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HomeMy WebLinkAboutCOW 2007-04-09 Item 4E - Agreement - Tukwila Pond Park Design Consulting with Robert W. Droll Landscape Architects COUNCIL AGENDA SYNOPSIS y Initialr ITEM NO. Of o f N600 -4" 191 I Meeting Date Prepared by 1 Mayor's review I Council review I 3.-t o 4/9/07 RS I 1 1 1 IV ITEM INFORMATION 1 CAS NUMBER: 07-045 3 I ORIGNAL AGENDA DATE: 4/9/07 Ac G ENDA ITEM TITLE Contract Execution: Tukwila Pond Park Design Services. C ;TEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 4/9/07 Mtg Date 04/16/07 Mtg Date Mtg Date 1.4tg Date Mtg Date Mtg Date SPONSOR Council Mayor Actin Svcs DCD Finance Fire Legal P&R Police PW/ SPONSOR'S Authorize the Mayor to execute the Tukwila Pond Park Design Services Consultant SL NLIIARY Contract with Robert W. Droll Landscape Architects (RWD) in the amount of $90,820. RI VIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DALE: 3 /27/07 RECOMMENDATIONS: Authorize Mayor to Execute the Tukwila Pond Park Design SPONSOR /ADMN. Consultant Contract with RWD COMMITTEE Forward to Committee of the Whole ICOST IMPACT FUND SOURCE' EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $90,820.00 $150,000 FL ad Source: Capital Improvement Program, 301.00.594.760.64.68 Cc mrnents: This Phase I design services is to obtain enough construction details to validate construction estimates and obtain development permits. 1 MTG. DATE RECORD OF COUNCIL ACTION I 4/9/07 MTG. DATE ATTACHMENTS 4/9/07 Information Memo dated 3/21/07, with attachments Consultant Agreement, with attachments Minutes from 3/27/07 Community Affairs and Parks Committee meeting I J�411LA, �y9, Parks and Recreation Department Bruce Fletcher, Director h' Y908 MEMORANDUM TO: Mayor Steve Mullet Community Affairs and Parks Committee FROM: C5 Rick Still, Deputy Director of Parks and Recreation DATE: March 21, 2007 SUBJECT: Tukwila Pond Park Authorize Consultant Agreement Project Number 03 -PK -10 TUKPOND2007 ISSUE Select a consultant to provide design services and for the Tukwila Pond Park development. BACKGROUND The Tukwila Urban Center Master Plan includes further development of the Tukwila Pond Park. An informational report and conceptual design were completed and presented to the City Council in 2006. Concurrently, there are two different design issues being performed for the Tukwila Pond Park Project. A water quality feasibility study is being conducted by the Department of Community Development. The Parks and Recreation Department is utilizing the 2006 conceptual design to develop schematic designs and final plans and specifications for the development of this park. The attached proposal, dated March 16, 2007, is presented in two phases. The first phase (written in black) is the scope of work for which we are seeking approval. Phase one will provide wetland delineation, boundary and design survey, concept plan and cost estimate, and enough detail drawings to obtain the required permits. The second phase (written in gray) scope of work is consultant services that need to be performed once funding is acquired for development. Phase one is well within the CIP's $150,000 budget. ACTION TAKEN Three firms were short- listed from the City's consultant roster of firms that indicated they provide expertise in landscape architecture, park design, wetland issues, boardwalk and trail construction, wildlife enhancements and interpretive presentations, and are familiar with public projects, funding and grant programs. All three firms were rated based on the expertise and experience necessary to perform the work. Robert W. Droll, Landscape Architect, P.S. was selected as the most qualified (see rating sheet attached). A draft scope of Work and Fee Estimate are attached. RECOMMENDATION Approve the selection of Robert W. Droll, Landscape Architect, P.S., as the Tukwila Pond Park development design consultant and authorize the Mayor to execute a contract with Robert W. Droll, Landscape Architect, P.S. in the amount of $90,820.00. Attachments: Map, Rating Sheet, Consultant Agreement, Scope of Work, Fee Estimate. cc: City Administrator Director of Parks Recreation I ay- r.frz._- F i s.- a te. v.,.. �e k f a s -s- -k t:74-- r tom s x a- r ..,----.„--c_,,,.— f. T1 -*s. s' '+2' -mac, 3 ps i i e fJ 7 4 J 1669_,,,0 C y g 3 e 3 ,=--,--,--,i,--:Iv:*-..t,.-, t-1 r_ t r�{��y s g51:=:_-2,4- =3 '-i it 1 i 7 37/ i r „l E v r 8 T,�.r77 �'ta --,21,..1,1----7-t-,=_,-:;--7:_..„ 10 1 ='..=:1 i .aa� 7 r3 f-. i 1,-1' i t g 4. Tukw P ond Park 300ft Site Location Map f CityGIS 6 CONSULTANT SELECTION 2007 TUKWILA POND PARK DEVELOPMENT PROJECT Hough Beck Adolfson Robert W. Droll Baird Inc. Associates, INC Landscape Architect Landscape Architecture Park Design 1 1 Wetland Issues 2 2 1 Boardwalk Trail Design 2 3 1 Wildlife Enhancements Interpretive Presentations 3 2 2 Public Projects, Funding Grant Programs 2 3 2 Public Involvement Public Presentations 2 2 2 TOTALS 12 13 9 Score consultant 1 to 4, with 1 being highest and 4 being lowest. Lowest score is consultant ranked highest. CONSULTANT AGREEMENT FOR DESIGN SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and ROBERT W. DROLL. LANDSCAPE ARCHITECT, P.S., hereinafter referred to as "the Consultant in consideration of the mutual benefits, Willis, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform LANDSCAPE ARCHITECTURAL services in connection with the project titled TUKWILA POND PARK DEVELOPMENT DESIGN. 2. Scope of Services. The Consultant agrees to perfotui the services, identified on Attachment "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 180 calendar days from the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Attachment "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $90.820.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors, without further permission from, or compensation to the City. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harinless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) Tukwila Pond Park Development Design Page 2 of 5 Robert W. Droll, Landscape Architect, P.S. Landscape Architecture Services days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work perfoiuied by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. In the case of early termination, the Consultant shall be entitled to compensation for all work performed up to the termination effective date, and the City shall promptly process payment within its next normal accounts payable processing cycle. Tukwila Pond Park Development Design Page 3 of 5 Robert W. Droll, Landscape Architect, P.S. Landscape Architecture Services B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorneys fees, incurred in such suit from the losing party. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Robert W. Droll 4405 7 Ave. SE, Suite 203 Lacey, WA 98503 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. Attachments: A. Proposal for Landscape Architectural Services dated March 16, 2007 B. Project Scope of Work/Fee Schedule dated March 16, 2007 Tukwila Pond Park Development Design Page 4 of 5 Robert W. Droll, Landscape Architect, P.S. Landscape Architecture Services DATED this day of 20 CITY OF TUKWILA CONSULTANT By: Bruce Fletcher, Director Parks and Recreation Department Printed Name: Title: Steven M. Mullet, Mayor Attest/Authenticated: Approved as to Form: Jane E. Cantu, CMC, City Clerk Office of the City Attorney Tukwila Pond Park Development Design Page 5 of 5 Robert W. Droll, Landscape Architect, P.S. Landscape Architecture Services Attachment A Tukwila Pond Trail Tukwila Parks Recreation 3 /16/2007 Scope of Services Tukwila Pond Trail Boardwalk City of Tukwila Parks and Recreation Department Scope of Work This assignment includes the Schematic and Final Design services work to be performed by Robert W. Droll, Landscape Architect, PS and Project Team (hereinafter collectively, RWD) for the City of Tukwila, Washington on Tukwila Pond Trail Boardwalk. RWD will serve as consultant to Tukwila in the capacity of Park Planner/Landscape Architect and will prepare Bid Documents. The goal of the project is to implement a new Loop Trail and Boardwalk around Tukwila Pond. Basis of Proposal This Scope of Services and Fee Proposal are based upon discussions and information provided by the Tukwila Parks and Recreation Department, site visits and documentation review. Scope of Services RWD proposes the following Scope of Services to accomplish the work necessary for the preparation of Tukwila Pond Trail Boardwalk (hereinafter the "Trail Phase 1 Task 1 Schematic Design -35% Submittal Task 1.01 Site Visit RWD will visit site with Client, wetland biologists and survey crew. Task 1.02 Wetland Delineation Conduct wetland delineation, category rating and report in compliance with City of Tukwila Critical Areas Ordinance. Task 1.03 Boundary and Design Survey Conduct topographical fieldwork necessary to generate mapping of one foot contours, spot elevations, trees, six inches and larger, and other planimetric features. Survey will include bathymetric survey of pond from shoreline to fifty feet into pond. Show Boundary Survey as provided by Tukwila. Prepare mapping in ACAD format. Task 1.04 Concept Plan Cost Estimate RWD will prepare Concept Plan illustrating type, size and location of main loop trail and boardwalk and spur connections. RWD will provide Estimate of Probable Cost based upon measured quantities. Task 1.05 PreSubmission Conference w/ Tukwila RWD will prepare PreSubmission Conference application and attend PreSub Conference. Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob@rwdrell.com 1 Attachment A Tukwila Pond Trail Tukwila Parks Recreation 3/16/2007 I Task 2 Permit Processing Tasks 2.01 Layout and Grading Plan Layout and Grading Plan will be prepared by RWD defining horizontal and vertical relationships of proposed Trail and Site improvements. Horizontal definition of proposed improvements will be achieved by dimensioning from coordinates derived from Design Survey. Grading will be defined by contours and spot elevations that will be relative to vertical datum. Task 2.02 Boardwalk Plan Details Boardwalk Plan will define the horizontal and vertical alignment of Boardwalk, which anticipated to be located over the water in locations where there is insufficient public property to locate the trail in an upland area. RWD will provide all details and calculations to comply local codes, ADA regulations and International Building Code. Task 2.03 SEPA JARPA Permitting, Biological Assessment RWD will prepare SEPA and Site Plan Approval and JARPA applications and respond to inquiries and follow up on permits. RWD will prepare Biological Assessment. Task 2.04 Illustrative Plan Prepare one each color illustrative site plan, floor plan and two elevations for Client's use in public meetings. Color will be applied to In- Process drawings (3 sheets maximum): no separate drawings /sketches will be prepared specifically for Illustrative drawings. Task 2.05 Public Presentation of Tukwila Pond Trail RWD will prepare for and attend a public presentation of project. 1 Task 3 Project Management Task 3.01 Project Management Manage the contractual elements, scheduling, billing and timing of project. Manage the coordination of consultants and the execution of the Project Schedule. Communicate and coordinate with Client. Phase Task 4 Design Development-60% Submittal Task 4.01 Title Sheet Prepare Title Sheet with Locati« n` v'icinitt Map, General Notes, Legend. Abbreviations. list of City Council Members and Parks Departnaciat Staff. Task 4.02 Demolition and Temporary Erosion Sedimentation Control Plan RWD ;Viii prepare plan indicating the existing site Matures that shall be demolished, abandoned, salvaged and retained as well as the location of erosion control measures. Tasks 4.03 Layout and Grading Plan Layout and Grading Plan will be prepared 1. RWD defining horizontal and Lertical relationships of proposed Trail and Site improvements. f lorizont'al definition of proposed improvements will be 3 t e- li 4 b defined achieved b�' dimensioning from coordinates Jeri =sec, from Design Survey. Cr.1C.fn_ will t;� uc�ine.. ny contours and spot elevations that will be relative to vertical dale 1. Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 350.456.3813, bob@rwdroll.com 2 Attachment A Tukwila Pond Trail Tukwila Parks Recreation 3/16/2007 Task 4.04 Boardwalk Plan Details Boardwalk Plan will derme the horizontal and vertical alignment of Boardwalk, which anticipated to he located over the water in locations where there is insufficient public property to locate- the trait in an upland area. RIVD \vill provide, all details and calculations to comply local codes. ADA regulations and International Building Code. Task 4.05 Site Details Prepare details for project site improvements. Tasks 4.06 Estimate of Probable Costs RVID will provide Estimate of Probable Cost based upon measured quantities. RWD will organize Estimate by Trail -Segment to allow Client t0 render Phasing decisions if necessary. Estimate will include all Project Development Costs including consultant costs, construction 'administration. mobilization. bonds. contingencies, taxes, projected construction year cost escalation (if necessary). taxes and all identified Costs associated with this project's development. Task 4.07 Review with Staff Review Stafr i \e� letiv Plans with h Jl:il:. Task 5 Final Design 90% Submittal Tasks 5.01 -5.06 are the same Tasks as 4.01 -4.06 except Work will he at a 90% completion level. Task 5.07 Specifications Prepare Technic—al Specifications. Sections 1 -16. in Construction Specification institute (CSI) format. Task 5.08 Review with _Staff Review Plans with Staff. Task 5.09 Building Permit Application Processing RWD will submit and process Building Permit applications. Task 5.10 Quality Review RWD will retain a Construction Manager to review a set of bid docurients. Task 6 Contract Documents 100% Submittal Tasks 6.01 -6.07 are the same Tasks as 5.01 -5.07 except Work will be at a 100% completion lei°el and ready for Advertising and Bidding. Task 6.08 Assemble Deliver Contract Documents R\ti D will assemble Technical Specifications and Plans in .pdt f'or at and for ward to Client. Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob@rvdroll.com 3 Attachment A Tukwila Pond Trail Tukwila Parks Recreation 3 /16/2007 Task 7 Project Management I Task 5.01 Project Management Mange the contractual elements. scheduling. billing and timing of project. .\ianagc the coordination ti of the Pr Client. of consultants and the execution Project Schedule. Communicate and Client. 1 Task 8 Bidding Negotiations, Award 1 Task 10.01 Pre -Bid Conference RW1) will attend Pre -Bid Conference and prepare Addenda, it prepare Task 9 Construction Administration 1 The following Tasks w i l l be negotiated at the time of Bidding, it requested fit Client. Task €9.01 Pre- Construction Conference Task 9.02 Submittal Review Task 9.03 Construction Observation Additional Services, Excluded Services Specific items that are not within the scope of work/services include, but are not limited to, the following: Traffic studies Stormwater Drainage studies /design Demand analysis /economic modeling Legal Descriptions of easements, Rights -of -Ways, etc. Hydrology /Water Quality Studies, Environmental Studies Geotechnical Investigation, Recommendations, and Material Testing. Construction Staking Mitigation Design Permit Fees Wildlife and Archaeological investigations Web -site preparation and hosting, visual impact analysis, photo simulations, perspective character sketches Tree valuation, noise studies, air quality studies Boundary Survey Public Presentations, Neighborhood meetings, Hearing Examiner meetings, etc. other than in those identified in scope. Professional Fee Professional Fees to accomplish the Scope of Services as shown in Attachment B. RWD will perform the Scope of Services on a Time Materials, Not Exceed Basis. Direct Expenses are reimbursable. Client's Responsibilities Client shall provide the following information or services as required for performance of the work. RWD assumes no responsibility for the accuracy of such information or services and shall not be liable for errors and omissions therein. Should RWD be required to provide services in obtaining or coordinating compilation of this information, such services shall be charged as Additional Services. Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob@nvdroll.com 4 Attachment A Tukwila Pond Trail Tukwila Parks Recreation 3/16/2007 Provide Title Report Provide space for Public Meeting Provide Division 00 and City Bidding information Advertise for Bid, Award, Bid Tabulation, etc. Existing as -built site engineering and utility base information. Provide aerial photos. Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob@rwdroll.com 5 co co O M co t O TUKWILA POND INTERPRETIVE TRAIL PROJECT SCOPE OF WORK FEE d 1 O�4 co 01 t i O O S 4 r I t 1 1 t i L o cn1 N o 1 0. 1 1 °ty I to o o co 1 c'os 0. t o 0 O N ED lib O 1 1 O 4 3 1 !1 Q o 1 o'' drr i fr U E n 5 moo 1 I 1 O r U "fl I a fl 1 01 o y% t Eft 01. t 1 O 0 01, 0 n t o io, a i 5a s o o o\ m 1 1 0 0 Q do 1 f l Q. VT a't 1 �t o 0 1 n 4- 1 co .4. i O o OyQ iC 1 S,\ O, r S. Y 1� O t O, O,� O t '1 a ,j 1 c r' 0 1 0 01 0 1 0 6 1 1 (fl 0 p' 01 O I 1 B( co i 1 rfl i id S.: iJ O O: 1 N t Q 4 i o 1 O� O: o O W C t61 (ft „�'r O p O N t O O t6 ms c°\'4. J p t \O\ N t�1 c� co O O; iO 1 a' t CC 1 t 40 01� tK d 1 Q \TO\ 10 s 1 3e co 1 O E O d N 3 01 u i. FN 4 N d 11` 9 m; i v oi1, .-E E ct m' :E ;a' w m u. 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W■ co, 0 2. to CL, co co I 44 1 co oz 01 0 to co J. 7 4... 1••••- 0 4 1- .0 12 (11./ 0 PIC II 1 11,3 1 n1W1Er I -9- 0 _Ilmicoiw c00 knicr co.0 1— —10_ !,:colcolw:col 1-1 2:o. 1-1 :03 1— oia. ul, 0 ail to 0 -1,N,,, ,c, r-- o x- csoc.-o4 toicou--- co olio 1 'co.- C' (0 oa co.- lo co x- i (-4! c.-3 o L o .o c4 Z' ocpEolo olo oo o o ojco olo -ii,a-1-4: vii-ai 4 4 1 I 1 ojo o or-. I l op rpolo,oio co■ gip lo ri tri (0(0i(0 u-iit!ui ri toito i 1(01,6 (0 o ,cui cd! r--it-•-: jai I 1 i 1 1 i 1 1 i 1 1 coo coo 1 o o-, CO 0 1 1 o t cc Community Affairs Parks Committee Minutes March 27, 2007 Page 2 Councilmember Carter asked if the City changed the way we measured from the past. Mr. Lancaster explained that the City has measured from "average grade" for many years, but a few years ago adopted the International Building Code methodology for determining average grade because it is clear and specific. Committee Chair Linder invited Ms. Kruize to address the Committee on this issue. Also speaking to the issue were neighbors Roy Anderson and Carey Binford. They expressed concern that such a large home invades the privacy and reduces the quality of life for the neighborhood. They asked if the City would reconsider the code and come up with a formula that would have limitations of the footprint and square footage of new houses relative to lot size. Other suggestions included notification to neighbors when a new home is being proposed in their neighborhood. The neighbors wanted the City to make changes to the code so this will not happen to other neighborhoods. Mr. Binford asked that DCD staff provide specific information of how the measurements were taken at this site. Mr. Lancaster invited him to meet with Building Official Bob Benedicto to review the measurement process. Councilmember Griffm noted that whatever the outcome, we must make sure the City respects the legal rights of all Tukwila residents and property owners. The Committee agreed to take the issue back to the next COW to inquire if the full Council would like to consider changes to our current single family height regulations. FORWARD TO APRIL 9 COW. D. Consultant Selection for Tukwila Pond Park Rick Still, Deputy Director of Parks and Recreation, reminded the Committee of the Tukwila Pond Park charrette to develop a conceptual design led by DCD. The current 2007 CIP has allocated funds for park design and a water quality feasibility study. The Parks Depai tment is recommending a two phase study. Phase I is for the scope of work to provide wetland delineation, boundary and design concept plan lan and project cost estimate with enough detail drawings to obtain the required p drawings and construction observation. d include construction dra permits. Phase II would Three firms were short- listed from the City's consultant roster and Robert W. Droll, Landscape Architect, P.S. was selected as the most qualified firm. The Parks and Recreation Department recommends the approval for the design consultant and to authorize the Mayor to execute a contract in the amount of $90,820.00. It was noted that that this project is in the current CIP and is within budget. FORWARD TO APRIL 9 COW. E. Performance -based Contract Process Staff has investigated Chapter 39.35A of the Revised Code of Washington (RCW) with the City Attorney's office and the Finance Department that allows a performance based contract for energy equipment. This is a new process for the City and the Parks Department will be conducting a request for qualification (RFQ) to select the most qualified Energy Services Company (ESCO) for the Tukwila swimming pool HVAC system. The process will include 1) the HVAC system to be audited to seek energy efficiencies and repair items 2) a list of projects will be provided from the audit that the city may choose from to make repairs based on /cost-benefit analysis approach and 3) conduct an energy performance and construction installation cost that are guaranteed. Parks Deputy Director Rick Still explained that this will be more of a design build project that will guarantee price and energy savings with a monitoring process. Once the energy audit is conducted, a preferred action will be recommended to the Community Affairs and Parks Committee.