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Home My WebLink AboutReg 2007-09-17 Item 6C - Interlocal Agreement - Cooperative Fire Services Study with City of SeaTac COUNCIL AGENDA SYNOPSIS ITEM Ar0. Nt iG 1 illeetingDate Prepared by 1 itle4-'s;;eiv 1 poinicil review 10 09/10/07 f RB 0 09/17/07 RB (-4 4 --t-- 1 \ft-/ 6 C 1 1 1 1 ITEMINFORMATION I CAS NUMBER: 07-108 ORIGENAL AGENDA DATE. SEPTEMBER 10, 2007 AGENDA ITEM TITLE Authorization of expenditure of funds for Regional Fire Authority Study and consideration of Consultant Contract and Interlocal Agreement. CATEGORY El Discussion E Motion E Resolution 1:1 Ordinance 111 Bid Award Public Hearing 111 Other Mtg Date 09/10/07 Mtg Date 09/17/07 Mtg Date Mg Date Mtg Date Mtg Date Mtg Date SPONSOR 111 Council Ej Mayor El Adm Svcs 111 DCD LIJ Finance El Fire E1 Legal LI P&R E] Police DPW SPONSOR'S The proposed Consultant Contract and Interlocal Agreement for a joint fire services study SUMMARY with the City of SeaTac has been reviewed by the Finance Safety Committee. REVIEWED BY LI COW Mtg. El CA&P Cmte F&S Cmte 1111 Transportation Cmte El Utilities Cmte El Arts Comm. El Parks Comm. El Planning Comm. DATE: 09/04/07 RECOMMENDATIONS: SPONSOR/ADMThl. Consideration COMMITTEE Unanimous Approval; Forward to Committee of the Whole t E. EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $$40,000 Fund Source: GENERAL FUND SALARY SAVINGS Comments: ACTION 09/10/07 Forward to next Regular Meeting i'MT-G:.-11AtrEk 09/10/07 Informational Memorandum dated August 28, 2007 Estimated Cost Sheet Informational Memo dated September 6, 2007 regarding changes to Interlocal Agreement Draft Interlocal Agreement with City of SeaTac Draft Consultant Contract Minutes from the September 4, 2007 Finance and Safety Committee meeting 09/17/07 Interlocal Aarpement—Sfrilce thronah vRrsion INTERLOCAL AGREEMENT BETWEEN THE CITIES OF SEATAC AND TUKWILA FOR COOPERATIVE FIRE SERVICES STUDY THIS INTERLOCAL AGREEMENT "ILA is entered into pursuant to Chapter 39.34 RCW by the Cities of SeaTac and Tukwila Washington hereinafter referred to as "Cities to provide for the joint funding of Cooperative Fire Services Study. WHEREAS, the Cities desire to develop and promote equitable solutions to meet local, regional, and federal 4-eauirements. Deleted: WHEREAS, the Cities desire to participate in efforts to plan effectively to share the use of, "j Deleted: common resources needed by both cities, j Deleted: WHEREAS, the Cities have agreed on the use of Emergency Services Consulting, Inc,to perform 1___ -1 Deleted: a well qualified consultant the study and have agreed upon the scope of work and contract terms for the study, I available WHEREAS, through the Interlocal Cooperation Act, the parties have the authority to engage in cooperative efforts which result in more efficient use of Government resources; and NOW THEREFORE, and in consideration of the terms, conditions and performances made herein, it is agreed as follows: 1. Purpose of Interlocal Agreement: The purpose of the Interlocal Agreement is to set up a cooperative arrangement between the Cities to jointly fund an Cooperative Fire Services Study. 2. Lead City. The City of SeaTac will act as the Lead City, serving as the fiscal and administrative agent for the cities and SeaTac's Assistant City Manager as project manager for the study. 3. Governance Structure A. Steering Committee a) A Steering Committee comprised of city fire chiefs, City Manager or Administrator will lead the efforts of the study with SeaTac Assistant City Manager providing support. b) The Steering Committee will review interim Products and give direction to the consultant. Deleted: select the Consultant to c) The Steering Committee will develop performance expectations for the Consultant. Form the study and approve the g p p P schedule, payments, interim products and d) The Steering Committee will manage this Agreement. give direction to the consultant B. Policy Committee a) A Policy Committee shall be formed and made up of the following personnel from each city: City Manager or Administrator or designee, the Fire Chief, j Delete A J firefighters' union representative and two elected officials, The Policy Deleted: s from each city Committee will meet at least monthly to receive updates and provide ,policy Deleted: get direction for he study.. Deleted: guide {D eleted: on J� Interlocal Agreement Cooperative Fires Services Study b) The Policy Committee will be briefed on draft documents and presentations and have the opportunity to comment on the products and give input on the recommendations prior to release to the public or presentation in a public meeting to the City Councils. c) The Policy Committee will make recommendations to move forward on each Phase of the study. d) The Policy Committee will make a recommendation on the results of the study to the City Councils for consideration of future actions. 4. Fundine Arraneement. Each city shall contribute 50% of the cost of the study. The Lead City will invoice the other City upon approval by the steering committee of each invoice from the Consultant and invoices are due within 30 days of receipt. 5. Duration. This Interlocal Agreement shall become effective and shall remain in effect through the completion of the study.. 7. Termination. Any party may terminate its participation in the Interlocal Agreement without cause by giving the other Cities a ninety-day written notice. The terminating party shall remain fully responsible for meeting its funding responsibilities and other obligations established by this Interlocal Agreement through the end of the calendar year in which such notice is given. 8. Notices. Notices to the Cities shall be sent to the following persons: City Contact Tukwila Rhonda Berry 6200 Southcenter BI Tukwila. WA 98188 SeaTac 9. Indemnification. Each City agrees to indemnify the other Cities from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs, arising out of claims by third parties for property damage and bodily injury, including death, caused solely by the negligence or willful misconduct of such City, the City's employees, affiliated corporations, officers, and lower tier subcontractors in connection with this Interlocal Agreement. ;1 Deleted: G:\group\CPTYMAN'FIRE S7UDY\IA Bre study 2.doc G:1WPADMINUthonda\ILA fire study 3 doc page 2 of 3 draft 6/28/07 Interlocal Agreement Cooperative Fires Services Study Each City hereby waives its immunity under Title 51 of the Revised Code of Washington for claims of any type brought by any City agent or employee against the other Cities. This waiver is specifically negotiated by the parties and a portion of the City's payment hereunder is expressly made the consideration for this waiver. 10. Applicable Law: Venue: Attomev's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be exclusively in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 11. Counterparts. This document may be executed in any number of counterparts, each one which shall be considered an original. IN WITNESS WHEREOF, the undersigned have entered into this Interlocal Agreement as of this day of 2007. CITY OF TUKWILA By: Approved As To Form: Title: Date: City Attorney CITY OF SEATAC B Approved As To Form: Title: City Attorney Date: Deleted: G:'grouplCIT YMAN DIRE STUDY \II.A fire study 2.doc 0- 1WPADMNVZhendaULA fire creetv 3 dar page 3 of 3 draft 6/28/07 7