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Home My WebLink AboutCOW 2007-06-11 Item 3F - Resolution - Reject Bids for Tukwila International Boulevard Phase I Final Cleanup Project COUNCIL AGENDA SYNOPSIS �.��,•q�y I ITEM NO. o le- *,1 S Meeting Date 1 Prepared by Mayor's review Council review 1 ON. t *er 6/11/07 I BG D k, 1 l/ 6/18/07 I BG 1 'Mos 3. -p, 1 ITEM INFORMATION CAS NUMBER: 07-081 I ORIGINAL AGENDA DATE: JUNE 11, 2007 AGENDA ITEM TITLE Reject all bids for Tukwila International Blvd Phase I Final Cleanup Project CATEGORY Discussion 111 Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 6/11/07 Mtg Date Mtg Date 6/18/07 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV SPONSOR'S One bid was submitted for the Tukwila International Blvd Phase I Final Cleanup SUNEVARY Project'and it was significantly over the engineer's estimate and budget. This resolution will reject all bids. Staff will re- package the work to solicit bids from the City's Small Works Roster. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA1•E: 5/29/07 RECOMMENDATIONS: SPONSOR /ADMIN. Reject all bids by resolution. COMlMI1TBE Unanimous approval; forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $115,518.00 $50,000.00 Fund Source: 104.02 Commercial Streets (page 37, 2007 CIP) Comments: MTG. DATE I RECORD OF COUNCIL ACTION 6/11/07 1 6/18/07 MTG. DATE I ATTACHMENTS 6/11/07 Information Memo dated May 30, 2007 (revised after TC meeting) Bid Opening from May 18, 2007 Resolution rejecting all bids Transportation Committee Minutes from May 29, 2007 6/18/07 INFORMATION MEMO To: Mayor Mullet From: Public Works Director, Date: May 30, 2007 Subject: Tukwila International Boulevard Phase 1 Final Cleanup Project No. 91 -RWO3 BID REJECTION ISSUE Award or reject the sole bid for the Tukwila International Boulevard Phase 1 Final Cleanup project. BACKGROUND Due to the delay of removing the overhead utility lines by Seattle City Light, we closed out the main construction contract with R.W. Scott in 2005 to avoid a delay claim. At that time we knew that at a later date we would contract out for the minor cleanup items. Seattle City Light removed their overhead lines on March 1, 2007 and we are still waiting for Qwest and Comcast to remove their overhead utilities and the poles. Once the poles are removed, we will have to patch the roadway and the sidewalks where the poles were located. The Final Cleanup project was advertised for bids on May 3 and May 10, 2007, and only one bid was opened on May 18, 2007. The engineer's estimate was $47,000.00. Dennis R. Craig Construction submitted a bid in the amount of $115,518.00, which is $68,518.00 over the engineer's estimate. The budgeted amount for this project is $50,000. ANALYSIS The sole bid appears to be indicative of the current bidding climate. RECOMMENDATION Reject the bid and re- package the work to solicit bids from the Small Works Roster. BG:ad attachments: Bid Opening Results Draft Resolution (P:Projects\A- RW RS Projects \91RW03 \TIB 1 —Pole Patching Bid Rejection TC Mena 5- 30 -07) CITY OF TUKWILA OFFICE OF THE CITY CLERK Jane E. Cantu, CMC, City Clerk BID OPENING Tukwila International Boulevard Phase 1— Final Cleanup 91 -RWO3 May 18, 2007 10:00 A.M. BIDDER NAME SECURITY GRAND TOTAL ALT,___ ADDENDUMS (1) APPARENT DATE STAMP OF BID RECD.? ACKNOWLEDGED LOWEST BIDDER RECEIPT (RANK ORDER) Dennis R. Craig Construction 5/17/07 1:55 P.M. Yes 115,518.00 1 ENGINEER`S ESTIMATE 47,000.00 The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. DATED this le day of May, 2007. /s/ Jane E. Cantu, CMC, City Clerk DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REJECTING THE SOLE BID SUBMITTED FOR THE TUKWILA INTERNATIONAL BOULEVARD PHASE 1 FINAL CLEANUP PROJECT, AND AUTHORIZING CITY STAFF TO REPACKAGE THE PROJECT AND SOLICIT BIDS FROM THE SMALL WORKS ROSTER. WHEREAS, sealed bids were solicited for the Tukwila International Boulevard Phase 1 Final Cleanup Project; and WHEREAS, a sole bid received from Dennis R. Craig Construction was publicly opened, examined and declared by the City Clerk's office on May 18, 2007; and WHEREAS, the engineer's estimate for the final cleanup project was $47,000, and the budgeted amount was $50,000; and WHEREAS, the sole responsive bid substantially exceeded the budgeted amount and the engineer's estimate for this project; and WHEREAS, RCW 35.23.352 provides for the rejection of any or all bids by resolution of the City Council; and WHEREAS, staff recommends the rejection of this bid and further recommends repackaging the work and soliciting bids from the Small Works Roster; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The lone bid received for the Tukwila International Boulevard Phase 1 Final Cleanup Project is hereby rejected. The bid deposit received by the City shall be returned to the bidder with notification of the rejection. Section 2. City staff is hereby authorized to repackage the work and solicit bids from the Small Works Roster. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2007. ATTEST AUTHENTICA I1;1J: Verna Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: C:\Documems and Settings \All UserslDes ktop\KellyLMSDATAIResolutions \TMB Phase 1 Bid Reject.doc GL:Lsn 6(72007 Page 1 of 1 Transportation Committee Minutes May 29. 2007 Paae 2 C. Tukwila International Boulevard Phase 1 Final Clean -Up Bid Reiection Staff is seeking Council approval to reject all bids received for the Clean -Up of Tukwila International Boulevard Phase I. One bid was received for the project and exceeded the engineer's estimate by more than $68,000. Staff intends to repackage the project specifications and send out for rebid to the City's Small Works Roster. Staff expects to have the project ready for rebid in June. The Committee has requested that the information memo submitted by staff be revised to explain the Phase I clean -up requirements which will include asphalt and concrete patching and sidewalk repair as well as identify time constraints involved with the main project contract close -out. UNANIMOUS APPROVAL. FORWARD TO JUNE 11 COW FOR DISCUSSION. D. Concurrencv Modelinv This agreement will update the City's Transportation Model and ensure that the City is meeting the needs of the Concurrency Management Program. The Sabey Corporation is proposing redevelopment of the Associated Grocers site. In response to this redevelopment, Sabey Corporation has requested that the City assist them in performing site specific analysis of the site. In order to conduct this analysis and update the current model, City staff is seeking authorization to enter into an agreement for transportation modeling services with Mirai Transportation Planning and Engineering in the amount of $50,928. If this agreement is approved, Sabey Corporation will be assessed a standard concurrency test fee and additional study costs for the specific site. Staff also reported that they are meeting with Sabey and the City of Seattle regarding the potential of a jurisdictional boundary change as the subject site is shared between the two cities. UNANE IOUS APPROVAL. FORWARD TO JUNE 11 COW FOR DISCUSSION. E. Tukwila Transit Center Grant Annlication Cyndy shared with the Committee that regardless of a lack of specific site identification for the Tukwila Transit Center, staff is continuing to seek grant funding opportunities for the project. Cyndy explained that the most recent grant application was submitted to the Federal Transit Authority (FTA). Due to recent grant requirement changes by the FTA, King County Metro (Metro) was the only authorized agent able to submit a grant request for the Tukwila Transit Center. Metro agreed to submit this project as a part of their overall grant application. Unfortunately, this change only allowed the City to request a portion (approximately $1 million) of the full project funding. If this grant is successful and funding is awarded, the monies will allow the City to begin construction of the Transit Center in a phased approach on the west side, and postpone other elements of the project until additional funding becomes available. A copy of the memo submitted by staff is attached to the minutes for additional information as per Committee request. INFORMATION ONLY. III. ANNOUNCEMENTS No announcements. IV. MISCELLANEOUS Meeting adjourned at 5:39 p.m. Next meeting: Monday, June 11, 2007 5:00 p.m. Conference Room 1 0 Committee Chair Approval Minutes by KAM