HomeMy WebLinkAboutReg 2007-05-21 Item 6B - Bid Award - Lakeridge Paving Company for Boeing Access Road / East Marginal Way Intersection Paving 3 COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 07-061 I ORIGINAL AGENDA DATE: MAY 21, 2007
AGENDA ITEMTITLE Bid Award for Boeing Access Rd E Marginal Wy Intersection Paving
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 5 /21/07 Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal Peva Police PW/
SPONSOR'S This project will provide roadway overlay to the Boeing Access Rd /East Marginal Way
SUMMARY intersection. The project was advertised on April 26 and May 3, 2007 and two bids were
opened on May 11. The low bid of $526,017.50 was from Lakeridge Paving Company. All
references contacted provided positive recommendations for Lakeridge's work.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 5/14/07
RECOMMENDATIONS:
SPONSOR/ADMIN. Award contract to the lowest bidder, Lakeridge Paving Company.
COMMITTEE Unanimous approval, forward to Regular Council on 5/21/07.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$526,017.50 $648,053.56
Fund Source: 104 Commercial Streets (page 45, 2007 CIP)
Comments: Budget includes Construction Management. Funds are available to transfer from S 144 St .Phase 1 to supplement.
MTG. DATE RECORD OF COUNCIL ACTION
5/21/07
1
1 MTG. DATE ATTACHMENTS
1 5/21/07 Information Memo dated May 11, 2007
Map
Bid Tabulation
Recommendation letter from KPG
Transportation Committee Meeting Minutes from May 14, 2007
1
1
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Direct()
Date: May 11, 2007
Subject: Boeing Access Road East Marginal Wav Intersection Resurfacing
Project No. 05 -RWO2
BID AWARD RECOMMENDATION
ISSUE
Award the bid for construction of the Boeing Access Rd East Marginal Way Intersection Resurfacing project.
BACKGROUND
This project was first bid in 2006 and all bids were rejected due to insufficient budget (which includes
$100,000 in federal funds). This is a re -bid of the project. The project was advertised for bids on April 26 and
May 3 and bids were opened on Friday, May 11. Two bids were received with the low bid of $526,017.50 from
Lakeridge Paving Company. The engineer's estimate was $490,935. Lakeridge also submitted the lowest bid
for construction of the City's 2007 Overlay Program.
Due to the need to meet specific schedule concerns, staff is requesting an accelerated award process from the
Council. Construction needs to be complete before the scheduled I -5 lane closures in August by WSDOT, as
this intersection is part of the detour route expected to be used by a significant number of motorists that will be
bypassing the construction on I -5.
ANALYSIS
This project is part of the 2007 Overlay Program, but has a separate CIP sheet (page 45) because the project is
partially funded with federal dollars. The project's original budget (federal funds and City funds) totals
$130,000. An additional $100,000 was anticipated in the 2007 budget from National Highways of Significance
(NHS) funds, but the funds were not awarded in favor of a competitive process. It is critical for this project to
be completed as the pavement continues to deteriorate at an accelerated pace. In order to be able to meet
budget needs and construct the project, it is proposed that funding from the S 144`' St Phase 1 project be used.
Negotiations with Seattle City Light for that project indicate that some of the 2007 budgeted funds will not be
spent and could be moved to fund the shortfall for this project.
BUDGET AND BID SUMMARY
Actual Engineer's Estimate Budget
Construction (Bid Amount) $526,017.50 $490,935.00 100,000.00
Contingency (10 52,601.75 49,093.50
Construction Engineering (12 69,434.31 64,803.42 113,000.00
S 144 St Phase 1 131,706.81
Remaining 2007 Overlay Funds 303.346.75
Total $648,053.56 5604,831,92 648.053.56
RECOMMENDATION
Award the construction bid for BAR EMW Intersection Resurfacing to Lakeridge Paving Company in the
amount of $526,017.50.
attachment: Vicinity Map, Bid Tabulation, and Award Recommendation Letter
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May 11, 2007
Mr. Robin Tischmak, P.E.
Project Manager
City of Tukwila Public Works
Tukwila, WA 98188
Re: Boeing Access Road East Marginal Way Intersection Resurfacing
Project No. 07 -RWO1
Federal Aid No. STPUL 1380(002)
Recommendation for Contract Award
Dear Robin:
We have reviewed the projects and references submitted by Lakeridge
Paving Company, LLC for the referenced project. All references checked
indicated that Lakeridge Paving Company has done a good job on roadway
overlay and repair projects.
We are therefore recommending that the City award the project entitled
Boeing Access Road East Marginal Way Intersection Resurfacing (Project
no. 07 -RW01, Federal Aid no. STPUL- 1380(002)to Lakeridge Paving
Company. Please call me at (206) 267 -1052 if you should have any
questions or require further information.
Sincerel
Nelson Davis, PE
Principal
ti City of Tukwila
ii.�;�1 n•,r :Ell
Q,, w 1 0 1 Transportation Committee
Aso
TRANSPORTATION COMMITTEE
Meeting Minutes
May 14, 2007- 5:00 p.m.
PRESENT
Councilmembers: Pam Carter, Chair; Pam Linder and Joe Duffle
Staff: Jim Morrow, Frank Iriarte, Bob Giberson, Brian Shelton, Pat Brodin, Gail Labanara
and Kimberly Matej
CALL TO ORDER: Committee Chair Carter called the meeting to order at 5:00 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Tukwila Urban Center Signal Interconnect ITS Project Consultant Supplemental Agreement
Jim Morrow reminded the Committee that one of the reasons that Siemens was originally chosen
for this project was because of their expertise in regards to the software used for this program. In
this final phase, Siemens will load the software and conduct necessary programming for signal
operation. The amount for this phase is currently in the budget. UNANIMOUS APPROVAL.
FORWARD TO COW FOR DISCUSSION.
B. 2007 Annual Overlay Repair Program Bid Award
Jim Morrow stated that he is glad that the Council recognizes the importance of the overlay
program. This program is based on a pavement management system, and assists in long -term
savings for the City. UNANIMOUS APPROVAL. FORWARD TO MAY 14 COW FOR
DISCUSSION.
C. Boeing Access Road/East Marginal Wav Intersection Paving Bid Award
Staff is seeking a recommendation to award the above mentioned intersection resurfacing to the
lowest bidder, Lakeridge Paving Company. This is the second time out to bid for this project, as
first round bids were rejected due to insufficient project funding.
Additionally, staff is seeking approval from the full Council to transfer funds from the current
South 144 Street Phase I project into this intersection resurfacing project. The extra funds have
resulted from a negotiated credit between the City and Seattle City Light, and staff has
determined that the 144 project will not require all of its budgeted funding.
Finally, staff is requesting the bid award go directly to full Council for approval since the
contractors are under a significant amount of pressure to complete this project within a specified
time frame. UNANIMOUS APPROVAL. FORWARD TO REGULAR COUNCIL.