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Home My WebLink AboutSpecial 2007-10-08 Item 2D - Final Acceptance - Westfield Shoppingtown North Sewer Repair by Construct Company for $221,925.22 COUNCIL AGENDA SYNOPSIS Initials ------ ciJ review ITEM No. iWeetin Date 10/08/07 '5 (Je:...L" c~ ;Z · d I ITEM INFORMATION CAS NUMBER: 0',- I 16 I ORIGINAL AGENDA DATE: OCTOBER 8,2007 AGENDA ITEM TInE Accept as complete Westfield Shoppingtown North Sewer Repair Project and release retainage. CATEGORY D Discussion ~ Motion D Resolution D Ordinance D Bid Award D Public Hearing D Other Mtg Date Mtg Date 10/08/07 lvftg Date Mtg Date iHtg Date iHtg Date Mtg Date: SPONSOR D Council D Mqyor D Adm Svcs DDCD D Finance D Fire D Legal D P&R D Police ~PW SPONSOR'S The contract with Construct Company is complete for the Westfield Shoppingtown North SUivliVfARY Sewer Repair Project. Construction began May 14, 2007 and was completed on July 15, 2007. The contract repaired the sanitary sewer line on the north side of Westfield Mall so that the sewer can be turned back to the mall for ownership and maintenance. Council approved one change order for $120,000, yet the final cost of that change order was $111,361.96 for a massive utility conflict. This project is ready for final acceptance and the total contract amount was $221,925.22. REVIE\'lED BY D COW Mtg. D CA&P Cmte D F&S Cmte D Transportation Cmte ~ Utilities Cmte D Arts Comm. D Parks Comm. D Planning Comm. DATE: 10/02/07 RECOMMENDATIONS: SPONSOR/ ADivllN. Acceot contract as comolete and authorize release of retainage. COMMITTEE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT I FUND SOURCE ExPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $221,925.22 $150,000.00 $ Fund Source: 402.02 Sewer (page 115, 2007 CIP) Comments: Remainder of budget isfrom the Sewer's endingjund balance and approved by Council 8/20/07. MTG.DATE RECORD OF COUNCIL ACTION 10/08/07 MTG.DATE ATTACHMENTS 10/08/07 Information Memo dated September 24, 2007 Notice of Completion of Public Works Contract 07-063 Utilities Committee Meeting Minutes from October 2, 2007 INFORMATION MEMO To: Mayor Mullet Public W orks Directo~ September 24,2007 Westfield Shoppingtown North Sewer Repair Project No. 06-SW04, Contract No. 07-063 Project Completion and Acceptance From: Date: Subject: ISSUE: Accept the Westfield Shoppingtown North Sewer Repair Project as complete. BACKGROUND: The Notice to Proceed for Contract No. 07-063 with Construct Co. of Sumner, W A was issued on May 14, 2007. This project repaired the sanitary sewer line on the north side of Westfield Mall. A section of the City-owned sanitary sewer line near Macy's had settled and caused a low spot in the sewer line. The Developer's Agreement required that the City repair the sanitary sewer before the sewer could be turned back to the Mall for ownership and maintenance. This contract was completed on July 15, 2007. There was one change order negotiated in the amount of $120,000 for massive alignment conflicts with concrete encased power ducts. Council approved this change order on August 20,2007. This change order was approved as force account (time and materials) and the actual amount of labor, materials and equipment with markup ended up being $111,361.96. Closeout paperwork has been completed and verified, and the project is now ready for fmal acceptance. The contract cost is summarized as follows: Contract Award Amount Change Order Subtotal Sales Tax @ 8.9% Total Amount Paid (incl. retainage) $ 92,426.12 111,361.96 203,788.08 18,137.14 $ 221,925.22 RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of the retainage, subject to the standard claim and lien release procedures. attachments: Notice of Completion of Public Warks Contract \\tuk2\voll\PUBWORKS\PROJECTS\A- SW Projects\06sw04 Westfield North Sewer Repair\Info Memo Westfield Closeout.doc ~ State of Washington u Department of Revenue /..... PO Box 47474 REVENUE Olympia WA 98504-7474 Contractor's Registration No. (UBI No.) 602 170577 Date 8/31/07 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: ~iol;fr~$;~;t:~):'~~~hy~~dtt~~~a~~1 - - - __._ _._____ . - -0 _n_ _ .. ~'~m~~-c,~i_~.l5~~pa?tm~n.t'q~i'QDJy~';;::~~t;--;:f~;0o~o~ Assigned To City ofTukwila 6200 Southcenter Blvd. Tukwila,WA 98188 Date Assigned Notice is hereby given relativ.e to the completion of contract or project described below Description of Contract Contract Number Westfield Shoppingtown North Sewer Repair (proj No. 06-SW04) 07 -063 Contractor's Name Telephone Number Construct Company LLC 253-826-2050 Contractor's Address 1621 Pease A venue, Sumner, W A 98390 Date Work Commenced Date Work Completed Date Work Accepted 5/14/07 7/15/07 Surety or Bonding Company Travelers Casualty and Surety Company of America Agent's Address CB & MS ofWA, Inc., P.O. Box 75715, Seattle, WA 98175 Contract Amount Additions $ 92,426.12 $ + 111,361.96 $ - 0.00 Liquidated Damages $ 0.00 Reductions Sub-Total Amount of Sales Tax Paid at 8.9 % (If various rates apply, please send a breakdown.) TOTAL $ 203,788.08 $ 18,137.14 Amount Disbursed Amount Retained $ $ 211,735.81 10,189.41 $ 221,925.22 TOTAL $ 221,925.22 -i1iiJt~m-g~~~ifi*'~-%f~~1i{Jr~fc;iStit~~Itfg%~~ Comments: Signature Type or Print Name Diane Jaber Finance Approval D')' Phone Number (206) 433-1871 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, W A 98504-7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753-3217. Teletype (TIY) users please call (800) 451-7985. You may also access tax information on our Internet home page at http://dor.wa.gov. REV 31 0020e (6-27-01) Utilities Committee Minutes October 2. 2007 - Paae 2 D. Westfield North Sewer Repair- Contract Closeout and Acceptance The repair of the north sewer on the Westfield Southcenter property is complete. Staff is requesting ,I/, Council approval for formal project acceptance and authorization to release retainage. ~ UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8 REGULAR CONSENT AGENDA. E. Do - 4 Lot Short Plat Statutory Warrant Deed for Dedication of Right-of- Way (Turnover) with Real Estate Excise Tax Affidavit It is standard procedure for staff to come to Committee and then to full Council with a recommendation to accept when a portion of land is being dedicated for right-of-way to the City. This particular area is located at the intersection of Macadam Road South and South 136th Street. The right-of-way is needed at this location since the existing paved public street surface is within private property. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8 REGULAR CONSENT AGENDA. F. 2008 Proposed Budget and CIP Review Staff provided a brief introduction the Mayor's 2008 Proposed Budget and CIP. Kevin Fuhrer stated that due to time constraints and conflicting schedules this past August, a decision was made by the Council President to work on the formulation of 2008 Council goals during the budget review process. Council goals will not effect the adoption of the budget and can be inserted into the document through the month of December. Committee reviewed the budget and CIP pages as outlined below. There were no recommended changes or corrections. UNANIMOUS APPROVAL. FORWARD TO OCTOBER 8 COW FOR BUDGET DISCUSSION. ... BUDGET CIP , PAGES PAGES City Council 27 -30 Facilitv Replacement 302 150 73-77 General Government Improvements 303 151 71-72 Attachment 0 - Water XV-XVI Water 401 153-157 78-106 Attachment E - Sewer XVII-XVIII Sewer 402 158-161 107-132 Water/Sewer Revenue Bonds 404 162 Bond Reserve 405 163 ill. MISCELLANEOUS Council member Duffie extended his sincerest thanks for all the assistance provided by the Public Warks Department in the development of the Joe Henry Duffie Pond Learning Center located at Tukwila Elementary School. Meeting adjourned at 6:54 p.m. Next meeting: Tuesday, October 16,2007 - 5:00 p.m. - Conference Room No. 1. , ~ Committee Chair Approval in utes by KAM.