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Home My WebLink AboutReg 2008-01-22 Item 3C - Final Acceptance - South 144th Street Improvement by Rodarte Construction for $2,069,645.79 COUNCIL AGENDA SYNOPSIS o j I n t t a l IrEMNo. I Meeting Date 1 Prepared by Mayor's review Council review 61.11 1/22/08 1 BG VI\ i� 4 z J Iv 1 1 I i ITEM INFORMATION 1 CAS NUMBER: 08-001 1 ORIGINAL AGENDA DA 1E: JANUARY 22, 2008 AGENDA ITEM TITLE Accept as complete South 144 Street Improvement Project and release retainage. CATEGORY Discussion El Motion Resolution Ordinance Bid Award Public Hearing Other rYltt Date Mtg Dote 01/22/08 Mtg Date Mtg Date Mtg Date Mtg Date Yltg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW SPONSOR'S The contract with Rodarte Construction, Inc. is complete for the South 144 Street SUMMARY Improvement Project. Construction began June 13, 2005 and was completed on June 15, 2007. The contract included full street improvements on S 144 St from Tukwila Int'l Blvd to Military Road, Eight change orders were issued for extra work due to Seattle City Light and under runs were due to Tess water valves than estimated. This project is ready for final acceptance and the total contract amount was $2,069,645.79. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. n Planning Comm. DALE: 01/15/08 RECOMMENDATIONS: SPONSOR /ADMEN. Accept contract as complete and authorize release of retainage. COMMIImE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $2,069,645,79 $2,700,000.00 Fund Source: 104,02 Commercial Streets (page 42, 2008 CIP) Comments: Remaining budget balance applied to Boeing Access Rd /E Marginal Way Intersection Paving project in 200Z MTG. DATE J RECORD OF COUNCIL ACTION 01/22/08 1 I I MTG. DATE ATTACHMENTS 01/22/08 I Information Memo dated January 9, 2008 Notice of Completion of Public Works Contract 05 -057 I Transportation Committee Meeting Minutes from January 15, 2008 1 I I INFORMATION MEMO To: Mayor Haggerton From: Public Works Director Date: January 9, 2008 Subject: S 144 Street Improvement Proiect Project No. 95 -RS01, Contract No. 05 -057 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage of $103,357.70. BACKGROUND The Notice to Proceed for Contract No. 05 -057 with Rodarte Construction, Inc. of Auburn, Washington, was issued June 13, 2005 for construction of the South 144th Street Improvement Project. This contract was completed on June 15, 2007. Eight (8) change orders were issued during construction for extra work due to Seattle City Light impacts to curbs, sidewalks, roadway and storm drainage. The unit price item underruns were due to adjusting fewer existing water valves than estimated as part of Schedule B. The City's portion of the contract was $2,038,845.00 and the contract also included work for Water District 125 (Schedule B) and their final amount was $30,800.79. Water District 125 has reimbursed the City for all of Schedule B except $3,076.85 (a final invoice has been mailed as we were waiting for final closeout of the contract). Contract Award Amount $1,840,465.60 Change Orders 241,569.31 Unit price item underruns <14,880.91> Sales Tax (Schedule B water district work only) 2,491.79 Total Amount Paid (incl. tax and retainage) $2.069.645.79. RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of the retainage, subject to the standard claim and lien release procedures. Attachment Notice of Completion of Public Works Contract P: PROJECTS \A RW RS Projects 9SRS01 S 144th\ Construction \INFO MEMO Acceptance S 144th Stdoc DState epartment tf ent of Washington e Departrnent of Revenue PO Box 47474 REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 600 264 803 Date 11/19/04 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: D e Aii iress`ofPalle- nc e artment Only; Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number S 144` Street Improvement Project #95 -RS01) 05 -057 Contractor's Name Telephone Number Rodarte Construction, Inc. 253- 939 -0532 Contractor's Address P.O. Box 1875, Auburn, WA 98071 Date Work Commenced Date Work Completed Date Work Accepted 6/13/05 9/17/07 Surety or Bonding Company St. Paul Travelers Bond Agent's Address 701 5th Ave., Suite 3850, Seattle, WA 98104 Contract Amount 1,840,465.60 Additions 226,688.40 Liquidated Damages 0.00 Reductions 0.00 Sub -Total 2,067,154.00 Amount Disbursed 1,966,288.09 Amount of Sales Tax Paid at 8.8 2,491.79 Amount Retained 103,357.70 (If various rates apply, please send a breakdown) TOTAL 2,069,645.79 TOTAL 2,069,645.79 Officer Comments: Sales Tax Rule 171 applies on Schedule A; Tax paid on Schedule B water at Signature 8.8% and 8.9% per attached. Type or Print Name Diane Jaber Finance Approval 'T.'") Phone Number 206 -433 -1871 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Depai talent's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) Transportation Committee Minutes January 15, 2008 Pam 2 will adopt the applicable standards and meet state requirements. UNANIMOUS APPROVAL. FORWARD TO JANUARY 28 COW. D. Interurban Avenue Pavement Repair Bid Award Staff has identified an extremely rough surface area on Interurban Avenue South near Fort Dent Park. Historically this area has produced a rough roadway due to soil problems in there area. It is likely that the worsening surface area is a result of the recent Fort Dent/Interurban Avenue South Sewer Project. Staff is recommending pavement repair of the area and is seeking full Council approval to award a bid in the amount of $28,574 to Lakeridge Paving Company for the project. UNANIMOUS APPROVAL. FORWARD TO JANUARY 28 COW. E. South 144 Street Improvements Contract Acceptance and Closeout Staff is seeking full Council approval for project completion, contract acceptance and authorization x to release retainage for the South 144 Street Improvements which were completed on June 15, 2007. This project boasts is the first officially marked and signed bike lane in the City of Tukwila. UNANIMOUS APPROVAL. FORWARD TO JANUARY 22 REGULAR CONSENT AGENDA. F. 2008 Transportation Issues Staff prepared a list of issues that they believe will be brought to and addressed by the Transportation Committee during 2008. Additionally, staff requested input from Committees member on issues the may like to discuss during the year. A lengthy discussion followed regarding traffic calming issues which were identified by staff as a potential priority for discussion. Interest existed on the Committee to revisit this issue during the year. Committee members suggested additions for future discussions: Identify the transportation needs of Tukwila residents located on the west side of the highway to City services (i.e.: TCC, City Hall, City sponsored events and programs, etc). Explore possible options for meeting these needs and identify budget funding if appropriate. Address and discuss ways to accomplish the 2008 Council Goal Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road. Consider a joint meeting with SeaTac's corresponding Transportation Committee to talk about issues affecting both of our communities as well as share information and ideas. DISCUSSION ONLY. III. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Meeting adjourned at 6:30 p.m. Next meeting: Tuesday, January 29, 2008 5:00 p.m. Conference Room #1 P& L Committee Chair Approval Minutes by KAM.