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HomeMy WebLinkAboutCOW 2007-05-29 Item 3B - Contract Supplement #2 - Tukwila Urban Center Traffic Signal Interconnect with Siemens ITS for $136,274 COUNCIL AGENDA SYNOPSIS �r1LA "s Initialr ITEM No. oj vZ. Meeting Date 1 Prepared by e l Mayor's review 1 Cgi cil review 1 Q: 4t%. i w E o I 5/29/07 I BG A. 1 /44v r?- 6/04/07 I 1 I L. I J. 3 isoa rr I 1 ITEM INFORMATION I CAS NUMBER: 07-064 I ORIGENAL AGENDA DATE: MAY 29, 2007 AGENDA ITEM TITLE Traffic Signal Interconnect Project Supplemental Agreement No. 2 with consultant Siemens ITS CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 5/29/07 Mtg Date 6/04/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV SPONSOR'S Supplemental Agreement No. 2 has been negotiated with Siemens ITS for traffic SUNS AIRY operations software integration services on the Tukwila Urban Center Traffic Signal Interconnect and ITS project for a fixed fee not to exceed $136,274. Siemens was selected for design services and the first supplement covered construction management. We are quickly approaching the end of construction with the next phase being integration, which includes signal timing installation, testing and verification. REVIEWED COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte BY Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DAZE: 5/14/07 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize Mayor to sign the consultant's supplement with Siemens ITS. COMIrrIEE Unanimous approval; forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $136,274.00 $2,128,000.00 $0.00 Fund Source: 104.02 Commercial Streets (page 44, 2007 CO) Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/29/07 6/04/07 MTG. DATE ATTACHMENTS 5/29/07 Information Memo dated May 7, 2007 Supplement No. 2 and Scope of Work Transportation Committee Meeting Minutes from May 14, 2007 I I 6/04/07 INFORMATION MEMO To: Mayor Mullet From: Public Works Director Date: May 7, 2007 Subject: Tukwila Urban Center Signal Interconnect and ITS Traffic Operations Center Hardware and Software Integration Project No. 88 -RW02, Contract No. 05 -085 Supplemental Agreement No. 2 ISSUE Supplemental Agreement No. 2 has been negotiated with Siemens ITS for traffic operations software integration services on the Tukwila Urban Center Signal Interconnect and ITS project for a fixed fee not to exceed $136,274. BACKGROUND Siemens ITS was selected in 2005 for design services on this project and we are quickly approaching the end of the construction phase. The base contract amount with Siemens ITS under City Contract No. 05 -085 was $285,877 for the preliminary engineering and final design phases. Supplemental Agreement No. 1 for on -call construction management support and signal timing services was $93,325. Siemens was asked to provide a supplemental agreement for the integration phase, as described in the base contract as optional services. This supplement will provide the following for the Traffic Operations Center: System integration of all required hardware and software System architecture development and testing System graphics showing the urban center intersections Signal timing installation, testing and verification System documentation and training ANALYSIS A supplemental agreement for Traffic Operations Center system integration services has been negotiated for a fixed fee not to exceed $136,274. Budget is available in the construction phase. RECOMMENDATION Authorize the Mayor to sign Supplemental Agreement No. 2 with Siemens ITS in the amount of $136,274. BG:ad attachment: Supplemental Agreement No. 2 (P:Projects\A- RW RS Projects \88RW02 Traf Sig Intrcnt\INFO MEMO SIEMENS CM Supplement No. 2) Organization and Address SUPPLEMENTAL AGREEMENT NO 2 Siemens ITS 8004 Cameron Road Agreement Number Austin, TX 78754 05 -085 Attn: Paul Wilson City Project Number Phone 88 -RWO2 (512) 837 -8412 Project Title New Maximum Amount Payable Tukwila Urban Center Signal Interconnect and ITS $529,599 Project Description of Work Provide construction support services for this project. The Local Agency of The City of Tukwila desires to supplement the agreement entered into with Siemens Inc. and executed on 22 of July, 2005 and identified as Agreement No. 05 -085. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. Section 1, SCOPE OF WORK, is hereby changed as set forth in EXHIBIT A-2, and by this reference made a part of this supplement. Section V, PAYMENT, shall be amended as follows: The Maximum Total Amount Payable to the Consultant under this Agreement shall not exceed the sum of the Amount Payable as set forth in EXHIBIT A -1 ($93,325) EXHIBIT A -2 ($136,274) and the base contract ($285,877), for a total of $515,476.00 If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By: SIEMENS ITS. By: Citv of Tukwila Signature Date Signature Date SIEMENS _4 e L F to Scope of Work Exhibit A-2 04/17/07 Table of Contents Introduction 2 Task 9: Project Coordination with City of Tukwila 2 Task 10: Architecture Development and Implementation of an Integrated Traffic Management System 2 Task 10.1 System Architecture Report 2 Task 10.2 Procurement List of all TOC Hardware and Software 2 Task 10.3: System Acceptance Test Plan 3 Task 10.4 System Graphics and database development 3 Task 10.5 System Set -up and In -house System Integration and Testing 4 Task 10.6 On -Site Central System Installation and Off-Line Testing 5 Task 11: Traffic Management System Field Elements Integration and Validation 5 Task 11.1: System integration 5 Task 11.2: End -to -End System Testing 6 Task 11.3: Documentation 6 Task 11.4: Training 6 Maintenance Support and Warranty 7 Siemens ITS Page 1 SIEMENS Introduction This scope of work describes the supplemental agreement No. 2 to be completed by the Siemens ITS Team. The scope of work describes the following tasks Project Coordination with City of Tukwila Architecture Development and Implementation of an integrated Traffic Management system at the TOC Task 9; Project Coordination with City of Tukwila Siemens will coordinate the execution of the subsequent Tasks 10 and 11 with the City of Tukwila. This task includes two meetings with the City, maintenance of o✓erall project schedule, and submittal of invoices. In addition, this task includes two meetings with the IT group to discuss future connections to Emergency Operations Center and Police Department (note that the actual connection to those agencies is not part of this task but may be performed at a later point in time as a separate task). The actual technical management of the ACTRA implementation and integration is included in the budgets for the subsequent tasks. Budget The budget for Task 9 is $14,717. Task 10: Architecture Development and Implementation of an integrated Traffic Management system at the TOC Task 10.1 System Architecture Report Using the Concept plan and PS &E documents which will identify the locations of field improvements to be deployed as part of this phase of the project, Siemens will prepare a system architecture report. The report will document the existing infrastructure at the City and will include a hardware architecture diagram showing all hardware connections and interfaces at the central as well as in the field. All hardware components including necessary computer equipment for ACTRA as well as TOC equipment, and communications equipment will be shown in this diagram. Existing and new equipment to be procured will be identified. Deliverables System Architecture Report Task 10.2 Procurement List of all TOC Hardware and Software Based on the system architecture developed in the previous task, Siemens will provide a list of all required hardware (communication servers; UPS; workstations; Ethernet switches), and 3rd party software (e.g. MSSQL, etc.) in order to deploy a fully, functional system to the City for review. The list may be revised based on City's comments. Siemens ITS Page 2 SIEMENS w M -`d -cc` Y r_- 'c'ZT` 4-' Deliverables Hardware and software procurement specifications Meet with Tukwila IT Department to coordinate needs Task 10.3 Procurement of System Hardware and 3` Party Softwrae Based on the system architecture and procurement list developed in the previous tasks, Siemens will procure all system hardware (servers, UPS, workstations) and 3rd Party Software required to deploy a fully functional system. The system hardware will be loaded with ACTRA and tested in a later task, see 10.6. Deliverables One Dell PowerEdge 2950 in Dell 4210 Enclosure One HP Color Laserjet 4700n One Dell Optiplex GX620 Workstation One APC Smart UPS RM 2200VA Three CF -30 Toughbooks Task 10.4 System Acceptance Test Plan Siemens will provide the ACTRA standard acceptance test procedures. Said procedures shall identify various functions (e.g. Download /Upload, SYNCHRO Interface, CCTV, etc.) for testing. A SAT document shall be submitted for review and approval by the City prior to commencement of system testing. Deliverables System Acceptance Test Document Task 10.5 System Graphics and database development The City shall supply the following information to Siemens for input into the system and preparation of the graphical displays: Map of the City in electronic format (.bmp or .wmf format) or an aerial photograph of the City Intersection layouts for the 28 intersections to be under the control of the system Siemens shall be responsible for the input of the data supplied by the City into the system, and for the preparation of the map graphic and individual graphical displays for all signals. The following is a list of the 28 intersections that will be under the control of the system: S 180th St Southcenter Pkwy S 180th St Andover Park W S 180th St Andover Park E S 180th St Sperry Dr S 180th St West Valley Hwy Siemens ITS Page 3 SIEMENS y SW 43rd St /72nd Ave S Southcenter Pkwy Blk 17500 Southcenter Pkwy Minkler Bivd Southcenter Pkwy 168th St Southcenter Pkwy Strander Blvd Southcenter Pkwy Klickitat Southcenter Pkwy /1-5 NB Off Ramp 53rd Ave S Klickitat Dr Andover Park E Costco Dr Andover Park E Minkler Bivd Andover Park E Stander Blvd Andover Park E Baker Blvd Andover Park E Tukwila Pkwy Andover Park W Minkler Blvd Andover Park W Strander Blvd Andover Park W Baker Blvd Andover Park W Tukwila Pkwy 61st Ave S Tukwila Pkwy Strander Blvd/Mall Entrance /61st PI S Tukwila Pkwy Mall Entrance Southcenter Blvd 66th Ave S Southcenter Blvd 61St Ave S Southcenter Blvd Macadam Rd S Deliverables: One citywide map showing: Major arterials 28 Intersections CCTV locations 28 intersection graphics Upload and store intersection data Task 10.6: System Set -up and In-house System Integration and Testing In this task, Siemens Integration Team will configure the system in its systems laboratory. The COTS software and ACTRA software will be installed on the Servers and Workstations. The Workstations will be configured with the City map and intersection graphics and database. The system will be configured for bench testing with two Type M50 controllers with the appropriate firmware, and required communications equipment. The City will provide the communications equipment for testng. The system will be tested according to standard in -house test procedures for ACTRA and SEPAC. Following successful testing, the system will be packed and shipped to City of Tukwila for installation. Siemens ITS Page 4 SIEMENS Deliverables Document summarizing the details of the testing results in accordance with the SAT procedures. Configured system ready for On -Site installation Task 10.7 On-Site Central System Installation and Off -Line Testing Siemens staff will install the system equipment at the City's TOC per the system architecture plan approved by the City in Task 10.1. By using the test system of controllers, Siemens staff will run through the acceptance test procedures with this configuration in the presence of City staff. This off-line test will be conducted and completed within one day. Any problems that occur during the test, and are attributable to either Siemens's work or equipment delivered by Siemens, will be rectified and the relevant part of the test will be repeated. The Installed System will include one licensed copy of SYNCHRO. Siemens' terms and conditions for the licensing of SYNCHRO will apply. Deliverables Configured system ready for connection to field equipment. Completed Test Procedures and Results consistent with the approved SAT document. Meet with IT to discuss results One license of SYNCHRO Budget The budget for Task 10 is $86,798. Task 11: Traffic Management System Field Elements Integration and Validation Task 11.1: System integration Following successful testing of ACTRA in task 10.6 and construction of field elements (including installation of cabinets, controllers and cameras) by others, Siemens wil bring on -line the controllers and CCTV cameras to ACTRA. It is assumed that timing plans will be developed and installed on controllers under a separate contract by the City's consultant. City personnel will be on hand throughout this task. .At the end of this task, the system will be ready for the Final Acceptance Test. Siemens ITS Page 5 SIEMENS Deliverables System fully connected to intersections and cameras Task 91.2: End -to -End System Testing End -to-End System Acceptance Testing for all intended functions will be performed once all hardware and communications equipment is installed at central and in the field. Siemens staff will be on site to administer and conduct the test in accordance with the standard test procedures. The test will be conducted within one day. The test results will be documented and City personnel will observe the testing. If any part of the test involving Siemens supplied software fails, relevant sections of the test will be repeated following correction of the software as agreed by both parties. Deliverables Completed Test Procedures and Results consistent with the approved SAT document Task 11.3: Documentation Siemens will provide a CD with User Manual, and System Administration Manual for ACTRA. A User Manual will also be provided for SEPAC. As part of this task Siemens will also update the System Architecture report to reflect the as -built conditions. The user's manual is geared towards the system operator and complements the On -line Help facility. The document contains complete written instructions explaining the use of the user interface and operation of the system. The controller data base screens are also described in full. Deliverables ATMS User's Manual CD ATMS Administrator's Manual CD Firmware User Manual Final System Architecture Report Task 11.4: Training After the On -Site System Central Installation and Off-Line Testing task are completed, a three-day classroom training session (24 hours) for up to ten (10) individuals will be held. Another 24 hours of training distributed over three days will be provided after the completion of Communications Cut -Over task. These sessions will cover all aspects of ACTRA and SEPAC operations. Training will be tailored to individuals with knowledge of PC and Windows operations. The training sessions will be conducted at the City TOC where ACTRA is located so that the installed system can be used to demonstrate features. Siemens ITS Page 6 SIEMENS Deliverables: Training Course Training Materials Budget The budget for Task 11 is $40,606. Maintenance Support and Warranty Siemens provides a one -year warranty (free of charge) of the delivered software measured from the date of acceptance of the software. During this period, Siemens will also answer City's questions regarding system capability and operations. Maintenance shall be conducted through telephone trouble- shooting and as- required, on -site examination of the reported problem. Siemens will also offer to the City one free upgrade of the software during the one -year warranty period. The work associated with the upgrade will be performed by the Siemens staff. Siemens ITS Page 7 v.1 .0 \1 1 ..w... o :z City of Tukwila i_�vI ,dam `.G1 y *Tv Transportation Committee isoa TRANSPORTATION COMMITTEE Meeting Minutes May 14, 2007- 5:00 p.m. PRESENT Councilmembers: Pam Carter, Chair; Pam Linder and Joe Duffle Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Brian Shelton, Pat Brodin, Gail Labanara and Kimberly Matej CALL TO ORDER: Committee Chair Carter called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Tukwila Urban Center Signal Interconnect ITS Proiect Consultant Supplemental Agreement Jim Morrow reminded the Committee that one of the reasons that Siemens was originally chosen for this project was because of their expertise in regards to the software used for this program. In this final phase, Siemens will load the software and conduct necessary programming for signal operation. The amount for this phase is currently in the budget. UNAiNLVIOUS APPROVAL. FORWARD TO COW FOR DISCUSSION. B. 2007 Annual Overlay Repair Program Bid Award Jim Morrow stated that he is glad that the Council recognizes the importance of the overlay program. This program is based on a pavement management system, and assists in long -term savings for the City. UNANIMOUS APPROVAL. FORWARD TO MAY 14 COW FOR DISCUSSION. C. Boeing Access Road/East Marginal Wav Intersection Paving Bid Award Staff is seeking a recommendation to award the above mentioned intersection resurfacing to the lowest bidder, Lakeridge Paving Company. This is the second time out to bid for this project, as first round bids were rejected due to insufficient project funding. Additionally, staff is seeking approval from the full Council to transfer funds from the current South 144 Street Phase I project into this intersection resurfacing project. The extra funds have resulted from a negotiated credit between the City and Seattle City Light, and staff has determined that the 144 project will not require all of its budgeted funding. Finally, staff is requesting the bid award go directly to full Council for approval since the contractors are under a significant amount of pressure to complete this project within a specified time frame. UNANIMOUS APPROVAL. FORWARD TO REGULAR COUNCIL.