HomeMy WebLinkAboutCOW 2007-04-09 Item 4B - Contract Supplement #4 - Tukwila International Boulevard Phases II and III Design Consulting with KPG COUNCIL AGENDA SYrvosIs
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ITEM INFORMATION
CAS NUMBER: 07-042 I ORIGINAL AGENDA DATE: APRIL 9, 2007
AGENDA ITEM TrrLE Tukwila International Boulevard Phase II III
Supplemental Agreement No. 4 with design consultant KPG, Inc.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Heating Other
Mtg Date 4/09/07 Mtg Date 4/16/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police PW"
SPONSOR'S Council approved a reduced scope for Tukwila Int'I Blvd Phase II and III on 3/5/07, which
SUN DIARY included removing underground utilities. This design supplement with KPG includes final
design, right -of way plans, and preparing two bid documents. Seattle City Light requested that
utility undergrounding be part of the design and will reimburse the City $99,977.63. Two bid
documents will be prepared, one with undergrounding and one without undergrounding. If
Seattle City Light receives construction funding approval, the City will advertise the bid
documents with undergrounding. If Seattle City Light funding is disapproved, the City will
advertise the bid package with the reduced scope.
REVIEWED COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
BY Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/23/06, 2/26/07 3/26/07
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the consultant's supplement with KPG.
CotiallrrEE From 3/26/07 TC meeting Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,775,270.56 $1,560,000.00 $0.00
Fund Source: 104.02 Commercial Streets
Comments: Seattle City Light will pay $99, 977.63 and $145, 000 will be utilized from the construction budget.
MTG. DATE I RECORD OF COUNCIL ACTION
11/13/06 1 Forward to next Regular Meeting
11/20/06 Removed from agenda at this time to investigate grant possibilities. Motion carried 7 -0.
3/5/07 1 Amend scope of work due to construction cost increases. Motion carried 6 -0.
4/9/07 1
4/16/07 1
MTG. DATE I ATTACHMENTS
4/9/07 1 Information Memo dated March 21, 2007
Supplement No. 4's Scope of Work
Transportation Committee Meeting Minutes from March 26, 2007
4/16/07
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director C
Date: March 21, 2007
Subject: Tukwila International Blvd. Phases 2 3 (S 116`h St to S 138th St)
Supplemental Agreement No. 4
Project Nos. 95 -RW03 and 95 -RW04
ISSUE
Authorize the Mayor to execute Supplemental Agreement No. 4 with KPG, Inc., to finalize
plans, specifications, and an engineer's estimate (P. S. E.) for bidding and construction of
Tukwila International Blvd. Phases 2 3 street improvement projects.
BACKGROUND
In November 2006 the City Council was briefed on escalating construction cost estimates
related to Tukwila International Blvd. Phases 2 3. The estimated construction costs at that
time were significantly more than the available budget. The Council was presented a revised
scope for the project that would allow the City to move forward with a construction project
that was within budget. The biggest cost saving measure was related to elimination of
overhead utility undergrounding. Implementation of the cost saving measures and proceeding
to construction was generally supported by Council, but additional time and information was
requested to evaluate alternatives.
Seattle City Light and other supporters for utility undergrounding have been pursuing
alternative funding sources in order to keep utility undergrounding as part of the construction
project. Seattle City Light has requested that the City provide a final design that would
include overhead utility undergrounding and that SCL would pay the additional design costs
associated with preparing those contract documents for bidding. In the meantime, SCL will
request funding from the Seattle City Council for construction funding. If the Seattle City
Council approves the requested construction funding, then the bidding documents that include
overhead utility undergrounding would be advertised for construction bids. If the funding is
not approved, then Tukwila will advertise the design package that implements the cost saving
measures.
ANALYSIS
KPG, Inc., has prepared a scope of work and fee estimate to provide the design services
related to preparing two separate contract document packages for bidding as described above.
Seattle City Light will reimburse the City for costs related to preparing the P. S. E. package
that includes overhead utility undergrounding.
Mayor Mullet
Page 2
March 21, 2007
Overview of Costs and Budget:
Expenditures 1 Budget
KPG Other City Seattle City
Contract Project Costs Budget Light Payment
TIB Phase 2 Design 951,727.06 32,633.56 1,100,000.00
Sup 1 (time only) 0.00 0.00 0.00
Sup 2 (Phase 3) 459,793.721 0.00 605,000.00
Sup 3 (time only) 0.001 0.00 11 0.001
Sup 4 331,116.221 0.00 0.00 99,977.63
Total 1,742,637.001 32,633.56 1,705,000.00 99,977.63
Grand Total 1,775,270.56 1,804,977.63
RECOMMENDATION
Authorize the Mayor to sign Supplemental Agreement No. 4 with KPG, Inc., to provide final
P.S. E. for bidding and construction of Tukwila International Blvd. Phases 2 3 in the
amount of $331,116.22.
attachments: Scope of Work
Fee Estimate
(P:Projects\A- RW RS Projects \95RW03 TIB2\KPG contract sup 4 memo)
Exhibit D -1
City of Tukwila
Tukwila International Boulevard, Phase 2 &3
South 139 Street to South 116 Street
KPG, Inc
Scope of Work
March 20, 2007
A. PROJECT DESCRIPTION
This Supplement is to provide final design, utility coordination, permitting, and
right of way support to the City of Tukwila for completion of bid documents on the
Tukwila International Boulevard Improvement Project, Phases 2 3. 90% Plans,
Specifications and Estimates were submitted to the City in June 2006; however,
there was not sufficient funding for construction of the improvements.
The City has worked closely with KPG and Seattle City Light to refine the project
scope to fit within the available budget and obtain utility agreements to ensure
project funding. Seattle City Light has made a tentative commitment to
participate in funding the undergrounding of aerial facilities along the entire
corridor; however, this funding commitment cannot be confirmed without Seattle
City Council action over the next few months. In order to complete the final plans
with this funding uncertainty, we have separated this supplement into 3 separate
sub tasks as follow:
Supplement 4.A TIB Phase 2, South 132nd Street to South 116th Street
Final Plans, Specifications, and Estimates for phase 2 improvements contain the
following major changes from the 90% design in order to meet available funding
without Seattle City Light participation:
Elimination of curb, gutter, and sidewalk north of Intergate West.
Minimum 5' wide asphalt shoulders will be provided on the west side of
TIB in this area for pedestrian use.
Elimination of landscaped meeting north of the DHS signal.
Maintain existing illumination system within WSDOT right of way
Eliminate utility undergrounding. Aerial pole relocation design and
implementation will be by the private utility owners.
Install mechanically stabilize earth (MSE) retaining walls on the east side
of the rode in lieu of the structural walls included in the 90% design. The
MSE walls are not compatible with aerial utility undergrounding facilities.
Prepare an additive bid schedule for undergrounding of aerial utilities in
front of the Intergate West and Department of Homeland Security (DHS)
frontages.
Tukwila International Blvd KPG
Supplement No. 4 1 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
A. PROJECT DESCRIPTION (CONTINUED)
Additionally, the Consultant will update the right of way plan, obtain title reports,
prepare legal descriptions, and perform property acquisition services for all
easements and right of way required for completion of the improvements. Phase
2 and 3 will be bid as a single bid package.
Supplement 4.B TIB Phase 3, South 139th Street to South 132nd Street
Final Plans, Specifications, and Estimates for phase 3 improvements contain the
following major changes from the 90% design in order to meet available funding
without Seattle City Light participation:
Eliminate utility undergrounding. Aerial pole relocation design and
implementation will be by the private utility owners.
Install mechanically stabilize earth (MSE) retaining walls on the east side
of the rode in lieu of the structural walls included in the 90% design. The
MSE walls are not compatible with aerial utility undergrounding facilities.
Additionally, the Consultant will update the right of way plan, obtain title reports,
prepare legal descriptions, and perform property acquisition services for all
easements and right of way required for completion of the improvements. Phase
2 and 3 will be bid as a single bid package.
Supplement 4.0 TIB Phase 2 3 Underground Improvements
Final Plans, Specifications, and Estimates for corridor undergrounding
improvements will be in general accordance with the 90% Plans prepared
previously. The major design elements remaining for completion of the roadway
design with undergrounding include:
Completion of utility coordination and civil undergrounding design. Seattle
City Light will provide review comments on the current design prior to
proceeding to completion.
Complete structural wall design on the east side of TIB.
Obtaining necessary utility permits for portions of underground system
within WSDOT right of way.
Construction of these improvements is contingent on available funding from
Seattle City Light. If funding is available, it is anticipated that this work will be
advertised for bids with phase 2 and 3 roadway improvements.
This Supplement #4 reflects the remaining effort to complete final bid documents,
right of way acquisition, and utility coordination based on our current
understanding of the project scope as described herein. This supplement
supercedes previous approvals on this project and credits the $131,528.34
remaining balance from previous approvals. All other Contract terms remain in
force and effect. A six month effort is anticipated to complete the remaining
work.
Tukwila International Blvd KPG
Supplement No. 4 2 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
B. DELIVERABLES
The Consultant shall provide the following deliverables with this project:
2 copies final geotechnical report
o File copy of all permit applications
5 copies Drainage Design Report
10 copies 100% plans, specifications, and estimate (11"x17")
o File copy of Final right of way plan (22 "x34" mylar)
o 60 copies final plans (11 "x17 specifications, and engineers estimate
o 1 set of final mylar or vellum plans (22 "x34 for City records
1 copy certified bid tabulation
o 1 copy of letter recommendation of award
o 1 copy title reports for acquisition properties (15 parcels)
o Right of way correspondence records
o Digital copies of all deliverables, in requested format
The City of Tukwila shall provide the following:
Seattle City Light agreements
o Residential mailings, if required
o Meeting room arrangements
o Advertisement for bid
Tukwila International Blvd KPG
Supplement No. 4 3 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
C. SCOPE OF WORK
TASK 1 MANAGEMENT COORDINATION ADMINISTRATION
1.1 The Consultant shall provide continuous project management for the
project duration (estimate 6 months).
1.2 The Consultant shall prepare monthly progress reports identifying work in
progress, upcoming work elements, and a reporting of any delays,
problems, or additional information needs.
1.3 The Consultant shall provide quality assurance quality control (QA/QC)
reviews of all work products prior to submittal for City review.
TASK 2 SURVEY AND BASE MAPPING
2.1 The Consultant shall field survey proposed wall elevations to confirm
design elevations.
TASK 3 PUBLIC INVOLVEMENT
3.1 The Consultant shall prepare for and attend one (1) community open
house meetings. Meeting locations will be secured by the City.
3.2 The Consultant shall attend one -on -one meetings with affected property
owners along the corridor to discuss the project, private property impacts,
and /or right of way and easement needs (estimate 4 meetings).
TASK 4 WSDOT COORDINATION
4.1 The Consultant shall prepare channelization plan submittal for the portion
of phase 2 improvements within state limited access and provide
necessary coordination for review and approval by WSDOT.
4.2 The Consultant shall prepare signal and lighting plan submittal for the
portion of phase 2 improvements within state limited access and provide
necessary coordination for review and approval by WSDOT.
4.3 The Consultant shall prepare drainage design submittal for the portion of
phase 2 improvements within state limited access and provide necessary
coordination for review and approval by WSDOT. It is assumed that
WSDOT will accept drainage facilities under permit within their right of way
in general conformance with the 90% design drawings.
Tukwila International Blvd KPG
Supplement No. 4 4 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
4.4 The Consultant shall prepare underground utility plan submittal for the
portion of phase 2 improvements within state limited access and provide
necessary coordination for review and approval by WSDOT. Facility
needs will be provided to the Consultant by private utility owners. This
task is for approval of underground facilities only. Securing utility permits
for relocated overhead systems, if required, will be the responsibility of the
private utility owners.
TASK 5 UTILITY COORDINATION
5.1 The Consultant shall distribute mailings and distribute 90% plans to
franchise utility purveyors along the corridor in order to facilitate relocation
and adjustment coordination.
5.2 The Consultant will coordinate with aerial utility owners for relocation of
existing aerial utilities. Aerial utility relocation design and construction is
the responsibility of the private utility owners and will not be included in the
project plans and specifications.
5.3 The Consultant shall coordinate with Seattle City Light and other utility
owners for utility undergrounding improvements along the corridor.
5.4 The Consultant shall coordinate with Seattle City Light and other utility
owners for determining the scope of improvements to underground only
the portion of the existing aerial system in front of the Intergate West and
Department of Homeland Security. This work will be included as an
alternate bid schedule if the rest of the corridor remains an aerial system.
5.5 The Consultant shall complete civil undergrounding conversion design
between South 139 Street and South 116 Street. Electrical
undergrounding design will be completed by Seattle City Light. Civil
undergrounding design will be completed by KPG based on conduit, vault,
and slab information provided by the Seattle City Light and other utility
owners.
5.6 The Consultant shall prepare final plans, specifications and estimates for
an alternate bid schedule to underground utilities along the frontage of
DHS and Intergate West. Electrical undergrounding design will be
completed by Seattle City Light. Civil undergrounding design will be
completed by KPG based on conduit, vault, and slab information provided
by the Seattle City Light and other utility owners.
Tukwila International Blvd KPG
Supplement No. 4 5 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
TASK 6 GEOTECHNICAL INVESTIGATION
6.1 The Consultant shall provide supplemental geotechnical investigations as
required to support design of Mechanically Stabilized Earth walls in phase
3. Geotechnical review and analysis will be provided by Landau
Associates to support MSE wall design in task 9.
TASK 7 PERMITTING
7.1 The Consultant shall prepare and submit a JARPA application to WDFW,
review and comment.
7.2 The Consultant shall coordinate with WDFW for approval of the HPA
TASK 8 PRELIMINARY DESIGN OF BYPASS PIPELINE
8.1 The Consultant shall incorporate comments and finalize the drainage
design report in support of the bypass pipeline /roadway improvements in
accordance with WDOE criteria.
TASK 9 PREPARE FINAL PLANS, SPECIFICATIONS AND ESTIMATE
9.1 The Consultant shall incorporate 90% comments and prepare 100% Plans
for review and approval by the City. For supplement items 3.A and 3.B,
the plans will assume relocation of aerial utilities by others with an additive
schedule for undergrounding in front of DHS and Intergate West. For
Supplement 3.C, the plans will assume undergrounding of the entire
corridor. Plans shall be formatted to provide sufficient detail for
convenient field layout of all proposed facilities. City standard details and
WSDOT standard plans will be supplemented with project specific details
as required. Plan information shall include:
Centerline control information
o Limits of construction
Typical sections and details
o Roadway plan and profiles
Temporary erosion and sediment control plans
Drainage system plan and profiles
o Wall plan and profiles
o Channelization and Signing plans
Signal modification plans and details
Illumination plans
Civil undergrounding design (Supplement 3.0 only)
Urban Design plans and details
Landscape restoration plans
Irrigation plans and details
Tukwila International Blvd KPG
Supplement No. 4 6 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
9.2 The Consultant shall prepare 100% specifications for review and approval
by the City. Specifications shall be based on 2006 WSDOT APWA
standard specifications, using contract boilerplate and general special
provisions provided by the City.
9.3 The Consultant shall calculate quantities and prepare a construction cost
estimate in support of the 100% and final plans and specifications.
9.4 The Consultant shall finalize bid documents for advertisement and award
by the City. It is assumed that only one set of drawings (with or without
undergrounding) will be reproduced and advertised for bids. Final bid
documents will be signed by a licensed professional engineer in the State
of Washington.
TASK '10 RIGHT OF WAY
10.1 The Consultant shall research WSDOT files, obtain title reports, and
review title reports to verify existing conditions (15 parcels).
10.2 The Consultant shall perform additional horizontal and vertical survey
control for Boundary and ROW determination. City of Tukwila Datum.
10.3 The Consultant shall update existing right of way plans to reflect any
changes discovered.
10.4 The Consultant shall prepare legal descriptions for right of way and
easements. (15 parcels)
10.5 The Consultant shall provide right of way acquisition services for
permanent easements, fee simple acquisition (up to 15 parcels), and
project specific temporary easements (6 parcels). Acquisition services will
be performed by Abeyta and Associates to achieve the specific objectives
identified below.
Specific Objectives for Right of Way acquisition
The key objectives for this project include:
1. Inspect site prepare an acquisition preliminary survey report 21
parcels;
2. Identify fee interest ownership 21 parcels;
3. Prepare and setup acquisition files 21 parcels;
4. Prepare acquisition forms needed to obtain strip take: deeds, real
property voucher agreement, permanent easements, temporary
easements, licenses to reconstruction driveways, excise tax
affidavit, W9, offer letters, notice of intent, payment request, and
Tukwila International Blvd KPG
Supplement No. 4 7 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
any other forms needed to acquire the right -of -way. This proposal
does not include condemnation forms;
5. Negotiate to acquire property rights 15 parcels; negotiate to
obtain licenses to reconstruct driveways 6 Parcels (A minimum of
three written attempts);
6. Prepare justification report for administrative settlement 2 parcel;
7. Obtain appraisal report and appraisal review —1 parcel.
8. Prepare administrative offer summaries 15 parcels
9. Maintain acquisition parcel diary 21 parcels;
10. Assist in obtaining clear title of property and /or property rights,
which the CITY determines to be reasonable or will adversely
impact the rights being acquired;
11. Assist in delivering funds to the property owners —15 parcels;
12. Assist the CITY with Right -of -way Certification;
13. Deliver completed files to the CITY 21
Right of Way acquisition scope exclusions
1. Those services related to obtaining releases of encumbrances from
title, which require legal action;
2. The actual filing of condemnation and subsequent litigation;
3. Closing costs such as recording fees, title insurance fees,
preliminary title reports, escrow fees, transfer taxes, etc., penalty
costs for pre payments; costs of a pre- existing mortgage; the pro
rate share of real property taxes paid subsequent to vesting title to
the CITY;
4. Continuing negotiations for those parcels listed for condemnation;
5. Appraisal and review appraisals for condemnation purposes;
6. Provide litigation assistance to the CITY and legal counsel during
appeals, grievances, hearings, and /or court proceedings for
contested relocation claims.
7. Relocation Services
All acquisition services will be performed in accordance with applicable
codes, regulations, standards and procedures; state and federal laws;
Federal Highway Administration regulations; Local Agency Guidelines
Manual; Washington State Right of Way Manual (M26 -01); Public Law 91-
646 and the implementing regulations found in 49 Code of Federal
Regulations (CFR) Part 24 and Revised Code of Washington (RCW) 8.26;
and the implementing regulations of Washington Administrative Code
(VVAC) 468 -100.
Tukwila International Blvd KPG
Supplement No. 4 8 of 9 March 20, 2007
Exhibit D -1
Scope of Work (cont'd)
TASK 11 BID PERIOD SERVICES
11.1 The Consultant shall prepare any necessary addenda, attend the bid
opening, prepare the bid tabulation, and provide a recommendation of
award to the City. The level of effort estimate is based on a straight
forward bid review process with the low bidder receiving the project award.
OTHER SERVICES
The City may require other services of the Consultant. These services could
include additional survey, off -site mitigation design, property acquisition services,
additional permit support, or construction management and inspection. At the
time these services are required, the Consultant shall provide the City with a
detailed scope of work and an estimate of costs. The Consultant shall not
proceed with the work until the City has authorized the work and issued a notice
to proceed.
Tukwila International Blvd KPG
Supplement No. 4 9 of 9 March 20, 2007
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TRANSPORTATION COMMITTEE
March 26, 2007 5:00 p.m.
Present: Council Members Pam Carter (Chair), Joe Duffle, and Pam Linder
Jim Morrow, Public Works Director; Frank Iriarte, Deputy Director, Bob
Giberson, Acting City Engineer, Pat Brodin, Operations Manager, Robin
Tischmak, and Chuck Parrish, Community Member.
Business Aeenda
1. Green River Pedestrian Utilities Bridge Maintenance and Repair
Robin reported the Green River Pedestrian Bridge located near S 180 and Andover Park East needs
maintenance and minor repair. Specifically, the entire structure needs to be re- sealed and re- stained.
Pam Linder inquired when the bridge was built and when it was last sealed. Robin responded that the
Bridge had not been sealed since it was built in the early 1980's. The design work will include bridge
repair and improved traction of the bridge surface. TranTech will perform the design work and the
proposed work is within the City's budget. The consultant agreement is less than $25,000 and no
Council action is required. Information only.
2. Tukwila International Blvd Phases 2 3 Supplemental Agreement #4
Late last year, Staff informed the Council that the scope of work associated with TIB Phases 2 3 had
to be reduced due and the escalating construction costs and funding constraints. Staff presented
options to the Council that would bring the Project within budget. The most significant cost saving
measure was the elimination of undergrounding requirements for overhead utilities.
Additional time was taken to pursue alternate funding sources in order to keep utility undergrounding
as part of the construction project. Staff met with Seattle City Light (SCL) and worked out an
agreement that the City would provide a final design that incorporates overhead utility undergrounding
and SCL would pay the additional design costs. Jim M noted that the City would front the $99,977.63
and would be reimbursed later by SCL. Robin indicated that SCL will request construction funding
from the Seattle City Council. If the Seattle City Council approves construction funding by June 1,
2007, City will advertise the bid package that includes undergrounding. If funding is disapproved or
not received by June 1, 2007, then the City will advertise the design package that implements the cost
saving measures. Supplemental Agreement #4 allows KPG to proceed with providing the design
services for the preparation of two separate bid packages. Unanimous approval; forward to 4/9/07
COW.
Other:
Pam Carter requested an update on the Regional Transportation Council, SB 5803. She also requested
Staff to update the Utilities Committee on the new Seattle City Light Rates.
Adjournment: 5:55 p.m.
Committee Chair Approval
Minutes by FI, reviewed by RT