HomeMy WebLinkAboutCOW 2007-04-09 COMPLETE AGENDA PACKET Tukwila City Council Agenda
2; COMMITTEE OF THE WHOLE
otto 1
r' Steven M. Mullet, Mayor Councilmembers: Joe Duffie Joan Hernandez
isos Rhonda Berry, City Administrator Pam Carter Jim Haggerton
Verna Griffin, Council President Pamela Linder Dennis Robertson
Monday, April 9, 2007; 7:00 PM Tukwila City Hall; Council Chambers
1. CALL TO ORDER PLEDGE OF ALLEGIANCE
2. SPECIAL Port of Seattle Update Rental Car Facility:
PRESENTATIONS Heather Bornhorst, Airport Operations Development Manager, and
Kathy Cox Czosnyka, Aviation Project Manager.
3. CITIZEN COMMENT At this time, you are invited to comment on items not included
on this agenda (please limit your comments to five minutes per
citizen). To comment on an item listed on this agenda, please
save your comments until the issue is presented for discussion.
4. SPECIAL ISSUES a. Ten year plan to end homelessness. Pg.3
b. Tukwila International Blvd. Phases 2 3 Supplemental Pg.11
Agreement No. 4.
c. Adoption of the 2005 Water System Plan Update. Pg.27
d. Foster Golf Course green fees. Pg.33
e. Consultant selection for Tukwila Pond Park. Pg.39
f. Building height issue. Pg.57
5. REPORTS a. Mayor
b. City Council
c. Staff
d. City Attorney
e. Intergovernmental
6. MISCELLANEOUS
7. EXECUTIVE SESSION
8. ADJOURNMENT
Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice
to the City Clerks Office 206 433- 1800/TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us, and in alternate
formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped.
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COUNCIL AGENDA SYNOPSIS
k Initialr ITEM NO.
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ITEM 1 NFORMATION
CAS NUMBER: 07-041 I ORIGINAL AGENDA DATE: 4/9/07
AGENDA ITEM TITLE Endorsement of the 10 year plan to end homelessness
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
llitg Date 4/9/07 Mtg Date Mtg Date 4/16/07 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council ivia Adm Svcs DCD 111 Finance Fire Legal P&R Police PTV
SPONSOR'S The City has been asked to endorse the King County Ten Year Plan to end Homelessness.
SUNEVARY The endorsement shows support for the plan and a willingness to work with others to end
homelessness, not just manage it. There is no financial impact in endorsing the plan.
RI VIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA 03/27/07
RECOMMENDATIONS:
SPONSOR /ADMIN. Passage of Resolution
COMi HTTEE Unanimous Approval; forward to Committee of the Whole
COST-IMRACT`I FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Comments:
RECORDX) COUNCIL ACTION-
04/09/07
-=111ITC DATE ATTACHMENTS
04/09/07 Information memo dated 3/27/07
Frequently Asked Questions about homelessness
Resolution in draft form
Minutes from 3/27/07 Community Affairs Parks Com. Meeting
INFORMATION MEMO
To: Mayor's Offi Community and Parks
From: Evie Boykan, Duman Services
Date: March 27, 2007
Subject: 10 Year Plan to End Homelessness
ISSUE
Suburban jurisdictions are being asked to endorse the Ten Year Plan to End Homelessness in King
County.
BACKGROUND
Homelessness is a local, regional and national issue. The Committee to End Homelessness in King
County (CEHKC) developed a ten year plan to end homelessness in King County City Council received
a briefing on this plan in the fall of 2006. The Committee seeks endorsements of the plan from suburban
jurisdictions. This endorsement shows support for the plan and a willingness to work with others to end
homelessness, not just manage it. There is no financial impact in endorsing the plan.
DISCUSSION /ANALYSIS /ALTERNATIVES
Bill Block, Project Director of the Committee to End Homelessness already provided a presentation to
the full Council in the fall of 2006.
RECOMMENDATION
Endorse the "A Roof Over Every Bed in King County: Our Community's Ten -Year Plan to End
Homelessness" and adopt the attached resolution.
COMMIJ,,.E END
HOMELESSNESS
KING COUNTY
Finally, a real plan to end homelessness
"A Roof Over Every Bed in King County" within ten years
How many people are homeless in King County?
On any given night more than 8,000 people are known to be homeless in King County. This includes
at least 400 youth and young adults, and approximately 2,400 people in families. About 2,500 meet the
federal definition of chronically homeless, often with disabling conditions. Over 25% are children under
the age of 17. As a community, we know this is unacceptable.
What are we doing about homelessness?
For the first time in our community's history, we are coming together to end homelessness. The
Committee to End Homelessness in King County made up of representatives from nonprofit
organizations, business, local govemment, homeless advocacy groups, the faith community and people
who are or have been homeless has developed the Ten -Year Plan to End Homelessness in King
County. The effort is focused on regional and cross system collaboration, and engaging communities
and institutions that have not previously prioritized housing as their area of focus. This plan will end
homelessness, not merely manage it.
Why is it so important to end homelessness?
Homelessness is expensive. Not only does it take a toll on people's lives, it is a huge financial burden
on society. Tens of millions of dollars are spent each year in King County to feed, shelter, shower,
medically treat or imprison homeless people. As we move more of these folks into housing and
employment whenever possible we will spend far less in emergency services and they will contribute far
more to their community and to the economy.
What is in the Ten -Year Plan?
The plan (available in full at www.cehkc.org) lays out a series of specific strategies and actions, with
clear goals and measurable outcomes, for local leaders and their organizations to pursue over the next
decade. The plan works to ensure alignment and coordination among all the entities in our community
that are engaged in meeting the needs the homeless, and builds on local and national best practices for
resolving homelessness. The key strategies are:
1. Prevent homelessness
Make sure an adequate supply of appropriate housing and supportive services are available to help
people stay in their homes as well as to engage in discharge planning. Discharge planning involves
the jail, mental health programs and foster care. Services include rent and utility assistance, job
training, employment and education assistance, health care, mental health counseling, foster care
and chemical dependency treatment.
2. Move people rapidly from homelessness to housing
Place homeless people as quickly as possible in permanent housing and then help them to stabilize
and function independently by providing them with the supportive services they need to be
successful in their homes.
3. Increase the efficiency of the existing system.
We have a number of existing projects that address homelessness. We need to ensure that these
are as efficient and effective as possible.
4. Build the public and political will to end homelessness
Expand our community's commitment to ending homelessness by educating the public, tracking our
successes and building on them, and establishing steady funding.
5. Measure and Report Outcomes
We need to know exactly what our efforts are doing, where they are succeeding and where they
need to be improved.
How does the Plan differ from current practices?
The Plan asks for a major change in how we do business and calls for broad and systemic integration
of "best practices In the context of ending homelessness this means integrating services and housing
through single points of entry (providing access to both housing and services), service enriched
permanent supportive housing (helping individuals get and keep their housing), and common funding
processes (to avoid fragmentation of funds and services). These system changes will create
efficiencies, avoid duplication and keep people housed rather than cycling through an expensive
system. Studies have shown that providing housing to chronically homeless individuals is significantly
more efficient and economic than the current system. For example, a local study in 2003 found that the
40 highest users of the sobering center and Harborview emergency room were chronically homeless
individuals whose services cost an excess of $2 million. Housing them in supportive housing reduces
their use of these expensive services, and is a much better use of public dollars.
How is the plan being implemented?
The Committee to End Homelessness has three primary policy entities:
A Governing Board made up of more than 20 influential leaders provides high -level oversight.
They mold and sustain the vision and leadership of the plan. More specifically, they will guide
planning, coordinate current funding, and work to create additional resources. Members include
business, faith, and elected officials from throughout the County, including, Enumclaw, Shoreline,
Bellevue and Seattle.
A Consumer Advisory Council is comprised of people who are currently homeless or who have
experienced homelessness in the past. They provide needed expertise in krow the system really
runs and represent the broad interests and needs of homeless people countywide. Representatives
include those who can speak to issues of homeless families, adults, veterans, youth, foster kids,
and barriers to accessing services in every region in the County.
An Interagency Council consists of executive director and department director level personnel
from many of the entities working to end homelessness in King County. The Interagency Council
designs changes to current programs; coordinates data collection, analysis and reporting;
recommends policy direction to the Goveming Board; and creates ways to better serve people
experiencing homelessness. Members include business, faith, and agency and division directors
from Tukwila, Kent, Bellevue, Kirkland, City of Seattle, King County DCHS, YWCA, Multi- Service
Center, Kent Youth and Family Services, Plymouth Housing Group, Hopelink and more.
Local Collaborations and Committees focus on implementation strategies. Three population
committees integrate housing and services solutions for Single Adults, Families and Youth.
Communications Workgroup work on day to day communications, legislative advocacy and creating
long term public will. Resource Development and Alignment identifies strategies to create new
resources acid maximize the use of existing resources while being sensitive to other community
needs. The South King County Forum on Homelessness and Eastside Homelessness Advisory
Committee identify regional solutions in keeping with local needs and priorities. Finally, ad hoc
workgroups are regularly convened to implement strategic priorities, such as establishing discharge
policies for the criminal justice system and working with landlords to create incentives and other
supports to allow them to house formerly homeless persons.
Staff support for implementing the plan is provided by the King County Department of Community and
Human Services (DCHS) and funded in collaboration with the City of Seattle, United Way of King
County and others.
For more information on the plan, our work and the committees
Visit our website at www.cehkc.oro or contact Bill Block, Director of the Committee to End Homelessness, 206 205 -5506
(bill.blocktcr�metrokc.00v) or Gretchen Bruce, Program Manager, at 206 296 -5251 (gretchen.bruce @metrokc.gov).
Revised 3/20/07 www.cehkc.org
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ENDORSING THE GOALS OF "A ROOF OVER EVERY BED IN
KING COUNTY: OUR COMMUNITY'S TEN -YEAR PLAN TO END
HOMELESSNESS AND DECLARING THE INTENT OF THE CITY OF
TUKWILA TO WORK WITH OTHER ORGANIZATIONS AND
GOVERNMENTAL ENTITIES IN THE IMPLEMENTATION OF THIS PLAN.
WHEREAS, it is estimated that there are over 8,000 people who experience homelessness
in King County on any given night; and
WHEREAS, in 2004, 11 of homeless households reported South King County as their last
permanent address; and
WHEREAS, additional attention is needed to restructure our region's existing
homelessness services system, from managing homelessness to preventing and ending
homelessness; and
WHEREAS, the community including local governments, the United Way of King
County, the faith community, non -profit organizations, and the business community has
worked over the last several years to develop a plan outlining new efforts to address
homelessness;
NOW THEREFORE, THE CITY COUNCIL OF THE C1TY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Endorsement. The City Council endorses the goals of "A Roof Over Every Bed
in King County: Our Community's Ten -Year Plan to End Homelessness" and supports the
Plan's "commitment to ensure that there is an appropriate, affordable roof over the bed of
everyone living in King County whether young or old, living alone or with families, sick or
well."
Section 2. Implementation of Plan. The City Council declares its intent to work with
other governmental officials, the United Way of King County, faith and civic groups,
communities of color, philanthropies, the business community, non -profit housing and service
providers, and others to implement this plan over the next ten years.
Section 3. Additional Resources. The City Council recognizes that additional
resources will be required in order to meet the ambitious goals included in the Ten -Year Plan,
and that local government resources are not adequate to achieve these goals. Therefore, the City
of Tukwila supports efforts to increase funding at the Federal and State levels to pursue the
goals of the Ten -Year Plan to End Homelessness.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Regular Meeting thereof this day of 2007.
ATTEST /AUTHENTICATED:
Verna Griffin, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Office of the City Attorney Resolution Number:
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EB:ksn 3/22/2007 Page I of 1
0 �1 rr City of Tukwila
a Community Affairs Parks Committee
isos
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
March 27, 2007- 7: 00 p.m. (Special meeting time, this meeting only)
PRESENT
Councilmembers: Pam Linder, Chair; Pam Carter and Verna Griffin
Staff: Evelyn Boykan, Robert Eaton, Bruce Fletcher, Marty O'Brien, Steve Lancaster, Malcolm
Neely and Rick Still
Guests: Roy Anderson, 4460 S. 158 St.; Carey Binford, 4454 S. 158 St.; and
Sandra Kruize, 4457 S. 158 St.
CALL TO ORDER: Committee Chair Linder called the meeting to order at 7:00 p.m.
I. PRESENTATIONS
No presentations.
11. BUSINESS AGENDA
A. Update on Interurban Court Proiect
Evelyn Boykan reported that the proposal by the Low Income Housing Institute (LIHI) to renovate
the Towne and Country motel to house homeless veterans and other mentally ill homeless persons has
been abandoned. The property owner's asking price exceeded the appraised value of the property, and
therefore LIHI could not proceed. INFORMATION ONLY.
B. Ten -Year Plan to End Homelessness
Evelyn Boykan presented a proposed resolution endorsing the Ten -Year Plan to End Homelessness in
King County. She explained that endorsing the Plan will show Tukwila's support for the plan and
willingness to work with others to end homelessness, but carries no specific financial obligations.
Committee Chair Linder asked Ms. Boykan to discuss the significance of the five key strategies of the
Plan, which she did. Councilmember Griffin reported that there is legislation pending before the State
regarding homeless funding. She and Councilmember Carter voiced support for the resolution and
Plan. Committee Chair Linder also voiced support, especially with regard to the emphasis on
prevention. Chuck Parish asked whether the funding Tukwila had discussed regarding the Interurban
Court proposal might now be available for other homelessness initiatives. Ms. Boykan indicated her
expectation that other proposals will be forthcoming. UNANIMOUS APPROVAL. FORWARD
TO APRIL 9 COW.
C. Building Height Issue
Steve Lancaster, Director of DCD, referred to comments made by Sandra Kruize at a recent City
Council meeting, and to her letter included as page 9 of the meeting packet. In response to Ms.
Kruize's concerns over the height of a new home under construction in her neighborhood (15815 47
Ave. S.) staff has reviewed the plans for the new home and has confirmed that the plans and the
construction meet the City's adopted height regulations. Staff has also reviewed the height regulations
for single family homes in adjacent cities and prepared a chart and diagram comparing those
regulations to Tukwila's (page 10 of the meeting packet). Staff is not recommending a change at this
time.
Committee Chair Linder made a comment that any changes to this specific neighborhood would need
to be consistent for the entire City.
COUNCIL AGENDA SYrvosIs
S Initials ITEM No.
10_ Meeting Date Prepared by 1 Nlayor'i review Corfncil review 1
„off 4/9/07 RT,'i Srvvvn,
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ITEM INFORMATION
CAS NUMBER: 07-042 I ORIGINAL AGENDA DATE: APRIL 9, 2007
AGENDA ITEM TrrLE Tukwila International Boulevard Phase II III
Supplemental Agreement No. 4 with design consultant KPG, Inc.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Heating Other
Mtg Date 4/09/07 Mtg Date 4/16/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police PW"
SPONSOR'S Council approved a reduced scope for Tukwila Int'I Blvd Phase II and III on 3/5/07, which
SUN DIARY included removing underground utilities. This design supplement with KPG includes final
design, right -of way plans, and preparing two bid documents. Seattle City Light requested that
utility undergrounding be part of the design and will reimburse the City $99,977.63. Two bid
documents will be prepared, one with undergrounding and one without undergrounding. If
Seattle City Light receives construction funding approval, the City will advertise the bid
documents with undergrounding. If Seattle City Light funding is disapproved, the City will
advertise the bid package with the reduced scope.
REVIEWED COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
BY Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/23/06, 2/26/07 3/26/07
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the consultant's supplement with KPG.
CotiallrrEE From 3/26/07 TC meeting Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,775,270.56 $1,560,000.00 $0.00
Fund Source: 104.02 Commercial Streets
Comments: Seattle City Light will pay $99, 977.63 and $145, 000 will be utilized from the construction budget.
MTG. DATE I RECORD OF COUNCIL ACTION
11/13/06 1 Forward to next Regular Meeting
11/20/06 Removed from agenda at this time to investigate grant possibilities. Motion carried 7 -0.
3/5/07 1 Amend scope of work due to construction cost increases. Motion carried 6 -0.
4/9/07 1
4/16/07 1
MTG. DATE I ATTACHMENTS
4/9/07 1 Information Memo dated March 21, 2007
Supplement No. 4's Scope of Work
Transportation Committee Meeting Minutes from March 26, 2007
4/16/07
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director C
Date: March 21, 2007
Subject: Tukwila International Blvd. Phases 2 3 (S 116`h St to S 138th St)
Supplemental Agreement No. 4
Project Nos. 95 -RW03 and 95 -RW04
ISSUE
Authorize the Mayor to execute Supplemental Agreement No. 4 with KPG, Inc., to finalize
plans, specifications, and an engineer's estimate (P. S. E.) for bidding and construction of
Tukwila International Blvd. Phases 2 3 street improvement projects.
BACKGROUND
In November 2006 the City Council was briefed on escalating construction cost estimates
related to Tukwila International Blvd. Phases 2 3. The estimated construction costs at that
time were significantly more than the available budget. The Council was presented a revised
scope for the project that would allow the City to move forward with a construction project
that was within budget. The biggest cost saving measure was related to elimination of
overhead utility undergrounding. Implementation of the cost saving measures and proceeding
to construction was generally supported by Council, but additional time and information was
requested to evaluate alternatives.
Seattle City Light and other supporters for utility undergrounding have been pursuing
alternative funding sources in order to keep utility undergrounding as part of the construction
project. Seattle City Light has requested that the City provide a final design that would
include overhead utility undergrounding and that SCL would pay the additional design costs
associated with preparing those contract documents for bidding. In the meantime, SCL will
request funding from the Seattle City Council for construction funding. If the Seattle City
Council approves the requested construction funding, then the bidding documents that include
overhead utility undergrounding would be advertised for construction bids. If the funding is
not approved, then Tukwila will advertise the design package that implements the cost saving
measures.
ANALYSIS
KPG, Inc., has prepared a scope of work and fee estimate to provide the design services
related to preparing two separate contract document packages for bidding as described above.
Seattle City Light will reimburse the City for costs related to preparing the P. S. E. package
that includes overhead utility undergrounding.
Mayor Mullet
Page 2
March 21, 2007
Overview of Costs and Budget:
Expenditures 1 Budget
KPG Other City Seattle City
Contract Project Costs Budget Light Payment
TIB Phase 2 Design 951,727.06 32,633.56 1,100,000.00
Sup 1 (time only) 0.00 0.00 0.00
Sup 2 (Phase 3) 459,793.721 0.00 605,000.00
Sup 3 (time only) 0.001 0.00 11 0.001
Sup 4 331,116.221 0.00 0.00 99,977.63
Total 1,742,637.001 32,633.56 1,705,000.00 99,977.63
Grand Total 1,775,270.56 1,804,977.63
RECOMMENDATION
Authorize the Mayor to sign Supplemental Agreement No. 4 with KPG, Inc., to provide final
P.S. E. for bidding and construction of Tukwila International Blvd. Phases 2 3 in the
amount of $331,116.22.
attachments: Scope of Work
Fee Estimate
(P:Projects\A- RW RS Projects \95RW03 TIB2\KPG contract sup 4 memo)
Exhibit D -1
City of Tukwila
Tukwila International Boulevard, Phase 2 &3
South 139 Street to South 116 Street
KPG, Inc
Scope of Work
March 20, 2007
A. PROJECT DESCRIPTION
This Supplement is to provide final design, utility coordination, permitting, and
right of way support to the City of Tukwila for completion of bid documents on the
Tukwila International Boulevard Improvement Project, Phases 2 3. 90% Plans,
Specifications and Estimates were submitted to the City in June 2006; however,
there was not sufficient funding for construction of the improvements.
The City has worked closely with KPG and Seattle City Light to refine the project
scope to fit within the available budget and obtain utility agreements to ensure
project funding. Seattle City Light has made a tentative commitment to
participate in funding the undergrounding of aerial facilities along the entire
corridor; however, this funding commitment cannot be confirmed without Seattle
City Council action over the next few months. In order to complete the final plans
with this funding uncertainty, we have separated this supplement into 3 separate
sub tasks as follow:
Supplement 4.A TIB Phase 2, South 132nd Street to South 116th Street
Final Plans, Specifications, and Estimates for phase 2 improvements contain the
following major changes from the 90% design in order to meet available funding
without Seattle City Light participation:
Elimination of curb, gutter, and sidewalk north of Intergate West.
Minimum 5' wide asphalt shoulders will be provided on the west side of
TIB in this area for pedestrian use.
Elimination of landscaped meeting north of the DHS signal.
Maintain existing illumination system within WSDOT right of way
Eliminate utility undergrounding. Aerial pole relocation design and
implementation will be by the private utility owners.
Install mechanically stabilize earth (MSE) retaining walls on the east side
of the rode in lieu of the structural walls included in the 90% design. The
MSE walls are not compatible with aerial utility undergrounding facilities.
Prepare an additive bid schedule for undergrounding of aerial utilities in
front of the Intergate West and Department of Homeland Security (DHS)
frontages.
Tukwila International Blvd KPG
Supplement No. 4 1 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
A. PROJECT DESCRIPTION (CONTINUED)
Additionally, the Consultant will update the right of way plan, obtain title reports,
prepare legal descriptions, and perform property acquisition services for all
easements and right of way required for completion of the improvements. Phase
2 and 3 will be bid as a single bid package.
Supplement 4.B TIB Phase 3, South 139th Street to South 132nd Street
Final Plans, Specifications, and Estimates for phase 3 improvements contain the
following major changes from the 90% design in order to meet available funding
without Seattle City Light participation:
Eliminate utility undergrounding. Aerial pole relocation design and
implementation will be by the private utility owners.
Install mechanically stabilize earth (MSE) retaining walls on the east side
of the rode in lieu of the structural walls included in the 90% design. The
MSE walls are not compatible with aerial utility undergrounding facilities.
Additionally, the Consultant will update the right of way plan, obtain title reports,
prepare legal descriptions, and perform property acquisition services for all
easements and right of way required for completion of the improvements. Phase
2 and 3 will be bid as a single bid package.
Supplement 4.0 TIB Phase 2 3 Underground Improvements
Final Plans, Specifications, and Estimates for corridor undergrounding
improvements will be in general accordance with the 90% Plans prepared
previously. The major design elements remaining for completion of the roadway
design with undergrounding include:
Completion of utility coordination and civil undergrounding design. Seattle
City Light will provide review comments on the current design prior to
proceeding to completion.
Complete structural wall design on the east side of TIB.
Obtaining necessary utility permits for portions of underground system
within WSDOT right of way.
Construction of these improvements is contingent on available funding from
Seattle City Light. If funding is available, it is anticipated that this work will be
advertised for bids with phase 2 and 3 roadway improvements.
This Supplement #4 reflects the remaining effort to complete final bid documents,
right of way acquisition, and utility coordination based on our current
understanding of the project scope as described herein. This supplement
supercedes previous approvals on this project and credits the $131,528.34
remaining balance from previous approvals. All other Contract terms remain in
force and effect. A six month effort is anticipated to complete the remaining
work.
Tukwila International Blvd KPG
Supplement No. 4 2 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
B. DELIVERABLES
The Consultant shall provide the following deliverables with this project:
2 copies final geotechnical report
o File copy of all permit applications
5 copies Drainage Design Report
10 copies 100% plans, specifications, and estimate (11"x17")
o File copy of Final right of way plan (22 "x34" mylar)
o 60 copies final plans (11 "x17 specifications, and engineers estimate
o 1 set of final mylar or vellum plans (22 "x34 for City records
1 copy certified bid tabulation
o 1 copy of letter recommendation of award
o 1 copy title reports for acquisition properties (15 parcels)
o Right of way correspondence records
o Digital copies of all deliverables, in requested format
The City of Tukwila shall provide the following:
Seattle City Light agreements
o Residential mailings, if required
o Meeting room arrangements
o Advertisement for bid
Tukwila International Blvd KPG
Supplement No. 4 3 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
C. SCOPE OF WORK
TASK 1 MANAGEMENT COORDINATION ADMINISTRATION
1.1 The Consultant shall provide continuous project management for the
project duration (estimate 6 months).
1.2 The Consultant shall prepare monthly progress reports identifying work in
progress, upcoming work elements, and a reporting of any delays,
problems, or additional information needs.
1.3 The Consultant shall provide quality assurance quality control (QA/QC)
reviews of all work products prior to submittal for City review.
TASK 2 SURVEY AND BASE MAPPING
2.1 The Consultant shall field survey proposed wall elevations to confirm
design elevations.
TASK 3 PUBLIC INVOLVEMENT
3.1 The Consultant shall prepare for and attend one (1) community open
house meetings. Meeting locations will be secured by the City.
3.2 The Consultant shall attend one -on -one meetings with affected property
owners along the corridor to discuss the project, private property impacts,
and /or right of way and easement needs (estimate 4 meetings).
TASK 4 WSDOT COORDINATION
4.1 The Consultant shall prepare channelization plan submittal for the portion
of phase 2 improvements within state limited access and provide
necessary coordination for review and approval by WSDOT.
4.2 The Consultant shall prepare signal and lighting plan submittal for the
portion of phase 2 improvements within state limited access and provide
necessary coordination for review and approval by WSDOT.
4.3 The Consultant shall prepare drainage design submittal for the portion of
phase 2 improvements within state limited access and provide necessary
coordination for review and approval by WSDOT. It is assumed that
WSDOT will accept drainage facilities under permit within their right of way
in general conformance with the 90% design drawings.
Tukwila International Blvd KPG
Supplement No. 4 4 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
4.4 The Consultant shall prepare underground utility plan submittal for the
portion of phase 2 improvements within state limited access and provide
necessary coordination for review and approval by WSDOT. Facility
needs will be provided to the Consultant by private utility owners. This
task is for approval of underground facilities only. Securing utility permits
for relocated overhead systems, if required, will be the responsibility of the
private utility owners.
TASK 5 UTILITY COORDINATION
5.1 The Consultant shall distribute mailings and distribute 90% plans to
franchise utility purveyors along the corridor in order to facilitate relocation
and adjustment coordination.
5.2 The Consultant will coordinate with aerial utility owners for relocation of
existing aerial utilities. Aerial utility relocation design and construction is
the responsibility of the private utility owners and will not be included in the
project plans and specifications.
5.3 The Consultant shall coordinate with Seattle City Light and other utility
owners for utility undergrounding improvements along the corridor.
5.4 The Consultant shall coordinate with Seattle City Light and other utility
owners for determining the scope of improvements to underground only
the portion of the existing aerial system in front of the Intergate West and
Department of Homeland Security. This work will be included as an
alternate bid schedule if the rest of the corridor remains an aerial system.
5.5 The Consultant shall complete civil undergrounding conversion design
between South 139 Street and South 116 Street. Electrical
undergrounding design will be completed by Seattle City Light. Civil
undergrounding design will be completed by KPG based on conduit, vault,
and slab information provided by the Seattle City Light and other utility
owners.
5.6 The Consultant shall prepare final plans, specifications and estimates for
an alternate bid schedule to underground utilities along the frontage of
DHS and Intergate West. Electrical undergrounding design will be
completed by Seattle City Light. Civil undergrounding design will be
completed by KPG based on conduit, vault, and slab information provided
by the Seattle City Light and other utility owners.
Tukwila International Blvd KPG
Supplement No. 4 5 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
TASK 6 GEOTECHNICAL INVESTIGATION
6.1 The Consultant shall provide supplemental geotechnical investigations as
required to support design of Mechanically Stabilized Earth walls in phase
3. Geotechnical review and analysis will be provided by Landau
Associates to support MSE wall design in task 9.
TASK 7 PERMITTING
7.1 The Consultant shall prepare and submit a JARPA application to WDFW,
review and comment.
7.2 The Consultant shall coordinate with WDFW for approval of the HPA
TASK 8 PRELIMINARY DESIGN OF BYPASS PIPELINE
8.1 The Consultant shall incorporate comments and finalize the drainage
design report in support of the bypass pipeline /roadway improvements in
accordance with WDOE criteria.
TASK 9 PREPARE FINAL PLANS, SPECIFICATIONS AND ESTIMATE
9.1 The Consultant shall incorporate 90% comments and prepare 100% Plans
for review and approval by the City. For supplement items 3.A and 3.B,
the plans will assume relocation of aerial utilities by others with an additive
schedule for undergrounding in front of DHS and Intergate West. For
Supplement 3.C, the plans will assume undergrounding of the entire
corridor. Plans shall be formatted to provide sufficient detail for
convenient field layout of all proposed facilities. City standard details and
WSDOT standard plans will be supplemented with project specific details
as required. Plan information shall include:
Centerline control information
o Limits of construction
Typical sections and details
o Roadway plan and profiles
Temporary erosion and sediment control plans
Drainage system plan and profiles
o Wall plan and profiles
o Channelization and Signing plans
Signal modification plans and details
Illumination plans
Civil undergrounding design (Supplement 3.0 only)
Urban Design plans and details
Landscape restoration plans
Irrigation plans and details
Tukwila International Blvd KPG
Supplement No. 4 6 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
9.2 The Consultant shall prepare 100% specifications for review and approval
by the City. Specifications shall be based on 2006 WSDOT APWA
standard specifications, using contract boilerplate and general special
provisions provided by the City.
9.3 The Consultant shall calculate quantities and prepare a construction cost
estimate in support of the 100% and final plans and specifications.
9.4 The Consultant shall finalize bid documents for advertisement and award
by the City. It is assumed that only one set of drawings (with or without
undergrounding) will be reproduced and advertised for bids. Final bid
documents will be signed by a licensed professional engineer in the State
of Washington.
TASK '10 RIGHT OF WAY
10.1 The Consultant shall research WSDOT files, obtain title reports, and
review title reports to verify existing conditions (15 parcels).
10.2 The Consultant shall perform additional horizontal and vertical survey
control for Boundary and ROW determination. City of Tukwila Datum.
10.3 The Consultant shall update existing right of way plans to reflect any
changes discovered.
10.4 The Consultant shall prepare legal descriptions for right of way and
easements. (15 parcels)
10.5 The Consultant shall provide right of way acquisition services for
permanent easements, fee simple acquisition (up to 15 parcels), and
project specific temporary easements (6 parcels). Acquisition services will
be performed by Abeyta and Associates to achieve the specific objectives
identified below.
Specific Objectives for Right of Way acquisition
The key objectives for this project include:
1. Inspect site prepare an acquisition preliminary survey report 21
parcels;
2. Identify fee interest ownership 21 parcels;
3. Prepare and setup acquisition files 21 parcels;
4. Prepare acquisition forms needed to obtain strip take: deeds, real
property voucher agreement, permanent easements, temporary
easements, licenses to reconstruction driveways, excise tax
affidavit, W9, offer letters, notice of intent, payment request, and
Tukwila International Blvd KPG
Supplement No. 4 7 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
any other forms needed to acquire the right -of -way. This proposal
does not include condemnation forms;
5. Negotiate to acquire property rights 15 parcels; negotiate to
obtain licenses to reconstruct driveways 6 Parcels (A minimum of
three written attempts);
6. Prepare justification report for administrative settlement 2 parcel;
7. Obtain appraisal report and appraisal review —1 parcel.
8. Prepare administrative offer summaries 15 parcels
9. Maintain acquisition parcel diary 21 parcels;
10. Assist in obtaining clear title of property and /or property rights,
which the CITY determines to be reasonable or will adversely
impact the rights being acquired;
11. Assist in delivering funds to the property owners —15 parcels;
12. Assist the CITY with Right -of -way Certification;
13. Deliver completed files to the CITY 21
Right of Way acquisition scope exclusions
1. Those services related to obtaining releases of encumbrances from
title, which require legal action;
2. The actual filing of condemnation and subsequent litigation;
3. Closing costs such as recording fees, title insurance fees,
preliminary title reports, escrow fees, transfer taxes, etc., penalty
costs for pre payments; costs of a pre- existing mortgage; the pro
rate share of real property taxes paid subsequent to vesting title to
the CITY;
4. Continuing negotiations for those parcels listed for condemnation;
5. Appraisal and review appraisals for condemnation purposes;
6. Provide litigation assistance to the CITY and legal counsel during
appeals, grievances, hearings, and /or court proceedings for
contested relocation claims.
7. Relocation Services
All acquisition services will be performed in accordance with applicable
codes, regulations, standards and procedures; state and federal laws;
Federal Highway Administration regulations; Local Agency Guidelines
Manual; Washington State Right of Way Manual (M26 -01); Public Law 91-
646 and the implementing regulations found in 49 Code of Federal
Regulations (CFR) Part 24 and Revised Code of Washington (RCW) 8.26;
and the implementing regulations of Washington Administrative Code
(VVAC) 468 -100.
Tukwila International Blvd KPG
Supplement No. 4 8 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
TASK 11 BID PERIOD SERVICES
11.1 The Consultant shall prepare any necessary addenda, attend the bid
opening, prepare the bid tabulation, and provide a recommendation of
award to the City. The level of effort estimate is based on a straight
forward bid review process with the low bidder receiving the project award.
OTHER SERVICES
The City may require other services of the Consultant. These services could
include additional survey, off -site mitigation design, property acquisition services,
additional permit support, or construction management and inspection. At the
time these services are required, the Consultant shall provide the City with a
detailed scope of work and an estimate of costs. The Consultant shall not
proceed with the work until the City has authorized the work and issued a notice
to proceed.
Tukwila International Blvd KPG
Supplement No. 4 9 of 9 March 20, 2007
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TRANSPORTATION COMMITTEE
March 26, 2007 5:00 p.m.
Present: Council Members Pam Carter (Chair), Joe Duffle, and Pam Linder
Jim Morrow, Public Works Director; Frank Iriarte, Deputy Director, Bob
Giberson, Acting City Engineer, Pat Brodin, Operations Manager, Robin
Tischmak, and Chuck Parrish, Community Member.
Business Aeenda
1. Green River Pedestrian Utilities Bridge Maintenance and Repair
Robin reported the Green River Pedestrian Bridge located near S 180 and Andover Park East needs
maintenance and minor repair. Specifically, the entire structure needs to be re- sealed and re- stained.
Pam Linder inquired when the bridge was built and when it was last sealed. Robin responded that the
Bridge had not been sealed since it was built in the early 1980's. The design work will include bridge
repair and improved traction of the bridge surface. TranTech will perform the design work and the
proposed work is within the City's budget. The consultant agreement is less than $25,000 and no
Council action is required. Information only.
2. Tukwila International Blvd Phases 2 3 Supplemental Agreement #4
Late last year, Staff informed the Council that the scope of work associated with TIB Phases 2 3 had
to be reduced due and the escalating construction costs and funding constraints. Staff presented
options to the Council that would bring the Project within budget. The most significant cost saving
measure was the elimination of undergrounding requirements for overhead utilities.
Additional time was taken to pursue alternate funding sources in order to keep utility undergrounding
as part of the construction project. Staff met with Seattle City Light (SCL) and worked out an
agreement that the City would provide a final design that incorporates overhead utility undergrounding
and SCL would pay the additional design costs. Jim M noted that the City would front the $99,977.63
and would be reimbursed later by SCL. Robin indicated that SCL will request construction funding
from the Seattle City Council. If the Seattle City Council approves construction funding by June 1,
2007, City will advertise the bid package that includes undergrounding. If funding is disapproved or
not received by June 1, 2007, then the City will advertise the design package that implements the cost
saving measures. Supplemental Agreement #4 allows KPG to proceed with providing the design
services for the preparation of two separate bid packages. Unanimous approval; forward to 4/9/07
COW.
Other:
Pam Carter requested an update on the Regional Transportation Council, SB 5803. She also requested
Staff to update the Utilities Committee on the new Seattle City Light Rates.
Adjournment: 5:55 p.m.
Committee Chair Approval
Minutes by FI, reviewed by RT
COUNCIL AGENDA SYNOPSIS
t J Tnitialt ITEM NO.
I k.k 19 Meeting Date I Prepared by I Mayor's review I Council review I
311, -.oft t f r o I 04/09/07 1 MC 1
04/16/07 1 1 1
M INFORMATION
CAS NUMBER: 07-043 ORIGINAL AGENDA DALE: APRIL. 9, 2007
AGENDA ITEM TITLE Resolution Adopting 2005 Water System Plan Update.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 04/09/07 Mtg Date ibltg Date 04/16/07 Mtg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PI"
SPONSOR'S The City is required to update its Water System Plan every six years by the Department of
SUMMARY Health. The last update was completed in 1999. This update was completed in 2005 and
was approved by King County Council on March 12, 2007 and the Department of Health on
March 22, 2007. Water improvements are listed in the updated plan and have been
incorporated into the City's six -year CIP.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 04/03/07
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve Resolution updating Water System Plan.
CoMMiITrEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source: 401.02 Water
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
04/09/07
I I
04/16/07
MTG. DATE ATTACHMENTS
04/09/07 Information Memo dated March 27, 2007
Resolution in draft form
Utilities Committee Meeting Minutes from April 3, 2007
(Water System Plan Update will be distributed to Council members).
04/16/07
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directordil
Date: March 27, 2007
Subject: Adoption of the 2005 Water System Plan Update
ISSUE
Adopt the 2005 Water System Plan Update by resolution.
BACKGROUND
The City of Tukwila is required to update its Water System Plan every six years by the
Department of Health (DOH). The last update was done in 1999. In 2004, the City contracted
HDR/EES Consultants to prepare the 2005 document. The document was completed in March
of 2005 and submitted to DOH for their approval. The King County Council passed Ordinance
#2006-0555 on March 12, 2007, approving the Tukwila 2005 Water System Plan Update, and
then on March 22, 2007, DOH approved the document.
RECOMMENDATION
Approve the 2005 Water System Plan Update and forward the resolution to the Committee of
the Whole with a recommendation to approve.
MC:lw
attachment: resolution
(Water Plan provided separately to Committee members.)
(P:Imie Adminli.Gkclm®a)32707� Wai.. Camp Plan)
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, ADOPTING A
WATER SYSTEM PLAN UPDATE, AND PROVIDING
FOR WATER SERVICE POLICIES FOR THE CITY.
WHEREAS, the City of Tukwila is an Optional Municipal Code city, subject to the duties
imposed under the provisions of Chapter 35A of the Revised Code of Washington; and
WHEREAS, the City Council of the City of Tukwila has deemed it desirable to adopt a Water
System Plan in accordance with the provisions of WAC 246- 290 -100;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The 2005 Water System Plan Update is hereby adopted.
Section 2. The Plan shall be revised every six years to reflect changes in the City of Tukwila
Capital Improvement Program requiring facility modifications, as it relates to the standards outlined
in WAC 246- 290 -100.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular
Meeting thereof this day of 2007.
ATTEST /AUTHENTICATED:
Verna Griffin, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Attachments: 2005 Water System Plan Update
2005 Water System Plan Update Appendices
Utilities Committee ft
April 3, 2007 0 r$
Present: Joan Hernandez, Chair; Jim Haggerton, Joe Duffle
Jim Morrow, Frank Iriarte, Bob Giberson, Mike Cusick, Pat Brodin, Gail Labanara
A. Adoption of the 2005 Water System Plan Update Mike explained that the consultant contract
with EES (which was subsequently purchased by HDR Consultants) began the update in 2004 and
was completed in March 2005. The report was sent to the Dept of Health (DOH) and they delayed
approval due to Cascade Water Alliance' Transmission Supply Plan (TSP). DOH was concerned
about the "defined block" of water supply even though we were still purchasing water from the
same source, the City of Seattle. Jim H asked if any other Water Districts were delayed and Pat
responded that Skyway Water System threatened to sue DOH in order to get their update approved.
We also had to get King County's approval due to CWA's Transmission Supply Plan. Once
King County approved, then DOH followed. There were no revisions to the plan from King County
or DOH. With the delay, Pat was concerned that we would go into operating under a yellow status
as opposed to our current green status. Our next update will be in 2010.
Jim H went over some of the hilights in the update, including annexation plans, private wells
(Tukwila has no public wells), river water used as irrigation at the Foster Golf course, reclaimed
water, and the highest water users (Shasta Beverage). Pat also explained our water loss goal of 10%
each year and that it is now mandated. We have tried to assess water loss by leak detection surveys
and auditing fire lines (fire lines are not metered). We have had water stolen by individuals tapping
hydrants and have also lost water by our Fire dept flushing hydrants. We have begun metering
some of the larger fire lines such as Boeing and Fire Station 51. The fire dept currently pays a flat
standby fee for all City hydrants. Jim M explained that the NPDES permit will be beneficial to
water loss as we will no longer be able to flush water since it is chlorinated and would damage the
fish. If we had to flush the water mains, we would have to add Vitamin C to the water to
compensate for the chlorination. We also discussed the high water pressure and Pat explained that
it is based on elevation and being able to get the water to flow. Joan asked about the reservoir and
we keep it 50% full and have the tank circulating constantly. Unanimous approval: forward
Resolution to next COW.
Other: Information Only
Joan thanked Frank for the latest recycling pamphlet.
Committee Chair Approval
Minutes by GL, reviewed by PB, TM
C:\Documents and Settings \Gail\My Documents \WINWORD \UC Minutes 2007- 04- 03.doc Page 1 of 1
COUNCIL A GENDA SYNOPSIS
=14-.2 y Initials ITEM NO,
1
i2
XA �y.A Meeting Date j Prepared by 1 Mayor's review cif review 1
w' �a 4/9/07 1 RS gwvtit 1 (f1i9
1908
ec
ITEM INFORMATION 1
CAS NUMBER: 07-044 'ORIGINAL AGENDA DA FE: 4 /9/07
A( ;ENDA ITEM TITLE Approve Resolution: Foster Golf Links Establish new green fees
C'.TEGORY Discussion Motion IN Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 4/9/07 Mfg Date Mtg Date 4/16/07 Mtg Date Mtg Date Mtg Date Mtg Date
SP =)NSOR Council Mayor
Adm Svcs DCD Finance Fire Legal ®P &R Police PIV
SP DNSOR'S Approve resolution establishing new green fees at the City's Foster Golf Links.
SL iM 1 IARY
RI VIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA 1'E: 3/27/07
RECOMMENDATIONS:
SPONSOR /ADMEN. Approve Green Fee Resolution.
COMMIITLE Forward to Committee of the Whole
ICOST IMPACT FUND SOURCE'
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
N/A N/A
Fu ad Source:
Cc mments: The green fee increase is $2.00 for 18 -hole play weekdays and weekends.
MTG. DATE RECORD OF COUNCIL ACTION
4/9/07
MTG. DATE ATTACHMENTS
4/9/07 Information Memo dated 3/22/07.
Resolution in draft form
Minutes from 3/27/07 Community Affairs and Parks Committee meeting
J
t tl
r+
O:' Z City of Tukwila Steven M. Mullet, Mayor
-her` me
cP U./ Bruce Parks Recreation Department Bruce Fletcher, Director
At 11, 1 MEMORANDUM
TO: Mayor Mullet
Community Affairs Parks Committee
v n
FROM: Bruce Fletcher, Director of Parks Recreation
Marty O'Brien, Golf Manager
DATE: March 22, 2007
SUBJECT: Foster Golf Green Fee Increase
The Foster Golf Links 2007 revenue projection was set with an aggressive goal of
reaching $1,250,000.00 in green fee sales. Since building the new clubhouse, the golf
division has experienced a 2% annual increase in rounds played and countless
complimentary comments on our new facility and course improvements. The city's
green fees continue to be very competitive and just under the market of the local
municipal golf courses.
In order to reach our revenue projections, we will continue to offer promotions and
events, increase our league play and implement a new marketing campaign. Since we
have not had a green fee increase since the 2005 season, it is also the recommendation of
our PGA golf professional to adjust the fees for our upcoming season.
Our proposal is to increase the 18 -hole weekday and weekend fee by $2.00. This modest
fee increase is expected to raise our green fee revenue an additional $80,500.00 while
maintaining our fees equal to or below our local municipal competitors (Renton, Kent
Auburn). After serious consideration, it was decided not to increase our senior rates or
our 9 -hole green fees.
The proposal to increase the 2007 green fees will assist our goal to reach our revenue
projection while continue a proper price point to stimulate growth and increased play.
It is the recommendation of the Parks Recreation Department to approve the following
Foster Golf Links green fee increase.
Attachments:
a. Proposed 2007 Green Fee Increase
b. Green Fee Resolution
Cc: Rhonda Berry, City Administrator
Kevin Fuhrer, Director of Finance
The Center of YOUR Community
12424 42nd Ave. S. Tukwila, Washington 98168 Phone: 206 768 -2822 Fax: 206 768 -0524
Proposed 2007 Green Fees
Foster Golf Links
Green Fees I Foster 06 I Proposed 07 Renton Kent Auburn
18 Holes 25.00 27.00 28.00 I 32.00 I 28.00
9 Holes 1 18.00 I 18.00 I 19.00 18.00 20.00
18 Weekend Sat Sun I 28.00 1 30.00 I 32.00 I 37.00 35.00
9 Weekend Sat Sun 21.00 I 21.00 I 19.00 I 22.00 I 22.00
18 Weekend Friday Sunday No 32.00 I 37.00 I No
9 Weekend Friday Sunday INo 19.00 22.00 I No
Sr. 18 Holes I 20.00 1 20.00 19.00 I 25.00 22.00
Sr. 9 Holes 15.50 I 15.50 I I 15.00 I 15.00 I
Jr. 18 Holes 14.00 I 15.00 L 16.00 I 22.00 15.00
Jr. 9 Holes I 9.50 1 9.50 L 12.00 12.00 L 12.00
Resident Fee Foster 06 I Proposed 07 I Renton I Kent 1 Auburn
Resident 18 Holes I 23.00 I 2100 28.00
Resident 9 Holes 17.00 17.00 I I 16.00
Residentl8 Weekend 26.00 28 I I I
Resident 9 Weekend I 20.00 I 20.00 I I I
Res Sr. 18 Holes 18.00 I 18.00 I I
Res Sr. 9 Holes 14.50 14.50 I I 1_.
1
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, SETTING GREEN FEES FOR THE
CITY'S FOSTER GOLF LINKS.
WHEREAS, green fees are the major source of revenue for operating and
improving the City of Tukwila -owned golf course, Foster Golf Links; and
WHEREAS, a green fee increase is necessary to meet the revenue needs for
operating, maintaining and making capital improvements at Foster Golf Links; and
WHEREAS, pursuant to Tukwila Municipal Code 12.12.O10A, green fees will be
established and updated by City Council resolution;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The following green fees are hereby established for play at the City's
Foster Golf Links.
GREEN FEES 2007
18 holes 1 $27.00
9 holes 1 18.00
18 holes, Weekend (Sat. or Sun.) 1 30.00
9 holes, Weekend (Sat. or Sun.) 21.00
18 holes, Senior (62 years or older; M -F) 20.00
9 holes, Senior (62 years or older; M -F) 15.50
18 holes, Junior (17 years or younger) 15.00
9 holes, Junior (17 years or younger) 9.50
Twilight 9.00
Twilight, Weekend (Sat. or Sun.) 10.50
18 holes, Resident 25.00
9 holes, Resident 1 17.00
118 holes, Resident, Weekend (Sat. or Sun.) 28.00
+9 holes, Resident, Weekend (Sat. or Sun.) 20.00
118 holes, Senior Resident (62 years or older) 18.00
9 holes, Senior Resident (62 years or older) 14.50
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2007.
ATTEST /AUTHENTICATED:
Verna Griffin, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
C: \Documents and Settings \All Users Desktop Kelly \l\4SDATA Resolutions \Green Fees 2007.doc
BF:kn 4/5/2007 Page 1 of 1
Community Affairs Parks Committee Minutes March 27. 2007 Paae 3
The CAP members expressed their support of this alternative (Alternative 1) energy performance
contracting process. INFORMATION ONLY.
F. Golf Course Green Fees
Marty O'Brien, Foster Golf Manager, has proposed increasing the 18 -hole weekday and weekend
green fees by $2.00. With an aggressive goal of reaching $1,250,000.00 in green fee sales, Mr.
O'Brien feels that a minor increase is needed. He explained that a new marketing campaign is
forthcoming and expects an increase in league play and tournaments for the upcoming season. The
new fees are still very competitive and just under the market of the other local municipal golf courses.
Committee members asked about the upcoming marketing campaign and made a request to see a
preview at the next COW meeting.
It is the recommendation of the Parks and Recreation Department to approve the green fee increase
(last increase was in 2005). FORWARD TO APRIL 9 COW.
G. Macadam Winter Garden Update
Rick Still, Deputy Director of Parks and Recreation informed the committee of the re- scoping of the
Macadam Winter Garden Park. The design changes include a smaller park that will stay out of the
wetland buffer area, building a smaller pond, exclude archways and scale down the entry structure. It
is the hope that the modifications will allow bids within the 2007 CIP budget.
The committee suggested keeping the balance of the project in the 2008 CIP as an unfunded project,
while additional funding is acquired for the cut items in future years.
The Macadam Winter Garden bids are expected to be due April 27 with a June 1 construction start
date. INFORMATION ONLY.
III. ANNOUNCEMENTS
IV. MISCELLANEOUS
Meeting adjourned at 8:34 p.m.
Next meeting: Tuesday, April 10, 2007 5:00 p.m. Conference Room 3
Committee Chair Approval
Minutes by SL and BF. Formatted by KAM.
COUNCIL AGENDA SYNOPSIS
y Initialr ITEM NO.
Of
o f N600 -4" 191 I Meeting Date Prepared by 1 Mayor's review I Council review I
3.-t o 4/9/07 RS I
1 1 1
IV
ITEM INFORMATION 1
CAS NUMBER: 07-045 3 I ORIGNAL AGENDA DATE: 4/9/07
Ac G ENDA ITEM TITLE Contract Execution: Tukwila Pond Park Design Services.
C ;TEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 4/9/07 Mtg Date 04/16/07 Mtg Date Mtg Date 1.4tg Date Mtg Date Mtg Date
SPONSOR Council Mayor
Actin Svcs DCD Finance Fire Legal P&R Police PW/
SPONSOR'S Authorize the Mayor to execute the Tukwila Pond Park Design Services Consultant
SL NLIIARY Contract with Robert W. Droll Landscape Architects (RWD) in the amount of $90,820.
RI VIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DALE: 3 /27/07
RECOMMENDATIONS:
Authorize Mayor to Execute the Tukwila Pond Park Design
SPONSOR /ADMN. Consultant Contract with RWD
COMMITTEE Forward to Committee of the Whole
ICOST IMPACT FUND SOURCE'
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$90,820.00 $150,000
FL ad Source: Capital Improvement Program, 301.00.594.760.64.68
Cc mrnents: This Phase I design services is to obtain enough construction details to validate
construction estimates and obtain development permits.
1 MTG. DATE RECORD OF COUNCIL ACTION
I 4/9/07
MTG. DATE ATTACHMENTS
4/9/07 Information Memo dated 3/21/07, with attachments
Consultant Agreement, with attachments
Minutes from 3/27/07 Community Affairs and Parks Committee meeting
I
J�411LA, �y9,
Parks and Recreation Department
Bruce Fletcher, Director
h' Y908 MEMORANDUM
TO: Mayor Steve Mullet
Community Affairs and Parks Committee
FROM: C5 Rick Still, Deputy Director of Parks and Recreation
DATE: March 21, 2007
SUBJECT: Tukwila Pond Park Authorize Consultant Agreement
Project Number 03 -PK -10 TUKPOND2007
ISSUE
Select a consultant to provide design services and for the Tukwila Pond Park development.
BACKGROUND
The Tukwila Urban Center Master Plan includes further development of the Tukwila Pond
Park. An informational report and conceptual design were completed and presented to the
City Council in 2006. Concurrently, there are two different design issues being performed for
the Tukwila Pond Park Project. A water quality feasibility study is being conducted by the
Department of Community Development. The Parks and Recreation Department is utilizing
the 2006 conceptual design to develop schematic designs and final plans and specifications
for the development of this park.
The attached proposal, dated March 16, 2007, is presented in two phases. The first phase
(written in black) is the scope of work for which we are seeking approval. Phase one will
provide wetland delineation, boundary and design survey, concept plan and cost estimate,
and enough detail drawings to obtain the required permits. The second phase (written in
gray) scope of work is consultant services that need to be performed once funding is
acquired for development. Phase one is well within the CIP's $150,000 budget.
ACTION TAKEN
Three firms were short- listed from the City's consultant roster of firms that indicated they
provide expertise in landscape architecture, park design, wetland issues, boardwalk and trail
construction, wildlife enhancements and interpretive presentations, and are familiar with
public projects, funding and grant programs. All three firms were rated based on the
expertise and experience necessary to perform the work. Robert W. Droll, Landscape
Architect, P.S. was selected as the most qualified (see rating sheet attached).
A draft scope of Work and Fee Estimate are attached.
RECOMMENDATION
Approve the selection of Robert W. Droll, Landscape Architect, P.S., as the Tukwila Pond
Park development design consultant and authorize the Mayor to execute a contract with
Robert W. Droll, Landscape Architect, P.S. in the amount of $90,820.00.
Attachments: Map, Rating Sheet, Consultant Agreement, Scope of Work, Fee Estimate.
cc: City Administrator
Director of Parks Recreation
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Tukw P ond Park 300ft
Site Location Map
f CityGIS 6
CONSULTANT SELECTION
2007 TUKWILA POND PARK DEVELOPMENT PROJECT
Hough Beck Adolfson Robert W. Droll
Baird Inc. Associates, INC Landscape Architect
Landscape Architecture
Park Design 1 1
Wetland Issues 2 2 1
Boardwalk Trail Design 2 3 1
Wildlife Enhancements
Interpretive Presentations 3 2 2
Public Projects, Funding
Grant Programs 2 3 2
Public Involvement
Public Presentations 2 2 2
TOTALS 12 13 9
Score consultant 1 to 4, with 1 being highest and 4 being lowest.
Lowest score is consultant ranked highest.
CONSULTANT AGREEMENT FOR
DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after
referred to as "the City and ROBERT W. DROLL. LANDSCAPE ARCHITECT, P.S.,
hereinafter referred to as "the Consultant in consideration of the mutual benefits, Willis, and
conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform LANDSCAPE
ARCHITECTURAL services in connection with the project titled TUKWILA POND
PARK DEVELOPMENT DESIGN.
2. Scope of Services. The Consultant agrees to perfotui the services, identified on
Attachment "A" attached hereto, including the provision of all labor, materials, equipment
and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of
written notice by the City to the Consultant to proceed. The Consultant shall perform all
services and provide all work product required pursuant to this Agreement within 180
calendar days from the date written notice is given to proceed, unless an extension of such
time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on
Attachment "B" attached hereto, provided that the total amount of payment to the
Consultant shall not exceed $90.820.00 without express written modification of the
Agreement signed by the City.
B. The Consultant may submit vouchers to the City once per month during the progress
of the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be
made to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will
be made promptly upon its ascertainment and verification by the City after the
completion of the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary
to complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three
(3) years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection
with the Consultant's endeavors, without further permission from, or compensation to the
City. The Consultant shall not be responsible for any use of the said documents, drawings,
specifications or other materials by the City on any project other than the project specified
in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated
by this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the
performance of this Agreement and as to claims against the City, its officers, agents and
employees, the Consultant expressly waives its immunity under Title 51 of the Revised
Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees
that the obligation to indemnify, defend and hold harmless provided for in this paragraph
extends to any claim brought by or on behalf of any employee of the Consultant. This
waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage
resulting from the sole negligence of the City, its agents and employees. To the extent any
of the damages referenced by this paragraph were caused by or resulted from the
concurrent negligence of the City, its agents or employees, this obligation to indemnify,
defend and hold harinless is valid and enforceable only to the extent of the negligence of
the Consultant, its officers, agents and employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of
this contract comprehensive general liability insurance, with a minimum coverage of
$500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per
occurrence/ aggregate for property damage, and professional liability insurance in the
amount of $1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
Tukwila Pond Park Development Design Page 2 of 5
Robert W. Droll, Landscape Architect, P.S.
Landscape Architecture Services
days prior written notice to the City. Certificates of coverage as required by this section
shall be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the
services provided under this Agreement. The City shall not be responsible for withholding
or otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed
or retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent
upon or resulting from the award or making of this contract. For breach or violation of
this warrant, the City shall have the right to annul this contract without liability, or in its
discretion to deduct from the contract price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work perfoiuied by it
under this Agreement, will not discriminate on the grounds of race, color, national origin,
religion, creed, age, sex or the presence of any physical or sensory handicap in the
selection and retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant. In the case of early termination, the Consultant
shall be entitled to compensation for all work performed up to the termination
effective date, and the City shall promptly process payment within its next normal
accounts payable processing cycle.
Tukwila Pond Park Development Design Page 3 of 5
Robert W. Droll, Landscape Architect, P.S.
Landscape Architecture Services
B. In the event of the death of a member, partner or officer of the Consultant, or any of
its supervisory personnel assigned to the project, the surviving members of the
Consultant hereby agree to complete the work under the terms of this Agreement, if
requested to do so by the City. This section shall not be a bar to renegotiations of this
Agreement between surviving members of the Consultant and the City, if the City so
chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled
to recover its costs, including reasonable attorneys fees, incurred in such suit from the
losing party.
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
Robert W. Droll
4405 7 Ave. SE, Suite 203
Lacey, WA 98503
17. Integrated Agreement. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. This
Agreement may be amended only by written instrument signed by both the City and the
Consultant.
Attachments:
A. Proposal for Landscape Architectural Services dated March 16, 2007
B. Project Scope of Work/Fee Schedule dated March 16, 2007
Tukwila Pond Park Development Design Page 4 of 5
Robert W. Droll, Landscape Architect, P.S.
Landscape Architecture Services
DATED this day of 20
CITY OF TUKWILA CONSULTANT
By:
Bruce Fletcher, Director
Parks and Recreation Department Printed Name:
Title:
Steven M. Mullet, Mayor
Attest/Authenticated: Approved as to Form:
Jane E. Cantu, CMC, City Clerk Office of the City Attorney
Tukwila Pond Park Development Design Page 5 of 5
Robert W. Droll, Landscape Architect, P.S.
Landscape Architecture Services
Attachment A
Tukwila Pond Trail Tukwila Parks Recreation 3 /16/2007
Scope of Services
Tukwila Pond Trail Boardwalk
City of Tukwila Parks and Recreation Department
Scope of Work
This assignment includes the Schematic and Final Design services work to be performed by Robert W.
Droll, Landscape Architect, PS and Project Team (hereinafter collectively, RWD) for the City of
Tukwila, Washington on Tukwila Pond Trail Boardwalk. RWD will serve as consultant to Tukwila in
the capacity of Park Planner/Landscape Architect and will prepare Bid Documents. The goal of the
project is to implement a new Loop Trail and Boardwalk around Tukwila Pond.
Basis of Proposal
This Scope of Services and Fee Proposal are based upon discussions and information provided by the
Tukwila Parks and Recreation Department, site visits and documentation review.
Scope of Services
RWD proposes the following Scope of Services to accomplish the work necessary for the preparation of
Tukwila Pond Trail Boardwalk (hereinafter the "Trail
Phase 1
Task 1 Schematic Design -35% Submittal
Task 1.01 Site Visit
RWD will visit site with Client, wetland biologists and survey crew.
Task 1.02 Wetland Delineation
Conduct wetland delineation, category rating and report in compliance with City of Tukwila Critical
Areas Ordinance.
Task 1.03 Boundary and Design Survey
Conduct topographical fieldwork necessary to generate mapping of one foot contours, spot elevations,
trees, six inches and larger, and other planimetric features. Survey will include bathymetric survey of
pond from shoreline to fifty feet into pond. Show Boundary Survey as provided by Tukwila. Prepare
mapping in ACAD format.
Task 1.04 Concept Plan Cost Estimate
RWD will prepare Concept Plan illustrating type, size and location of main loop trail and boardwalk
and spur connections. RWD will provide Estimate of Probable Cost based upon measured quantities.
Task 1.05 PreSubmission Conference w/ Tukwila
RWD will prepare PreSubmission Conference application and attend PreSub Conference.
Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob@rwdrell.com 1
Attachment A
Tukwila Pond Trail Tukwila Parks Recreation 3/16/2007
I Task 2 Permit Processing
Tasks 2.01 Layout and Grading Plan
Layout and Grading Plan will be prepared by RWD defining horizontal and vertical relationships of
proposed Trail and Site improvements. Horizontal definition of proposed improvements will be
achieved by dimensioning from coordinates derived from Design Survey. Grading will be defined by
contours and spot elevations that will be relative to vertical datum.
Task 2.02 Boardwalk Plan Details
Boardwalk Plan will define the horizontal and vertical alignment of Boardwalk, which anticipated to
be located over the water in locations where there is insufficient public property to locate the trail in
an upland area. RWD will provide all details and calculations to comply local codes, ADA
regulations and International Building Code.
Task 2.03 SEPA JARPA Permitting, Biological Assessment
RWD will prepare SEPA and Site Plan Approval and JARPA applications and respond to inquiries
and follow up on permits. RWD will prepare Biological Assessment.
Task 2.04 Illustrative Plan
Prepare one each color illustrative site plan, floor plan and two elevations for Client's use in public
meetings. Color will be applied to In- Process drawings (3 sheets maximum): no separate
drawings /sketches will be prepared specifically for Illustrative drawings.
Task 2.05 Public Presentation of Tukwila Pond Trail
RWD will prepare for and attend a public presentation of project.
1 Task 3 Project Management
Task 3.01 Project Management
Manage the contractual elements, scheduling, billing and timing of project. Manage the coordination
of consultants and the execution of the Project Schedule. Communicate and coordinate with Client.
Phase
Task 4 Design Development-60% Submittal
Task 4.01 Title Sheet
Prepare Title Sheet with Locati« n` v'icinitt Map, General Notes, Legend. Abbreviations. list of City
Council Members and Parks Departnaciat Staff.
Task 4.02 Demolition and Temporary Erosion Sedimentation Control Plan
RWD ;Viii prepare plan indicating the existing site Matures that shall be demolished, abandoned,
salvaged and retained as well as the location of erosion control measures.
Tasks 4.03 Layout and Grading Plan
Layout and Grading Plan will be prepared 1. RWD defining horizontal and Lertical relationships of
proposed Trail and Site improvements. f lorizont'al definition of proposed improvements will be
3 t e- li 4 b defined achieved b�' dimensioning from coordinates Jeri =sec, from Design Survey. Cr.1C.fn_ will t;� uc�ine.. ny
contours and spot elevations that will be relative to vertical dale 1.
Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 350.456.3813, bob@rwdroll.com 2
Attachment A
Tukwila Pond Trail Tukwila Parks Recreation 3/16/2007
Task 4.04 Boardwalk Plan Details
Boardwalk Plan will derme the horizontal and vertical alignment of Boardwalk, which anticipated to
he located over the water in locations where there is insufficient public property to locate- the trait in
an upland area. RIVD \vill provide, all details and calculations to comply local codes. ADA
regulations and International Building Code.
Task 4.05 Site Details
Prepare details for project site improvements.
Tasks 4.06 Estimate of Probable Costs
RVID will provide Estimate of Probable Cost based upon measured quantities. RWD will organize
Estimate by Trail -Segment to allow Client t0 render Phasing decisions if necessary. Estimate will
include all Project Development Costs including consultant costs, construction 'administration.
mobilization. bonds. contingencies, taxes, projected construction year cost escalation (if necessary).
taxes and all identified Costs associated with this project's development.
Task 4.07 Review with Staff
Review Stafr
i \e� letiv Plans with h Jl:il:.
Task 5 Final Design 90% Submittal
Tasks 5.01 -5.06 are the same Tasks as 4.01 -4.06 except Work will he at a 90% completion level.
Task 5.07 Specifications
Prepare Technic—al Specifications. Sections 1 -16. in Construction Specification institute (CSI) format.
Task 5.08 Review with _Staff
Review Plans with Staff.
Task 5.09 Building Permit Application Processing
RWD will submit and process Building Permit applications.
Task 5.10 Quality Review
RWD will retain a Construction Manager to review a set of bid docurients.
Task 6 Contract Documents 100% Submittal
Tasks 6.01 -6.07 are the same Tasks as 5.01 -5.07 except Work will be at a 100% completion lei°el
and ready for Advertising and Bidding.
Task 6.08 Assemble Deliver Contract Documents
R\ti D will assemble Technical Specifications and Plans in .pdt f'or at and for ward to Client.
Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob@rvdroll.com 3
Attachment A
Tukwila Pond Trail Tukwila Parks Recreation 3 /16/2007
Task 7 Project Management I
Task 5.01 Project Management
Mange the contractual elements. scheduling. billing and timing of project. .\ianagc the coordination
ti
of the Pr Client.
of consultants and the execution Project Schedule. Communicate and Client.
1 Task 8 Bidding Negotiations, Award 1
Task 10.01 Pre -Bid Conference
RW1) will attend Pre -Bid Conference and prepare Addenda, it
prepare
Task 9 Construction Administration 1
The following Tasks w i l l be negotiated at the time of Bidding, it requested fit Client.
Task €9.01 Pre- Construction Conference
Task 9.02 Submittal Review
Task 9.03 Construction Observation
Additional Services, Excluded Services
Specific items that are not within the scope of work/services include, but are not limited to, the following:
Traffic studies
Stormwater Drainage studies /design
Demand analysis /economic modeling
Legal Descriptions of easements, Rights -of -Ways, etc.
Hydrology /Water Quality Studies, Environmental Studies
Geotechnical Investigation, Recommendations, and Material Testing.
Construction Staking
Mitigation Design
Permit Fees
Wildlife and Archaeological investigations
Web -site preparation and hosting, visual impact analysis, photo simulations, perspective character
sketches
Tree valuation, noise studies, air quality studies
Boundary Survey
Public Presentations, Neighborhood meetings, Hearing Examiner meetings, etc. other than in those
identified in scope.
Professional Fee
Professional Fees to accomplish the Scope of Services as shown in Attachment B. RWD will perform the
Scope of Services on a Time Materials, Not Exceed Basis. Direct Expenses are reimbursable.
Client's Responsibilities
Client shall provide the following information or services as required for performance of the work. RWD
assumes no responsibility for the accuracy of such information or services and shall not be liable for
errors and omissions therein. Should RWD be required to provide services in obtaining or coordinating
compilation of this information, such services shall be charged as Additional Services.
Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob@nvdroll.com 4
Attachment A
Tukwila Pond Trail Tukwila Parks Recreation 3/16/2007
Provide Title Report
Provide space for Public Meeting
Provide Division 00 and City Bidding information
Advertise for Bid, Award, Bid Tabulation, etc.
Existing as -built site engineering and utility base information.
Provide aerial photos.
Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob@rwdroll.com 5
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Community Affairs Parks Committee Minutes March 27, 2007 Page 2
Councilmember Carter asked if the City changed the way we measured from the past. Mr. Lancaster
explained that the City has measured from "average grade" for many years, but a few years ago
adopted the International Building Code methodology for determining average grade because it is
clear and specific.
Committee Chair Linder invited Ms. Kruize to address the Committee on this issue. Also speaking to
the issue were neighbors Roy Anderson and Carey Binford. They expressed concern that such a large
home invades the privacy and reduces the quality of life for the neighborhood. They asked if the City
would reconsider the code and come up with a formula that would have limitations of the footprint
and square footage of new houses relative to lot size. Other suggestions included notification to
neighbors when a new home is being proposed in their neighborhood. The neighbors wanted the City
to make changes to the code so this will not happen to other neighborhoods. Mr. Binford asked that
DCD staff provide specific information of how the measurements were taken at this site. Mr.
Lancaster invited him to meet with Building Official Bob Benedicto to review the measurement
process.
Councilmember Griffm noted that whatever the outcome, we must make sure the City respects the
legal rights of all Tukwila residents and property owners.
The Committee agreed to take the issue back to the next COW to inquire if the full Council would
like to consider changes to our current single family height regulations. FORWARD TO APRIL 9
COW.
D. Consultant Selection for Tukwila Pond Park
Rick Still, Deputy Director of Parks and Recreation, reminded the Committee of the Tukwila Pond
Park charrette to develop a conceptual design led by DCD. The current 2007 CIP has allocated funds
for park design and a water quality feasibility study. The Parks Depai tment is recommending a two
phase study. Phase I is for the scope of work to provide wetland delineation, boundary and design
concept plan lan and project cost estimate with enough detail drawings to obtain the required
p
drawings and construction observation.
d include construction dra
permits. Phase II would
Three firms were short- listed from the City's consultant roster and Robert W. Droll, Landscape
Architect, P.S. was selected as the most qualified firm. The Parks and Recreation Department
recommends the approval for the design consultant and to authorize the Mayor to execute a contract
in the amount of $90,820.00. It was noted that that this project is in the current CIP and is within
budget. FORWARD TO APRIL 9 COW.
E. Performance -based Contract Process
Staff has investigated Chapter 39.35A of the Revised Code of Washington (RCW) with the City
Attorney's office and the Finance Department that allows a performance based contract for energy
equipment. This is a new process for the City and the Parks Department will be conducting a request
for qualification (RFQ) to select the most qualified Energy Services Company (ESCO) for the
Tukwila swimming pool HVAC system.
The process will include 1) the HVAC system to be audited to seek energy efficiencies and repair
items 2) a list of projects will be provided from the audit that the city may choose from to make
repairs based on /cost-benefit analysis approach and 3) conduct an energy performance and
construction installation cost that are guaranteed.
Parks Deputy Director Rick Still explained that this will be more of a design build project that will
guarantee price and energy savings with a monitoring process. Once the energy audit is conducted, a
preferred action will be recommended to the Community Affairs and Parks Committee.
COUNCIL AGENDA SYNOPSIS
J AW y`, Initials ITEM NO. ler
d 0 t,; 1 Meeting Date Prepared b Mayor's review Council review
cti o 04/09/07 1 sjl ('v v 1_
ITEM INFORMATION
CAS NUMBER: 07-046 ORIGIhi IAL AGENDA DATE: 04 /09/07
AGENDAITEMTITLE Building height issue.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
iVltg Date 04/09/07 Kit Date Mtg Date tbltg Date Mtg Date Mtg Date tlItg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police Ply
SPONSOR'S Residents residing in the 4400 block of S. 158 have expressed concern over the way
SUMMARY Tukwila regulates building height in residential areas. They presented their concerns to
the CAP Committee on March 27. The Committee referred the matter to the COW.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. El Parks Comm. Planning Comm.
DATE: 03/27/07
RECOMMENDATIONS:
SPONSOR /ADMEN. No action.
COML\Irt r1E No recommendation
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$NA $NA $NA
Fund Source:
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
04/09/07 1
MTG. DATE ATTACHMENTS
04/09/07 Memo to CAP dated March 15, 2007, with attachments.
CAP minutes, March 27, 2007
1
DEPARTMENT OF COMMUNITY DEVELOPMENT
CITY OF TUKWILA
MEMORANDUM
TO: Community and Parks Committee
FROM: Steve Lancaster X
DATE: March 15, 2007
SUBJECT: Building Height
ISSUE
Should the City change the way building heights are regulated?
BACKGROUND
I I
Sandra Kruize addressed the City Council on March 5 regarding her concerns about building
heights. She submitted a letter to the Council at that time, a copy of which is attached.
Specifically, Ms. Kruize is concerned about a home being built at 15815 47 Avenue South (Ms.
Kruize lives at 4457 S. 158 St see attached aerial photograph).
Tukwila's Zoning Code establishes a maximum building height of 30 feet in the LDR Low
Density Residential district (TMC 18.10.060). The Code specifies that "building height" is to be
"calculated by the method in the Washington State Building Code" (TMC 18.06.100).
The State Building Code defines "building height" as "the vertical distance from grade plane to
the average height of the highest roof surface" (IBC Section 502.1). The term "grade plane" is
defined as follows:
A reference plane representing the average of finished ground level adjoining the
building at exterior walls. Where the fmished ground surface slopes away from the
exterior walls, the reference plane shall be established by the lowest points within the
area between the building and the lot line or, where the lot line is more than 6 feet (1829
mm) from the building, between the building and a point 6 feet (1829 min) from the
building.
The attached figure provides a graphic representation of how this calculation is made under
varying grade circumstances. It also provides information on how our neighboring jurisdictions
regulate building height.
Q: \CODE_REV\height.doc -sjl- Created on 03/15/2007 9:50:00 AM
Page 1 of 2
ALTERNATIVES
1. No change.
2. Reduce residential height standard from 30 feet to something lower.
3. Measure residential building height from lowest grade rather than average grade.
RECOMMENDATION
Tukwila's single family height regulations are similar to those of nearby, similarly situated
communities. No action recommended.
Attachments:
March 5, 2007 from Sandra Kruize.
GIS map /photo of Kruize neighborhood.
Comparison of Maximum Building Height Standards.
Q: \CODE_REV\height.doc -sjl- Created on 03/15/2007 9:50:00 AM
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City of Tukwila
s Community Affairs Parks Committee
urs
iso
COMMUNITY AFFAIRS AND PARKS COMMITTEE
Meeting Minutes
March 27, 2007- 7:00 p.m. (Special meeting time, this meeting only)
PRESENT
Councilmembers: Pam Linder, Chair; Pam Carter and Verna Griffin
Staff: Evelyn Boykan, Robert Eaton, Bruce Fletcher, Marty O'Brien, Steve Lancaster, Malcolm
Neely and Rick Still
Guests: Roy Anderson, 4460 S. 158 St.; Carey Binford, 4454 S. 158 St.; and
Sandra Kruize, 4457 S. 158 St.
CALL TO ORDER: Committee Chair Linder called the meeting to order at 7:00 p.m.
I. PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Update on Interurban Court Proiect
Evelyn Boykan reported that the proposal by the Low Income Housing Institute (LIHI) to renovate
the Towne and Country motel to house homeless veterans and other mentally ill homeless persons has
been abandoned. The property owner's asking price exceeded the appraised value of the property, and
therefore LIHI could not proceed. INFORMATION ONLY.
B. Ten -Year Plan to End Homelessness
Evelyn Boykan presented a proposed resolution endorsing the Ten -Year Plan to End Homelessness in
King County. She explained that endorsing the Plan will show Tukwila's support for the plan and
willingness to work with others to end homelessness, but carries no specific financial obligations.
Committee Chair Linder asked Ms. Boykan to discuss the significance of the five key strategies of the
Plan, which she did. Councilmember Griffin reported that there is Legislation pending before the State
regarding homeless funding. She and CounciImember Carter voiced support for the resolution and
Plan. Committee Chair Linder also voiced support, especially with regard to the emphasis on
prevention. Chuck Parish asked whether the funding Tukwila had discussed regarding the Interurban
Court proposal might now be available for other homelessness initiatives. Ms. Boykan indicated her
expectation that other proposals will be forthcoming. UNANIMOUS APPROVAL. FORWARD
TO APRIL 9 COW.
C. Building Height Issue
Steve Lancaster, Director of DCD, referred to comments made by Sandra Kruize at a recent City
Council meeting, and to her letter included as page 9 of the meeting packet. In response to Ms.
Kruize's concerns over the height of a new home under construction in her neighborhood (15815 47
Ave. S.) staff has reviewed the plans for the new home and has confirmed that the plans and the
construction meet the City's adopted height regulations. Staff has also reviewed the height regulations
for single family homes in adjacent cities and prepared a chart and diagram comparing those
regulations to Tukwila's (page 10 of the meeting packet). Staff is not recommending a change at this
time.
Committee Chair Linder made a comment that any changes to this specific neighborhood would need
to be consistent for the entire City.
Community Affairs Parks Committee Minutes March 27, 2007 Pape 2
Councilmember Carter asked if the City changed the way we measured from the past. Mr. Lancaster
explained that the City has measured from "average grade" for many years, but a few years ago
adopted the International Building Code methodology for determining average grade because it is
clear and specific.
Committee Chair Linder invited Ms. Kruize to address the Committee on this issue. Also speaking to
the issue were neighbors Roy Anderson and Carey Binford. They expressed concern that such a large
home invades the privacy and reduces the quality of life for the neighborhood. They asked if the City
would reconsider the code and come up with a formula that would have limitations of the footprint
and square footage of new houses relative to lot size. Other suggestions included notification to
neighbors when a new home is being proposed in their neighborhood. The neighbors wanted the City
to make changes to the code so this will not happen to other neighborhoods. Mr. Binford asked that
DCD staff provide specific information of how the measurements were taken at this site. Mr.
Lancaster invited him to meet with Building Official Bob Benedicto to review the measurement
process.
Councilmember Griffin noted that whatever the outcome, we must make sure the City respects the
legal rights of all Tukwila residents and property owners.
The Committee agreed to take the issue back to the next COW to inquire if the full Council would
like to consider changes to our current single family height regulations. FORWARD TO APRIL 9
COW.
D. Consultant Selection for Tukwila Pond Park
Rick Still, Deputy Director of Parks and Recreation, reminded the Committee of the Tukwila Pond
Park charrette to develop a conceptual design led by DCD. The current 2007 CEP has allocated funds
for park design and a water quality feasibility study. The Parks Department is recommending a two
phase study. Phase I is for the scope of work to provide wetland delineation, boundary and design
survey, concept plan and project cost estimate with enough detail drawings to obtain the required
permits. Phase II would include construction drawings and construction observation.
Three firms were short- listed from the City's consultant roster and Robert W. Droll, Landscape
Architect, P.S. was selected as the most qualified firm. The Parks and Recreation Department
recommends the approval for the design consultant and to authorize the Mayor to execute a contract
in the amount of $90,820.00. It was noted that that this project is in the current CIF and is within
budget. FORWARD TO APRIL 9 COW.
E. Performance -based Contract Process
Staff has investigated Chapter 39.35A of the Revised Code of Washington (RCW) with the City
Attorney's office and the Finance Department that allows a performance based contract for energy
equipment. This is a new process for the City and the Parks Department will be conducting a request
for qualification (RFQ) to select the most qualified Energy Services Company (ESCO) for the
Tukwila swimming pool HVAC system.
The process will include 1) the HVAC system to be audited to seek energy efficiencies and repair
items 2) a list of projects will be provided from the audit that the city may choose from to make
repairs based on a cost benefit analysis approach and 3) conduct an energy performance and
construction installation cost that are guaranteed.
Parks Deputy Director Rick Still explained that this will be more of a design build project that will
guarantee price and energy savings with a monitoring process. Once the energy audit is conducted, a
preferred action will be recommended to the Community Affairs and Parks Committee.
Upcoming Meetings Events
APRIL 2007
9th (Monday) 10th (Tuesday) llth (Wednesday) 12th (Thursday) 13th (Friday) 14th (Saturday)
Transportation Community Human Services
Cmte, Affairs Parks Tukwila Police Advisory
5:00 PM Cmte, Department's Board,
(CR 6/) 5: 00 PM Citizens' Academy 10:00 AM
Program
(CR #3) (every Wednesday, (Human
Civil Service April 4 June 13) Services office)
Commission, Highway 99 6:30 9:00 PM
5:00 PM Action Cmte, (Community Center)
(CR #3) 7:00 PM
(Community
City Council Center)
Committee of the
Whole Mtg.,
7:00 PM
(Council
Chambers)
16th (Monday) 17th (Tuesday) 18th (Wednesday) 19th (Thursday) 20th (Friday) 21st (Saturday)
Finance Safety Utilities Cmte, Crime Hot Spots Domestic Duwamish Alive!
Cmte, 5:00 PM Task Force Mtg., Violence Task on Earth Day
5:00 PM (CR #1) 10:00 AM Force, An opportunity for
(CR 63) (CR n5) 12:00 NOON volunteers to help
(CR 65) restore the
City Council Apartment Duwamish River.
Regular Mtg., Managers
7:00 PM Networking Mtg.,
(Council 12:00 NOON at
Chambers) the Ridge Springs f�
Apts. (formerly
known as the
01 Cara Apts)
(3515 S. 146th St) Duwamish River
bend Hill Park:
Parks Work will include
Commission, removing invasive
5:30 PM weeds, picking up
(Community trash, and planting
Center) trees and shrubs.
Call Tracy at
Library Advisory 206- 768 -2822 or
Board, e-mail tgallaway®
7:00 PM ci.tulnvila.wa.us
(Foster Library)
Apartment Managers' Networking Lunch: Periodically as scheduled. Contact Robbie Burns at 206 -431 -2197
Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Kimberly Matej at 206- 767 -2342.
City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall.
City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall.
Civil Service Commission: 2nd Mon., 5:00 PM, Conf. Room 83. Contact Bev Willison at 206- 433 -1844.
Community Affairs Parks Committee: 2nd 4th Tues., 5:00 PM, Conf. Room 83. Agenda items for 4/10/07 meeting:
(A) Expanding Seattle Southside brand to include regional economic development. (B) Tukwila Pond water quality consultant
contract. (C) Code amendments: SEPA, Townhouse, Housekeeping
COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm 45. Police Dept. at 206 -433 -7175.
Crime Hot Spots Task Force: 3rd Wed., 10:00 AM, Conf. Room 65. Contact Police Department at 206 433 -7175.
Domestic Violence Task Force: 3rd Thurs., 12:00 Noon, Conf Room 65. Contact Evie Boykan or Stacy Hansen at 206- 433 -7180.
Equity Diversity Commission: 1st Thurs., 5:00 PM, Showalter Middle School Library.
Finance Safety Committee: ist 3rd Mon., 5:00 PM, Conf. Room 63.
>Highway 99 Action Committee: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dave Haynes at 206- 433 -1812.
>Human Services Advisory Brd: 2nd Fri. of even months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206- 433 -7180.
Human Services Providers: Quarterly, 11:30 AM, TCC (2007 3/16, 6/21, 9/21, and 12/7). Contact Stacy Hansen at 206- 433 -7181.
Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Bruce Fletcher at 206- 767 -2343
Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Kimberly Matej at 206- 767 -2342.
Planning Commission/Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 7:00 PM,
Council Chambers at City Hall. Contact Wynetta Bivensat206- 431 -3670.
Sister City Committee: 1st Wed., 5:30 PM, Conf. Room 63. Contact Bev Willison at 206 -433 -1844.
>Transportation Committee: 2nd 4th Mon., 5:00 PM, Conf. Room 81. Agenda item for 4/9/07 meeting: (A) Regional
Transportation Commission
Utilities Committee: 1st 3rd Tues., 5:00 PM, Conf. Room 81.
Court Busy Court and/or Jury Calendar (noted to alert employees and citizens of potential parking difficulty).
Tentative Agenda Schedule
MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4
REGULAR C.O.W. REGULAR C.O.W.
April 2 9 16 23
Appointments: Special Issues:
30th See agenda packet Appointment to Parks 2007 Comprehensive
Fifth Monday of the cover sheet for this Commission Plan amendments
month —no Council week's agenda Unfinished Business:
meeting scheduled (April 9, 2007 A resolution
Committee of the Whole declaring property
meeting). at 12230 43rd Ave.
S. surplus and
authorizing its
donation to Habitat Commit EE OF THE
for Humanity of WHOLE MEETING TO BE
Seattle /So. King Co. FOLLOWED BY A
Ten -year plan to SPECIAL MEETING
end homelessness.
Tukwila Intl. Blvd.
Phases 2 3
Supplemental
Agreement No. 4
Adoption of the
2005 Water System
Plan update
Foster Golf Course
green fees
Consultant selection
for Tukwila Pond
Park
May 7 14 21 29 (Tuesday)
Proclamation:
28th
Memorial Day National Aquatics
Month
(City offices closed)
Unfinished Business:
2007 Comprehensive
Plan amendments
June 4 11 18 25