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Home My WebLink AboutCOW 2007-05-29 Item 3J - Budget - Parks Divsiion Staff Increase By 0.25 FTE w, COUNCIL AGENDA SYNOPSIS J 5� Initialr ITEM NO. O 42 Meeting Date Prepared by 1 Mayor's review 1 Co cil review a 1 w s o 05/29/07 I BF 1 1 1 '0?" 1 06/04/07 1 BF {T EM =INFORM ATION CAS NUMBER: 07-072 I ORIGINAL AGENDA DATE: 5/29/07 AGENDA I1EMTITLE Parks Division Staff Increase CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 5/29/07 Mtg Date 06/04/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTA SPONSOR'S The Parks Division has requested a staff increase by .25 (Full Time Employee) FTE. The SUMMARY proposed increase will enable the division to better utilize current staff and continue with the high standards of the Tukwila Park System. The funding needed to pay the salary and benefits would come from the decrease in the extra labor budget. No budget appropriation is needed. REVIEWED BY LI COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 5/15/07 CAP 5/21/07 F &S RECOMMENDATIONS: SPONSOR /ADMIN. Recommends .25FTE approval CONDETIEE Unanimous Approval; Forward to Committee of the Whole -COSIMPAC /FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 Fund Source: Comments: MTG. DATE -ARECOR3 OF=- COU[s1G1L- ACTON 05/29/07 1 =MTG -DATE AT-T-=ACHMENTS 5/29/07 1 Information Memorandum from Bruce Fletcher dated 5/9/07 List of Tukwila parks, trails, playfields and park assignments 1 Minutes from the Community Affairs and Parks Committee meeting of 5/15/07 Minutes from the Finance and Safety Committee meeting of 5/21/07 1 MEMORANDUM TO: Mayor Mullet Community Affairs Parks Committee Finance Safety Committee FROM: /9 Fletcher, Director of Parks Recreation DATE: May 9, 2007 SUBJECT: Parks Division The Parks Division maintains and operates over 150 acres of developed park land, 50 acres of undeveloped park land, an 11 mile regional trail and 13 local foot trails. The division also takes care of city facility grounds including the Tukwila City Hall, Tukwila Fire Stations (4), Tukwila Swimming Pool and the Tukwila Community Center as well as the many gateways and hanging flower baskets. The Parks Division currently has 7.25 FTE positions that include a Maintenance Operations Superintendent, a Lead Maintenance Specialist (3) Maintenance Specialists and (3) 3 /4 time Maintenance Specialists. The Division also employees extra labor help assisting the maintenance team. Last month, our 1.0 FTT Maintenance Specialists left Tukwila for a crew leader position for the City of Federal Way. This vacancy has created an opportunity to suggest some changes to better serve and maintain our parks system. Instead of replacing the 1.0 FTE vacancy, it is recommended that we take %2 of that vacant position and promote our two current .75 FTE positions to full time. Both time employees have been with our department for nearly 6 years and perfoim outstanding work. It is also recommended to hire a new 3 /4 FTE position to continue the city's high park standards. If approval is granted, this would create a .25FTE increase for the Parks Division (from 7.25 to 7.5). The extra funding to pay the increase (salary and benefits) would come from the decrease in our extra labor budget determined by our Finance Director and would not require any budget appropriation. Cc: Rhonda Berry, City Administrator co a TUKWILA NEIGHBORHOOD cn PARKS TRAILS PLAYFIELDS m D cn m m m Z z m r m O (9 W z C7 CO W G7 W C7 D C(1 Z T= temporary restrooms o y 51 D 2_ m z m I- `Scheduling: Softball 253-630-5440, 3 Soccer 206-431-3232 a p O I 0 m 23 m m m c e e v m 0 m m Cnn C/1 X m —i o o -I -I X 1 Bicentennial Park 6000 Christensen Rd 1.0 Log cabin 2 Cascade View Community Park 14211 37th Ave S 2.0 Gazebo 3 Cecil Moses (King County park) 11013 W Marginal Place S 2.0 Nice lunch spot 4 Codiga Farm Park 12535 50th Place S 3.0 T Undeveloped future park 5 Crestview Park 16200 42nd Ave S 7.5 T T -Ball only, maze, lots of open space 6 Crystal Springs Park 15832- 51st Ave S 11.0 Horseshoe pits 7 Duwamish!Green River Trail Along river shoreline 7.8m Bike path, approximate length 9 miles 8 Duwamish Park 11646 42nd Ave S 3.0 T Maze 9 Fort Dent Park 6800 Fort Dent Way* 54.0 Private partner Starfire Sports soccer 1 softball 10 Foster Golf Links 13500 Interurban Ave S 67.0 18 -hole golf course and teaching center, restaurant and lounge 11 Foster High School 4242 S 144th Street 18.9 Football soccer stadium 12 57th Avenue South Mini Park 3300 57th Avenue S 0.2 Bench overlooking river 13 Duwamish Riverbend Hill 3800 S 115th Street 9.7 Undeveloped open space 14 Grandview Off -Leash Dog Park S 228th St/Military Rd 37.0 T By partnership of south county cities, King County S.O.D.A. 15 Hazelnut Park 144.75 59th Avenue S 0.7 Great for small children 16 Ikawa Park 6200 Southcenter Blvd 0.2 Japanese garden with koi pond 17 Interurban Trail 5 180th to Grady Way 3.0m Bike path, approximate length 2.4 miles 18 Joseph Foster Memorial Park 13919 53rd Ave S 7.0 Something here for everyone 19 Macadam Wetland S 144th/Macadam Rd 10.0 Undeveloped future park 20 River Trail Access Green River Trail at 180th T Enjoy Tukvrila's trail 21 Riverton Mini Park 4401 S 133rd Street 01 Lunch spot 22 Riverton Park 4101 S 131st Street 4.8 T Great open playfield 23 Showalter Middle School 4242 S 144th Street 6.0 T School facility 24 Southgate Park 42nd Ave S S 135th St 5.0 Undeveloped 25 Tukwila Community Center 12424 42nd Avenue S 12.0 Indoor basketball, racquetball, fitness facility, skate park 26 Tukwila Elementary School 5939 S 149th Street 5.0 School facility 27 Tukwila Park 15460 65th Avenue S 6.5 Gazebo, horseshoe pits 28 Tukwila Pond Park 299 Strander Boulevard 24.7 Scenic wetland, educational exhibits I 18 PARK ASSIGNMENTS RANDY: Green River trail Interurban trail Numbered trails Tukwila Park Crestview Park Gateways Hanging baskets Southgate Park BRIAN: Tukwila Community Center Cascade View Community Park Duwamish Park Fire station 53 Fire station 52/Hazelnut Park Codiga Farm Small parks BRETT: Showalter Middle School Foster Park/Lee Phillips Crystal Springs Park Bicentennial Park Tukwila Pool Fire station 51 Fire station 54 TESH: Ft. Dent City Hall /Ikawa Riverton Park Tukwila Pond Macadam Winter Garden Community Affairs Parks Committee Minutes May 15. 2007— Pace 3 The Committee has requested that staff resubmit the memo pertaining to this project to include detailed information on received bids, identification of appropriate CIP funds and an explanation of possible real estate excise tax funds that may be applicable to this project. Based on information provided in the meeting, the Committee recommends Council consider allocating approximately $150,000 to this project and authorize the bid award. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW FOR DISCUSSION. E. Parks Division Staff Reorganization Due to two recent vacancies in the Parks Division of the Parks and Recreation Department, staff is proposing a minor reorganization. This reorganization would promote two 3 /4 -time employees to full -time status and create a new 3 /4 -time position (.75 F1'E). All of these changes would result in a .25 staffmg increase for the Parks Division. A budget appropriation would not be required for this increase due to a decrease in the extra labor budget as a result of the reorganization. The Committee agrees that this proposal is an affordable option to increase Parks personnel. UNANIMOUS APPROVAL FORWARD TO MAY 29 COW FOR DISCUSSION. III. ANNOUNCEMENTS IV. MISCELLANEOUS Meeting adjourned at 6:11 p.m. Next meeting: Wednesday, May 30, 2007 5:00 p.m. Conference Room 3 P&L- Committee Chair Approval Minutes by KAM. o/ 2.; City of Tukwila 0 o Finance Safety Committee N 4;D r`sos FINANCE AND SAFETY COMMITTEE Meeting Minutes May 21, 2007 5:00 p.m. PRESENT Councilmembers: Jim Haggerton, Chair; Joan Hernandez and Dennis Robertson Staff: Rhonda Berry, Lori Sutter, Katherine Kertzman, Bruce Fletcher, Kevin Fuhrer, Christy O'Flaherty and Kimberly Matej CALL TO ORDER: Committee Chair Haggerton called the meeting to order at 5:04 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Authorize Mayor to Sian Contract with Museum of Flight for Marketing through Seattle Southside Katherine briefly described the specifications of the contract with the Museum of Flight which will offer additional marketing opportunities as well as ensure that all group leads are forwarded to the Seattle Southside Visitors Services (SSVS) rather than other entities. This contract commences after nearly three years of discussion and designates $25,000 annually of Tourism and Marketing funds for the next 10 years. Katherine explained that contract was signed prior to coming to Committee and Council because the annual amount did not exceed $25,000; however, due to the multi -year terms of the contract the City attorney recommended securing Council approval. If the Council has any concerns with the contract, SSVS will modify or nullify the contract as necessary. Funds have been allocated in the 2007 budget to enter into this contract. SeaTac also contributes $25,000 annually to the Museum of Flight for these services. Katherine was complemented on her negotiation of the conditions of the contract. The Committee feels the contract is beneficial to the City and recommends the contract be brought to full Council for discussion. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW. B. Parks Recreation Department Staff Reorganization Due to two recent vacancies in the Parks Division of the Parks and Recreation Department, staff is proposing a minor reorganization. This reorganization would promote two 3 /4 -time employees to full -time status and create a new 3 /4 -time position (.75 FTE). All of these changes would result in a .25 staffing increase for the Parks Division. A budget appropriation would not be required for this increase due to a decrease in the extra labor budget as a result of the reorganization. Staff also presented this reorganization to the Community Affairs and Parks Committee on May 15, 2007; that Committee recommended approval and forwarding to the COW. UNANIMOUS APPROVAL. FORWARD TO MAY 29 COW.