HomeMy WebLinkAboutReg 2007-10-15 Item 4C - Resolution - Dissolve 6300 Building Change Fund and Municipal Court Petty Cash Fund COUNCIL AGENDA SYNOPSIS
LYgs y'S Intttal ITEMVI No.
SS 9 A'leettn Date 1 Prepared by, e Mayor's rev iew 1 Council acil review 1
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ITEM INFORMATION
CAS NUMBER: 07-115 I ORIGINAL AGENDA DATE: OCTOBER 8, 2007
AGENDA ITEM TITLE_ A Resolution dissolving the 6300 Building (DCD) Change Fund and the Municipal
Court Petty Cash Fund.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 10/8/07 Mtg Date Mtg Date 10/15/07 Mtg Date Mtg Date Mtg Date Altg Date
SPONSOR Council Mayor Adrn Svcs DCD Finance Fire Legal P&R Police PW
SPONSOR'S Municipal Court staff have requested consideration of discontinuing the long- standing
SUMMARY practice of paying witness fees in cash from a $500 petty cash fund. From an internal
control perspective, it is more appropriate to pay the fees via a check processed through
the accounts payable system. Additionally the 6300 Building Change Fund has not been
utilized by DCD permit center staff and has been determined to be unnecessary. The
recommendation is to dissolve both petty cash funds.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte n Arts Comm. Parks Comm. Planning Comm.
DATE: October 1, 2007
RECOMMENDATIONS:
SPONSOR /ADMIN Forward to Council for final review and adoption.
COMMIT 1'LE Unanimous Approval; Forward to Committee of the Whole
CO ST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source: N/A
Comments: None
1 MTG. DATE 1 RECORD OF COUNCIL ACTION
I 10/8/07 I Fo waxd to Regular Meeting
I I
1
MTG. DATE I ATTACHMENTS
10/8/07 I Informational Memorandum dated 10 /1/07
Resolution in draft form
Staff e-mail
Resolution 1582 passed 7/5 /05 establishing the 6300 Building (DCD) $100 Change
Fund and the Municipal Court $500 Petty Cash Fund
Minutes from the Finance Safety Committee Meeting of 10/1/07
1 10/15/07 1 Resolution in final form
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1908
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DISSOLVIiNG THE 6300 BUILDING
(DCD) CHANGE FUND AND THE MUNICIPAL COURT PETTY
CASH FUND; AND REPEALING RESOLUTION NO. 1582.
WHEREAS, the Tukwila City Council previously established Change Funds and Petty
Cash Fund levels, most recently by Resolution No. 1582 passed July 5, 2005; and
WHEREAS, there is consensus to dissolve the 6300 building (DCD) change fund of
$100.00, which is no longer required for operations; and
WHEREAS, there is consensus to dissolve the Municipal Court petty cash fund of $500.00,
which is no longer required for operations;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The Change Fund levels are hereby set as follows:
Finance Department 1 Water Fund 000 1 S 100.00 1
Municipal Court !General Fund 000 1 150.00
Parks and Recreation (General Fund 000 300.00 1
Golf Course I Foster Golf Course Fund 411 1 1,200.00
(or less as needed)
Section 2. The Petty Cash Fund levels are hereby set as follows:
Finance Department 1 General Fund 000 1 5 800.00
Police Investigation /Tukwila !General Fund 000 1 5,000.00 1
1 Fire Department 1 General Fund 000 1 350.00
Parks and Recreation 1 General Fund 000 1 500.00
I Public Works Div.11 1 General Fund 000 1 350.00
Public Works Div. I 1 General Fund 000 1 200.00 1
Section 3. Resolution No. 1582 is hereby repealed.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2007
ATTEST /AUTHENTICATED:
Verna Griffin, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM:
Filed with the City Clerk
By: Passed by the City Council
Office of the City Attorney Resolution Number
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