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HomeMy WebLinkAboutReg 2007-10-15 COMPLETE AGENDA PACKET ;-�Jw :qs,, Tukwila City Council Agenda '��y ❖REGULAR •MEETING i--1:"8 Nior4Sli Steven M. Mullet Mayor Councilmembers: Joe Duffle Joan Hernandez Rhonda Berry, City Administrator Pam Carter Jim Haggerton Verna Griffin, Council President Pamela Linder Dennis Robertson Monday, October 15, 2007; 7:00 PM Ord 2179 Res #1646 1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 2. CITIZEN At this time, you are invited to comment on items not included on this COMMENT agenda (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 3. CONSENT a. Approval of vouchers. AGENDA b. Accept as complete the Tukwila Urban Center Signal Interconnect Pg.1 and ITS Project with Valley Electric Company; authorize release of retainage subject to the standard claim and lien release procedures (final cost of project, including retainage: $831,136.02). 4. UNFINISHED a. An ordinance revising the City's Business License fee schedule. Pg.7 BUSINESS b. A resolution authorizing the cancellation of outstanding Pg.11 claims /payroll checks, Municipal Court checks, and gift certificates. c. A resolution dissolving the 6300 Building (DCD) change fund Pg.15 and the Municipal Court petty cash fund. d. A resolution determining certain past due accounts receivable Pg.19 and returned checks to be irrecoverable and authorizing their cancellation. e. Review of 2008 Proposed Budget and CIP. Pg.23 5. NEW BUSINESS 6. REPORTS a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 7. MISCELLANEOUS 8. EXECUTIVE SESSION 9. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office 206 -433- 1800 /'1'DD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. COUNCIL AGENDA SYNOPSIS s'S' Initials ITEMNO. "i i„• Meeting Date Prepared b Mayors view 1 Council review 1 ct. to I 10/15/07 I BGelt 1-m.7 J ITEM INFORMATION CAS NUMBER: 07-121 I ORIGINAL AGENDA DATE: OCTOBER 15, 2007 AGENDA TT'EM TITLE Accept as complete Tukwila Urban Center Signal Interconnect and ITS Project and release retainage. CATEGORY Discussion Motion Resolution Ordinance ['Bid Award Public Hearing Other Mtg Date Mtg Date 10/15/07 Mtg Date illtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PWI SPONSOR'S The contract with Valley Electric Company is complete for the Traffic Signal Interconnect SUMMARY Program. Construction began January 8, 2007 and was completed on August 20, 2007. Two change orders were issued and overruns amounted to $138,055.02. The overruns were primarily due to significantly more traffic control labor than estimated in the CBD (estimated 800 hours and the final used was over 2,300 hours). This project is ready for final acceptance and the total contract amount was $831,136.02. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA1'f 10/08/07 RECOMMENDATIONS: SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage. COMMIVITEE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $831,136.02 $2,112,000.00 Fund Source: 104.02 Commercial Streets (page 44, 2007 CIP) Comments: MTG. DATE I RECORD OF COUNCIL ACTION 10/15/07 1 I 1 MTG. DATE I ATTACHMENTS 10/15/07 1 Information Memo dated October 9, 2007 (revised after TC meeting) Notice of Completion of Public Works Contract 06 -090 Transportation Committee Meeting Minutes from October 8, 2007 INFORMATION MEMO To: Mayor Mullet From: Public Works Director Date: October 9, 2007 Subject: Tukwila Urban Center Signal Interconnect and ITS Project Project No. 88 -RWO2 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 06 -090 with Valley Electric Company of Mount Vernon, Inc. was issued January 8, 2007 for this project. This contract was completed on August 20, 2007. Two change orders were issued during construction. Change Order 1 was a credit of $5,783.95 for not installing future transit priority hardware (Metro Transit technology is changing and could not commit to participate at this time). Change Order 2 was for miscellaneous extra work in the amount of $20,000, primarily replacing conduits and junction boxes that proved to be unusable due to damage or lack of excess capacity for running cables and/or fiber optics. The unit price bid item overruns listed below were primarily due to significantly more traffic control labor than estimated (estimated 800 hours and used over 2,300 hours) and additional concrete restoration due to increases in junction boxes and conduits. Contract Award Amount 693,081.00 Net Change Orders 14,216.05 Unit Price Bid Item Overruns 123,838.97 Sales Tax (N /A Rule 171) 0.00 Total Amount Paid (incl. retainage) 831.136.02 Federal Earmark Grant funds were received for the ITS Project from Senator Patty Murray. RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the Consent Agenda for formal acceptance and authorization to release the retainage, subject to the standard claim and lien release procedures. attachments: Notice of Completion of Public Works Contract \tuk2 \vol1\pubworts\PROJECTS\A- RW RS Projects \88rwO2 Traf Sig Intrcnt\INFO MEMO Acceptance Valley Electric TUC ITS. doc State of Washington Department of Revenue PO Box 47474 REVENUE Olympia WA 98504 -7474 Contractor's Registration No. I No. No.) 911 275 610 Date 9/7/07 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: Name &Address of Pubhc Agency Dep_arlutent Use Only Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Tukwila Urban Ctr Signal Interconnect ITS Project #88RW02 06 -090 Contractor's Name Telephone Number Valley Electric Company of Mt. Vernon, Inc. 425- 407 -0832 Contractor's Address 1100 Merrill Creek Parkway, Everett, WA 98203 Date Work Commenced Date Work Completed Date Work Accepted 1/8/07 8/20/07 Surety or Bonding Company Fidelity and Deposit Company of Maryland Agent's Address HUB International Northwest, PO BOx 3018, Bothell, WA 98041 Contract Amount 693,081.00 Additions 138,055.02 Liquidated Damages 0.00 Reductions 0.00 Sub -Total Amount Disbursed 831,136.02 Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 0.00 (If various rates apply, please send a breakdown) TOTAL 831,136.02 TOTAL 831,136.02 Iisbursing Officer Comments: Retainage Bond in place; Sales Tax not paid pursuant o "Rule 171". Signature Finance Approval: Type or Print Name Diane Jaber Phone Number 206 433 -1871 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an altemate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) Transportation Committee Minutes October 8. 2007 Pace 2 B. Tukwila Urban Center Signal Interconnect and ITS Project Contract Closeout and Acceptance The Tukwila Urban Center Signal Interconnect and ITS Project is complete. Staff is requesting Council approval for formal project acceptance and authorization to release retainage. The interconnect project is f operational and is monitored through the City's Traffic Operations Center (TOC) located at the Minkler Shops. This project was made possible through federal grant contracts secured with the assistance of Senator Patty Murray. A representative of Senator Murray's staff toured the TOC last week to see firsthand the project's capabilities. Staff outlined the three major functions of the project: 1. Monitor traffic (Public Works); 2. Security purposes (Police); and 3. Evacuation route planning (Emergency Management). Jim Morrow would like to schedule a tour of the Traffic Operations Center for the Committee when schedules permit. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15 REGULAR MEETING CONSENT AGENDA. C. 2008 Proposed Budget and CIP Review Committee reviewed the CIP pages as outlined below. There were no major recommended changes and only minor syntax corrections. The Committee was complimentary of staff's identification of traffic impact fee related projects in the CIP. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8 COW FOR BUDGET DISCUSSION. REVIEW CIP COMPLETE PAGES 1 Attachment C 1 XI -XIV 1 Street Fund 103 1 1 -5 1 1 Bridges 1 31 -35 1 1 Arterial Street 104 1 36 -70 Due to meeting time constraints, the Committee was unable to review the budget pages as outlined below. These pages will be moved to the October 22 Transportation Committee meeting for review. Committee Chair Carter stated that, in the past, both Transportation and Utilities Committees have reviewed the Public Works General (budget pages 117 -136) budget section. Currently, this section is only scheduled for review in the Transportation Committee. She recommended that the Utilities Committee also review the Public Works General budget section, and that it not be discussed at full Council until both committees have had the opportunity to review it. MOVE TO OCTOBER 22 BUDGET TRANSPORTATION FOR REVIEW PAGES Public Works General 1 117 -136 1 Street Fund 103 1 138 -139 1 Bridges 1 140 -142 1 Arterial Street 104 1 140 -142 M. ANNOUNCEMENTS No announcements. W. MISCELLANEOUS Meeting adjourned at 6:39 p.m. Next meeting: Monday, October 22, 2007 5:00 p.m. Conference Room 1 ._6;7(1 Committee Chair Approval Minutes by KAM. Review by GL. 1 COUNCIL AGENDA SIWOPSIS 0 --hutia/s if 'BM Ara -11 AO I _,G) <2 !co Meeting Date I Prepared by 1 _Mayor's review Council review us 611; 10/08/07 1 CO e L AAb' 1 in A 1 V4AN 10/15/07 1 CO 42/I a. INFORMATION CAS NUMBER: 07-113 ORIGINAL AGENDA DA1E: OCTOBER 8, 2007 AGENDA ITEM TITLE ordinance revising the Business License section of the Tukwila Municipal Code to increase the fees. CATEGORY El Discussion Ej Motion Li Resolution [0 Ordinance j Bid Award Award [1] Public Heanng ri Other Mtg Date 10/8/07 Mtg Date Mfg Date ;tits Date 10/15/07 Mtg Date Mix Date Mfg Date SPONSOR El Council LIJ Mayor El Adm Svcs D DCD 1111 Ftnance ['Fire LI Legal P&R El Police D PW SPONSOR'S The Council is being asked to review an amendment to the ordinance relating to business SUMMARY licenses. The City's current business license fees were established in 1980 and have not been adjusted since that time The issue will be discussed in a Public Meeting format at the October 8, 2007 Committee of the Whole meeting. REVEEWED BY El COW Mtg. El CA&P Cmte F&S Cmte D Transportation Cmte 111 Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DAfl: October 1, 2007 RECOMMENDATIONS: SPONSOR/ADMRN. Forward to Council for final review and adoption. COMMITTEE unanimous Approval; Forward to Committee of the Whole 'COST1MPACTII :FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: N/A Comments: Projected revenue increase of approximately $80,000 annually, MTG.-DATE' RECORD OF COUNCIL ACTION 10/8/07 Forward to next Reaular Maetina MTG. DATE 'ATTACHMENTS 10/8/07 Informational Memorandum dated 9/27/07 Comparison of City Business License Fees Ordinance in draft form Ordinance #1196 dated 12/15/80 establishing business license fees Ordinance #1788 dated 12/16/96 clarifying business license procedures Minutes from the Finance Safety Committee Meeting of 10/1/07 10/15/07 Ordinance in final form Cr) `z 7908 City of Tukwila Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 1788, AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 5.04, REVISING THE CITY'S BUSINESS LICENSE FEE SCHEDULE; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila's business license regulations have been established to ensure the legal conduct of businesses; to assist in the effective administration of health, fire, building, zoning and other codes of the City; and to provide a means for obtaining public information and compiling statistical information on existing and new businesses within the corporate limits of the City of Tukwila; and WHEREAS, Ordinance 1196, passed by the Tukwila City Council on December 15, 1980, adopted the City's business licence fee schedule currently in effect; and WHEREAS, in the 27 years since these fees were established, the number of licensed businesses in the City has doubled, impacting expenditure, service and staffing demands of the City; and WHEREAS, the City Council desires to modify the business license fee structure to provide a greater degree of balance and equity to our business community; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. TMC 5.04.010 Amended. Ordinance No. 1788, as codified at TMC 5.04.010, is hereby amended to add the following definition: For the purpose of this chapter, the following definitions shall apply: 1. Business' means any operation performed by any person which involves the manufacturing or processing of materials of any type, the sale of goods, wares or merchandise, the rendition of services or the repair of goods, wares or merchandise to the general public or a portion thereof for any consideration at each established place of business, store, office, shop or yard within the City limits. 2. "Person" means any individual, receiver, agent, trustee in bankruptcy, trust, estate, firm, co-partnership, joint venture, company, joint stock company, business trust, corporation, society, or group of individuals acting as a unit, whether mutual, cooperative, fraternal, nonprofit or otherwise. 3. Person engaged in business" means the owner or one primarily beneficially interested in lawful business for profit and not employees. 4. Home occupation' means any business conducted in a residence within the corporate city limits of Tukwila, such business being subject to the requirements set forth in TMC 18.06.430. Section 2. TMC 5.04.020 Amended. Ordinance No. 1788, as codified at TMC 5.04.020, is hereby amended as follows: A. Any person desiring to establish or conduct any business enterprise or undertaking within the corporate Iimits of the City shall first apply to the City Clerk for a license to conduct such business. The application shall be upon a form furnished by the Clerk on which the applicant shall state the company name and address; the nature of the business activity or activities in which he desires to engage; the place where the business will be conducted; the number of employees, whether full or part -time, on the payroll as of January 1, or, if a new business, the number to be employed on the opening date; and other information pertaining to the business as required by the City. Macintosh HD: Users:stacia:Desldop:new business license fees.dcc 10/9/07 Faoe 1 of 2 B. The application must be accompanied by a check, cash or money order for the amount of the license fee. All fees will be based on the number of employees, whether full or part time, as follows: 0 to 20 $100.00 21 to 50 $150.00 51 to 100 $200.00 101 and up S300.00 Home Occupation (pursuant to TMC 5.04.010) $50.00 Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2007. ATTEST /AUTHENTICATED: Steven M. Mullet, Mayor Jane E. Cantu, CMC, City Clerk Filed with the City Clerk: APPROVED AS TO FORM BY: Passed by the City Council: Published: Effective Date: Office of the City Attorney Ordinance Number. Macintosh HD:Users:staciaDOSktop:rww business license ;as.doc 10/9/07 Page 2 of 2 COUNCIL AGENDA Siwosis J q k; I ti Initials I'EM -i 1� l 9 Meeting Date 1 Pm pared by R Mayor' �revieu, I canal review a 0.7 o 10/08/07 KAF w (1 1 d',...\ 10/15/07 1 KAF I I 14. ITEM INFORMATION CAS NUMBER: 07-114 I ORIGINr1L AGENDA DATE: OCTOBER 8, 2007 AGENDA ITEM TITLE A Resolution authorizing the cancellation of outstanding claims /payroll checks, municipal court checks, and gift certificates. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mfg Date 10/8/08 tlitg Date tlitg Date 10/15/07 Mtg Date litg Date Altg Date ill g Dote SPONSOR Council Mayor Adrl Svcs DCD Finance Fire Legal 1 1 P&R Police PW/ SPONSOR'S The State of Washington Department of Revenue (for the reporting year 2007) requires a SUMVL\RY one -year dormancy period for outstanding claims /payroll checks and a two -year dormancy period for gift certificates. After making all reasonable attempts to locate and contact property owners to resolve the issues, the City now wishes to cancel the attached outstanding claims /payroll checks and gift certificates. REVIE \ACED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. El Parks Comm. Planning Comm. DA'L'E: October 1, 2007 RECOMMENDATIONS: SPONSOR /ADMIN. Forward to Council for final review and adoption. COMMIYrEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED So So S Fund Source: N/A Comments: None MTG. DATE 1 RECORD OF COUNCIL ACTION 10/8/07 !Forward to Regular Meeting I I MTG. DATE I ATTACHMENTS 10/8/07 Informational Memorandum dated 10/1/07 Resolution in draft form Detail of claims /payroll checks and gift certificates Minutes from the Finance Safety Committee Meeting of 10/1/07 10/15/07 PPGnI„t inn in final form t A .�twa,:M1�' t +i 1s O City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CIA Y OF TUKWILA, WASHINGTON, AUTHORIZING THE CANCELLATION OF OUTSTANDING CLAWS/PAYROLL CHECKS, MUNICIPAL COURT CHECKS, AND GIFT CERTIFICATES. WHEREAS, the State of Washington, Department of Revenue Unclaimed Property Section, for the reporting year 2007, requires a one -year dormancy period for outstanding claims /payroll checks and a two-year dormancy period for municipal court checks and gift certificates; and WHEREAS, the City Finance Department has made all reasonable attempts to resolve the outstanding, unredeemed claims /payroll checks, municipal court checks, and gift certificates; and WHEREAS, the City Council of the City of Tukwila wishes to cancel all outstanding, unclaimed claims /payroll checks issued prior to July 1, 2006, and municipal court checks and gift certificates issued prior to July 1, 2005; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council authorizes the cancellation of claims /payroll checks, municipal court checks, and gift certificates, as detailed on Attachment A. PASSED BY THE CITY COUNCIL OF THE CTIY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2007 ATTEST/ AUTHENTICATED: Verna Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Office of the City Attorney Attachments: Attachment A, Washington State Department of Revenue 2007 Unclaimed Property Reporting (1 page) 2007 Unclaimed Property Summary Report (2 pages) G \DocumentS and Settings \All Users \D sktop\Kelly \MSDATA \Resolutions \Outs Warrants 2007.doc LJ:lat 10/10/2007 Page 1 of 1 COUNCIL AGENDA SYNOPSIS LYgs y'S Intttal ITEMVI No. SS 9 A'leettn Date 1 Prepared by, e Mayor's rev iew 1 Council acil review 1 c -ill/ —i 1 10/08/07 I KAF fi 1 „lvi- -f I //1 n 1 rai:' 10/15/07 I KAF 0 I ITEM INFORMATION CAS NUMBER: 07-115 I ORIGINAL AGENDA DATE: OCTOBER 8, 2007 AGENDA ITEM TITLE_ A Resolution dissolving the 6300 Building (DCD) Change Fund and the Municipal Court Petty Cash Fund. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 10/8/07 Mtg Date Mtg Date 10/15/07 Mtg Date Mtg Date Mtg Date Altg Date SPONSOR Council Mayor Adrn Svcs DCD Finance Fire Legal P&R Police PW SPONSOR'S Municipal Court staff have requested consideration of discontinuing the long- standing SUMMARY practice of paying witness fees in cash from a $500 petty cash fund. From an internal control perspective, it is more appropriate to pay the fees via a check processed through the accounts payable system. Additionally the 6300 Building Change Fund has not been utilized by DCD permit center staff and has been determined to be unnecessary. The recommendation is to dissolve both petty cash funds. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte n Arts Comm. Parks Comm. Planning Comm. DATE: October 1, 2007 RECOMMENDATIONS: SPONSOR /ADMIN Forward to Council for final review and adoption. COMMIT 1'LE Unanimous Approval; Forward to Committee of the Whole CO ST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: N/A Comments: None 1 MTG. DATE 1 RECORD OF COUNCIL ACTION I 10/8/07 I Fo waxd to Regular Meeting I I 1 MTG. DATE I ATTACHMENTS 10/8/07 I Informational Memorandum dated 10 /1/07 Resolution in draft form Staff e-mail Resolution 1582 passed 7/5 /05 establishing the 6300 Building (DCD) $100 Change Fund and the Municipal Court $500 Petty Cash Fund Minutes from the Finance Safety Committee Meeting of 10/1/07 1 10/15/07 1 Resolution in final form 'El r: 0:1 Gy: 1908 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DISSOLVIiNG THE 6300 BUILDING (DCD) CHANGE FUND AND THE MUNICIPAL COURT PETTY CASH FUND; AND REPEALING RESOLUTION NO. 1582. WHEREAS, the Tukwila City Council previously established Change Funds and Petty Cash Fund levels, most recently by Resolution No. 1582 passed July 5, 2005; and WHEREAS, there is consensus to dissolve the 6300 building (DCD) change fund of $100.00, which is no longer required for operations; and WHEREAS, there is consensus to dissolve the Municipal Court petty cash fund of $500.00, which is no longer required for operations; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The Change Fund levels are hereby set as follows: Finance Department 1 Water Fund 000 1 S 100.00 1 Municipal Court !General Fund 000 1 150.00 Parks and Recreation (General Fund 000 300.00 1 Golf Course I Foster Golf Course Fund 411 1 1,200.00 (or less as needed) Section 2. The Petty Cash Fund levels are hereby set as follows: Finance Department 1 General Fund 000 1 5 800.00 Police Investigation /Tukwila !General Fund 000 1 5,000.00 1 1 Fire Department 1 General Fund 000 1 350.00 Parks and Recreation 1 General Fund 000 1 500.00 I Public Works Div.11 1 General Fund 000 1 350.00 Public Works Div. I 1 General Fund 000 1 200.00 1 Section 3. Resolution No. 1582 is hereby repealed. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2007 ATTEST /AUTHENTICATED: Verna Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM: Filed with the City Clerk By: Passed by the City Council Office of the City Attorney Resolution Number C \Documents and Settings \All Use \Desktop \Kefy \MSDATA Resolutions \1562 Qunge Fund -doc LJ:KSN 10/10/2007 Page 1 of 1 COUNCIL AGENDA SYNOPSIS Ituttals ITEM NO. Q 1 Meeting Date i Prepared by 1 Mayor's reuzew I Council review 1 10/08/07 1 KAF A_ 1 rn, 4 10/15/07 KAFa[,A'i' 1908 I ITEM .INFORMATION 1 CAS NUMBER: 07-116 ORIGINAL AGENDA DATE. OCTOBER 8, 2007 AGENDA ITEM TITLE A Resolution ordering the cancellation of past due accounts receivable and returned check write -offs. CATEGORY Discussion Motion Resolution Ordinance BZdAward Public Hearing Other kits Date 10/8/07 Mtg Date ilitg Date 10/15/07 AI tg Date Mtg Date Mg Date kits Date !SPONSOR Council Ma (l Adrn Svcs DCD Finance Fire Legal P &R Police PW SPONSOR'S There are a number of accounts receivable and returned checks that have been deemed to SUMMARY be uncollectible. The proposed resolution will remove the uncollectible account balanceF from the City's financial records. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. 1 1 Parks Comm. Planning Comm. DATE: October 1, 2007 RECOMMENDATIONS: SPONSOR /ADMIN. Forward to Council for final review and adoption. COMMIIME Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED S So Fund Source. N/A Comments: None MTG. DATE 1 RECORD OF COUNCIL ACTION I 10/8/07 1 Forward to Regular Retina I I MTG. DATE ATTACHMENTS 10/8/07 1 Informational Memorandum dated 9/26/07 Resolution in draft form Detail of accounts receivable write -offs 1 1 Minutes from the Finance Safety Committee Meeting of 10/1/07 1 0 /1 /07 1 Resolution in final form 1 �VdILA 1,1 p J S Zr Of v iC 1908 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DETERMINING CERTAIN PAST DUE ACCOUNTS RECEIVABLE AND RETURNED CHECKS TO BE IRRECOVERABLE, AND AUTHORIZING THEIR CANCELLATION. WHEREAS, certain receivables and checks have been deemed irrecoverable after efforts by both the City and a collection agency have been unsuccessful; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The miscellaneous accounts receivable and returned checks detailed in Attachment A of this resolution, totaling $14,884.30, are deemed to be irrecoverable. Section 2. The City's Finance Director is hereby authorized to cancel these debts from the City's financial records. PASSED BY THE CITY COUNCIL OF THE CITY OF TUICWILA, WASHINGTON, at a Regular Meeting thereof this day of 2007 ATTEST AUTHENTICATED: Verna Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY. Filed with the City Clerk: Passed by the City Council. Resolution Number: Office of the City Attorney Attachment A: Past Due Accounts Receivable and Returned Check Write -Offs C \Documents and Settings \All Users Desktop Kelly MSDATA Resolutions\1617 Cancellation of past due accounts.doc LP 10 /10 /2007 Page 1 of 1 Asti City of Tukwila om. i o iS City Council 1908 MEMORANDUM TO: Tukwila City Council FROM: Kimberly Matej, Council Legislative Analyst 0,j CC: Mayor Mullet; Rhonda Berry, City Administrator; and Kevin Fuhrer, Finance Director DATE: October 11, 2007 SUBJECT: Review of the Mayor's 2008 Proposed Budget and CIP Below you will find a list of budget and CIP pages expected to be reviewed at the October 15 Regular meeting. This list reflects pages that have been reviewed at the October 9 Community Affairs and Parks Committee and those pages anticipated to be reviewed at the October 15 Finance and Safety Committee. Please remember to bring your copy of the budget to all meetings. Reviewed at Community Affairs Parks Committee October 9, 2007 BUDGET PAGES Human Services I 34 -35 Sister City Committee 36 -37 Planning Commission 38 Equity Diversity Commission I 39 Arts Commission I 40 -41 Parks Commission 42 Library Advisory Board I 43 Parks Recreation 61 -72 DCD 73 -82 1 Hotel /Motel Fund I 137 -138 1 Human Service Agencies 181 -182 Anticipated review at Finance Safety Committee October 15, 2007 Finance and Safety Committee BUDGET October 15, 2007 PAGES Mayor's Office Admin 31 -33 Municipal Court I 45 -46 Admin Services 47 -54 Finance 56 -57 Legal 58 -59 Contingency 105 143 Fire Equipment Reserve 107 144 Debt Service 207 -210 145 -148 Insurance 502 l 176 Insurance LEOFF 503 177 Firemen's Pension 611 l 178 Tentative Agenda Schedule MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4 REGULAR C.O..W. REGULAR C.O.W. October 1 8 15 22 29 Special Presentation: Fifth Monday of the See agenda packet Capacity building month—no Council cover sheet for this project for Tukwila meeting sc heduled week's agenda Pantry and TCSC (October l5, 2007 TCSC funding Regular Meeting) request for school year 2008 -09 Special Lssues: Participation in the interlocal coopera- tion agreement for the Regional Affordable Housing Program (RAH?) Climate change resolution Budget proposals for Council Resolution authorizing the Mayor to negotiate an agreement for construction of Southcenter Pkwy. with La Pianta, LLC Review of 2008 proposed budget and C11' COMLMIT OF THE WHOLE MEETING TO BE FOLLOWED BY A SPECIAL MEb1ING SPECIAL MELTING Unfinished Business: Participation in the interlocal cooperation agreement for the RAH? November 5 13 (Tuesday) 19 26 12e, Unfinished Business: Public Hearine: Special Issues: Veterans Day Climate change Sound Transit Comprehensive (observed) resolution November 13 commuter rail station Plan amendments (City offices closed) Resolution Committee of the (quasi-judicial) briefing d authorizing the Whole meeting Ordinance Ordance increasing Ordinance Ma or to negotiate tax levy increasing land use Thanksgiving Day an agreement for cancelled due to 2008 proposed fees increasing (City offices closed) construction of lack of q uorum budget and CIP Ordinance 23r0 Southcenter Pkxy. increasing buildin with La Pianta, LLC Unfinished Business: g Day after Sound Transit permit feee s Thanksgiving Review of 2008 commuter rail station (City offices closed) proposed budget and (quasi-judicial) CIP Review of 2008 proposed budget and CIF Upcoming Meetings Events OCTOBER 2007 15th (Monday) 16th (Tuesday) 17th (Wednesday) 18th (Thursday) 19th (Friday) 20th (Saturday) Finance Safety Utilities Cmte, Crime Hot Spots Domestic Community Secure Cmte, 5:00 PM Task Force Mtg., Violence Paper Shredding 5:00 PM (CR 41) 10:00 AM Task Force, Event (CR 53) (CR 55) 12:00 NOON 10:00 aM 2:00 PM (CR 55) BECU parking lot City Council READY for Parks (12770 Gateway Dr.) Regular ivtg., Kindergarten Commission, 7:00 PM Tukwila Classes for parents 5:30 PM b (Council of children (Community Historical J Chambers) newborn to age 5 Center) Society T 6:30 PM 7:00 PM Thorndyke (Foster Library) FREE (up to 150 lbs.) Y ➢Library Advisory for Tukwila residents Elementary Board, and businesses (New families should 7:00 PM arrive at 5:45 pm for (Community registration and Center -Tease SUNDAY, OCT. 21 orientation) note special Rainier Symphony For more information meeting place this 3:00 PM call 206-988-4015. month) Foster Performing Arts Center For more information call 206 -781 -5618 or www.rainier symphony. org 85 days to Centennial 84 days 83 days 82 days 81 days 80 days Kick- offEvent 22nd Monday) 23rd (Tuesday) 24th (Wednesday) 25th (Thursday) 26th (Friday) 27th (Saturday) Transportation Community COPCAB, Joint City Highway 99 Cmte, Affairs Parks 6:30 PM Council and Trash Pickup Day 5:00 PM Cmte, (CR 55) Planning. 9:00 10:00 AM (CR 51) 5: 00 PM Commission For location call (CR 43) meeting, Donna at City Council 6:00 PM; and 206 242 -5556 Committee of the Public Hearing Whole Mtg., at 7:30 PM 7:00 PM (Council (Council? Court Chambers) Chambers) (to be immediately followed by a Special Meeting) 78 days 77 days 76 days 75 days 74 days 73 days www.tukwilal00.com Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Bruce Fletcher at 206 767 -2343. City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. >Civil Service Commission: 2nd Mon., 5:00 PM, Conf. Room 53. Contact Bev Willison at 206 -433 -1844. Community Affairs Parks Committee: 2nd 4th Tues., 5:00 PM, Conf. Room 53. COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm 55. Phi Huynh (206 433 7175). Crime Hot Spots Task Force: 3rd Wed., 10:00 AM, Conf. Room :5. Contact Phi Huynh at 206- 433 -7175. Domestic Violence Task Force: 3rd Thurs., 12:00 Noon, Conf. Room 55. Contact Evie Boykan or Stacy Hansen at 206 -433 -7180 ➢Equity Diversity Commission: 1st Thurs., 5:00 PM, Showalter Middle School Library. Contact Kimberly Matej at 206 433 -1834. Finance Safety Committee: 1st 3rd Mon., 5:00 PM, Conf. Room 53. Agenda items for 10/15/07 meeting: (A) South King County and Seattle Municipal Courts language assistance plan. (B) Interlocal agreement for jail study. (C) 2008 property tax levy ordinance. (D) 2008 budget review. ➢Highway 99 Action Committee: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dave Haynes at 206 -933 -1812. Human Services Advisory Brd: 2nd Fri. of even months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206 433 -7180 Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Bruce Fletcher at 206- 767 -2343. Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Bruce Fletcher at 206 -767 -2343. ➢Planning Commission/Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 7:00 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 -431 -3670. >Sister City Committee: 1st Wed., 5:30 PM, Conf. Room 53. Contact Bev Willison at 206 433 -1844. Transportation Committee: 2nd 4th Mon., 5:00 PM, Conf. Room 51. Utilities Committee: 1st 3rd Tues., 5:00 PM, Conf. Room ml.. Agenda items for 10/16/07 meeting: (A) Contract for grant appropriation —Fort Dent Park/Interurban Ave. Sewer Extension Project. (B) NPDES Phase II Stormwater Management Plan consultant selection and contract agreement. (C) 2008 budget and CIP review_ (D) Utility rates 2008. R Court Busy Court and/or Jury Calendar (noted to alert employees and citizens of potential parking. difficulty).