Map of Surveyed Area 7 Explanation of Multivariate Analysis 8 Respondent Profile 10 Assessment of Water Quality in the Environment 11 Opportunities for Expansion and Focus of Educational Programs 13 Priority 1 Issues 14 Priority 2lssues 17 Priority 3 Issues 22 Reporting an Illicit Discharge 27 Business Research Results 28 Business Profile 29 Business Assessment of Water Quality in the Environment 30 General Questions 31 Restaurant Priority Issues 32 Property Owner/Manager Priority Issues 34 Automotive Priority Issues 36 Conclusions 38 Appendix A: Tukwila Community Survey 39 Appendix B: Tukwila Business Survey 43 U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 Page 2 3 Research Goal and Objectives hl11�1`����`��� Research Goal: The goal of this research was to measure the public's knowledge and practices regarding stormwater in the city of Tukwila. In addition, the research assessed Tukwila businesses' stormwater practices and behaviors. This research may be used for stormwater planning as well as educational outreach to improve the target audience's understanding of the problem and reduce or eliminate behaviors and practices that cause or contribute to adverse stormwater impacts. This is in partial compliance with Phase II municipal stormwater permit requirements in Washington State. Each permittee (City of Tukwila) is required to measure the understanding and adoption of target behaviors of its citizens and property managers /businesses. The research results can be used as a measurement to direct the application of education and outreach resources in the most effective manner. Furthermore, this research compared the 2013 Tukwila storm water survey findings to those in 2011 and 2012 to analyze any statistical differences. This longitudinal analysis was used to identify trends and patterns that are occurring in the public's knowledge and practices of stormwater. Research Objectives: The following objectives were completed during the course of the research project: 1) Determined the overall public perception of the quality of surface water in Tukwila and compared it with the previous year's ratings. 2) Identified Priority I, Priority II, and Priority III issues for Tukwila residents. This will help determine what perceptions, behaviors, and practices need the most attention as well as provide direction for an educational outreach program. 3) Identified shifts and trends in Priority I, Priority II, and Priority III issues that occurred from 2012 to 2013. 4) Determined the public's knowledge of which agency to report an illicit discharge to and compared it with the research conducted in 2012. 5) Identified Priority I, Priority II, and Priority III issues for restaurants, automotive businesses, and property owners /managers. U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 r:u a g e 13 4 Research Methodology ///////11111111 Sampling Frame A list of Tukwila phone numbers was acquired from a reputable vender and the resulting list was loaded into Hebert Research's CATI (Computer -Aided Telephone Interviewing) system, which randomly selects phone numbers from this list, as required during the interviewing process. Each phone number was called at least five times at different times during the day and evening before being replaced by a new number. This helped to minimize non - response error, meaning that those who were easy to reach and those who were more difficult to contact were equally represented. Similar to the previous research project, Hebert Research sampled 103 residents of Tukwila, which were weighted back to the 2010 U. S. Census data by age and gender. The following table represents the sample sizes for years 2011 and 2012. Sample Totals II 2011 2012 2013 Total 100 100 103 303 Questionnaire The residential survey was created to be administered to the general public within the city of Tukwila. The survey questions were identical to those composed in consultation with the City of Tukwila for use in the 2011 and 2012 studies. The survey consisted of 30 questions, 27 of them relating directly to knowledge about stormwater issues and practices respondents had adopted, which protect the quality of stormwater. The remaining three questions dealt with an overall assessment of surface water quality, where illicit discharges should be reported, and the age of the respondent. In addition, a business survey was conducted using the same questions developed by Hebert Research in collaboration with the city in 2012. Survey questions were comprised of stormwater knowledge and behavior in relation to the type of business. For the city of Tukwila, the focus was on three types of businesses, which included restauarants, property owners /managers, automotive. Hebert Research completed all interviews using the same interactive voice (telephone) survey methodology that was utilized in the 2011 and 2012 assessments of Tukwila. Research Controls Hebert Research applied a variety of controls to help ensure that the research and analysis reached the highest quality that can be provided. The primary research controls employed in this study included the following: U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 Page 4 5 Interviewer Training All interviewers participated in a special training session for this study. During this training session, the questionnaire was read and a discussion was held regarding the objectives of the study, screening questions, skip patterns, and techniques for handling potential problems. Interviewers raised questions and provided their professional feedback regarding potential interviewing issues. Pre -test the Survey After the questionnaire was programmed in our CATI system, it was rigorously tested to assure all questions were asked and that data was accurately recorded. Thirty surveys were conducted during the pretest. The programming was deemed to be valid. Conduct Interviews Following a successful pretest of the questionnaire, telephone interviews were conducted using Ci3 CATI software from Sawtooth Software, a recognized leader in computer -aided interviewing. Potential respondents were called on weekdays at various times throughout the afternoon and evening until 9:00 pm. Business were called in the afternoon prior to 5:00 pm. An appointment and callback procedure was used when necessary to minimize refusals and allow respondents to complete the survey at a convenient time. Interviews were conducted in English. Monitoring Telephone interviews were regularly monitored by the data collection supervisor and were found to be properly conducted. Internal Peer Review Hebert Research uses an internal review process called "CERA" (create, edit, review, approve) which is similar to academic peer review to ensure that each study meets or exceeds rigorous quality control standards. Through this process, several analysts review the statistical findings and offer critical feedback designed to increase the utility of the research and produce a clear and insightful report. Margin of Error, Incidence and Response Rates A total of 108 surveys were completed by adults living within the city limits of Tukwila. At the 95% confidence level, the maximum margin of error for a sample size of 103 respondents is ±9.43 %. This margin of error means that if the survey was repeated 100 times, the resulting percentages for each response for the city would be within ±9.43% (the margin of error) in 95 out of 100 cases for each question. 23 Business were included in the sampling frame. The incidence rate, which represents the percent of business we spoke to who were qualified to take the survey, meaning they spoke English and reported being located within the city, was 95.83. The response rate, which represents the percent of qualified businesses who agreed to participate U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 Pe 15 6 was 92.31 %, a very high rate reflecting the willingness of business to participate in this sort of research. The incidence rate for the survey of individuals was 42.12% out of a sampling frame of 2,436. The response rate was 53.39 %. Response rates above 50.0% are high compared to other community -wide surveys and serve to increase confidence in the survey's validity and reliability. Statistical Weighting Statistical weighting is a technique that is commonly used in research to reduce sampling error. During the process of data collection, demographic data from the U.S. Census was obtained to identify population parameters for the survey. Sample demographics — specifically, age and gender —were compared with distributions in the population within each city. To compensate for potential sampling bias, weights were calculated and applied to the survey sample for the city in order to ensure that gender and age distributions were represented in the proper proportion according to census statistics. In the final weighting analysis, it was concluded that the sample was representative of the population for the city within the critical parameters of gender and age. Use of Findings Hebert Research has made every effort to produce the highest quality research product within the agreed specifications, budget and schedule. The customer understands that Hebert Research uses those statistical techniques, which, in its opinion, are the most accurate possible. However, inherent in any statistical process is a possibility of error, which must be taken into account in evaluating the results. Statistical research can reveal information regarding community perceptions only as of the time of the sampling, within the parameters of the project, and within the margin of error inherent in the techniques used. Evaluations and interpretations of statistical research findings and decisions based on them are solely the responsibility of the customer and not Hebert Research. The conclusions, summaries and interpretations provided by Hebert Research are based strictly on the analysis of the data gathered, and are not to be construed as recommendations; therefore, Hebert Research neither warrants their viability nor assumes responsibility for the success or failure of any customer actions subsequently taken. U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 Pe 16 Geographical Map of Surveyed Area The map below shows the geographic area from which the sample was drawn. Only respondents of the city of Tukwila were asked to take the survey. ireemegerere, reefiridrier, Park Form VON oy lerrete cern e r :Asher, eeterers 1)d," , f,,10, 1(f,grf, f , 4 ••••••••••••••-•'••••••••••••'•'•••••••••••••••••••••••••••' ''r,., , r, • • • • • • • • • • • • • • • • • • • • 17 ' '''',",".2'',. 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IMreret r,:reerrerry ^err fir,'rer rijf ',ref ..,: J..r. 511 ,,.',) ,,,.„. ....i.,,,:,.....,,ere„.1...rrierre r '..:',..•••.',.1.::.::,..:',,,,,,,rr:).:,.....:rirr;r4rr,r:r,':'''" r r' • .,,,..,.,.,.,...,,:a!,000,1%,''""aaaa.i.i(,/,4„...:::,•••••••,••rr,",••":".:::."r"rr.rrr."1",:".".•...",..""C„.04, ••,iff.f.ff:fri•fila.aafijA.:4,,:i...;.„.„11;::1'..' Or .. '",`.',i': - 4":":"...""."..","1,::::::::","!';,:rr].•.:1;:r.:!C'"r.,:r",.••••:', r"...r..".:"....".,',":!„":!,":!•,":":":":":":"..!,•":".":::::,,,,r.".:::::::"..,:r..,:rrr.0..0........., ................:,,,,,•,.•'•,:::,,':',.:Pw!i:!li:!11::::•:.g.:::,:g.,•:•••:::;Fg:,:::;',..iil i ''''':',",'", '0. ,r.r. („..1:: •,11 " S .G8017; .:/.,.I. '.<.•:•• • ;'..,.'.; .,,'..,o.. ..• (6,, " - i ::i'::: • Vir ef<; )1114,reerele Gelforr Prri,er rrrrr nor ) Serurearearler r r" I.orerfrey (Outgo Peet, /17 / 011001 ©Hebert Research, Inc. City of Tukwila —Stormwater 2013 Ca erred r Pa g e 8 Explanation of Multivariate Analysis %/// % % / / / / /' / / / / / / / / / / / / / / / / / / / / /// 1111111 11`����`��� 111111111 1,1i, The data for the surveys were analyzed using the chi square statistic to examine differences between respondents according to age and gender. Responses for the knowledge questions were first categorized as being either a correct response or an incorrect response. The incorrect response category was made up of wrong answers plus responses classified as "need more information," "don't know /refused," and "not applicable." Following classification, the chi square test was executed. For the questions dealing with the actions of the respondents, those who said the action did not apply to them were eliminated from the data set. Following their removal, the categories were classified as being "correct" or "incorrect" with the "incorrect" classification consisting of the collapsed categories as described above. The statistical test was run using these two categories. Hypotheses were tested using the 0.05 level of significance as the criterion value for the chi - square analysis. When differences between groups reached this value, the finding is reported along with its level of significance which is stated as a p -value (e.g., p = 0.04). Chi - square test results that reach the 0.05 level of significance indicate there is at least a 19- out -of -20 likelihood that the finding is true. This is a generally accepted level of reliability for public surveys. Findings of no significance are also reported to provide the basis for conclusions regarding the uniformity of opinion across the sample. Cramer's V is a statistical test that measures the degree of association between two categorical variables. For statistical tests that reach significance using chi - square, Cramer's V values are provided to describe the strength of the association between the variables. This measurement ranges between 0.0 and 1.0. The higher the level of association, the greater is the probability that the independent variable is causing an effect on the dependent variable. A measurement of 0 indicates there is no association between the two, meaning it is likely the independent variable has no systematic effect on the dependent variable. A measurement of 1.0 indicates that variations in the independent variable completely match variations in the dependent variable. U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 1011111110010100,L 11,11 Residential Research Results uu�uk1a11�000 �oi1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 Pe 10 Respondent Profile i % / / / / / / / / / / / / / / / / / / / / / /// /11111111 hll111 The following tables describe the demographic profile of the sample for Tukwila residents by age and gender. As indicated in the methodology section, the sample was statistically weighted to match the population by gender and age. The percentages listed below are the weighted sample frequencies for age and gender according to 2010 U.S. Census data. Un- weighted percentages have been included for comparison. 2013 Weighted Sample - Gender � �11111111111111111111111111111111111111 �ll�IIIIIIIIIIffIIIIIIIIIIIIIIIIIIIIIIIIIII� � �1111111111111111111111111111111111111� Ma le Female 49.5% 50.5% 49.5% 50.5% 2013 Weighted Sample - 18 -24 25 -34 35 -44 45 -54 55 -64 65+ 2.22% 5.56% 7.78% 15.56 23.33% Age 111111111111111111111111111111111111 9.42% 25.52% 21.90 16.58% 16.04 10.54 %/ 11111yPR ;zHI11 \0001'>�Olilhmbbb�i kk ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 111111111111111111111111111 /10 11 Assessment of Water Quality in the Environment 0 / % / / % / / / / / / / / / / / / / / / / / / /// /1 1 1 1 1 1 1 1 hlIR Respondents rated the quality of water in Tukwila's rivers, wetlands, and lakes on a 0 -10 numeric scale where 0 meant "extremely polluted" and 10 meant "extremely clean." The average rating for surface water quality was slightly lower in 2013, although still higher than it was in 2011. The rating decreased to 5.94 in 2013 from 6.00 in 2012. This decrease was not statistically significant. The chart below illustrates the mean rating of respondents by survey year. 201 2012 201: Rating f Surface Water Quality U 1111111 . ��u 111111111111111111111111 1101011,11i %1151�� 61111111,111110 11 1. 1101,1;;00,, 11,1111' 1,11,11111' 111,1,11 11111 11111,111, " 11"11" "1'1111111 01„m 110- 1111,11- 11111,111111 1110.1110. 111,11- 1111,11.1110.11101.11101. 111,1,1,111,?0, p1111 00111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111111 1'111111,1pH. 1111111111,11,1,1111,1,11,111,1111,1,11,11,1,11„,i,l,1, ,11,111,111111,11111101h1 IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 1111 10 5:2 5, 75 5 85 6,05 U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 /11 12 The following chart shows the distribution of respondent ratings for 2011 and the 2012 results at each point along the rating scale. 3,50 2,5..0916 20.0% 15.0% 10 0% 5..0% 0..0" 42013 Dis ibut on of Responses to Sur ace V. ter Quality Rating 111111111 t %V 11 0 0.79 0,696 1.0% 1 03°? 496 7 6 %w Y 5 4.1, 30 : 12,8% 271% 0.3"6 23.996 6.696 0 5a 10.0% U��PR;zHI11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 9 10 3.0 091 ......1.0 6.0% 1.2 '06 /12 13 Opportunities for Expansion and Focus of Educational Programs / / / /%D// / / / / / / / / / / / / / / / / / / /// 11111111 The two main purposes of this survey were to assess the public's storm water knowledge compare that knowledge to responses from 2011 to 2012. These comparisons are needed because of the city's educational program and to develop priorities for future stormwater public education and outreach. As in the baseline study, the results are organized by the percent of the respondents who provided a correct answer for the current survey —the lower the percent of correct answers given by the sample, the higher the priority for education: • Priority 1 Issues: Less than 50% correct answers • Priority 2 Issues: From 50 to 80% correct answers • Priority 3 Issues: Over 80% correct answers In administering the questionnaire, respondents were presented with statements that were either true or false and were asked if they agreed or disagreed with the statement. Each of the statements in the tables appearing below include a letter indicating the correct answer for that statement, an A for "Agree" and a D for "Disagree." When the word "Adopt" appears, it means the statement deals with whether respondents have "adopted" the desirable behavior mentioned in the statement. The combination of "D Adopt," then, means the question deals with behavior and the desired response is D for "Disagree." This response equates to the respondent saying that he or she engages in the desired behavior mentioned in the statement. U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 /13 14 Priority 1 Issues i % /// /////////////// ///////11111111 hl11�1`����`��� Priority 1 issues represent areas of knowledge and behavior where less than half of the respondents provided the correct or desired response. The following table shows the percent of correct answers for Priority 1 issues in 2011, 2012 and 2013. Priority One ssues (Based on 2013 Report) J i 11'1(11!i(1i 1 i 1; 1i 11 1 1(� The runoff from washing a car with biodegradable soap is safe in stormwater drains. D Pollution in our rivers, wetlands and lakes and in Puget Sound is more the result of industrial dumping practices than individual human activity. D Bricks or pavers offer no advantage for reducing runoff over concrete or asphalt pavement. D When I wash a motor vehicle at home, the soapy water ends up in a ditch or on the street. D Adopt Drains on city streets for stormwater are connected to the same sanitary sewer system used for treating human waste D Sediment or dirt in stormwater is natural and not regarded as pollution. D 11I1111� 30.20% 35.00% 38.50% 51.20% 54.80% 48.00% mi �� I r � r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r 31.00% 43.60% 42.10% 45.80% 46.50% 53.30% 38.81% 45.86% 45.91% 46.47% 47.30% 48.72% *This table of Priority 1 issues is based on 2013 results. Thus, percentages for other years may exceed 50 %. Related Multivariate Analysis Findings Statistically Significant Differences by Gender For two of the three priority one questions with statistically significant differences between genders, Males showed a higher likelihood to give the correct answer. Males were more likely to know that storm drains were not connected to the sewer system and that biodegradable soap (like that used for washing cars) was not safe for stormwater drains. Females were more likely to identify individuals as the primary driver of wastewater pollution. Storm Drains Connected to Sewer (D) � 'NP�I811111111111111 p� r oll r r r , ", 11 W+i ,mEr rri1�rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr1 Male Female 66 67% 25.93% 33.33% 74.07% Cramer's V: 0.407 P- value: 0.002 %/ 11111yPR ;zHI11 \0001'1011ihmbb brki Fk ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 111111111111111111111111111 /14 15 Pollution Largely the Result of Industry (D) � I�i'�IIIIIIIIIII III jwi �rc��tll�t�l� Him W+i ,� r i��1rrrrriri rri�rrrrrrrrrrrrrrrrrrrrrrrrrrrrj Male Female 26 19% 70.59% 73 81% 29.41% Cramer's V: 0.443 P- value: 0.000 Biodegradable Soap is Safe for Stormwater Drains JJJJJ J J (D) 1J1J1 1 1 1 1 �F��J�J�I�I�JIIIIIIIIjijiji rlll Jllllll Male Female 61.54% 15.38% 38.46% 84.62% Cramer's V: 0.474 P- value: 0.000 Statistically Significant Differences by Age Group Older individuals were more likely to give the correct answer for if storm drains are connected to the sewer and if sediment /dirt is pollution or not. Storm Drains Connected to Sewer (D) 18 -24 25 -34 35 -44 45 -54 55 -64 65+ ��If�lg(11'�'lllllllll�lll 11 �� lllllllllllllllllllllllllllllllllllll 33.33% 0.00% 33.33% 75.00% 75.00% 85.71% 66.67% 100.00% 66.67% 25.00% 25.00% 14.29% Cramer's V: 0.635 P- value: 0.000 Sediment /Dirt is not Pollution (D) '�� ���IIIIIIIIIIIIIIIIIIIIIIIIII F���111111111111111111111111111111111111� 18 -24 25 -34 35 -44 45 -54 55 -64 65+ 25.00% 15.79% 73.33% 60.00% 58.33% 62.50% 75.00% 84.21% 26.67% 40.00% 41.67% 37.50% Cramer's V: 0.449 P- value: 0.008 U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila - Stormwater 2013 i:u u q /15 16 Topics for Public Education: Priority 1 Tukwila residents have become more likely to give the correct answer for questions that were priority 1 issues in 2011. Almost half (44.9 %) answered those questions correctly compared with just over 40% in both 2012 and 2011. 2012 P ority 1 Issues: Overall Percentage of Correct Re a nses II II II 11111111 II 111.111 00.0% 41,0% 42.,0 43,0% 44,0% 45.0% 40.0 Knowledge of how rivers, wetlands, lakes and the marine waters of Puget Sound become polluted by stormwater is an essential precursor to improving understanding, raising the desire to act responsibly, and bringing about behavioral change. Priority 1 educational programming and marketing campaigns should convey the following messages: • The water in stormwater drains is not connected to the sanitary sewer system nor is all stormwater treated to remove pollutants before being released into the environment. Therefore, the quality of stormwater going into the drainage system is what determines the level of pollution in surface water. • The primary cause of pollution in stormwater runoff is individual human activity, not industrial dumping. Success in reducing environmental pollution depends upon everyone's participation in helping to make a difference. • Biodegradable soap is not a safe addition to stormwater drains and should be kept from entering the stormwater drainage system. • To best protect the environment, soapy water from washing a motor vehicle is best handled by allowing it to be absorbed by a lawn or the ground. It should not be allowed to flow into the street or into a drainage ditch. • Bricks or pavers help to reduce the volume of stormwater runoff and, therefore, help to reduce stormwater pollution in the environment. 11iI11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 /16 17 Priority 2 Issues %///////// / / / / / /i % /// /////////////// ///////11111111 hlI�1`����`��� Priority 2 issues represent areas of knowledge and behavior where 50% to 80% of the respondents provided the correct response. The table below shows the percent of correct answers for Priority 2 issues in 2011, 2012 and 2013. Priority Two ssues (Based on 2013 Report) 1 I i ? I hI Ji 111 i i 1 11 Grass clippings and leaves are not regarded as harmful in stormwater D All water going into stormwater drains on the street is treated before being discharged into the environment D An illicit or unlawful stormwater discharge is primarily defined as anything that enters a storm drain system that is not composed entirely of stormwater. A Hard surfaces such as roads and driveways are not significant sources of pollution in stormwater. D Stormwater runoff is the leading cause of pollution in rivers, wetlands and lakes. A Washing a vehicle at a commercial car wash causes less pollution than washing a vehicle on the street using a biodegradable soap. A Scrubbing oil and grease spots on outdoor concrete or asphalt with soap and hosing it off is a good way to prevent polluting stormwater runoff. D Chemical treatments to kill moss on roofs pose little risk for polluting stormwater. D The best place to dispose of water from cleaning a Latex paint brush is in a sink inside, not outdoors. A 42.80% 55.70% 64.30% 71.60% 62.30% 67.40% 83.40% 63.20% 60.30% V �,,�++IIi JJllJJll //lllllllllllllllllr 50.00% 59.10% 58.50% 71.90% 60.70% 62.50% 67.20% 61.50% 64.00% VIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII� 51.41% 58.67% 65.46% 71.47% 73.08% 73.67% 76.44% 77.05% 77.35% *This table of Priority 2 issues is based on 2013 results. Thus, percentages for other years may not fall between 50% and 80 %. Related Multivariate Analysis Findings Statistically Significant Differences by Gender Males were more likely to know that stormwater is not treated before discharge and that commercial car washes cause less pollution than washing a car at home. Females were more likely to correctly respond that hard surfaces are a significant source of pollution, that soap and water is not a good way to clean oil and grease spots outside, and that chemical moss treatments are damaging to the environment. In these five areas with statistically significant differences between the genders the correlation between gender and response (Cramer's V) ranged from 24.2% to 39.2 %. U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 1» u q /17 18 All Stormwater is Treated before Discharge (D) 1 11 I ���11111111111111111111111111111111111111111 Male Female 71.43% 47.50% 28.57% 52.50% Cramer's V: 0.242 P- value: 0.036 Hard Surfaces Are Not Significant Pollution Sources (D) 11101' I 1 mil mil, Male Female 37.50% 62.50% 80.77% 19.23% Cramer's V:.392 P- value: .000 Soap and Water is a Good Way to Clean Oil and Grease Outside (D) III IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ��Illllllllllllllllllllllllllllllllllllllllllllllllllllllr I I " 1����11111111111111111111111111111111111111111111111111 Male Female 65.85% 87.18% 34.15% 12.82% Cramer's V: 0.25 P- value: 0.025 Commercial Car Washes Cause Less Pollution (A) I�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII �llllllllllllllllllllllllllllllllllllllllllllllllllllllllllr �E��11111111111111111111111111111111111111111111111111111 Male Female 93.10% 60.00% 6.90% 40.00% Cramer's V: 0.372 P- value: 0.002 Chemical Treatments to Kill Moss Pose Little Pollution Risk (D) 1 1 ��llllllllllIllllllllllllllllllllllllllllllllllll I!) » Male Female 67.50% 88.89% 32.50% Cramer's V: 0.256 P- value: 0.025 Statistically Significant Differences by Age Group Respondents aged 35 -44 where most likely to know that storm runoff is a leading cause of pollution with 100% giving the correct response compared with only 33% for those aged 18 -24. Differences in age accounted for 47.7% of the difference in response to this question. /O��ii17 1)1•11 NNE ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 /18 19 Storm Runoff is Leading Cause of Pollution (A) a»» I1»»» JJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJJ �������1��������������������1����������������1����� ! 1IJ���������������������mmI 18 -24 25 -34 35 -44 45 -54 55 -64 65+ 33.33% 50.00% 100.00% 85.71% 68.75% 66.67% 66.67% 50.00% 0.00% 14.29% 31.25% 33.33% Cramer's V: 0.477 P- value: 0.001 Older respondents were more likely to know that hard surfaces are significant pollution sources, with the highest percentage of correct answers (92.3 %) coming from those aged 55 -64. The Cramer's V for this question indicates that 38.5% of the differences can be explained by age, although the change is not linear; those aged 45 -54 were less likely to answer correctly than those older or younger than them. Hard Surfaces Are Not Significant Pollution Sources (D) o EHEEEEEEEEE�+ ��mJJJ J C A�Niii i !� IRIFL����������������EN 18 -24 25 -34 35 -44 45 -54 55 -64 65+ 25.00% 74.07% 78.95% 57.14% 92.31% 77.78% 75.00% 25.93% 21.05% 42.86% 7.69% 22.22% Cramer's V: 0.385 P- value: 0.02 Most age groups understood that illicit stormwater discharge was anything that was not stormwater, with all but those between 18 -24 years old giving a correct response more than 80% of the time. The youngest group only answered correctly 50% of the time. Illicit Stormwater Discharge is Anything but Stormwater (A) Alsommossommon ���nJJ mr�ffiffi ffiffi.M� FLI ��l dill i orect 18 -24 25 -34 35 -44 45 -54 55 -64 65+ 50.00% 84.21% 100.00% 100.00% 91.67% 100.00% 50.00% 15.79% 0.00% 0.00% 8.33% 0.00% Cramer's V: 0.44 P- value: 0.015 U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila - Stormwater 2013 F:u u q /19 20 Topics for Public Education: Priority 2 The average percentage of respondents who answered correctly for the 2011 Priority 2 issues was calculated for the 2011, 2012 and 2013 surveys. The overall percent in 2013 of 70.6% was several percentage points higher than the responses in 2012 and 2011. 2013 2012. 2011 is ty 2 issues: Overa l Percentage of Correct Responses 58,0% 00,0'' 02 0 010% 66..0% ..0% 70.,0% 72, That more than half of the public responded correctly to these issues represents a desirable level of public knowledge, the goal remains to achieve a fully informed public. Consequently, Priority 2 issues continue to represent real opportunities for further public education and social marketing. Future educational and marketing campaigns addressing Priority 2 issues should contain the following messages: • Stormwater runoff is the leading cause of pollution in rivers, wetlands, and lakes. • All water going into stormwater drains is not treated before being discharged into the environment. • Hard surfaces, such as roads and driveways, are a significant source of stormwater pollution. • Hard surfaces are significant contributors to pollution in stormwater runoff. Hence, it is important to keep hard surfaces clean using acceptable cleaning techniques and, where possible, use pervious surfaces. U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 '�1�111101�88 7 91� i :u u g / 2D 21 • Vehicles should be washed at commercial facilities, not at homes where runoff is allowed to drain into the streets. • The best place to clean paint brushes is in a sink that drains into the sanitary sewer system, not outdoors. • The downspouts at homes should convey the water to an area where it is absorbed by the ground, not by stormwater drains. • The residue from chemical treatments that kill moss is a source of pollution. • An illicit or illegal discharge is anything that enters a storm drain system that is not made up entirely of stormwater. • Scrubbing oil and grease spots on outdoor concrete or asphalt with soap and hosing it off is not a good way to prevent polluting stormwater runoff. • Sediment and dirt are pollution and should be prevented from entering the stormwater drainage system. U��PRII11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i :u u g /21 22 Priority 3 Issues i % /// /////////////// ///////11111111 hl11�1`����`��� Priority 3 issues represent areas of knowledge or behavior where more than 80% of the respondents provided the correct response. The following table shows the percentage of correct answers for 2013 Priority 3 issues in 2011, 2012 and 2013. Pr'or'ty Three ssues (Based on 2013 Report) The downspouts at my house convey the water to an area where it is absorbed by the ground. A Adopt The best way to clean up spilled oil on the driveway is to fully absorb it using kitty litter or paper towels and deposit this waste in a garbage can. A In the past 12 months, I may have applied a higher dose of insecticide or weed killer around my house than the directions say to use. D Adopt Using a mulching lawnmower reduces the need to fertilize a lawn. A In the past 12 months, I may have used more fertilizer or applied it more frequently than the label directions require. D Adopt If my car or truck is dripping oil, I make sure the leak is fixed within three weeks. A Adopt Carpet shampoo wastewater can be safely added to a stormwater drain. D My household recycles all used motor oil. A Adopt When I am outside with my pet, I always pick up my pet's waste. A Adopt My household stores all yard fertilizers and pesticides inside a building or in a covered area out of the rain. A All of my family's auto or truck parts with oil or grease on them are stored under a roof or cover. A Adopt My family stores all containers holding oil or antifreeze under a roof or cover. A I' IN tllll11111�lll n kll�l l� r Ir 1r �rrrrrrr 79.90% 76.40% 83.50% 64.50% 90.00% 81.50% 75.60% 87.90% 80.70% 98.60% 71.80% 92.60% 85.60% 81.80% 91.10% 78.00% 93.20% 85.50% 77.40% 80.30% 85.40% 98.20% 82.00% 93.20% 78.29% 82.01% 84.05% 86.08% 86.46% 87.04% 88.16% 92.25% 92.45% 93.12% 95.48% 97.92% *This table of Priority 3 issues is based on 2013 results. Thus, percentages for other years may be below 80 %. U��PR1I11 \0001' 111 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila - Stormwater 2013 / 22 23 Related Multivariate Analysis Findings Statistically Significant Differences by Gender There were six areas of knowledge within the priority three group that showed statistically significant differences between genders. Women were more likely to say that they always picked up their pets' waste, that they fix oil leaks within three weeks, that they store pesticides and fertilizers in a covered area and that mulching lawnmowers decrease the need for fertilizer. Men were more likely to say that their household recycles all of its used motor oil and to deny using too much insecticide or weed killer in the last year. In each of these categories, gender accounted for between 22.5% and 30.8% of the differences in answers, as shown by the Cramer's V in each table. I Always Pick up my Pet's Waste (A) � U�11111111111111111111111111111111111111111111111111111111111111111111r 1119tEri1" 11 1111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Male Female 87.10% 100.00% VIm �rrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrmrm 12.90% 0.00% Cramer's V: 0.261 P- value: 0.042 y I Fix Oil Leaks Within Thr!!!! e!!!! e! !!!!!!!!!!!!!!!W!!!!!!!!eeks (A) I�I�11111111111111111111111111111111111111111111111111111111111111111111� 11911Frirm fffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffii Male Female 80.77% 97.37% VI I����fffffffffffffffffffffffffffffffffffffffffffffffffffffffffffffiiii 19.23% 2.63% Cramer's V: 0.25 P- value: 0.018 My Household Recycles All Used Motor Oil (A) ��11111111111111�11111" P1111111111111111111P11111P11111111111r �IIIIIII�IIIIIIIIIIIII�IIIII�IIIIIIIIIIIIIIIIIIIIIIIII�IIIIII Male Female 97.73% 85.71% V I�� �� r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r 2.27% 14.29% Cramer's V: 0.225 P- value: 0.045 yy�yy Mulching ing Lawnmower Helps Fertilize (A) fll� 1�1111111111111111111111111111111111��111111111111111111111111�f1111 h9TE 1111111111111111111111111111111111111111111111111111111111111111111ii Male Female 75.00% 95.65% VI I�� �Immmfffffffffffffffffffffffffffffffffffffffffffffffffffffmmm 25.00% 4.35% Cramer's V: 0.297 P- value: 0.006 I Store All Pesticides /Fertilizers in a Covered Area ��11111111P111111111111P1111111111111111111111111111111111111111r �" ' IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII Male Female 88.37% 100.00% (A) � r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r 11.63% 0.00% Cramer's V: 0.238 P- value: 0.035 %/ 11111yPR ;zHIiii001'1011ihmbbbii kF ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 lllllllllllllllllllllllll it g / 23 24 In Last 12 Years, I Might Have Used Too much Insecticide or Weed Killer (D) �U11111111111111' P11111111111111111111111111111111 '�1'�111111111111r �IIIII�IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII�IIII�IIIIIIIIIII+ lid' ?��' rrrrrrrrrrrr�rrrrrrrrrrr�rrrrrrrrrrrrrrrrrrrrrrrrr� Male Female 95.12% 72.50% 4.88% 27.50% Cramer's V: 0.308 P- value: 0.006 Statistically Significant Differences by Age In the all three areas with statistically significant differences in answer by age group, those aged 35 -64 gave the highest answers. While age was associated with more accurate knowledge in all three responses, the two oldest groups (55 -64 and 65 +) were less likely than middle aged respondents to say that they always pick up their pet's waste and that mulching lawnmowers help fertilize lawns. I Always Pick up my Pet's Waste (A) Ammossommossommon Emig nommonommon 18 -24 25 -34 35 -44 45 -54 55 -64 65+ 66.67% 100.00% 100.00% 100.00% 75.00% 83.33% VI I�cAt�f ffffffffff ff ffffffffffffffffffffffffffffffffffffffffffffffffiiii 33.33% 0.00% 0.00% 0.00% 25.00% 16.67% Cramer's V: 0.449 P- value: 0.031 Mulching Lawnmower Helps Fertilize (A) ���������������������� " u 1' 511 111IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII 18 -24 25 -34 35 -44 45 -54 55 -64 65+ 75.00% 65.00% 100.00% 100.00% 87.50% 80.00% V � r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r r 1 25.00% 35.00% 0.00% 0.00% 12.50% 20.00% Cramer's V: 0.387 P- value: 0.023 I Store All Pesticides /Fertilizers in a Covered Area (A) ����%%' 5' Illlllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllllli I��ERSrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr1 18 -24 25 -34 35 -44 45 -54 55 -64 65+ 66.67% 88.46% 100.00% 100.00% 100.00% 100.00% 33.33% 11.54% 0.00% 0.00% 0.00% 0.00% Cramer's V: 0.386 P- value: 0.038 %/ 11111yPR ;zHI11 \0001'1011ihmbbbKii kF ©Hebert Research, Inc. City of Tukwila - Stormwater 2013 111111111111111111111111111 / 24 25 Topics for Public Education: Priority 3 The average percentage of respondents who answered correctly for the 2011 Priority 3 issues was calculated for both 2011, 2012 and 2013 surveys. The overall percent in 2013 was 88.9 %, higher than in both 2011 and 2012, although just barely. 11.3 1012; Priority 3 Issues: Overall Percentage of Correct Responses 111111111111111111111111111111111i 11111111v[t].....iftilviiii. 1.% 8 2. A 4 % pjj w The relatively high percent of respondents who gave the correct responses in this category suggests that high behavioral compliance continues to take place. At minimum, it can be said that respondents knew the right thing to do and answered accordingly. To maintain and increase positive behaviors, it remains advisable to continue educating the public on these issues. Because of the already high level of knowledge /compliance for Priority 3 issues, the degree of emphasis on these issues may be lower compared to Priority 1 and Priority 2 issues. If Priority 3 issues are addressed during educational and marketing campaigns, the following messages should be included: • Proper methods for cleaning up oil and grease spills, such as using kitty litter and paper towels. • Carpet shampoo wastewater cannot be safely disposed of at the stormwater drain. • Store auto or truck parts with oil or grease on them under a roof or cover, store containers holding oil or antifreeze under a roof or cover. 111•1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i :u u g / 25 26 • Pick up all pet waste when outside. • Apply fertilizer, insecticides or weed killer at recommended rates. • Fix auto or truck oil leaks within three weeks. • Recycle all used motor oil. • Store all yard fertilizers and pesticides inside a building or in a covered area out of the rain. • Using a mulching lawnmower helps to fertilize your lawn. U��PRII11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i, u g / 26 27 Reporting an Illicit Discharge / / / /// /11111111 The percentage of respondents who chose the Public Works Department (the correct choice) as the agency they would call if they saw an illicit discharge was 28.2% in 2013, higher than in either of the previous two studies. 0 Where Respondents Would Report an Ill ciit Discharge 1:1111'rill Y01,111'1111 11,11,11,0 gap »lJ Not Pepe 1 Into s [}e) Police Department 1.:11 11).1111'1 111111 1.11 111111 .11.1 111111 I c 1 1 I c 1 111111 .11.1 111111 1.111 111111 1.11 111111 1:11111.cl 111111 1.11 111111 1:11111.cl 111111 1.111 111(11 111111 1.111 .111 1:11111.cl 111111 1:11111.cl 111111 1:11111.cl 111111 1:11111.cl 111111 I:11111.1'111 1.111 1:11111.cl 111111 1:11111.cl 111111 .11.1 il�bli�ihil, lu�ii��, i�i�iolio�l�l. liililbD��J1�w ,�bJ�i4,ibl��ul�ilOiiN, ��)Ylw� mmnmmmmmmmm mm����rurur»r»ru�u�� rimuugnur�u y� TfueStakeDelft..ofEtology �� ,111111 1 w� 1, U 2011' 2012, 2011. The 'S Dept. of Ecolo 18.4% MOO 0 % 5,0 10,0% 15.0% 20,0% 25,0 30 0% 35 0 Police Public Works 0eiiartiuu 9,7% 10 7% 7,7% 111 Dept. 28,2% 10v7%, /M O% uuld No Report It 11'.'3% 161 % 2.2% There were no statistically significant differences in responses by age, gender, or survey year. / 111,11 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i:u u q / 27 28 Business Research Results uu�uk1a11�000 %1oi1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i :u u g / 28 29 Business Profile i % / / / / / / / / / / / / / / / / / / / / / /// /11111111 hl11�1`����`��� As described in the research methodology section, three different types of businesses were involved in the survey. The following table depicts the types and the number of businesses that were included. Business Survey Sample 191§"ifielgliPel VII ."1"1011; Automotive Property Restaurant Total 8 7 8 23 34.78% 30.43% 34.78% 100% Of the business respondents administered the survey, the majority of business representatives completing the survey were males (56.5 %). Below is a table that describes the business sample by gender. Business Demographic - Gender �� �1111111111111111111111111111111111111 � rigrctrItagle Male Female 56.5% 43.5% U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 / 29 30 Business Assessment of Water Quality in the Environment / / / / % / / % / / / / / / / / / / / / / / / / / / / /// 11111111 Business Respondents were asked to rate the quality of water in Tukwila's rivers, wetlands, and lakes on a 0 -10 numeric scale where 0 meant "extremely polluted" and 10 meant "extremely clean." As a whole, businesses gave a slightly lower rating in 2013 than in 2012, although the difference was not statistically significant. Ratings for each year can be seen in the chart below. The difference in mean ratings for each business type was not statistically significant. 6.75 6.7 6.65 6.6 6.55 6.5 Average Water Quality Rankings 2012 2013 The following chart shows the distribution of business respondent ratings at each point along the rating scale. The distribution was similar to in 2012, and what differences there were were not statistically significant. 30.0% 25.096 20.0% 15.096 10.096 5.0% 0.0% Distribution of Responses to Surface Water Quality Rating (Business) 2012 942013 0 1 2 4 42% 0096 0.0% 00% 4.296 0.096 5„3% 0.0 5 3% 0.096 25.0% 10.596 26.396 6.796 15.896 42% iiiiiyUk1a11 \�01'11ihm�I�lkk ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 10 12,596 10,596 111111111111111111111111111 i:u u q / 30 31 General Questions II The survey consisted of ten questions that were considered general stormwater questions applicable to all business types. The following table describes the percent of correct responses by company type. In addition, the combined percentages are included to represent business stormwater knowledge and behavior as a whole. Correct • espouses to General Questions - By Business Type (2013) n� 1 lly11u1„1„11�1„II11u Sediment in stormwater is natural and not regarded as pollution. D 0.0% 20.0% 80.0% 29.4% An illicit or unlawful discharge is primarily defined as anything that enters a storm drain system that is not made up entirely of stormwater. A 66.7% 100.0% 100.0% 91.7% Non - toxic, biodegradable soaps do not pollute stormwater runoff. D 75.0% 75.0% 85.7% 80.0% A key principle for effective stormwater management is to reduce the amount of stormwater runoff. A 83.3% 66.7% 71.4% 75.0% My business has spill kits readily available in case of a hazardous spill. A Adopt 100.0% 57.1% 87.5% 81.8% Vegetation reduces stormwater pollution. A 80.0% 80.0% 85.7% 82.4% Sometimes wash or wastewater from our business ends up in the parking lot, alley, street, or in a ditch. D Adopt 12.5% 16.7% 14.3% 14.3% Areas outside my business are swept regularly with a broom, vacuum or mechanical sweepers instead of pressure washing and letting the waste water go down a storm drain. A Adopt 100.0% 85.7% 100.0% 95.5% My employees have been trained properly on how to clean up hazardous spills. A Adopt 100.0% 100.0% 100.0% The trash container area outside is in a contained area and does not leak. A Adopt 100.0% 100.0% 100.0% 100.00 % 100.00 % U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila - Stormwater 2013 i:u u q /31 32 Restaurant Priority Issues The table below includes correct response results for all restaurant questions. The table has been segmented into Priority 1, Priority 2, and Priority 3 Issues based on the 2012 responses. Restaurants i Priority 1 Issues Sediment in stormwater is natural and not regarded as pollution. D An illicit or unlawful discharge is primarily defined as anything that enters a storm drain system that is not made up entirely of stormwater. A Non - toxic, biodegradable soaps do not pollute stormwater runoff. D A key principle for effective stormwater management is to reduce the amount of stormwater runoff. A External washwater disposal is an illicit discharge. A 0.00% 40.00% 40.00% 40.00% 40.00% 0.00% 40.00% 40.00% 40.00% 66.67% Priority 2 Issues Sometimes wash or wastewater from our business ends up in the parking lot, alley, street, or in a ditch. D Adopt Vegetation reduces stormwater pollution. A A proper way of disposing cooking oil and grease is through the stormwater system. D 70.00% 80.00% 80.00% 70.00% 80.00% 87.50 U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 / 32 33 Priority 3 Issues My employees have been trained properly on how to clean up hazardous spills. A Adopt 88 .90% #N /A My business has spill kits readily available in case of a hazardous spill. A Adopt o 88.90/ #N /A Areas outside my business are swept regularly with a broom, vacuum or mechanical sweepers instead of pressure washing and letting the waste water go down a storm drain. A Adopt 90.00% #N /A Wet mops are properly cleaned and stored. A 90.00% 100.00% The trash container area outside is in a contained area and does not leak. A Adopt 100% #N /A Wash water is disposed of into an internal building drain connected to the sanitary sewer system and not into the exterior stormwater system A Adopt 100% 100.00% The dumpster at my restaurant is always closed after use. A 100% 100.00% U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i :u u g / 33 34 Property Owner /Manager Priority Issues / / / / / % / / % / / / / / / / / / / / / / / / / / / / /// 11111111 The table below includes correct response results for all property owner and manager questions. The table has been segmented into Priority 1, Priority 2, and Priority 3 Issues based on 2012 responses. Property Owner /Manager u 1?f Priority 1 Issues Sediment in stormwater is natural and not regarded as pollution. D My complex has a designated area for residential car washing. A Non - toxic, biodegradable soaps do not pollute stormwater runoff. D My business has spill kits readily available in case of a hazardous spill. A Adopt An illicit or unlawful discharge is primarily defined as anything that enters a storm drain system that is not made up entirely of stormwater. A Which one of the following three methods is generally most desirable for controlling stormwater: Option 3 - Infiltration, landscaping, and /or reduction of impervious surfaces A 20.00% 20.00% 30.00% 33.30% 40.00% 40.00% 20.00% 16.67% 75.00% 57.14% 100.00% 14.3% Priority 2 Issues In the last 12 months, my complex has implemented landscaping techniques to improve the absorption of rainwater. A Adopt Chemical treatments to kill moss on roofs pose little risk for polluting stormwater. D A key principle for effective stormwater management is to reduce the amount of stormwater runoff. A Vegetation reduces stormwater pollution. A 50.00% 50.00% 60.00% 70.00% 33.33% 100.00% 66.67% 80.00% U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 / 34 35 Priority 3 Issues Areas outside my business are swept regularly with a broom, vacuum or mechanical sweepers instead of pressure washing and letting the waste water go down a storm drain. A Adopt 88.90% 85.71% Sometimes wash or wastewater from our business ends up in the parking lot, alley, street, or in a ditch. D Adopt 88.90% 16.67% Resident car washings are discouraged on site and suggested alternatives are provided. A Adopt 90.00% 100.00% My employees have been trained properly on how to clean up hazardous spills. A Adopt 100.00% 100.00% The trash container area outside is in a contained area and does not leak. A Adopt 100.00% 100.00% U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i :u u g / 35 36 Automotive Priority Issues Al hlI�1`����`��� The table below includes correct response results for all automotive questions in 2012 and 2013. The table has been segmented into Priority 1, Priority 2, and Priority 3 issues. Automotive riis J mlfim...111mufiminfififis milli$1,,,,,,,,,,,,,I,,,,,,,,,,,,,,,,,,,1 Priority 1 Issues Sediment in stormwater is natural and not regarded as pollution. D The best way to clean up small quantities of spilled oil is to fully absorb it using kitty litter or absorbent pads and deposit this waste in a garbage can. A A key principle for effective stormwater management is to reduce the amount of stormwater runoff. A 0.00% 33.30 33.30 80.00% 62.50 71.43 Priority 2 Issues An illicit or unlawful discharge is primarily defined as anything that enters a storm drain system that is not made up entirely of stormwater. A Non - toxic, biodegradable soaps do not pollute stormwater runoff. D Vegetation reduces stormwater pollution. A Sometimes wash or wastewater from our business ends up in the parking lot, alley, street, or in a ditch. D Adopt Scrubbing oil and grease spots on concrete or asphalt with soap and hosing it off is a good way to prevent polluting stormwater runoff. D When cleaning a vehicle, rinse water, having little soap and dirt, can be safely added to a stormwater drain. D 50.00% 66.70% 66.70% 66.70% 66.70% 80.00% 100.00% 85.71 85.71 14.29% 85.71 100.00% U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i:u u q / 36 37 Priority 3 Issues My Company disposes of all oils, chemicals, and other fluids through an approved disposal facility. A Adopt 83.30% 100.00% If a car or truck in our business is dripping oil, the leak is always contained immediately and fixed in a timely manner. A Adopt 83.30% 100.00% All vehicles, mechanical parts and equipment stored outside are checked for leaks at least once a month. A Adopt 83.30% 100.00% The trash container area outside is in a contained area and does not leak. A Adopt 83.30% 100.00% My employees have been trained properly on how to clean up hazardous spills. A Adopt 100.00% 100.00% My business has spill kits readily available in case of a hazardous spill. A Adopt 100.00% 87.50% Areas outside my business are swept regularly with a broom, vacuum or mechanical sweepers instead of pressure washing and letting the waste water go down a storm drain. A Adopt 100.00% 100.00% All mechanic work is done indoors and under cover. A Adopt 100.00% 100.00% The area where my business washes vehicles allows the rinse water to flow to the proper sanitary sewer system. A Adopt 100.00% 80.00% My business stores all oils, soaps, chemicals, and other materials (like batteries and car parts) under a roof or cover or in a containment area. A Adopt 100.00% 100.00% In my business, all waste, such as the particle dust from sanding or grinding, and all worn out car parts, such as old transmissions, radiators or brake pads, are all stored in a covered area out of the rain until disposed of. A Adopt 100.00% 100.00% U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i :u u g / 37 38 Conclusions hl11�1`����`��� 1) The public perception in Tukwila is that the surface water is relatively clean and free of pollutants and up a statistically insignificant amount since 2011. Respondents are indicating that the perception of surface water is, at the very least, moderately clean. 2) Since 2012, two statements shifted their priority status, in both cases moving to a lower level. One moved from priority to one to priority two while the other moved from priority two to priority three. The following are the statements described above: • Grass clippings and leaves are not regarded as harmful in stormwater. (Moved from priority one to priority two) • The best way to clean up spilled oil on the driveway is to fully absorb it using kitty litter or paper towels and deposit this waste in a garbage can. (Moved from priority two to priority one) While no other statements shifted priority statuses entirely, many of the statements saw an increased number of correct responses within the same category. The average percentage giving the correct answer within priority one and priority two increased by 3 and 6 percentage points, respectively. This is an encouraging sign that progress is being made in the effort to increase public understanding of stormwater issues. 4. The percentage of Tukwila residents who know to call the Department of Public Works in the event of an illicit discharge went up somewhat to 28.2 %. Compared with the 19.7% who answered correctly in 2012, this is a positive sign. Still, the percentage is relatively low and communications on this topic should continue to be a priority. 5. Priority 1, 2, and 3 issues are presented in the tables under the business survey results section. The Priority issues are segmented by business type. U��PRII11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i:u u q / 38 39 Appendix A: Tukwila Community Survey / / / / / % //% /////////////// / / / / /// 11111111 The City of Tukwila STORMWATER COMMUNITY SURVEY QUESTIONNAIRE -JULY, 2013 Hello, my name is and I am a researcher at Hebert Research conducting research on behalf of the City of Tukwila. [IF SPEAKING TO A CHILD] May I speak to someone who is at least 18 years of age? Thank you. [RE- INTRODUCE YOURSELF] Hello, my name is and I am a research assistant at Hebert Research conducting research on behalf of the City of Tukwila. We are asking citizens about an important environmental issue and we would like to include your opinions. All your answers are strictly confidential and will not be connected to your name. S1. [SCREENING QUESTION] Before we actually begin, I need to verify your city. What city do you live in? A. Tukwila B. Other Municipality [THANK AND POLITELY DICONTINUE] C. Don't Know [THANK AND POLITELY DICONTINUE] D. Refused [THANK AND POLITELY DICONTINUE] 1. What is your age? [RECORD NUMBER] 2. Great, thank you. My first question is about the water in our area. I'd like you to rate your perception of the overall quality of the water in our rivers, wetlands and lakes and in Puget Sound. By "quality of water" I mean how free it is from pollution. Rate it on a 0 to 10 scale where "0" means the water is "extremely polluted" and 10 means the water is "extremely clean." [RECORD NUMBER] [READ] Now, I'm going to read a number of statements to you regarding stormwater. Some of these statements may be true, they all may be true or they all may be false. If you believe that a statement is true, please say "Agree." If you believe the statement is false, say "Disagree." If you are not certain about the statement and need more information, you can answer with "need more information." If the question does not apply to you or your family, say "Doesn't Apply." Here is the first one. Do you Agree, Disagree or need more information about the following statement: 11iI11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i:u u q / 39 40 Responses for each: A. Agree B. Disagree C. Need more information D. Uncertain, Don't Know E. Refused F. Doesn't Apply NOTE: Following each statement, you will see the correct answer indicated by an "A" for Agree or a "D "for Disagree. When the word "Adopt" appears, it means the statement addresses whether or not the respondent has "Adopted the correct behavior. "Do not read the answer when conducting the survey. 3. Drains on city streets for stormwater are connected to the same sanitary sewer system used for treating human waste. D 4. Stormwater runoff is the leading cause of pollution in rivers, wetlands and lakes. A 5. Pollution in our rivers, wetlands and lakes and in Puget Sound is more the result of industrial dumping practices than individual human activity. D 6. All water going into stormwater drains on the street is treated before being discharged into the environment. D [ROTATE Q7 -Q28] [NOTE: These questions will be asked in a random order to prevent sequencing bias.] [AFTER ASKING THE NEXT NINE QUESTIONS, SAY: You are doing really well. We are halfway through and I'll try to get through this as quickly as I can. Here's the next one, do you Agree, Disagree or Need More Information about this statement.] 7. Hard surfaces such as roads and driveways are not significant sources of pollution in stormwater. D 8. When I am outside with my pet, I always pick up my pet's waste. A Adopt 9. The best way to clean up spilled oil on the driveway is to fully absorb it using kitty litter or paper towels and deposit this waste in a garbage can. A 10. Scrubbing oil and grease spots on outdoor concrete or asphalt with soap and hosing it off is a good way to prevent polluting stormwater runoff. D 11iI11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i :u u g / 40 41 11. If my car or truck is dripping oil, I make sure the leak is fixed within three weeks. A Adopt 12. All of my family's auto or truck parts with oil or grease on them are stored under a roof or cover. A Adopt 13. My household recycles all used motor oil. A Adopt 14. My family stores all containers holding oil or antifreeze under a roof or cover. A Adopt 15. The runoff from washing a car with biodegradable soap is safe in stormwater drains. D 16. When I wash a motor vehicle at home, the soapy water ends up in a ditch or on the street. D Adopt 17. Washing a vehicle at a commercial car wash causes less pollution than washing a vehicle on the street using a biodegradable soap. A 18. The best place to dispose of water from cleaning a Latex paint brush is in a sink inside, not outdoors. A 19. Grass clippings and leaves are not regarded as harmful in stormwater. D 20. Chemical treatments to kill moss on roofs pose little risk for polluting stormwater. D 21. Sediment or dirt in stormwater is natural and not regarded as pollution. D 22. The downspouts at my house convey the water to an area where it is absorbed by the ground. A Adopt 23. Using a mulching lawnmower reduces the need to fertilize a lawn. A 24. My household stores all yard fertilizers and pesticides inside a building or in a covered area out of the rain. A Adopt 25. In the past 12 months, I may have applied a higher dose of insecticide or weed killer around my house than the directions say to use. D Adopt 26. In the past 12 months, I may have used more fertilizer or applied it more frequently than the label directions require. D Adopt 27. Carpet shampoo wastewater can be safely added to a stormwater drain. D U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 1,ug /41 42 28. Bricks or pavers offer no advantage for reducing runoff over concrete or asphalt pavement. D 29. An illicit or unlawful stormwater discharge is primarily defined as anything that enters a storm drain system that is not composed entirely of stormwater. A 30. If you witnessed someone pouring a gallon of used paint thinner into a stormwater drain, which agency would you call first to report it: [READ 1 -5] 1. The Washington Department of Ecology 2. The police department 3. The city Public Works Department A 4. 911 5. Need more information 6. I would not report it 7. Don't Know /Refused 8. Other [SPECIFY] That concludes our survey. I want to thank you very much for your time and cooperation. You have been very helpful. Have a good day! POSTCODE GENDER: 1. MALE 2. FEMALE DATE: INTERVIEWER: U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i :u u g / 42 43 Appendix B: Tukwila Business Survey // / / /% / / / %if ///////J 11111111 BUSINESS STORMWATER MARKET RESEARCH TUKWILA Initial Target Quota Cells # Sample Category Completes # of Questions 1 Restaurants 7 -9 TBD 2 Property Owners/ Managers 7 -9 TBD 3 Automotive Companies 7 -9 TBD TOTAL 21 -27 TBD Hello, may I speak to [INSERT NAME ON SAMPLE]? IF NOT AVAILABLE, ARRANGE A CALLBACK. Hello, my name is and I am conducting research on behalf of the city of Tukwila. We are asking businesses to provide input on important environmental issues and would like to include your opinion. We would like to speak to the individual in your business who is most knowledgeable about how your business deals with garbage, hazardous waste, and stormwater - related issues. Si. Would that be you? 1. Yes [SKIP TO S3] 2. No 3. We do not deal with stormwater issues at all 4. Don't Know /Refused S2. May I speak to this individual? 1. Yes 2. No [SCHEDULE A CALLBACK] 3. Don't Know /Refused [SCHEDULE A CALLBACK] REPEAT INTRODUCTION WHEN SPEAKING TO CORRECT INDIVIDUAL Hello, my name is and I am calling on behalf of the city of Tukwila. We are asking businesses to provide input on important environmental issues and would like to include your opinion. We would like to speak to the individual in your business who is most knowledgeable about how your business deals with garbage, hazardous waste and stormwater- related issues, so you are the person we need to talk to. U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 / 43 44 S3. May I ask you some questions? 1. Yes 2. No [ASK TO BE REFERRED TO CORRECT INDIVIDUAL OR POLITELY DISCONTINUE] 3. Don't Know /Refused [ASK TO BE REFERRED TO CORRECT INDIVIDUAL OR POLITELY DISCONTINUE] 1. Good! Your input is strictly confidential and will not be attached to your name or business. [SHOW NAME OF BUSINESS CATEGORY ON SCREEN] [ENTER NUMBER FOR BUSINESS CATEGORY] You will be in our category labeled: 1. Restaurant 2. Property Owner /Manager 3. Automotive Company 2. My first question is about the water in our area. I'd like you to rate your perception of the overall quality of the water in our rivers, wetlands, and lakes. By "quality of water" I mean how free it is from pollution. Rate it on a 0 to 10 scale where "0" means the water is "extremely polluted" and 10 means the water is "extremely clean. "[READ] What I am going to do is read a number of statements to you. If you believe that a statement is true, please say "Agree." If you believe the statement is false, say "Disagree." If you are not certain about the statement and need more information, you can answer with "need more information." If the question does not apply to you or your business, say "Doesn't Apply." Here is the first one. Do you Agree, Disagree or need more information about the following statement: U��PRII11 \000%111 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 /3 g / 44 45 Responses for each: 1. Agree 2. Disagree 3. Need more information 4. Doesn't Apply 5. Don't Know /Refused 3. An illicit or unlawful discharge is primarily defined as anything that enters a storm drain system that is not made up entirely of stormwater. A 4. Non - toxic, biodegradable soaps do not pollute stormwater runoff. D 5. My employees have been trained properly on how to clean up hazardous spills. A Adopt 6. My business has spill kits readily available in case of a hazardous spill. A Adopt 7. Areas outside my business are swept regularly with a broom, vacuum or mechanical sweepers instead of pressure washing and letting the waste water go down a storm drain. A Adopt 8. The trash container area outside is in a contained area and does not leak. A Adopt 9. Sediment in stormwater is natural and not regarded as pollution. D 10. Vegetation reduces stormwater pollution. A 11. A key principle for effective stormwater management is to reduce the amount of stormwater runoff. A 12. Sometimes wash or wastewater from our business ends up in the parking lot, alley, street, or in a ditch. D Adopt [INFO: Examples of 'wash' or 'wastewater' are the soapy runoff from washing a car, the rinse water from mopping a floor, the dirty water from washing the paint out of a paint brush, water used in a manufacturing process -- generally, water that has something additional in it beyond plain water that you want to dispose of.] 13. [ASK ONLY IF RESTAURANT COMPANY] Wash water is disposed of into an internal building drain connected to the sanitary sewer system and not into the exterior stormwater system A Adopt 14. [ASK ONLY IF RESTAURANT COMPANY] Wet mops are properly cleaned and stored. A U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i :u u g / 45 46 15. [ASK ONLY IF RESTAURANT COMPANY] The dumpster at my restaurant is always closed after use. A 16. [ASK ONLY IF RESTAURANT COMPANY] A proper way of disposing cooking oil and grease is through the stormwater system. D 17. [ASK ONLY IF RESTAURANT COMPANY] [AFTER ANSWERING THIS QUESTION, SKIP TO Q 33] External washwater disposal is an illicit discharge. A 18. [ASK ONLY IF PROPERTY OWNER /MANAGER] Resident car washings are discouraged on site and suggested alternatives are provided. A Adopt 19. [ASK ONLY IF PROPERTY OWNER /MANAGER] My complex has a designated area for residential car washing. A 20. [ASK ONLY IF PROPERTY OWNER /MANAGER] In the last 12 months, my complex has implemented landscaping techniques to improve the absorption of rainwater. A Adopt 21. [ASK ONLY IF PROPERTY OWNER /MANAGER] Chemical treatments to kill moss on roofs pose little risk for polluting stormwater. D 22. [ASK ONLY IF PROPERTY OWNER /MANAGER] Which one of the following three methods is generally most desirable for controlling stormwater: [READ 1 -3] [ACCEPT ONLY ONE] [AFTER ANSWERING THIS QUESTION, SKIP TO Q 33] 1. A detention pond facility 2. Offsite management, for example in a ditch or larger storm sewer 3. Infiltration, landscaping, and /or reduction of impervious surfaces A 4. Need more information 5. Don't Know 6. Refused 23. [ASK ONLY IF AUTOMOTIVE COMPANY] When cleaning a vehicle, rinse water, having little soap and dirt, can be safely added to a stormwater drain. D 24. ASK ONLY IF AUTOMOTIVE COMPANY] My Company disposes of all oils, chemicals, and other fluids through an approved disposal facility. A Adopt 25. [ASK ONLY IF AUTOMOTIVE COMPANY] The best way to clean up small quantities of spilled oil is to fully absorb it using kitty litter or absorbent pads and deposit this waste in a garbage can. A 26. [ASK ONLY IF AUTOMOTIVE COMPANY] All mechanic work is done indoors and under cover. A Adopt U��PR1I11 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 /3 g / 46 47 27. [ASK ONLY IF AUTOMOTIVE COMPANY] Scrubbing oil and grease spots on concrete or asphalt with soap and hosing it off is a good way to prevent polluting stormwater runoff. D 28. [ASK ONLY IF AUTOMOTIVE COMPANY] The area where my business washes vehicles allows the rinse water to flow to the proper sanitary sewer system. A Adopt 29. [ASK ONLY IF AUTOMOTIVE COMPANY] My business stores all oils, soaps, chemicals, and other materials (like batteries and car parts) under a roof or cover or in a containment area. A Adopt [ "Cover" means shielded from rain. A "containment area" is a space surrounded by a wall that is constructed to prevent any spilled fluid from passing beyond it.] 30. [ASK ONLY IF AUTOMOTIVE COMPANY] If a car or truck in our business is dripping oil, the leak is always contained immediately and fixed in a timely manner. A Adopt 31. [ASK ONLY IF AUTOMOTIVE COMPANY] In my business, all waste, such as the particle dust from sanding or grinding, and all worn out car parts, such as old transmissions, radiators or brake pads, are all stored in a covered area out of the rain until disposed of. A Adopt 32. [ASK ONLY IF AUTOMOTIVE COMPANY] All vehicles, mechanical parts and equipment stored outside are checked for leaks at least once a month. A Adopt DEMOGRAPHICS 33. What is your title? 34. What is your first name? [NAME IS CONFIDENTIAL AND NOT REPORTED WITH RESPONSES] That concludes our survey. On behalf of the city of Tukwila, l want to thank you very much for your time and cooperation. You have been very helpful. Have a good day! POSTCODE GENDER: 1. MALE 2. FEMALE DATE: INTERVIEWER: 11 1111 \0001' 1Ol1 111111111111111111111111111 ©Hebert Research, Inc. City of Tukwila — Stormwater 2013 i :u u g / 47 48 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Directo BY: Gail Labanara, Public Works Analyst DATE: November 27, 2013 SUBJECT: Ordinance to Update Equipment Rental Fund 501 Tukwila Municipal Code Chapter 3.80 ISSUE The Equipment Rental Fund Ordinance requires updating to reflect current procedures,. BACKGROUND The Equipment Rental Fund Ordinance No. 1309 was established in 1983 as state law RCW 35.21.088 requires that every city with a population over 8,000 should establish an Equipment Rental Fund. Ordinance No. 1309 included the initial funds needed to contribute for the Equipment Rental revolving account and the ability to charge the home unit on a monthly basis for depreciation and maintenance. The initial ordinance included all City vehicles except for Fire Department pumpers and ladder trucks.: Ordinance No. 1309 no longer reflects the current City procedures under the Vehicle /Equipment Procurement and Replacement Policy 900 -05. DISCUSSION The draft Ordinance will update the current policies and practices for the Equipment Rental and Replacement Fund. Ordinance No. 1309 will still stand as a historical document for the establishment of the Fund. The main changes to the Ordinance include; • Covers full replacement of the vehicle (not just a depreciation schedule) • All City vehicles are now included, specifically Fire pumpers and ladder trucks • For each biennial budget, staff will include a full review of each department's fleet requirements and criteria for replacement, which will vary depending on best practices, type of equipment, and meeting the operational needs of the home unit. • Additional funding can be added to the Equipment Rental and Replacement Fund, which will enable each department to obtain the equipment that is needed to "right size" our City fleet as well as stabilize the funding for the replacement. RECOMMENDATION The Council is being asked to approve the Ordinance amending Tukwila Municipal Code Chapter 3.80 for the Equipment Rental and Replacement Fund and consider this item at the December 9, 2013 Committee of the Whole Meeting and the Special Meeting that same night. Attachments: Draft Equipment Rental & Replacement Fund Ordinance Ordinance No. 1309 Vehicle /Equipment Procurement and Replacement Policy 900 -05 z \public works °%equpment rental tf&eett,nfo memo ordnance no 7309,doc 49 AFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1309, AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 3.80; REENACTING TUKWILA MUNICIPAL CODE CHAPTER 3.80 AS "EQUIPMENT RENTAL AND REPLACEMENT FUND" TO UPDATE COVERED EQUIPMENT AND METHOD OF REPLACEMENT FUNDING; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, pursuant to state law, RCW 35.21.088, every city having a population of more than 8,000 shall establish an equipment rental fund; and WHEREAS, the City of Tukwila desires to fund for replacement of City vehicles and related equipment; and WHEREAS, the City desires to establish replacement criteria and an orderly schedule of replacing necessary City vehicles and related equipment; and WHEREAS, an update is required to accurately reflect current policies and practices; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Tukwila Municipal Code (TMC) Chapter 3.80 is hereby reenacted to read as follows: CHAPTER 3.80 EQUIPMENT RENTAL AND REPLACEMENT FUND Sections: 3.80.010 Established 3.80.020 Purpose of Fund 3.80.030 Sources of Revenue 3.80.040 Rental Rates 3.80.050 Administration 3.80.060 Reporting and Review W: Word ProcessinglOrdinances\Equipment Rental and Replacement Fund 11 -21 -13 GL:bjs Page 1 of 4 50 Section 2. TMC Section 3.80.010 is hereby reenacted to read as follows: 3.80.010 Established The fund is to be known as the Equipment Rental and Replacement (ER&R) Fund, pursuant to RCW 35.21.088, for the purpose of operations, supplies, repairs, maintenance, and replacement of the City's vehicles and related equipment. Section 3. TMC Section 3.80.020 is hereby reenacted to read as follows: 3.80.020 Purpose of Fund The purpose of the Equipment Rental and Replacement Fund shall be for the control, operation, and maintenance of the City's fleet equipment, and for the rental of such equipment to the various City departments at rates sufficient to meet the costs of operation and to provide funds for acquisition and replacement of covered equipment. Equipment in the ER &R Fund must have a replacement value of at least $5,000. AN City vehicles will be included, as well as other equipment that meets the value threshold and requires maintenance by the Public Works Department's Fleet Division. Section 4. TMC Section 3.80.030 is hereby reenacted to read as follows: 3.80.030 Sources of Revenue A. The Equipment Rental and Replacement Fund shall obtain its funding by any of the following: 1. Direct appropriation in the biennial budget; 2. Budget transfer made by ordinance from other funds of the City; 3. From proceeds received from the rental of any equipment owned by the fund to other departments, offices, or funds of the City. This shall include transfers from other funds or direct payment of amounts received for the use of such equipment on reimbursable projects performed by the City; 4. From the sale of any equipment in the ER &R Fund. B. The funds included in the Equipment Rental Fund for the origination of the system were detailed in City of Tukwila Ordinance No. 1309, as well as calculations related to valuations of the existing equipment at the time of the creation of the Equipment Rental Fund. W: Word Processinglordinances\Equipment Rental and Replacement Fund 11 -21 -13 GL:bjs Page 2 of 4 51 Section 5. TMC Section 3.80.040 is hereby reenacted to read as follows: 3.80.040 Rental Rates A. The administrator of the. ER &R Fund or designee shall establish a schedule of reasonable rental rates and other charges sufficient to cover the maintenance, operation, and replacement of the equipment. The rates shall take into consideration the costs of operating supplies, maintenance expenses, insurance, depreciation, and other direct and indirect costs. There shall be a contingency for the purpose of adding additional equipment and replacement of old equipment, including shop and administrative equipment and other items that may be reasonable or necessary in the operation of the ER &R Fund. B. The annual equipment replacement charge will be determined by dividing estimated years of life into the estimated purchase price and charging the home unit on a monthly basis. Shared equipment may be charged on a pro rata share basis. C. Replacement exceptions occur when the replacement item is over 10 percent of the estimated cost. The home unit is then responsible to fund the difference or, if an addition to the fleet is proposed, the home unit will fund the entire initial purchase. Departments will also have the ability to set aside funds for future purchases, enhancing the ability to plan for additional capital equipment fleet requirements. These processes will be accomplished through the ER &R transfer procedures. Section 6. TMC Section 3.80.050 is hereby reenacted to read as follows: 3.80.050 Administration The Public Works Department will maintain the assigned equipment and provide the detailed records for the equipment replacement plan. All labor, materials, repairs, replacements and other costs will flow through this system and provide the basis for reporting. In addition, because this is a proprietary fund, it will be maintained in a manner similar to the Water and Sewer Funds. Reconciliation with the Finance Department will occur annually by the last day of February, following the close of the fiscal year. Section 7. TMC Section 3.80.060 is hereby created to read as follows: 3.80.060 Reporting and Review An equipment replacement plan will be approved in each adopted budget. Criteria for replacement will vary depending on fleet management best practices, type of equipment, and meeting the operational needs of the home unit. Section 8. Repealer. Ordinance No. 1309 is hereby repealed. W: Word ProcessinglOrdinances \Equipment Rental and Replacement Fund 11 -21 -13 GL:bjs Page 3 o 4 52 Section 9. Corrections by City Clerk or Code Reviser. Upon approval of the City Attorney, the City Clerk and the code reviser are authorized to make necessary corrections to this, including the correction of clerical errors; references to other local, state or federal laws, codes, rules, or regulations; or ordinance numbering and section /subsection numbering. Section 10. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 11. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWJLA, WASHINGTON, at a Special Meeting thereof this day of , 2013. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Jim Haggerton, Mayor Filed with the City Clerk: Passed by the City Council: Published: Effective Date: Ordinance Number: W: Word ProcessinglOrdinances\Equipment Rental and Replacement Fund 11 -21 -13 GL:bjs Page 4 of 4 53 CITY OF TUKWILA WASHINGTON ORDINANCE Na _13 079 AN ORDINANCE OF THE CITY OF TUKWILA, WASHINGTON, CREATING AND ESTABLISHING A SPECIAL FUND TO BE KNOWN AS THE EQUIPMENT RENTAL FUND (501) TO BE USED AS A REVOLVING FUND FOR OPERATIONS, SUPPLIES, REPAIRS, AND FOR REPLACEM1NT OF THE CITY'S VEHI- CLES AND RELATED EQUIPMENT. WHEREAS, the City of Tukwila desires to fund for depreciation of City vehicles and related equipment, and WHEREAS, the City also. desires to provide accurate costs for its operating departments, and WHEREAS, the City desires to establish, replacement criteria and an orderly schedule of City vehicles and related equipment replace- ment. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASNINGT00, DO ORDAIN AS FOLLOWS: Section 1. That there is hereby established and created a special revolving fund to be known as the Equipment Rental Fund pursuant to RCW 35.21.033 for the purpose of operations, supplies, repairs, and replace- ment and maintenance of the City's vehicles and related equipment. Section 2. Equipment in the fund must have a replacement value of at least 7,000. Equipment from the Current, Street, Golf, Water and Sewer Funds will he included. All vehicles except Fire Department pumpers and ladder trucks will be included. Data processing equipment alarm systems, buildings or playground equipment are not ineluded. See Attachment "A" for items in the Fund as of January 1 1934. Section 3. The funds included in the Equipment Rental Fund will contribute an initial amount and equipment per the schedule] on Attachment "A" over a three-year period (includes interest at 10% per annum on balance owing.) 1904 1985 1986 Total Current 107,500 110,000 101,640 319,140 Golf 47,000 30,000 24,475 101,475 Street 43,500 40,000] 37,675 121,175 Water 10,000 10,000 9,000 29,000 Sewer 1100 _ 11,000 12 000 34 000 TOTALS 219,000 201,000 134,790 604,790 The initial contribution calculation' includes depreciation through 3/31/83, interest to be earned until scheduled replacement, and expected salvage value. The annual equipment replacement charge will be determined by dividing estimated years of life into purchase price and charging the "home unit" on a monthly basis. When a unit other than the home unit uses the equipment, the using unit is charged and the home unit credited. Replacement exceptions occur when the replacement item is a plus or minus teni percent, the home unit is responsible to fund the difference or conversely receive a credit; or if a brand new item is proposed, the home unit will fund the entire initial purchase, 54 Page 2 The operation and maintenance cost for each piece of equipment in the fund will be borne by the home units. Direct costs will be charged to each piece of equipment along with a loading factor which will cover all indirect costs. SECTION 4. The Public Works Department will operate and maintain the assigned equipment and provide the detailed records for the Program. The Finance Department will maintain the present Job Cost Systems, along with a few program adjustments, which will provide a complete accounting system for the Program. All labor, materials, repairs, replacements and other costs will flow through this system and provide the basis for reporting. In addition, because this is a 'Proprietary Fund", it will be maintained very similar to the Water and Sewer Funds. SECTION 5. An equipment replacement plan will be approved in each years adopted budget. Criteria for replacement will vary depending on type of equipment. SECTION 6. This ordinance shall be effective on the first day of January, 1984. L.?? , PASSED BY THE CITY COUNCIL OF THE CITY OF 717A, WASHINGTON, at a regular meeting thereof this day of 1983. Approved as to FOTM: Danie 00, Cl ty ttorney ATTEST: a in Anderson, City Clerk Published, Record Chronicle - December 26, 1983 Record Chronicle - January 6, 1984, Republished due to editing error. 55 ATTACHMENT A, PAGE 1 (1) A T T A C H M E N T A EQUIPMENT RENTAL WORKSHEET (2) (3) (4) (5) (6) Year Depreciation Val ue Estimated Year Equipment Vehicle To Be Original thru on Replacement Purchased Description Number Replaced Cost 12/31/83 1/1/84 Cost (7) (8) (9) Contribution Home 1984 Equipment Ca.ital Unit Rol. Charge CURRENT FUND - POLICE - -- New (replace 95) -- 1981 Toyota 4 -Door 84 1980 Toyota Lift Back 85 1976 Dodge Dart 93 1975 Dodge Dart 99 1983 Dodge Diplomat 86 1983 Dodge Diplomat 87 1980 Dodge 89 1930 Dodge 96 1981 Chevrolet 97 1979 Dodge St. Regis K-9 98 1982 Dodge Diplomat 100 1977 Pontiac 88 1978 Kawasaki 388 1978 Kawasaki 389 1982 Kawasaki 442 SUBTOTALS 1984 -0- -0- -0- 7,500 1988 5,856 2,501 3,355 8,500 1987 5,585 3,205 2,380 9,000 1984 4,330 4,330 -0- 7,500 1985 4,000 3,600 400 8,000 1986 8,679 2,899 5,780 13,900 1986 8,679 2,899 5,780 13,000 1984 6,706 6,706 -0- 11,000 1984 6,706 6,706 -0- 11,000 1985 8,687 6,517 2,170 12,000 1984 6,499 6,499 -0- 11,000 1985 8,424 6,514 1,910 12,000 1984 4,931 4,931 -0- 7,500 1985 4,327 3,727 600 6,500 1984 4,706 4,706 -0- 6,000 1987 5,462 2,182 3,280 7,000 93,577 67,922 25,655 61,500* 7,500 Adrnin. 935 4,500 Invest. 835 4,500 Invest. 800 6,500 Invest. 500 6,000 Invest. 400 9,500 Patrol 2,890 9,500 Patrol 2,890 10,009 Patrol 2,750 10,000 Patrol 2,750 9,000 Patrol 2,170 10,000 Patrol 2,750 9,000 Patrol 1,910 6,590 Crime Prev. 500 5,000 Traffic 600 5,000 Traffic 1,500 4,000 Traffic 1,090 116,500 25,270 CURRENT FUND - EIRE 1978 01dsmo bile 501 1988 7,300 4,380 2,920 14,000 8,000 Admin. 585 1983 Chevrolet 514 1993 9,055 905 8,150 16,000 4,000 Prevention 1,015 1976 Dodge Pickup 503 1986 5,500 est. 4,400 1,100 11,000 7,090 Prevention 550 1980 Dodge 4 -WD Pickup 504 1990 8,713 3,483 5,230 16,000 6,500 Training 870 1978 GMC Aid Car 508 1986 25,000 18,750 6,250 60,000 41,000 Emer. Serv. 2,085 SUBTOTALS 01 rn 55,568 31,918 23,650 66,500 5,015 ATTACHMENT A, PAGE 2 Year Equipment Purchased Description CURRENT FUND - PUBLIC WORKS E Q U I P M E N T R E N T A L W O R K S H E E T (2) (3) Year Vehicle To Be Original Number Re .laced Cos (4) (5) '(6) Depreciation Value Estimated thru on Replacement Contribution 12/31/83 1/1/84 Cost Capl (7) (8) Home 1980 AMC Concord 1 1990 5,280 2,120 3 3,160 10,000 4,500 Admin. 1980 AMC Concord 2 1990 5,280 2,120 3,160 10,000 4,500 Admin. 1977 Pontiac 25 1985 5,000 4,380 620 7,700 5,50 0 :ng. 1974 Dodge 1/2 Ton Van 21 1985 3,500 3,150 350 11,000 8,500 Eng. 1971 Chevrolet 1/2 Ton Van 5 1984 2,800 2,800 -0- 10,000 9,000 Bldg. Maint, 1975 Dodge 3/4 Pickup 18 1985 4,200 3,780 420 9,000 6,800 Park 1979 Dodge e/4 Pickup 20 1989 5,841 2,921 920 11,000 4,000 Park 1974 J. C. Penny Mower 61 1984 1,900 1,900 -0- ? 12,000 11,000 Park 1977 John Deer Mower 64 1987 2,400 1,680 720 12,000 7,500 Park 1980 Jacobsen Mower 70 1990 11,228 4,488 6,740 17,000 4,000 Park 1980 Snowco Trailer 70 1990 2,700 720 1,980 4,000 6 500 Park 01 SUBTOTALS. CURRENT FUND - RECREATION 1974 Dodge 1 Ton Van 22 1984 6,000 I 5,000 -0- 12,000 1976 Dodge 1 Ton Van 23 1984 6,300 ° 6,300 -0- 12,000 1977 Pontiac LeMans 24 1985 4,931 4,321 610 7,700 50,129 ! 39,059 20,070 I 22,000 * SUBTOTALS { 17,231 [ 16,621 610 24,000 * RRENT FUND - PLANNING 1980 Datsun Pickup CURRENT FUND - ADMINISTRATION 1975 AMC Hornet 7 1987 1975 Dodge Dart 10 1985 SUBTOTALS 6 1988 j 6,000 3,000 J 3,000 9,000 CURRENT FUND TOTALS 4,500 4,000 65,800 11,000 11,000 5,500 27,500 Recreation Recreation Recreation 3,000 Building (9) 1984 Equipment Repl. Charge 525 525 620 350 500 420 585 650 240 1,125 330 7 690 690 610 1,990 750 1,125 9,000 6,500 Mayor 375 400 7,700 5,700 Mayor 400 1,525 12,200 775 3,600 8,500 6,975 231,005 156,495 74,510 1 107,500 * 291,500 39,670 ATTACHMENT A, PAGE 3 Year Equi pment Purchased Description REET DUI P t1T RENTAL (2) (3) Year Vehicle To Be Original Number Re 4l aced Cost 1968 2 Ton Chev. Manlift 4 1977 Dodge 3/4 Ton Pickup 9 1980 Dodge 1 Ton Dump Truck 15 1973 Chev 1 Ton Dump Truck 16 1982 Ford 2 Ton Dump Truck 28 1972 J. D. 500 Backhoe 50 1973 J. D. Mower /Loader 52 1980 Mobile Sweeper 60 1975 Asphalt Spreader 69 1973 Pacific Pump a Tank 72 New Paint Striper New 5 -Ton Roller New Fault Detector TOTAL STREET GOLF COURSE 1974 Ford Courier Pickup 14 1977 Cushman Scooter 505 1978 Jacobson Mower 107 1978 Greens Mower - Jacobson 108 1983 Greenaire Aeriator 117 Turf Vac 118 1983 Greens Mower - Toro 123 1983 Top Dresser 124 Yazoo Rotary Mower 111 1953 Ford Tractor 109 1953 Ford Tractor 11 Ryan Sod Cutter 112 Spray Tank 116 West Point Aeriator 119 TOTAL GOLF COURSE 01 co (4) Depreciation 2 (5) (6) (7) Value Estimated on Replacement Contribution Horne /1/84 Cost Ca al Unit 1988 22,000 1987 5,037 1990 11,211 1984 3,000 1992 13,602 1987 10,000 1988 6,000 1995 1 65,000 1990 6,482 1988 1,200 1984 1984 1984 3,532 0,000 12,000 i 30,000 10,000 Street 3,537 1,500 10,000 5,000 Street 4,481 [ 6,730 20,000 5,000 Street 3,000 -0- 15,000 13,000 Street 2,722 10,880 25,000 4,000 Street 7,000 3,000 30,000 14,000 Street 4,400 1,600 16,000 6,500 Street 17,300 47,700 150,000 20,000 Street 3,892 2,590 15,000 4,000 Street 880 320 3,000 1,000 Street 15,500 16,500 Street 10,000 10,000 Street 2,000 2,000 Street 57,212 86,320 43,500 * 111,000 1985 3,310 3,000 1985 2,000 1,750 1484 11,000 11,00; 1986 6,000 4,500 1993 6,800 680 1986 3,000 est. 2,000 1991 s 10,000 1,250 1991 ' 4,956 456 1984 6,000 est. 6,000 1984 3,000 est. 3,000 1985 3,000 est.? 3,000 1985 1,000 est.1 1,000 est.€ 1984 500 est. 500 1986 1,000 1,000 61 ,566 39,136 310 250 0- 1,500 6,120 1,0000 8,750 4,500 -0- 0 n 2,430 8,000 5,000 15,000 13,000 12,000 5,000 18,000 9,000 12,000 15,000 16,000 3,500 5,000 9,000 47,000 * 6,000 4,000 13,000 6,000 500 3,500 2,000 1,000 12,000 14,000 15,000 3,500 5,000 9,000 94,500 Golf Course Golf Course Golf Course Golf Course Golf Course Golf Course Golf Course Golf Course Golf Course Golf Course Golf Course Golf Course Golf Course Golf Course (9) 1984 Equipment Repl. Charge 3,000 500 1,120 750 1,350 1,000 400 4,335 430 30 825 330 100 14,230 310 250 750 750 680 500 1,250 640 750r� 500 250 6,630 ATTACHMENT A, PAGE 4 E Q U I P M E N T R E N T A L W O R K S H E E T (1) (2) 3) (4) Year Depreciation Year Equipment Vehicle To Be Original thru Purchased Descri -tion Number Re laced Cost 12/31/83 (5) (6) Value Estimated on Replacement 1/1/84 Cost WATER 1975 Ford Pickup Courier 11 1977 Dodge 1 Ton 12 1982 Dodge 3/4 Ton Pickup 29 1978 J. D. 310 Backhoe 51 1975 Pincof 5000 Generator 79 New Light Bar Trailer TOTAL WATER SEWER 1977 GMC Sewer Jet 8 1980 Dodge 1 Ton With Box 17 1977 Gorman Trash Pump 53 New Hydraulic Comp. Backhoe TOTAL SEWER UIPIENT RENTAL 1975 Dodge 1/2 Ton Van 13 1974 Ingram Port. Compressor 55 1972 Lincoln Welder 62 TOTAL EQUIPMENT RENTAL GRAND TOTAL 1985 1987 1992 1993 1992 1984 1987 1990 1992 1984 1985 1989 1987 3,900 7,526 7,951 20,800 1,000 41,177 15,305 9,571 6,136 31,012 3,900: 4,250 3,000 1,150 519,442 (1) Initial contribution will be made by Current Fund. 01 3,510 390 8,000 5,266 2,260 13,000 1,591 6,360 16,000 8,320 12,480 40,000 500 500 4,000 5,500 19,187 21,990 j 5,500 * 4,590 5,740 66 j 3,270 17,412 ? 13,600 10 390- 30 1,420 2,200 800 8,540 j 2,610 297,982 221 ,460 30,000 18,000 14,000 5,800 (7) Contribution Capital 6,500 8,000 2,000 4,000 500 5,500 26,500 16,000 4,000 4,000 5,800 5,800 * 29,800 8,000 10,000 5,000 209,300 * 6,000 5,000 3,000 14,000 (1) 0 * 1984 Scheduled Replacement only. (8) Home Unit Water Water Water Water Water Water Sewer Sewer Sewer Sewer Equip, Rent. Equip. Rent. Equip. Rent. (9) 1984 Equipment Repl. Charge 390 750 795 1,385 60 180 3,550 1,530 955 410 1 95 3,090 390 285 265 940 68,120 •., Zr ;o CITY OF TUKWILA ADMINISTRATIVE MANUAL Index: 900 -05 Pagel of 5 TITLE: VEHICLE /EQUIPMENT PROCUREMENT & REPLACEMENT POLICY PURPOSE: To outline the City's fleet management program to support the departmental core duties in the most budget responsible manner and to establish general procedures for the planning and purchasing of fleet inventory capital equipment. REFERENCES: Tukwila Municipal Code Chapter 3.80, Equipment Rental Fund RCW 35.21.088 Ordinance No. 1309 NFPA 1901 POLICY STATEMENT: Consistent and predictable timelines for purchase of capital equipment in the 501 Fund promotes efficiency and department satisfaction. Equipment will be purchased in a manner that best meets the overall needs of the City and that is consistent with City policy and State law. Working closely with customer departments and Finance, it shall be the responsibility of Fleet Services to plan, budget, and purchase capital equipment in accordance with the Tukwila Municipal Code and schedule listed in this policy. DEFINITIONS: Heavy apparatus means pumper, aerial ladder, vactor waste truck, heavy rescue, SWAT Van, or vehicles where the gross vehicle weight is in excess of 8,500 lbs. Passenger vehicle means sedans, light -duty trucks, station wagons, SUVs, vans (cargo and passenger), motorcycles, 4x4s, or any other vehicle where the gross vehicle weight is less than 8,500 lbs. PROCEDURES: INTRODUCTION The City of Tukwila requires vehicles and equipment for service delivery, law enforcement, street maintenance, utilities maintenance, inspections, fire suppression, parks maintenance, emergency response, and administrative services. The fleet has a significant budget impact on the City. The objective of this vehicle replacement guideline /procedure is to promote an orderly plan for purchasing and funding a standardized fleet replacement program and to identify future departmental fleet and equipment requirements. 60 TITLE: VEHICLE /EQUIPMENT PROCUREMENT & REPLACEMENT POLICY Index: 900 -05 Page 2 of 5 All City vehicles and equipment acquired and maintained shall be recommended for replacement in accordance with this guideline. 1) The guidelines for vehicles /equipment considered for replacement are based upon the unit meeting predetermined age and /or mileage criteria. Additional consideration will also be given to functionality and overall condition of the vehicle. Priority will be given to those departments whose services relate to public health and safety and emergency response (First Responders). a) As passenger vehicles reach the targeted miles or age for replacement, Fleet Management will perform a vehicle maintenance evaluation. Factors that will be considered in the evaluation of passenger vehicles include: • Mileage - The most heavily weighted factor. • Maintenance Costs - The second most important factor. • Vehicle Age - Age alone does not provide a direct correlation to reliability or maintenance; mileage is a far more accurate gauge. • Vehicle must be fully depreciated. b) Factors that will be considered in the evaluation of heavy apparatus include: • Mileage - Experience has shown that beyond 100,000 miles, reliability begins to drop significantly. • Vehicle Age - With increased age comes a decrease in features and performance. As an example, NFPA 1901, Standard for Automotive Fire Apparatus (2008 edition), does not recommend a specific lifespan for fire apparatus because of all the various factors that impact life span. An apparatus may be used as a front line piece of equipment for 5 to 10 years, depending on usage factors, or apparatus greater than 15 years that have been properly maintained and that are still in serviceable condition can be placed in reserve status. • Maintenance Costs - There are far fewer heavy apparatus -type vehicles in the fleet. As a result, there is a far greater impact upon a Department's ability to fulfill its mission when one of these vehicles is unavailable due to maintenance and repair needs. • Vehicle must be fully depreciated. 2) REPLACEMENT CRITERIA' - Timely replacement ensures vehicles /equipment are replaced once the vehicle's life cycle or economic costs reach a minimum. Anticipated depreciation and resale value are considerations in replacing vehicles; however other criteria such as operating costs, safety standards and departmental needs are also evaluated. Fleet Management recommends replacement of a vehicle based on the criteria met for each class of vehicle. A technical /maintenance evaluation of requested replacement vehicles will be performed by Fleet Management staff and forwarded to the Public Works Director for approval and inclusion in the budget. The targeted replacement cycles, in terms of recommended minimum years and miles, are as follows: 61 TITLE: VEHICLE /EQUIPMENT PROCUREMENT & REPLACEMENT POLICY Index: 900 -05 Page of 5 Description Automobiles Sedans, Station Wagons Law Enforcement Patrol Motorcycles Vans Passenger Cargo Light Duty Trucks Aae/Miles 7 yrs /100,000 miles 3 yrs /100,000 miles 4 yrs /85,000 miles 8 yrs /110,000 miles 10 yrs /110,000 miles Pickup & 4 x 4 7 yrs /100,000 miles Sports Utility 7 yrs /100,000 miles Medium & Heavy Duty Trucks /Apparatus Aerial Ladder 10 yrs Aid Car 5 yrs Dump Truck 15 yrs /4,000 hours Flatbed 15 yrs /4,000 hours Pumper 10 yrs Rescue 15 yrs Vactor Waste 8 yrs /3,000 hours Miscellaneous Equipment Backhoe 10 yrs /4,000 hours Forklift 10 yrs Generator (Pad Mounted) 20 yrs Grounds Keeping Equipment 10 yrs Manlift 10 yrs Mower 7 yrs Sweeper 10 yrs /4,000 hours Tractor 10 yrs /4,000 hours Utility Cart 8 yrs Note: (1) The above vehicle /equipment criteria are from the National Association of Fleet Administrators 1998 Lifecycle Survey, NFPA 1901 Annex D Standards for Automotive Fire Apparatus (2003 ed.), and Tukwila Fleet Management historical data. 3) ACQUISITION - Public Works' Fleet Services is responsible for acquiring all City vehicles and fleet equipment inventory using the most cost effective and `best practice' method to meet the City's need in providing core services. Annually, Fleet Management and the User department will jointly review departmental requirements and vehicle specifications. It is Fleet Management's goal to select the proper vehicle for the customer. Suitability and appropriateness for the job intended, balanced by initial cost, depreciation/resale value, and maintenance factors are the primary objectives for the fleet operating review. Compatibility with the rest of the fleet, fuel economy, safety /repair records, and serviceability are also important considerations. The City has created a Vehicle /Equipment Technical Committee to establish standardized platforms; e.g. police cruisers, sedans, command vehicles for First Responders, etc. It is the responsibility of the Committee to review current standardized platforms and ascertain if the vehicle is meeting the criteria established. The Committee reviews all proposed changes to an established platform configuration and forwards their recommendation to the Executive Committee (Fire Chief, Police Chief, Public Works Director, and Finance Director) for final approval. 62 TITLE: VEHICLE/EQUIPMENT PROCUREMENT & REPLACEMENT POLICY Index: 900 -05 Pag of Once the replacement cycle is complete, the replaced vehicle is turned in to the Fleet Department and evaluated for: • Placement into the standby /loaner /reserve pool; • Reassigned as a "low usage" vehicle to another Department; or • Declared surplus and sold at auction unless another disposal method is chosen by the City Council. a) VEHICLE REQUEST FORM - If a Department requests to add, replace, or transfer a vehicle in their fleet, a completed Vehicle Request Form shall be submitted during the annual vehicle replacement process (March - July). Each Department Head shall review and approve all requests for replacement, addition, or transfer before submitting the request to Fleet Management. All special requirements, as noted on the request form, require justification data. If the request involves changing an existing, established standardized platform, then the request must first be reviewed and endorsed by the Vehicle /Equipment Technical Committee. b) The Public Works Director shall be responsible for taking action on all vehicle requests by either: Putting the proposed replacement vehicle on the list and include the cost in the next budget process; Transferring the vehicle to a new department; Adding the vehicle to a department's fleet inventory and seeking additional future funding for replacement and increased maintenance costs during the next budget process. (Note: Additions are defined as any increase in the total number of vehicles assigned to a City Department.) c) If funding is not provided during the budget process, then the vehicle will not be included on the replacement list. Similarly, for an addition to the fleet, if funding for replacement and increased maintenance costs have not been included in the budget, then the vehicle shall be declared surplus and sold at auction. d) The procedure for requesting a vehicle for the fleet is as follows: Who Takes the Action? Vehicle requestor Department Head Fleet Management Action Taken Establishes justification for the vehicle. Verifies and approves justification for the vehicle. Approves fleet transfer, addition to the fleet, or replacement request. Forwards request to Fleet. Performs vehicle evaluation and makes a recommendation to the Public Works Director. Public Works Director Approves or denies request/transfer; places vehicle on the replacement list or adds to fleet inventory and seeks budget funding. If the request is denied, notifies requesting Department Head and provides reasoning. Mayor /City Council Approves Budget e) Should the requesting Department Head and the Public Works Director not agree concerning replacing the vehicle or adding it to the fleet's inventory, then both 63 TITLE: VEHICLE /EQUIPMENT PROCUREMENT & REPLACEMENT POL cY Index: 900 -05 Page of Department Heads shall submit their positions in writing to the City Administrator for a final decision. A decision will be made no later than July of each year such that the appropriate budget action can be taken. f) VEHICLE REQUEST CYCLE - Fleet Management will initiate the vehicle request/replacement cycle in March of each year. From March through July, Fleet Management shall work with the Departments to create and recommend a vehicle replacement list based upon budget guidelines provided by the Mayor. MID -YEAR REQUESTS - If there is an immediate operational need or if a Department desires to add or replace a vehicle to the fleet outside the annual vehicle replacement request process (March — July), a completed Vehicle Request Form shall be submitted for processing as soon as possible. In addition to the Vehicle Request Form, a budget amendment request for funding must be submitted to, and approved by, the Finance Director and included with the request form before any action can be taken. g) h) APPROVAL PROCESS - It is important that each completed Vehicle Request Form follow the above approval process. Fleet Management reviews all requests once submitted with proper approvals. Once reviewed, requests are presented to the Public Works Director for recommendation and approval, then the annual vehicle replacement request is forwarded to the Mayor and City Council for approval and adoption as part of the budget process. END Title: VEHICLE/EQUIPMENT PROCUREMENT & REPLACEMENT POLICY Initiating Department: Public Works Effective Date: 03/01/2011 Supercedes: 300 -13 Mayor's Office Approval Signature: L., 64 Of City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director BY: Pat Brodin, Operations Manager DATE: November 25, 2013 SUBJECT: Cascade Water Alliance Update ISSUE As a member of the Cascade Water Alliance (CWA), Tukwila is part of the recently updated Seattle Block Contract for the supply of water. This presentation by a CWA staff member will include the currently updated Seattle Supply contract, demand forecasts, other supply options, and what it all means to Tukwila. BACKGROUND CWA's (visit .c s r. r.) is "to provide water supply to meet current mission and future needs of our members in a cost - effective and environmentally responsible manner through partnerships, conservation, acquiring, constructing and managing water supply infrastructure and foster regional water planning." The framework of CWA's long- term water planning has been established through effective regional partnerships along with securing a Washington State Department of Ecology issued water right for Lake Tapps. DISCUSSION CWA advocates on behalf of their membership for critical water issues, such as leading the way on the new fire suppression law SHB 1512. Tukwila is among seven members who have collaborated within CWA to meet the Washington State Department of Health's conservation requirements as outlined in the Municipal Water Law. CWA, along with member staff, have helped to define critical future water supply issues. RECOMMENDATION Information only. W "Shared Copy OnOy\Pat Into Memo CWA Update 11-27-13 docx 65