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Home My WebLink AboutReg 2007-09-17 Item 5C - Final Acceptance - 2007 Overlay and Repair by Lakeridge Paving Company COUNCIL AGENDA SYNOPSIS O: iZ Initials ITEMNO. Q +A Meeting Date 1 Prepared by Ma re 'en/ Council review l e'�,:, fr2 9/17/07 BG 1 �4.� I J c, 57c 1908 ITEM INFORMATION CAS NUMBER 07-112 I ORIGLNAL AGENDA DATE: SEPTEMBER 17, 2007 AGENDA ITEM TITLE Accept as complete 2007 Overlay and Repair Program and release retainage. CA IEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mg Date 09/17/07 Mtg Date ivIt& Date Mig Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW SPONSOR'S The contract with Lakeridge Paving Company is complete for the 2007 Overlay and SUMMARY Repair Program. Construction began June 11, 2007 and was completed on August 20, 2007. The contract included overlay on South 158 St (the loop east of 42 Ave S), 48 Ave S and 34 Place S. All three sites were in residential areas. No change orders were issued and underruns amounted to a credit of $4,398.10. This project is ready for final acceptance and the total contract amount was $401,650.15. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DALE: 9/10/07 RECOMMENDATIONS: SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage. COI ;IIITEE unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $401,650.15 $750,000.00 Fund Source: 104.02 Commercial Streets (page 42, 2007 CIP) Comments: (remaining budget used for Boeing Access Rd/E Marginal Way Intersection Paving) MTG. DATE 1 RECORD OF COUNCIL ACTION 9/17/07 MTG. DATE I ATTACHMENTS 9/17/07 Information Memo dated September 5, 2007 Notice of Completion of Public Works Contract 07 -094 Transportation Committee Meeting Minutes from September 10, 2007 INFORMATION MEMO To: Mayor Mullet From: Public Works Director Date: September 5, 2007 Subject: 2007 Overlay and Repair Program Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage. BACKGROUND The Notice to Proceed for Contract No. 07 -094 with Lakeridge Paving Co. of Maple Valley, Washington, was issued June 11, 2007 for construction of the 2007 Overlay and Repair Program. This Project No. 07 -RWO1 provided repairs and overlays on the following roadway segments: Site #1 S 158 St, 44 Ave S, S 156 St, 47 Ave S (the loop east of 42 Ave S) Site #2 48 Ave S, S 136 St, 48 Place S (triangle) (east of Macadam Rd) Site #3 34 Place S, S 141 St, 33 Place S (S 140 St to 34 Ave S) This contract was completed on August 20, 2007. No change orders were issued during construction. The minor unit price underruns listed below were primarily due to less asphalt used than originally estimated. Contract Award Amount $406,048.25 Change Orders 0.00 Unit Price Underruns (4,398.10) Sales Tax (N /A Rule 171) 0.00 Total Amount Paid (incl. retainage) 401.650.15 RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of the retainage, subject to the standard claim and lien release procedures. attachments: Notice of Completion of Public Works Contract \tu 2 volt \pubworks PROJECTS \A -RW RS Projects 07RWO12007 Overlay LVFO MEMO Acceptance 2007 Overlay .doc State of Washington Department of Revenue fr PO B ox 47474 l]E O lympia WA 98504-7474 Contractor's Registration No. BI No. 3 CU 601 59� 135 Date 8/20/07 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: e Ad A gen c y -I Department Use Only Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number 2007 Overlay Program 07 -094 Contractor's Name Telephone Number Lakeridge Paving Company LLC 253- 631 -8290 Contractor's Address 19606 SE 252n St., P.O.Box 8500, Covington, WA. 98042 -8500 Date Work Commenced Date Work Completed Date Work Accepted 6/11/07 8/20/07 Surety or Bonding Company North American Specialty Insurance Company Agent's Address Hentschell Associates, Inc., 621 Pacific Avenue, #400, Tacoma, WA. 98042 Contract Amount 406,048.25 Additions 0.00 Liquidated Damages 0.00 Reductions 4,398.10 Sub -Total Amount Disbursed 381,567.64 Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 20,082.51 (If various rates apply, please send a breakdown.) TOTAL 401,650.15 TOTAL 401,650.15 '1- :=T Uisbursing.Officer I Comments: Sales Tax not paid pursuant to Signature "Rule 171". Type or Print Name Diane Jaber Finance Approval Phone Number 206 -433 -1871 4' The Disbursing Officer must complete and mail THREE copies of this notice to the Depai tment of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) ya ..sy' Ci f Tukwila ty of o Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes September 10, 2007- 5:00 p.m. PRESENT Councilmembers: Pam Carter, Chair; Pam Linder and Jim Haggerton (filling in for Joe Duffle) Staff: Jim Morrow, Frank Iriarte, Robin Tischmak, Jon Harrison, Greg LeCompte and Kimberly Matej Guest: Chuck Parrish and Noah Reandeau (Gordon Thomas Honeywell Government Affairs) CALL TO ORDER: Committee Chair Carter called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Photo Enforcement System Staff presented a draft Request for Proposals (RFP) to the Committee regarding the possible implementation of a traffic photo enforcement system for certain arterial intersections in Tukwila. Consideration of such a system has been addressed with representatives from primary City depai thuents impacted by such a program: Police, Public Works and the Municipal Court The Committee discussed the RFP, asked for some clarifications and suggested minor revisions. Staff reported that the draft RFP is a modification of a similar request previously utilized by the City of Auburn. The document is written to suit the needs of the City while remaining as broad as possible, allowing staff to conduct independent evaluation without being vendor specific. Additionally, staff explained that a generally stated RFP such as this will allow the City to determine the best system available to serve our jurisdiction. An RFP document that is too restrictive may lead to an exclusion of vendors. When staff eventually returns to Committee with a recommended proposal and vendor, the Committee requests the inclusion of additional information in the accompanying staff memo: A list of local jurisdictions that utilize a similar type of service /program Clarification of the photo enforcement ticket classification (parking violation category rather than moving violation category) Explanation of possible cost/funding options for the photo enforcement system. INFORMATION ONLY. B. 2007 Overlay and Repair Program Contract Closeout Staff is seeking full Council approval for formal acceptance of project completion and authorization to release appropriate retainage to Lakeridge Paving Company for 2007 roadway repairs and overlays. The E project had no change orders and was completed under budget due to minor underruns. UNANIMOUS APPROVAL. FORWARD TO SEPTEMBER 17 REGULAR MEETING CONSENT AGENDA. III. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Meeting adjourned at 5:45 p.m. Next meeting: Monday, September 24, 2007 5:00 p.m. Conference Room 1 ..6;?0. Committee Chair Approval Minutes by KAM. Review by GURT.