The URL can be used to link to this page

Home My WebLink AboutCOW 2007-09-10 Item 4F - Budget - Expend Funds for Regional Jail Study COUNCIL AGENDA SYNOPSIS ...4 ,Z Em No. awf No. Vi Meeting Date Prepared by Mayor's review Creunczl review .40 ul\ 0 09/10/07 1 RB 1 /Lo, 1 wit2 e I 09/17/07 1 RB 1 =1T_ EM RMATION I CAS NUMBER: 07-109 IORIGINAL AGENDA DALE: SEPTEMBER 10, 2007 AGENDA ITEM TITLE Authorization of expenditure of funds for Regional Jail Study. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 09/10/07 Mtg Date 09/17/07 Aftg Date Mtg Date Mtg Date Mtg Date Aitg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV SPONSOR'S The concept for a South County Jail Study has been reviewed by the Finance and Safety SUMMARY Committee. The participating cities include Renton, Des Moines, Federal Way and Tukwila. The Consultant Contract will be brought forward for Council approval once terms are agreed upon between the 4 cities and the consultant. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 09/04/07 RECOMMENDATIONS: SPONSOR /ADMIN. Consideration COM,MIrfl E Unanimous Approval; Forward to Committee of the Whole MPACT =.11F JND-SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $$45,000 Fund Source: GENERAL FUND SALARY SAVINGS Comments: RE OF COUN_- -ILA. _T- ON 09/10/07 1 MTG. DATE A1'TAC:HME:NTS 09/10/07 Informational Memorandum dated August 29, 2007 with attachments 1 1 Minutes from the September 4, 2007 Finance and Safety Committee meeting Finance Safety Committee Minutes September 4, 2007 Paae 2 The early estimates for construction of a 500 -bed facility total $54,000,000 based upon a 2011 opening. It was pointed out that Tulcwila's portion of the construction costs would fall in the neighborhood of $6 $8 million. Dave also shared a floor plan of the Cowlitz County Jail that may be a model for a future SCORE jail facility. IT ANikt I7 &=APP 2; VAI; FORWARD TO SEPTEMBER 10 COW. C. Use of Police Department Seizure Funds for Vehicle Purchase David Haynes, Police Chief, provided the committee with a background on this subject matter. The Valley Special Response Team (VSRT); which is comprised of the cities of Tukwila, Renton, Auburn, Federal Way, Kent, and the Port of Seattle; use (2) armored vehicles to provide transportation and ballistic protection on barricaded subjects, warrant services, and hostage situations. In 2006 the armored vehicles were deployed (38) times. One of the vehicles, a 1981 and about the size of a mini -van, is unreliable and becoming expensive to maintain. Furthermore it is only rated to stop a pistol and some rifle rounds. The other vehicle, while providing ballistic capability, is limited in its law enforcement applications due to configuration of the unit. The cost for an outfitted vehicle is estimated at $300,000. Each VSRT agency's share is $50,000. Given the nature of the use of the vehicle, it is appropriate to use drug seizure monies for the purchase. Discussion ensued following Dave's presentation. It was noted that this purchase exceeds the Finance Safety Committee's $25,000 purchase order approval authority. It was suggested that this matter run the standard council review and approval channels. Ul r NIl IOUAP. Rt)?I? FORWARD TO SEPTEMBER 10 COW. M. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Joan Hernandez noted that she would like to send Robbie Burns some form of acknowledgement for her years of service to the City and inquired as to how she might be contacted. Dave replied that she is opening a quilt shop in Orting. Meeting adjourned at Next meeting: Monday, September 17, 2007 5:00 p.m. Conference Room 3. i Committee Chair Approval Minutes by Kevin A. Fuhrer, Finance Director, for Kimberly Matej, Legislative Analyst J WiiA, p s o S. City of Tukwila :�i i W't rim- O lu Finance Safety Committee 1908 FINANCE AND SAFETY COMMITTEE Meeting Minutes September 4, 2007- 5:00p.m. PRESENT Councilmembers: Jim Haggerton, Chair; Joan Hernandez and Dennis Robertson Staff. b u d_Ifa< e viff erzNick Olivas Guests: EheiOk_Pl CALL TO ORDER: Committee Chair Haggerton called the meeting to order at 54:07.13:1] I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Expenditure of Funds for Regional Fire Authority Nick Olivas, Fire Chief, provided the committee with a background on this subject matter. The City of SeaTac, on the heels of a levy failure, began to explore the possibility of sharing fire protection services with the City of Tukwila. Through progressive discussion it was determined that if shared services were to be studied the focus should also include the option of consolidation. Nick pointed out that the cities of Auburn, Pacific, and Algona recently consolidated to form a regional fire authority. The purpose of the joint fire services study with the City of SeaTac is to develop a master plan for each fire agency and to ascertain whether a benefit exists to form a regional fire authority. Emergency Services Consulting, Inc. will be hired to perform the study. The estimated cost is approximately $30,000, however Nick is requesting that the Mayor receive authorization to sign the agreement at a cost not to exceed $40,000 in anticipation of unforeseen costs. Discussion ensued following Nick's presentation. Due to the timing of hiring the Emergency Management Coordinator and CERTs position, adequate budget capacity exists to fund this non budgeted activity. Nick captured several edits to the draft interlocal agreement that were suggested by the committee. trPilrritsITIVIOVS4PkRarAP FORWARD TO SEPTEMBER 10 COW. B. Expenditure of Funds for South County Jail Study David Haynes, Police Chief, provided the committee with a background on this subject matter. Due to the decreasing availability of inmate beds in the King County jail system, a workgroup has been formed to study the feasibility of constructing an alternative 500 -bed facility. The workgroup is calling itself South Corrections Entity (SCORE) and is comprised of Des Moines, Federal Way, Renton, and Tukwila. SCORE published a feasibility study request for qualifications (RFQ) on June 4, 2007. Four responses were received and the review team unanimously picked the DLR Group as the most well qualified company. The initial proposal amounted to $351,000 but has since been modified and now totals $161,000. Tukwila's share is estimated to range from $34,000 to $41,000, however staff request that the Mayor be authorized to expend an amount not to exceed $45,000 to cover any unforeseen costs. Rhonda Berry Cowlitz_FloorPlan_Labeled.jpg 1 COWLITZ COUNTY JAIL r i ;16 1 ADMINISTRATION i 1 2 STAFF SUPPORT .„,.i....1 LA i :1* 3 COURTS 4 E.: Ali 14 5 -‘f 4 EXERCISE 1 2 I r c i n!. I II:: 2 1 1 1 0 5 MAXIMUM CUSTODY r,-------iii!!,-", r r rn ii II ii i:ii!,_11 Yre 6 FEMALE HOUSING 4 .0, •--LN—. .c. 11 7 MEDICAL HOUSING I.L.A Mg .2, it2i-e ■ti• m. DOUBLE CELLS 8 MEDIUM CUSTODY 4 .1 ItriL20 ‘t a:6 1,- ...1 9 MEDIUM CUSTODY 1 QUAD CELLS bt---iljAMIL pi 111 jella 10 MEDIUM CUSTODY 11 60-:- 2:7 .111• QUAD CELLS ...-4 9 e•-• :4 41:2,„', x E A *F 1111M1 r to Atk- 11 INTAKE 4 9- a a ::::-**..rasi 13 TRUSTEE MI6. e -4 n 8 12 DORMITORY wry 9-t 41: Vbii 1116 \I an 4 4 i i triiv. i 14 KITCHEN „...,...-11H1 1 lift If II I 44 ilgoLulamsa 1 21. 16 PROGRAMS 4,,:-, i —up, ,16651, \'t, ,c., 11; '..,i r t r c_z,.. 16 BUILDING SUPPORT i ..L:4._,.. i _2.1...._.,.1 c :F tipwiqo 17 SECOND LEVEL A 4 j11 171- r_I CONTROL 14 1111:.• in ii, :9 1 2 A a '--'41 1 it i; 7 -r IP' -W ill DIA Group POTENTIAL SITES WE NEED TO PROVIDE SITES TO DLR TO HAVE THEM BEGIN THE COST ESTIMATES WE HAVE APPROXIMATELY ONE MONTH AFTER THEY START THE STUDY TO PROVIDE THE LOCATIONS THE REDUCED FEE INCLUDES DUE DILIGENCE ON ONLY ONE SITE COWLITZ COUNTY FACILITY PREVIOUS COMPARABLE FOR CONSTRUCTION COSTS TEAM HAS SEEN AND APPROVED AS COMPARABLE FACILITY APPROXIMATELY 200 SQUARE FEET PER BED FULL-SERVICE FACILITY ON-SITE MEDICAL, LAUNDRY AND KITCHEN FACILITIES ASSUMPTIONS THE FACILITY IS DESIGNED TO HOLD MISDEMEANOR OFFENDERS AND INVESTIGATIVE FELONY ARRESTS THE FACILITY WILL BE DESIGNED AS A FULL SERVICE JAIL ANTICIPATING THAT WE WILL HOUSE ALL OF OUR MISDEMEANOR INMATES MEDICAL MENTAL MANAGEMENT FEASIBILITY ASSUMPTIONS FACILITY WILL BE DESIGNED WITH 500 BEDS POTENTIAL FOR EXPANSION AT THE SITE UP TO A MAXIMUM OF 750 BEDS THE FACILITY SHOULD BE DESIGNED TO MEET ACA / AMERICAN CORRECTIONAL ASSOCIATION STANDARDS THE FACILITY WILL BE BASED UPON THE COWLITZ COUNTY JAIL PROJECTED BED NEEDS OWNER CITY TUKWILA FEDERAL WAY DES MOINES RENTON UTILIZATION FACTOR 15% EXTRA CAPACITY 2011 USAGE 2026 USAGE SCHEDULE DLR SUGGESTED THAT WE ACCELERATE OUR BUILDING PLANS WITH OCCUPANCY PLANNED FOR 2010. ACCELERATING THE PROJECT COULD SAVE $3,000.000 EVEN WITHOUT MODIFICATION THE EXISTING SCHEDULE IS ACHIEVABLE PROPOSAL HIGHLIGHTS EARLY ESTIMATES FOR 500 BED FACILITY CONSTRUCTION COSTS OF $79,000 PER BED (BASED UPON 2011 COSTS) 35% INDIRECT COSTS INCLUDING DESIGN TOTAL $54,000.000 DLR PROPOSAL TEAM MET WITH DLR ON JULY 12TH INITIAL PROPOSAL FOR FEASIBILITY STUDY WAS $351,000 PROPOSAL HAS BEEN MODIFIED AND IS NOW $161,000 FEASIBILITY STUDY PUBLISHED RFQ ON JUNE 4TH RECEIVED FOUR RESPONSES TEAM REVIEWED RESPONSES AND UNANIMOUSLY PICKED DLR GROUP AS THE SUPERIOR RESPONSE ORGANIZATIONAL STRUCTURE FOR SCORE BASED UPON VALLEY COMMUNICATIONS FOUR OWNER AGENCIES TUKWILA FEDERAL WAY DES MOINES RENTON POTENTIAL CONTRACT AGENCY SEATAC WORK GROUP DES MOINES JENNIFER HENSON TUKWILA DON LINCOLN FEDERAL WAY ANDY HWANG STAN MCCALL JASON WILSON KRISTEN GREGORY RENTON PENNY BARTLEY City of Tukwila 6200 Southcenter Boulevard Tukwila, Washington 98188 MEMORANDUM TO: Finance and Safety Committee FROM: Mayor's Office Tukwila Police Depa e t DATE: August 29, 2007 SUBJECT: South County Regional Jail Feasibility Study Staffs from cities in suburban King County have held a series of meetings to discuss solutions to the problem of decreasing availability of inmate beds in the King County fail. South County cities recognized early on that our needs were somewhat different than those of eastside and north end cities, and formed a separate group to evaluate our needs. The work group has dubbed itself South Corrections Entity (SCORE), and includes representatives from Des Moines, Federal Way, Renton and Tukwila. Primary staff support has been provided by the City of Renton. SCORE is based on the Valley Communications (Valley Com) model, with four owner agencies being those listed above. SeaTac has been identified as a potential contract agency, and it's likely that other cities in the area would contract for services on an as- needed basis. An RFQ was published in June; the responses received from four consultants were reviewed and evaluated, and DLR Group was chosen as the superior response. The SCORE work group looked long and hard at DLR's proposal and was able to shave the initial $351,000 proposed cost down to $161,000 to study a 500 bed facility. Cost allocation for each city has yet to be determined, but most likely we will pay a pro rata share based on average daily inmate population. Depending upon the cost shanng method chosen Tukwila's share of the study cost could range from approximately $34,000 to 41,000. Staff requests that the Mayor be authorized to expend an amount not to exceed $45,000 to cover any unforeseen expenses. Staff requests that this item be referred to the COW on 9/10 and Regular Meeting on 9/17 for approval. Phone: 206 433 -1800 City Hall Fax: 206 433 -1833 www.ci.tukwila.wa.us Steven M. Mullet, Mayor Finance Safety Committee Minutes Seotember 4, 2007 Pace 2 The early estimates for construction of a 500 -bed facility total $54,000,000 based upon a 2011 opening. It was pointed out that Tukwila's portion of the construction costs would fall in the neighborhood of $6 $8 million. Dave also shared a floor plan of the Cowlitz County Jail that may be a model for a future SCORE jail facility. III. ANNOUNCEMENTS No announcements. AN1VI0ITS AP'ZQV FORWARD TO SEPTEMBER 10 COW. C. Use of Police Department Seizure Funds for Vehicle Purchase David Haynes, Police Chief, provided the committee with a background on this subject matter. The Valley Special Response Team (VSRT); which is comprised of the cities of Tukwila, Renton, Auburn, Federal Way, Kent, and the Port of Seattle; use (2) armored vehicles to provide transportation and ballistic protection on barricaded subjects, warrant services, and hostage situations. In 2006 the armored vehicles were deployed (38) times. One of the vehicles, a 1981 and about the size of a mini -van, is unreliable and becoming expensive to maintain. Furthermore it is only rated to stop a pistol and some rifle rounds. The other vehicle, while providing ballistic capability, is limited in its law enforcement applications due to configuration of the unit. The cost for an outfitted vehicle is estimated at $300,000. Each VSRT agency's share is $50,000. Given the nature of the use of the vehicle, it is appropriate to use drug seizure monies for the purchase. Discussion ensued following Dave's presentation. It was noted that this purchase exceeds the Finance Safety Committee's $25,000 purchase order approval authority. It was suggested that this matter run the standard council review and approval channels. I31 NjN ITS 3 i=7:4 FORWARD TO SEPTEMBER 10 COW. IV. MISCELLANEOUS Joan Hernandez noted that she would like to send Robbie Burns some form of acknowledgement for her years of service to the City and inquired as to how she might be contacted. Dave replied that she is opening a quilt shop in Orting. Meeting adjourned at fl$ Next meeting: Monday, September 17, 2007 5:00 p.m. Conference Room 3. r f Committee Chair Approval Minutes by Kevin A. Fuhrer, Finance Director, for Kimberly Matej, Legislative Analyst