HomeMy WebLinkAboutReg 2007-04-02 Item 6A - Final Acceptance - Cascade View Drainage Improvements by SCI Infrastructure LLC COUNCIL AGENDA SYNOPSIS
i sti' Initials ITEM NO,
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r 1 1 w 1 f Meeting Date Prepared by Mayor's review 1 C l review
419. 1 4/2/07 MR 1w� I T AI
1908
ITEM INFORMATION
CAS NUMBER: 07-040 I ORIGINAL, AGENDA DATE: APRIL 2, 2007
AGENDA ITEM TITLE Accept as complete Cascade View Drainage Improvements Project and
release retainage.
CATEGORY Discussion Motion Resolution Ordinance ['Bid Award Public Hearing Other
Mtg Date Mtg Date 04/02/07 Mtg Date Mtg Date iVltg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV
SPONSOR'S The contract with SCI Infrastructure, LLC is complete for the Cascade View Drainage
SUMMARY Improvements Project. This project provided new drainage for groundwater collection
and private property connections as well as roadway, curb, gutter, and sidewalk
improvements. Construction began May 31, 2005 and physical completion was reached
on December 13, 2006. Multiple change orders were issued along with substantial
underruns for a total contract amount of $4,036,654.25.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA I'E: 03/20/07
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage.
CoN iruLE Majority approval; forward to Regular Consent Agenda. MnvP d t n Tin f 1 n i mil, Prl
COST IMPACT FUND 5�� for a Presentation)
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$4,036,654.25 $4,200,000.00
Fund Source: 412 Surface Water, 103 Residential 104 Commercial Streets
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
04/02/07
MTG. DATE ATTACHMENTS
04/02/07 Information Memo dated March 7, 2007
Notice of Completion of Public Works Contract 05 -058
Utilities Committee Meeting Minutes from March 20, 2007
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director
Date: March 7, 2007
Subject: Cascade View Drainage Improvements
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage bond.
BACKGROUND
The Notice to Proceed for Contract No. 05 -058 with SCI Infrastructure, LLC, of Pacific,
Washington, was issued May 31, 2005, for construction of the Cascade View Drainage
Improvements project. This Project No. 00 -DRO6 provided new drainage features for
groundwater collection and private property connections within the Cascade View community.
In addition, entirely new roadway profiles, including roadway surface, curb, gutter and
sidewalks were established to provide better drainage control throughout the project boundary.
This contract reached physical completion on December 13, 2006. Several additive change
orders were offset by both deductive change orders and unit bid price quantity underruns. The
contract costs are summarized as follows:
Contract Award Amount 4,033,000.00
Change Orders 162,214.94
Underruns (165,545.57)
Sales Tax (only applied to Sewer Schedule) 6,984.88
Total Amount Paid (incl. retainage bond) 4,036,654.25
RECOMMENDATION
It is recommended that this contract be forwarded to Regular Council on the consent agenda
for formal acceptance and authorize release of the retainage bond, subject to the standard claim
and lien release procedures.
MR:ad
attachments: Notice of Completion of Public Works Contract
letter to SCI Infrastructure dated February 1, 2007
letter to SCI Infrastructure dated March 7, 2007
(P•Pmjects\A- DR ProjxtsWODR06 (Cascade Vi )1Conmocdan \Closeo,n Information Memo SCI 03 -07-07)
State of Washington
Department of Revenue
�J PO Box 47474
R EVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 602 094 857
Date 3/7/07
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
Name &&Address of Public Agency Department Use Only
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Cascade View Drainage Improvements (Project No. 00 -DR06) 05 -058
Contractor's Name Telephone Number
SCI Infrastructure, LLC 253- 218 -0444
Contractor's Address
1508 Valentine Ave. SE, Pacific, WA 98047
Date Work Commenced Date Work Completed Date Work Accepted
5/31/05 12/13/06
Surety or Bonding Company
Safeco Insurance Company of America
Agent's Address
Safeco Plaza, Seattle, WA 98185
Contract Amount 4,033,000.00
Additions 162,214.94 Liquidated Damages 0.00
Reductions 165,545.57
Sub -Total 4,029,669.37 Amount Disbursed 4,036,654.25
Amount of Sales Tax Paid at 8.8 6,984.88 Amount Retained 0.00
(If various rates apply, please send a breakdown)
TOTAL 4,036,654.25 TOTAL 4,036,654.25
Disbursing Officer I
Comments: Retainage Bond was provided by
SCI Infrastructure through Safeco Insurance. Signature
Type or Print Name Diane Jaber
Finance Approval Phone Number 206 433 -1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
REV 31 0020e (6- 27-01)
Utilities Committee
March 20, 2007
Present: Joan Hernandez, Chair; Jim Haggerton (Joe Duffle absent)
Jim Morrow, Frank Iriarte, Bob Giberson, Ryan Larson, Gail Labanara, Chuck Parrish
A. Area 4 GIS -Based Public Works Infrastructure Inventory Consultant Recommendation.
Scope of Work and Fee Estimate Ryan explained that the GIS program began in 2003. We were
notified that the impending NPDES pennit would require us to map our entire infrastructure. The
NPDES permit has now been issued and we have 4 years to complete the mapping. With our head
start we will meet the 4 -year deadline. The fourth area to be mapped is the CBD and will be very
beneficial as it has the most development. The Surface Water and the Sewer Fund will provide the
funding. The remaining areas include Allentown and Cascade View and were delayed so that we
will be able to map all of the new improvements. Joan asked about the "pilot program" and it was
explained that since Area 4 is in the CBD, traffic control might become an issue. Jim 11 asked if the
termination section usually contains the wording about the death of a partner and the answer was
yes. Committee requested that staff return with the fmished inventory and show some of the
mapping at the COW. Majority approval; forward consultant agreement of $250.000.00 to
next COW.
B. Cascade View Drainage Improvements Project Completion and Acceptance Jim M stated that
this was one of the best neighborhood improvement projects that we have completed. Mike Ronda,
the project manager, then presented a comprehensive power point presentation. Mike reported that
we came in under budget due to strong design by KPG, having a good contractor with SCI, and in-
house construction management along with the cost loaded payment schedule. The challenges
included some design mistakes, dealing with individual property owners and maintaining
construction inspectors since we had 6 different inspectors over the course of the project. SCI did
X not sign the fmal closeout documents so we issued a unilateral acceptance by first mailing a 30 -day
i. warning letter and then following up with a notice of final acceptance for March 7, 2007. SCI has
had some issues with their subcontractors so they may not have wanted to sign the final paperwork.
However the City has to move forward with closeout. Some contractors would like unlimited time
on a project and they have tried to change the legislature this year but Bob G reported that that
specific bill is now dead. Committee would like a condensed version of the before and after
pictures presented to full Council with the closeout. Majority approval; forward to Regular
Consent.
Other: Information Only
Joan asked about the status of Foster Point and Bob told her that the project is essentially
complete except for the two sewer lift stations. Bob also stated that we are working on the bid
documents for the Foster Pt sidewalks.
Jim M reported that we received the official letter from the Army Corp of Engineers that certifies
the 205 levee (west side of Green River from I -405 to S 196 St). This took a lot of hard work and
means that property owners in the CBD will not be required to have flood insurance or have to
build above the flood elevation.
AMl' Committee Chair Approval
i)
Minutes by GL, reviewed by BG, RL
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