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HomeMy WebLinkAboutReg 2007-06-04 Item 3C - Final Acceptance - 2006 Overlay and Repair Program by Lakeside Industries COUNCIL AGENDA SYNOPSIS �qs initials ITEMNO. o: i2 -.i i !i ii t, t Meeting Date Prepared by 1 Mayor's review Counc review 1 10 6/04/07 BG �(i" 1/✓ Y al 1908 3 I ITEM INFORMATION CAS NUMBER: 07-073 IORIGINAL AGENDA DA1'E: JUNE 4, 2007 AGENDA ITEM TILE Accept as complete 2006 Overlay and Repair Program and release retainage. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 06/04/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: I SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW SPONSOR'S The contract with Lakeside Industries is complete for the 2006 Overlay and Repair SUMMARY Program. Construction began September 11, 2006 and was completed on March 30, 2007. The contract included overlay on Macadam Rd, Southcenter Blvd, and S 130 St. Change orders totaled a credit of $65,863 as South 144 St was deleted, underruns were $20,409.00 and overruns came to $124,402.05 due to more traffic control. This project is ready for final acceptance and the total contract amount was $761,235.05. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'11;: 5/29/07 RECOMMENDATIONS: SPONSOR /ADMEN. Accept contract as complete and authorize release of retainage. CONDETTEE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $761,235.05 $900,000.00 Fund Source: 104.02 Commercial Streets (page 44, 2006 CIP) Comments: MTG. DATE 1 RECORD OF COUNCIL ACTION 6/04/07 I MTG. DATE ATTACHMENTS 6/04/07 Information Memo dated May 18, 2007 Notice of Completion of Public Works Contract 06 -080 Transportation Committee Meeting Minutes from May 29, 2007 INFORMATION MEMO To: Mayor Mullet From: j !`'Public Works Director' Date: May 18, 2007 Subject: 2006 Overlay and Repair Program Project Completion and Acceptance ISSUE Accept contract as complete and authorize release of retainage bond. BACKGROUND The Notice to Proceed for Contract No. 06 -080 with Lakeside Industries of Covington, Washington, was issued September 11, 2006, for construction of the 2006 Overlay and Repair Program. This Project No. 06 -RWO1 provided repairs and overlays on the following roadway segments: S 144 St (51 Ave S to 1000 ft west, storm drain only. Deleted overlay to be done by Sound Transit) Macadam Rd (S 128 St to S 131 Pl) Southcenter Blvd (53 Ave S to Macadam Rd) S 130 St (E Marginal Wy to Macadam Rd) This contract was completed on March 30, 2007. Four change orders were issued during construction and are summarized on the attachment. Unit price overruns were primarily caused by the use of more traffic control labor than originally estimated. Contract Award Amount 723,105.00 Change Orders (65,863.00) Unit Price Overruns 124,402.05 Unit Price Underruns (20,409.00) Sales Tax (N /A Rule 171) 0.00 Total Amount Paid (incl. retainage bond) 761,235.05 RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of the retainage, subject to the standard claim and lien release procedures. BG:ad attachments: Change Order Summary Notice of Completion of Public Works Contract (P:ProjecaslA• RW RS Projecu106RWOl 2006 Ocethy\Consm,ctionalFO MEMO A■spnnce 2006 Overby) 2006 OVERLAY PROGRAM Change Order Summary Change Order No. ITEM ADD DELETE JUSTIFICATION COST Change Order 1 CO1 Item 1 Delete S 144 St overlay. To be overlayed by Sound Transit. (16,160.00) CO1 Item 2 Delete 4 junction boxes and Junction boxes not large add 4 communication vaults enough for future fiber optic on Southcenter Blvd. interconnect. 6,514.00 CO1 Item 3 Replace discovered failing Surface water was saturating storm drain pipe. subgrade. 20,000.00 Change Order 2 CO2 Delete trenched conduits and add directionally drilled Less surface restoration and conduits on Southcenter Blvd. traffic control costs. 10,055.00 Change Order 3 CO3 On Macadam Rd, delete Bid for aluminum was more aluminum handrail and add than double the price of black vinyl coated chain link vinyl- coated chain link fence. fence. Deleted bid item credit value: $78,765.00 (78,765.00) Change Order 4 C04 On Southcenter Blvd, reduce plan quantity of pavement Further field review found grinding and reinforcing this quantity not necessary. fabric. (7,507.00) Total (65,863.00) State of Washington Department ofRevenue PO Box 47474 REV Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 600 090 607 Date 4/30/07 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: Name &Addrecif Pithlie r4gency 1 Department U se Only I Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number 2006 Overlay and Repair Program (Project No. 06 -RWO1) 06 -080 Contractor's Name Telephone Number Lakeside Industries 206 343 -7375 Contractor's Address 18808 SE 257th Street, Covington, WA 98042 Date Work Commenced Date Work Completed Date Work Accepted 9/11/06 3/30/07 Surety or Bonding Company Travelers Casualty and Surety Company of America Agent's Address Parker, Smith Feek, Inc., 2233 112th Ave. NE, Bellevue, WA 98004 Contract Amount 723,105.00 Additions 124,402.05 Liquidated Damages 0.00 Reductions 86,272.00 Sub -Total 761,235.05 Amount Disbursed 761,235.05 Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 0.00 (Ifvarious rates apply, please send a breakdown.) TOTAL 761,235.05 TOTAL 761,235.05 Di b irsmug :Office r Comments: Retainage Bond was provided by Lakeside Industries. Rule 171 applies to sales Signature tax. Type or Print Name Diane Jaber Finance Approval 1 Phone Number 206 433 -1871 l� The Disbursing Officer must complete and mail THREE copies of this notice to the Depat Intent of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http /dor.wa.gov. REV 31 0020e (6- 27 -01) 4 LA, zs City of Tukwila o Q ofu Transportation Committee to: 7s fit os TRANSPORTATION COMMITTEE Meeting Minutes May 29, 2007- 5:00 p.m. Tuesday Meeting due to Memorial Day Holiday PRESENT Councilmembers: Pam Carter, Chair; Pam Linder and Joe Duffle Staff: Frank Iriarte, Gail Labanara, Robin Tischmak, Cyndy Knighton, Derek Speck, Jack Pace and Kimberly Matej CALL TO ORDER: Committee Chair Carter called the meeting to order at 5:00 p.m. L PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Six -Year Transnortation Improvement Program (2008 -20131 Staff briefly discussed the annual update to the Six -Year Transportation Improvement Program (TIP). This annual rolling program is generally modified to reflect the City's CIP as the two are updated at different times of the year. Robin explained that one new item has been added to the TIP as this item was a new addition in the 2007 -2012 CIP. That item is the addition of a left turn pocket off of Macadam Road at South 144 Street. The Committee inquired to the funding for this particular addition. Staff remarked that the project is not scheduled for design until 2010 which is far enough into the future that impact fees are expected to contribute to project funding. Additionally, staff explained that the need for this project has been established based on the impact of other forthcoming developments. Establishing this need, as well as listing it as a project in the TIP, will assist in securing funding for the project. Based on Committee recommendation, staff will modify the information memo regarding the TIP prior to being submitted to full Council for language specifications and to reflect the respective CIP page referring to the Macadam turn pocket addition. Prior to passing a resolution for the TIP a public hearing must be held. The Committee recommends forwarding the update to COW for discussion and to set a public hearing regarding the matter. UNANIMOUS APPROVAL. FORWARD TO JUNE 11 COW FOR DISCUSSION. B. 2006 Overlay and Repair Program Proiect Completion and Acceptance In March, the 2006 Overlay and Repair Project was completed. Staff is seeking for Council to accept completion of the project and authorize the release of the appropriate retainage. This completion and acceptance is a standard process which is followed for all project completions in the City. Four change orders were associated with the project, and overruns were attributed to increased traffic control labor. Overall, the project went well and the contractor did a satisfactory job. Staff is requesting that this item move to the consent agenda with approval for acceptance and retainage release. UNANIMOUS APPROVAL. FORWARD TO JUNE 4 REGULAR COUNCIL CONSENT AGENDA.