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HomeMy WebLinkAboutCOW 2007-05-29 Item 3G - Agreement - Park Recreation and Open Space Plan Consulting with Beckwith Group ,.NiLa, %s, COUNCIL AGENDA SYNOPSIS 0�c. \-1\ Itritialr ITEM ND. tbleetin Date Prepared by Mayor's qview 1 certntqreview 05/29/07 I RS A-A- 1 IAA) 06/04/07 1 RS 1 I 1 1 ITEM INFORMATION CAS NUMBER: 07-069 ORIGINAL AGENDA DATE: 05/29/07 AGENDA ITEM TITLE Park, Recreation Open Space Plan Consultant Agreement CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 5/29/07 Mtg Date 06/04/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P Police Ply SPONSOR'S The 2007 CIP project includes the development of the Parks, Recreation Open SUMMARY Space Plan. The Parks Recreation Director recommends approving the consultant agreement with the Beckwith Group in the amount of $40,000. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'l'E: 05/15/07 RECOMMENDATIONS: SPONSOR /ADMEN. Recommends the agreement approval. COM rrnEE Unanimous Approval; Forward to Committee of the Whole ICOST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $40,000 $40,000 Fund Source: 301/00.594.760.41.73 Comments: MTG. DATE RECORD OF COUNCIL ACTION 05/29/07 MTG. DATE ATTACHMENTS 05/29/07 Information Memo from Rick Still dated 5/2/07 to include attachments: Rating Sheet, Consultant Agreement, Attach. A -Scope of Work, Attach. B -Fee Estimate Minutes from Community Affairs and Parks Committee meeting of 5/15/07 o Parks and Recreation Department +)J )gii Bruce Fletcher, Director MEMORANDUM TO: Mayor Steve Mullet Community Affairs and Parks Committee FROM: C5 Rick Still, Deputy Director of Parks and Recreation DATE: May 2, 2007 SUBJECT: Park, Recreation Open Space Plan Authorize Consultant Agreement Project Number 06 -PK -01 MASTERPLAN2007 ISSUE Select a consultant to provide Park Planning services for the Parks, Recreation Open Space Plan. BACKGROUND The 2001 -2006 Parks, Golf and Open Space Plan was adopted by Resolution Number 1464 on June 18, 2001. Many of the high priority capital items listed in the current plan have been completed or are currently in process of being completed. There are two main reasons for a city to have what is commonly called a "Parks Master Plan First, the Parks Master Plan helps establish the needs in the community, identifies ways to meet those needs, establishes a 6 -year Capital Improvement Plan and provides the policy and standards to guide the department for the future. Second, the parks plan, that meets certain criteria, allows the city to be eligible for local, State, and Federal grants. The attached April 13, 2007 proposal identifies the desired approach to completing the City's Parks, Recreation Open Space Plan scope of work. The consultant's scope of work will not exceed the CIP's $40,000 budget for this project. ACTION TAKEN Five firms were short- listed from the City's consultant roster of firms that indicated they provide expertise in landscape architecture, park design, and park master planning. Three firms submitted proposal and were rated based on the Park Master Plan Expertise, Creative Approach to Project, Management Team Qualifications, Ability to Meet Time Line, and Professional Presentation. The Beckwith Consulting Group was rated with the highest score and selected as the most qualified (see rating sheet attached). A draft Scope of Work and Fee Estimate are attached. RECOMMFNDATIC)N Approve the selection of the Beckwith Consulting Group, as the Park Planning consultant for the Parks, Recreation Open Space Plan and authorize the Mayor to execute an agreement with the Beckwith Consulting .Group in the amount of $40,000.00. Attachments: Rating Sheet, Consultant Agreement, Scope of Work, Fee Estimate. cc: City Administrator Director of Parks Recreation RATING SBEET CONSULTANT SELECTION EVALUATION 2007 PARKS, RECREATION OPEN SPACE PLAN MIG, Inc. Future the Beckwith Directions, Inc. Consulting Group= Park Master Plan Experience 23 21 23 25 Points Creative Approach to Project 17 13 1 8 20 Points Management Team Qualifications 19 17 19 20 Points Ability to Meet Time Line 13 20 20 20 Points Professional Presentation 15 9 15 15 Points TOTALS 87 80 95 Consultant scoring as listed above, with 100 being the perfect score. CONSULTANT AGREEMENT FOR DESIGN SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as the City and THE BECKWITH CONSULTING GROUP. hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. Project Designation. The Consultant is retained by the City to perform PARK PLANNING services in connection with the project titled PARKS, RECREATION OPEN SPACE PLAN. 2. Scope of Services. The Consultant agrees to perform the services, identified on Attachment "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 230 calendar days from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Attachment "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $40,000.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after fmal payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors, without further permission from, or compensation to the City. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) Park, Recreation Open Space Plan Page 2 of 5 The Beckwith Consulting Group Park Planning Services days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. In the case of early termination, the Consultant shall be entitled to compensation for all work performed up to the termination effective date, and the City shall promptly process payment within its next normal accounts payable processing cycle. Park, Recreation Open Space Plan Page 3 of 5 The Beckwith Consulting Group Park Planning Services B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Tom Beckwith The Beckwith Consulting Group PO Box 704 LaConner, WA 98257 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. Attachments: A. Proposal for Park Planning Services dated April 13, 2007 B. Project Scope of Work/Fee Schedule dated April 13, 2007 Park, Recreation Open Space Plan Page 4 of 5 The Beckwith Consulting Group Park Planning Services DATED this day of 20 CITY OF TUKWILA CONSULTANT By: Bruce Fletcher, Director Parks and Recreation Department Printed Name: Title: Steven M. Mullet, Mayor Attest/Authenticated: Approved as to Form: Jane E. Cantu, CMC, City Clerk Office of the City Attorney Park, Recreation Open Space Plan Page 5 of 5 The Beckwith Consulting Group Park Planning Services ATTACHMENT A Tu Wa sh in ton g Parks, c 4 Op S_ pac_ e Plan 3 4 "P r ,x r r v y b i r '7 i L t 7 1 t t X t t-{: $T �t 4 i x- tom-- f l r, 6_ y i i t 'i IAA- 3� I., a —W---1,t f i r i y r d 8 t' t tL._. -1 1 ,F.. 1 r i t °°`t y -i x r A F B s rA to \,1,1-1= x -I: t t 1 a.,.a1 p f -'j3' E r +a Y s S 0 rs i 1 7- l -4'" p r 1 "4��-'t ,�i ,.,e -,rte t i-=tea c a- tcF f` i a :a ,l(' �d�K T ,4 f 7 •tCt' -1-. i i r �-t r t_ Ii E" t it t- r Y fiE fir rm�.rt a ft :--,..Y, f ii/ ti t d' r. 7"— Tit-iv,. mss-.. t'c� .4,,,- 1 c r a t' rs -1 x Fi.- a4�yf t s`C i r'r f t 1 I as s c� fir F f o f f c l .1s4 ice f i }Y' rrr .a _E f f a `s'- r s F t n R St i1 y r -r l� 1 ri y i i' i \Y nk �t I A 4. 1 i t r l-' cif S Y L' `J t g 8+ii.- Y i t t o t i z-- s u 1 -ka \1 f. Hf'� 'IL• 't ra :i° rf .1 I t. Z ti p t.. c IM i [,1;,, r at t i °r t c e 1 c I �r A FL ti�3' r, r i d y� f per 1.� 7 1= I: ��f v,j7 i1 r f i4 ft E `y Y O t -S r mss, rl,:t V. ill 1 I r s 1 t- e f W ,..L f it r.� 11 r r _N L f 'i�. �r a_� 4 IUL f mil _Y•_-r• x i/'"; J il t -s` iE -vim f s ;4 1i 511-' r I iiirl7- L. t.f •r ;rs .tis s the Beckwith Consulting Group -1-3 April =2007 Proposed approach 1: Conduct workshop We will conduct a workshop with you, your staff, Park Board, and City Council to review and strategize about: a vision concerning the context, scope, and particulars of the plan update, an assessment of the participants and products that have been achieved by your park system to date in Tight of the vision statement above, and identify who and how to involve the public including user and interest groups like King County, Seattle, SeaTac, Kent, Renton, Tukwila School District, YMCA Boys Girls Club, and other agencies or facility providers in your planning process. Webpage we will post the planning process schedule, meeting locations, and other particulars on a link to your webpage on a continuous basis throughout the project. Assess supply, demand, and financial conditions 2: Update inventory /opportunities We will update your inventory of all public and private park facilities within your city service area. We will compile a summary description of the history, development condition, improvements program, development capabilities, and any other relevant features of each property holding and facility that has been developed or could be made available for public use by you or other providers on owned, leased, or subleased lands. We will also assess existing and potential lands and properties with characteristics that may provide you park, open space, and recreation opportunities including: lands with sensitive environmental conditions or characteristics like stream corridors and wetlands, steep slopes, and floodplains within the Green River valley, woodland cover including the quality and condition of your forested areas along the slopes overlooking the Green River valley, lands with special social or aesthetic values like historical landmarks, wildlife habitat, and scenic view sheds and overlooks, and property owned by other public aaencies including the Tukwila School District, King County, and private homeowners associations as well as land owners. We will identify the strategic value of each area and site for open space, wildlife habitat, woodland cover, and /or passive or active parks and trail developments. 3: Assess maintenance and repair requirements We will collate known requirements, and inspect and evaluate in detail the current condition, capability, and use capacity of the following features of your major properties and facilities as well as sites or properties of opportunity or interest: ownership including value of land, buildings, and site improvements, site conditions including topography and soils, ground and surface water, erosion hazards, and other environmental features, habitat conditions including existing and suitable woodland, plant, and wildlife habitat management levels and invasive species assessments, facility conditions including cyclical maintenance, renovation, repair, and ADA retrofit requirements of playgrounds, picnic areas, trails, fields, and structures, capability- including the potential for enlarging, enhancing, or otherwise improving existing developed and undeveloped properties under your control. We will identify 6 -20 -year maintenance and repair requirements for your existing park, recreation, and open space assets. 2 4: Desian /conduct outreach events User arouv workshovs we will conduct workshop sessions with agencies that sponsor or provide programs or facilities of interest to your plan. Participants may include the Tukwila School District, YMCA, Boys Girls Club, as well as the adjacent cities of Seattle, Renton, SeaTac, Kent, and others you deem appropriate. We will conduct the workshops as brainstorming sessions where each participant will outline the: historv- of the agency including mission and objectives within your planning area, membershiv including age, sex, residence, and service area, proarams presently provided or sponsored including proposals within your area, issues of interest to your planning process, and suaaestions including possible joint venture opportunities with your agency. The workshops will develop an outline of objectives and issues to be resolved during your planning process and provide the basis for potential venturing programs or projects of interest to you later in the process. Public hand- out /hand -back or mail -back surveys we will design a series of written questionnaires to be conducted of the general public and your park, recreation, and open space users as hand out /hand -back or mail -back surveys. The surveys may be distributed on your webpage and /or with your city newsletter. Boy Scouts, school students, athletic league participants, and other volunteers may also conduct park user intercept surveys at indoor and outdoor facilities of interest throughout your service area and of middle and high school students in your school facilities. The surveys will ask questions about: user characteristics including place and length of residence, age, household status, familiarity- with park, recreation, and open space sites and facilities within your service area including use patterns or frequencies, reason for usina park or recreational facilities or sites of interest including comparison of your costs, quality, convenience, and other factors, level of satisfaction with your existing park and open space areas and facilities including design, condition, availability, and services, and desire for specific open space, facility, or service improvements including priorities. The surveys will provide you an introductory assessment of park, recreation, and open space conditions, service areas, and reasons for use compared with a later mail out /phone -back survey of registered city voter households that will provide you an accurate assessment of proposed program s, open space conservation strategies, park development projects, priorities, and financial preferences. The school student surveys will also provide you an evaluation of school student intere sts as well as their level of involvement (or not) in your and other agency programs to determine any service gaps as well as kids at risk. 5: Project nark, oven space, and recreation demands We will project your park, recreation, and open space requirements using a combination of methodologies we developed for the year 2002 Washington State Statewide Comprehensive Outdoor Recreation Plan (SCORP) participation models as well as national recreation industry groups. Our SCORP and industry based participation models and level of- service (LOS) standards will: establish use trends- in recreational program enrollments and volumes, in park and facility utilization rates, and other user statistics maintained by you and park agencies within your service area to determine each agency's likely market capture rates, analyze demoaravhic chances in the your service area including estimates of population by age groups over the next 6 -20 year periods and the impact age specific trends will have on all agencies facilities and programs, vroiect recreation demand in park, recreation, and trail activities of interest including participation rates, frequency, season and weekly occurrence, duration, turnover, and location based on our SCORP methodologies, 3 establish facility capacity- including the number of participants that can be accommodated by your existing park facilities per unit of measurement (field, court, facility square footage, mile of trail) during an average and peak seasonal event, establish preliminary existina and proposed level -of- service (ELOS /PLOS) standards and project demand for you and all agencies program, land, and facility requirement terms using the variables established above, subtract existing and programmed facilities to determine facility needs, vroiect the land acauisition, facility desian, construction. and other costs involved in conserving open space and developing facilities necessary to resolve unmet demands for each activity category for each increment 6 -20 year forecast for you and all agencies within your service area. 6: Assess financial conditions /prospects We will analyze your financial prospects in regard to: present and probable revenue trends in property tax generated general fund revenues, park and open space expenditure patterns, capital improvement program requirements, potential bonded debt capacity, and voter referendum issues, any supplemental fundina allocations from potential park impact fees, SEPA mitigation, sales taxes, enterprise accounts, state and federal grants, obligation bonds, property tax levies, special revenue funds, and concessionaires, vroaram cost recovery measures including existing and potential user fees, rental schedules, and other program cost recovery methods based on alternative fair market value, community benefit, and /or social ethos methodologies, and applicability of other funding approaches and prospects including development rights transfer, property tax rate adjustments, conservation easements, life estate agreements, special use agreements, public /private service contracts, concessionaire agreements, joint venture developments, self -help contract agreements, and Metro Park District formation strategies of interest to you and other involved agencies. 7: Review assessments We will review the inventory, maintenance, surveys, demands, and financial projections during workshop review sessions with you, your staff, Park Board, and Council. Your workshop participants will clarify policy issues and define questions to be resolved in following tasks of work. Establish goals and strategies 8: Draft aoals and strateaies We will draft your planning objectives including: Goals determination of- your park, recreation, and open space service area(s) of a neighborhood, city, and area -wide service area, and your service, oven space preservation, and facility development priorities by specific park, recreation, and open space activity or service area. Strategies your role /resvonsibility options by planning area, program activity, for preservation, acquisition, development, maintenance, and operations, your existina and proposed level -of- service (ELOS /PLOS) standards to be provided park, recreation, and open space conservations and developments along with specific priorities by site and planning area, and your fundina strateaies for each activity for each level of service. 9: Select strateav options We will review the goal statements and strategy options with the results of the demand and financial assessments during a workshop review session with you, your staff, Park Board, and Council. Your workshop participants will resolve final goal statements and select strategy approaches to be used in your plan's development. 4 Develop park, recreation, and open space plan elements 10: Conduct vlannina /desian charrette We will conduct public charrettes or workshops to develop and discuss preliminary planning and design solutions with: you, your staff, Park Board, and Council, open space, urban forest, and wildlife conservation interest groups, resource oriented boating and fishing interest groups, on and off -road trail user groups, athletic leagues and user organizations, and aquatic, art, recreation, community, teen, senior, and special population center users. We will conduct the sessions as brainstorming workshops, where your participants will jointly create (and we illustrate) as many ideas as possible for every type of plan element from programs to open space to fields to indoor facilities. We will develop these workshops without critical evaluations until your participants are satisfied that all possible ideas have been explored. We will have your participants evaluate every proposal listing negative and positive features. Where appropriate, we may refine, expand, or combine proposals as a means of increasing positive and decreasing negative features. We will then poll your groups to determine the level of support for each proposal and thereby determine which concepts we further develop into plan elements. 11: Develop nark, oven space. and recreation elan elements Based on the results of the charrettes, we will develop holistic 6 -20 -year plans for your park, recreation, and open space elements to include descriptive programs, illustrative designs, site plans, cost estimates, and texts of an: recreational vroaram element identifying your recreational program objectives and a matrix assigning responsibility for each program offering between you, adjacent cities, the Tukwila School District, YMCA, Boys Girls Club, and other public, non profit, or private agency providers within your service area to support leisure and welfare activities for children, teens, adults, seniors, and special populations. environmental, woodland. and wildlife habitat element identifying your unique environmental, ecological, forest, and wildlife habitat conservation or preservation areas including sites and areas along the hillsides and the Green River. historical, cultural element- identifying your unique historical and cultural preservation sites, features and buildings. resource narks element- identifying your property acquisitions or use agreements and facility development projects for a system of picnicking, boating, and fishing activities within your existing parks and possible acquisitions. trail element identifying corridors, destinations, trailheads, design, and use standards for a system of on and off -road hiking, biking, water trail, and off -leash dog park and trail improvements between your parks, public facilities, commercial activities, and residential and business neighborhoods. recreational facility element identifying a system of neighborhood and community developments for skateboard parks and climbing walls, basketball, volleyball and tennis courts; football, soccer, and baseball fields in your parks, school district properties, or as leased lands to your current or potential partners. indoor facilities element identifying multipurpose activity centers for your aquatic facility and community center as well as gymnasiums, classrooms, meeting rooms, day care and after school programs, senior centers, and administrative office support to be provided by you and/or adjacent cities, the Tukwila School District, YMCA, Boys Girls Club, and /or other agency facilities. svecial facility ovvortunity element identifying improvements or developments for your farmers' market, downtown streetscapes, special events spaces, and any other special activities or facilities of interest. 5 suvvortina facilities maintenance and operations vlan identifying your required staff, equipment, yards, and buildings necessary to provide supporting park maintenance, operations, and administration requirements for existing and proposed park facilities. 12: Conduct public forum on vlan options We will conduct a series of open houses with your user and interest groups, and the interested public -at- large. We will post the proposals and forum survey questions on your webpage. We will also create an exhibits booth displaying your plan proposals to be posted in your Aquatic Center, Community Center, Foster Golf Course, City Hall, and Schools. We will distribute a written questionnaire survey to each public participant as they enter the open house or booth exhibition. The survey will be indexed to the graphic displays asking the participant their concerns, issues, and particular plan options. 13: Review /select preferred strateav /elan Based on the results of the forum, you, your staff, Park Board, and Council will select preferred strategy options and plan elements to include program, conservation area strategies, facility development proposals, and priorities. Create implementation °program 14: Create implementation vroaram /CFP Based on task 13, we will develop a detailed implementation program to include: interaaencv agreements including draft terms and understandings between you and any possible joint venture program, conservation property owner, or facility partners, 6 -vear recreation vroaram defining any proposed program activities with estimated staff, equipment, and other operating requirements for you and any participating joint venture partners, 6/20 -vear capital facilities proaram (CFP) defining your existing and proposed level -of- service (ELOS /PLOS) standards with estimated development rights or land acquisitions, design, development, operation and maintenance costs, and possible funding sources or methods for you and any joint venture partners, leaislative nackaae outlining your authorizations necessary to protect sensitive lands, conserve forest cover, impose park impact fees or set asides, mitigate development impacts, obtain multiple use land agreements, and other strategies. 15: Desian /conduct mail- out /shone -back survey We will design and conduct a mail- out /phone -back questionnaire of registered city voter households about your park, recreation, and open space program, development, and implementation issues. We will pre qualify by telephone interview a statistically controlled sample group and will mail background materials and a copy of the survey to each household within the controlled sample group. The survey will ask questions about: desires for specific program services including methods of financing, approvals and vriorities for special site or land conservations and development project proposals including property acquisitions and illustrative site and building design concepts for existing or proposed new conservation areas or park facilities, financina preferences and vriorities including methods and amounts of proposed property tax adjustments, development rights transfer, general fund allocations, park impact fees, general obligation bonds, property tax levy rate adjustments, and user fees, characteristics including length of residence, age, and household status. 16: Select vlans/CFP We will review implementation program particulars and the survey results during workshop review sessions with you, your staff, Park Board, and Council. Your workshop participants will select preferred programs, land preservation sites, capital facility projects, schedules, revenue sources, impact fees, and other particulars. 6 Review /Adoption process 17: Edit /vublish clans /implementation /CFP /SEPA vroaram documents We will compile and edit camera -ready copy of the following plan documents: Website and Powervoint presentations of the executive summary recommendations and program and plan element proposals, public brochures with plan and illustrative graphics and implementation particulars to be used as a future public handout following your plan adoption, narrative elan document with graphics and binding to include the results of the inventories, goal and strategy statements, conservation strategies, recreation program, development plan elements, and capital facility program. We will provide you copies of all text, tables, and graphics on CDs in formats suitable to your software requirements (Microsoft Word and Excel, Adobe Acrobat, Powerpoint, Photoshop, ArcView GIS, or AutoCAD) for you to publish and distribute your park, recreation, and open space plan documents. 18: Present Mans implementation vroaram /CFP for adoption You will present and discuss, with our assistance as appropriate, the contents of your park, recreation, and open space plan, implementation program, and other recommendations to the Planning Commission and City Council for review and adoption proceedings in accordance with GMA requirements. 7 0 CON 00c m r 00 Nr.. O 1OOOF p �O r d' 0 p 1 o M O M t 11,-s �0 oo M�� j J� 0 0 Y O GO oo t9 r n r 0 O o 0 00 to 0 p o 0 r N 1 O V r #f+ 1 p 0 C. 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This information should include: A concise informational memo that outlines the major changes to the agreement compared to the original terms A detailed list of the capital equipment to be retained by the City A financial statement of how the outcomes of this amendment are anticipated to impact the Golf Fund An explanation of currently applicable penalties and leasehold tax as well as payment plans and penalty reinstatement Staff should also clarify with legal the best way to implement said changes, as an amended agreement or as an amendment to the agreement The Committee is in favor of the proposed changes as explained in this meeting, and is in agreement with staff that if expectations are not met, consideration of termination may be necessary. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. C. Park and Onen Snace Plan Anreement Rick explained the need for the Parks and Recreation Department to complete a new Parks, Recreation and Open Space Plan. A master plan as this serves two general purposes: grant application eligibility and to develop an action plan to meet the needs identified through a community needs assessment. After rating three submitted proposals, staff has selected Beckwith Consulting Group as the most qualified firm to act as the master consultant for the compilation of a new updated Parks, Recreation and Open Space Plan. The new Plan is expected to be completed and adopted by December. The CIP has $40,000 budgeted for this project. Staff is seeking the Committee's recommendation for authorization to enter into a consultant agreement with Beckwith Consulting Group. Bruce stated that the consultant intends to conduct workshops with the community as well as Council to strategize and review the scope of the Plan. Bruce has also directed the consultant to produce Tukwila Parks Standards and investigate both commercial and residential impact fees. After a brief discussion on possible areas of focus for the consultant, the Committee expressed their support for the importance of continued consideration of open space acquisitions and plans along the River. The Committee supports staffs recommendation to execute an agreement with Beckwith Consulting Group. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. D. Macadam Winter Garden Bid Award On May 14, 2007, staff opened two bids for the Macadam Winter Garden project. The lowest bid was in the amount of $299,650 and the second totaled $483,950. Although the architect's construction estimate was $180,000, the lowest bid seems fair considering current market status. This is the third time the Macadam Winter Garden project has gone out to bid. Based on past experience and increasing construction prices, staff is requesting that Council allocate an additional $155,600 to the project as well as authorize award of the bid to the lowest bidder.