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HomeMy WebLinkAboutReg 2007-10-15 Item 3B - Final Acceptance - Tukwila Urban Center Signal Interconnect / ITS Project by Valley Electric Company for $831,136.02 COUNCIL AGENDA SYNOPSIS s'S' Initials ITEMNO. "i i„• Meeting Date Prepared b Mayors view 1 Council review 1 ct. to I 10/15/07 I BGelt 1-m.7 J ITEM INFORMATION CAS NUMBER: 07-121 I ORIGINAL AGENDA DATE: OCTOBER 15, 2007 AGENDA TT'EM TITLE Accept as complete Tukwila Urban Center Signal Interconnect and ITS Project and release retainage. CATEGORY Discussion Motion Resolution Ordinance ['Bid Award Public Hearing Other Mtg Date Mtg Date 10/15/07 Mtg Date illtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PWI SPONSOR'S The contract with Valley Electric Company is complete for the Traffic Signal Interconnect SUMMARY Program. Construction began January 8, 2007 and was completed on August 20, 2007. Two change orders were issued and overruns amounted to $138,055.02. The overruns were primarily due to significantly more traffic control labor than estimated in the CBD (estimated 800 hours and the final used was over 2,300 hours). This project is ready for final acceptance and the total contract amount was $831,136.02. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA1'f 10/08/07 RECOMMENDATIONS: SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage. COMMIVITEE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $831,136.02 $2,112,000.00 Fund Source: 104.02 Commercial Streets (page 44, 2007 CIP) Comments: MTG. DATE I RECORD OF COUNCIL ACTION 10/15/07 1 I 1 MTG. DATE I ATTACHMENTS 10/15/07 1 Information Memo dated October 9, 2007 (revised after TC meeting) Notice of Completion of Public Works Contract 06 -090 Transportation Committee Meeting Minutes from October 8, 2007 INFORMATION MEMO To: Mayor Mullet From: Public Works Director Date: October 9, 2007 Subject: Tukwila Urban Center Signal Interconnect and ITS Project Project No. 88 -RWO2 Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 06 -090 with Valley Electric Company of Mount Vernon, Inc. was issued January 8, 2007 for this project. This contract was completed on August 20, 2007. Two change orders were issued during construction. Change Order 1 was a credit of $5,783.95 for not installing future transit priority hardware (Metro Transit technology is changing and could not commit to participate at this time). Change Order 2 was for miscellaneous extra work in the amount of $20,000, primarily replacing conduits and junction boxes that proved to be unusable due to damage or lack of excess capacity for running cables and/or fiber optics. The unit price bid item overruns listed below were primarily due to significantly more traffic control labor than estimated (estimated 800 hours and used over 2,300 hours) and additional concrete restoration due to increases in junction boxes and conduits. Contract Award Amount 693,081.00 Net Change Orders 14,216.05 Unit Price Bid Item Overruns 123,838.97 Sales Tax (N /A Rule 171) 0.00 Total Amount Paid (incl. retainage) 831.136.02 Federal Earmark Grant funds were received for the ITS Project from Senator Patty Murray. RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the Consent Agenda for formal acceptance and authorization to release the retainage, subject to the standard claim and lien release procedures. attachments: Notice of Completion of Public Works Contract \tuk2 \vol1\pubworts\PROJECTS\A- RW RS Projects \88rwO2 Traf Sig Intrcnt\INFO MEMO Acceptance Valley Electric TUC ITS. doc State of Washington Department of Revenue PO Box 47474 REVENUE Olympia WA 98504 -7474 Contractor's Registration No. I No. No.) 911 275 610 Date 9/7/07 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: Name &Address of Pubhc Agency Dep_arlutent Use Only Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Tukwila Urban Ctr Signal Interconnect ITS Project #88RW02 06 -090 Contractor's Name Telephone Number Valley Electric Company of Mt. Vernon, Inc. 425- 407 -0832 Contractor's Address 1100 Merrill Creek Parkway, Everett, WA 98203 Date Work Commenced Date Work Completed Date Work Accepted 1/8/07 8/20/07 Surety or Bonding Company Fidelity and Deposit Company of Maryland Agent's Address HUB International Northwest, PO BOx 3018, Bothell, WA 98041 Contract Amount 693,081.00 Additions 138,055.02 Liquidated Damages 0.00 Reductions 0.00 Sub -Total Amount Disbursed 831,136.02 Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 0.00 (If various rates apply, please send a breakdown) TOTAL 831,136.02 TOTAL 831,136.02 Iisbursing Officer Comments: Retainage Bond in place; Sales Tax not paid pursuant o "Rule 171". Signature Finance Approval: Type or Print Name Diane Jaber Phone Number 206 433 -1871 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an altemate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) Transportation Committee Minutes October 8. 2007 Pace 2 B. Tukwila Urban Center Signal Interconnect and ITS Project Contract Closeout and Acceptance The Tukwila Urban Center Signal Interconnect and ITS Project is complete. Staff is requesting Council approval for formal project acceptance and authorization to release retainage. The interconnect project is f operational and is monitored through the City's Traffic Operations Center (TOC) located at the Minkler Shops. This project was made possible through federal grant contracts secured with the assistance of Senator Patty Murray. A representative of Senator Murray's staff toured the TOC last week to see firsthand the project's capabilities. Staff outlined the three major functions of the project: 1. Monitor traffic (Public Works); 2. Security purposes (Police); and 3. Evacuation route planning (Emergency Management). Jim Morrow would like to schedule a tour of the Traffic Operations Center for the Committee when schedules permit. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 15 REGULAR MEETING CONSENT AGENDA. C. 2008 Proposed Budget and CIP Review Committee reviewed the CIP pages as outlined below. There were no major recommended changes and only minor syntax corrections. The Committee was complimentary of staff's identification of traffic impact fee related projects in the CIP. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8 COW FOR BUDGET DISCUSSION. REVIEW CIP COMPLETE PAGES 1 Attachment C 1 XI -XIV 1 Street Fund 103 1 1 -5 1 1 Bridges 1 31 -35 1 1 Arterial Street 104 1 36 -70 Due to meeting time constraints, the Committee was unable to review the budget pages as outlined below. These pages will be moved to the October 22 Transportation Committee meeting for review. Committee Chair Carter stated that, in the past, both Transportation and Utilities Committees have reviewed the Public Works General (budget pages 117 -136) budget section. Currently, this section is only scheduled for review in the Transportation Committee. She recommended that the Utilities Committee also review the Public Works General budget section, and that it not be discussed at full Council until both committees have had the opportunity to review it. MOVE TO OCTOBER 22 BUDGET TRANSPORTATION FOR REVIEW PAGES Public Works General 1 117 -136 1 Street Fund 103 1 138 -139 1 Bridges 1 140 -142 1 Arterial Street 104 1 140 -142 M. ANNOUNCEMENTS No announcements. W. MISCELLANEOUS Meeting adjourned at 6:39 p.m. Next meeting: Monday, October 22, 2007 5:00 p.m. Conference Room 1 ._6;7(1 Committee Chair Approval Minutes by KAM. Review by GL.