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HomeMy WebLinkAboutReg 2007-03-19 Item 6C - Resolution - Support Employee Wellness Program COUNCIL AGENDA SYNOPSIS s sti Initials ITEM No. I X14' a 9 MI'I,;r,,; Date 1 Prepay. by I Mayor's muew 1 Carrxil reziew o' 03/12/07 BW 61 I .,v A C'C 03/19/07 BW 1 �,i(/-.Y. 1 ITEM INFORMATION CAS NUMBER 07-034 ORIGINAL AGENDA DATE: 3/12/07 I AGENDA ITEM TITLE Resolution supporting employee Wellness Program CATEGORY Discussion Motion Resdution Ordinance Bid Award PublicHH,,,u Other Mtg Date 37‘ 7- MtgDate MtgDate3 /19/07 MtgDate MtgDate MtgDate MtgDate (SPONSOR Council Major AdmSus DCD Finance Fire Legal P& R Police PW SPONSOR'S A resolution or ordinance that states the public purpose of the wellness program has SUMMARY become a stricter requirement for application for the AWC WellCity Award. A resolution of support of the Wellness Program adopted by City Council will fulfill this requirement. REVIEWED BY COW Mtg. CA&P Conte F&S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm DATE: 3/5/07 RE COMMENDATIONS: SPONSOR/ADMEN. Approve resolution COMIrIIH"IEE Unanimous approval. Forward to March 12 Committee of the Whole. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: 1 MTG. DATE RECORD OF COUNCIL ACTION I 3/12/07 Meetna Cancelled I I I 1 MTG. DATE ATTACHMENTS 3/12/07 Informational memo dated 2/26/07 Tukwila Wellness Committee Program Guidelines I :Resohation in Final I Finance Safety Committee Minutes dated 3/5/07 I 3/19/07 Same as above MEMORANDUM TO: Finance Safety Committee FROM: Bev Willison (T.H.E.) Tukwila's Healthy Employee Program SUBJECT: Council Resolution for Support of Wellness Program DATE: February 26, 2007 In the process of completing our fourth WellCity Award application for AWC this January, we became aware of a new requirement in the application: A resolution showing City Council support for a City's wellness program. While we have obtained Council approval for the separate 502 Insurance budget fund that includes wellness programming (Ordinance 1681, dated 12/13/93), as well as developed program guidelines (see attached), there has been no official resolution from City Council showing support for the wellness program which has been in existence since 1994. We ask that you move this resolution forward in the normal course to the next C.O.W. meeting and to Regular meeting for adoption. We must submit a copy to AWC no later than April 1st in order to qualify for the award based on our 2006 wellness programming and activities. Stephanie Brown and I would also like to make a special presentation to the City Council later this spring for the purpose of sharing some of the highlights of our wellness program, as well as answering any questions you may have at that time. Tukwila Wellness Program Committee Guidelines PROGRAM NAME The name of the Wellness Program shall be T.H.E. (Tukwila Healthy Employee) program. MISSION STATEMENT To support participants by promoting health and wellness through information, services and programs. PURPOSE OF THE PROGRAM The purpose of T.H.E. program shall be to assist participants in achieving physical and emotional well being by encouraging healthy lifestyles. COMMITTEE GOALS AND OBJECTIVES To provide information and activity choices that encourage behavior changes and healthier lifestyles. To represent the interests, needs and opinions of the participants. To aid in program promotion and the maintenance of interest and participation in health /fitness activities. To work closely with the City and management to establish a strong, visible, supportive environment for healthy lifestyle choices. To review, evaluate, recommend and monitor T.H.E. program. PROGRAM GOALS AND OBJECTIVES To increase participants awareness of healthy lifestyles by helping them to acquire the knowledge, skills, and motivation to achieve and maintain healthy lifestyles. To provide a diverse program within approved budgetary guidelines. Wellness Committee Guidelines Page 2 VOLUNTARY MEMBERSHIP Members of T.H.E. program shall consist of eight department members and shall be appointed on a voluntary basis. Participation will require employees to make a commitment of time, which will be provided during working hours. The member shall include one representative from the following departments: City Hall DCD Public Works Administration /Engineering Public Works Shops (Minkler /Interurban) Parks /Golf Recreation Fire Police Each representative shall commit to a two -year term, beginning February 1, and ending December 31. Participation shall be contingent upon approval of the employee's department head or immediate supervisor. All voluntary acceptances to the committee will be made in writing to the volunteer and their department head and /or immediate supervisor. If membership is not approved, the reason(s) for disapproval shall be provided in writing, to the member and the Wellness Program Coordinator. The Wellness Program Coordinators' role is as follows: Conducts the monthly meetings of the committee. Develops and adheres to the annual committee budget. Assists the committee members in promoting and implementing programs and services. Ai-ranges meeting dates. Prepares meeting agendas. Prepares committee assignments and seeks committee volunteers to fill the assignments based on areas of interest Reviews all agreements, contracts, etc for approval by the Administrative Services Director. Assists with hiring vendors, and facilitators of wellness sponsored events and activities. MEETINGS Regular meetings of the committee shall be held monthly as scheduled by the program coordinator, and shall not exceed one hour, unless advance notice has been provided. Sub committees, to include committee members and volunteers may be appointed by the program coordinator and will meet on an as needed basis to plan special wellness events and programs. Wellness Program Committee Guidelines Page 3 A commitment to the committee and attendance at the meetings is critical to the success of the T.H.E. Program. Any planned absences should be reported to the wellness program coordinator prior to the meeting date. COMMITTEE MEMBER TRAINING /ORIENTATION It is important to the success of the program that new committee members receive an orientation, to introduce concepts of employee wellness promotion, the mission of the committee and the goals of the program. Attendance at wellness training, and conferences will be limited to two committee members per event, and is offered on a first come first serve basis. APPROVAL AND ADVISORY BODY The Administrative Services Director, and City Administration acts as the approval body and advisory body to the committee, it shall: Grant approval both financially and administratively on recommended wellness programs. Provide T.H.E. program insight on management's perspective on programs. Determine participation perimeters for employees. Approved this. 6 dyy of 6' I} y v i 2002; by A Viki Jessop, Admative Serilices Director )g Gt erg �4— .v +"yt 11 1908 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, EXPRESSING THEIR SUPPORT OF THE EMPLOYEE WELLNESS PROGRAM, "T.H.E. TUKWILA HEALTHY EMPLOYEE) PROGRAM." WHEREAS, in 1994, the City of Tukwila initiated "T.H.E. (Tukwila Healthy Employee) Program," a wellness program that benefits its participants by promoting health and wellness through information, services and programs; and WHEREAS, this program increases participants' awareness of their health options by helping them to acquire the knowledge, skills and motivation to achieve and maintain healthy lifestyles; and WHEREAS, the benefits of employee wellness programs typically include reduced absenteeism, increased job satisfaction, reduced stress levels, improved employee morale, and more prudent use of healthcare systems; and WHEREAS, the improved fitness and good health of the City's employees is a benefit to our citizens through more productive employees, and as a prudent strategy to control healthcare expenditures; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council hereby expresses their continued support of the City's wellness program, "T.H.E. (Tukwila Healthy Employee) Program," and provides that the program be sustained indefinitely, unless cancelled by action of the City Council. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2007. ATTEST/ AUTHENTICATED: Verna Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: C:\Documents and Settings \All Users\Desktop\Kelly\MSDATA \Resolutions \Wellness.doc BW:ksn 3/14i2007 Page 1 of 1 Finance Safety Committee March 5, 2007 5:00 p.m. Present: Jim Haggerton, Chair; Joan Hernandez and Dennis Robertson, Councilmembers. Rhonda Berry, City Administrator; Bev Willison, Administrative Secretary. Business Agenda A. Resolution supporting employee Wellness Program Ms. Willison briefly explained the need for the council resolution of support. Although the requirements on the AWC WellCity award application have not changed significantly, AWC has been advised by their auditor that the Wellness Committee guidelines submitted in prior years are no longer sufficient to meet the specific requirement of the City having adopted a resolution or ordinance that states the public purpose of the wellness program. It is for this reason that a resolution showing council support of wellness has been drafted. Ms. Willison explained that many other cities are facing the same issue this year in their application process. Discussion followed highlighting some of the 2006 wellness activities and goals. Ms. Willison indicated that she and Stephanie Brown would be providing a special presentation to the Council later this spring, including a slide show and explanation of program activities. Councilmember Robertson stated he would be proud to give support to this program. Unanimous approval. Forward to March 12 Committee of the Whole. Miscellaneous A. Emergency preparedness of fire stations Councilmember Robertson requested a discussion of Tukwila fire station emergency preparedness be placed on the agenda for the next Finance Safety meeting, inviting Public Works Director Jim Morrow, Fire Chief Nick Olivas, and Finance Director Kevin Fuhrer to attend. Mr. Morrow has predicted a cost of up to $2 million for needed supplies and wiring to bring our four stations up to the required emergency preparedness standards. Councilmember Robertson stated he would like to move ahead this year, rather than delay until 2008, even if this required a staggered phase -in of the stations. Ms. Berry indicated monies could possibly be found in 303 Facilities or identified elsewhere. Councilmember Robertson recommended using this year's money this year. Unanimous approval to add to March 19 Finance Safety agenda. B. Monthly /annual financial reports Councilmember Hernandez requested a more complete explanation of the monthly /annual financial reports. It was agreed a discussion/explanation from Finance Director Kevin Fuhrer would be helpful. Ms. Berry inquired if the entire Council would benefit from these discussions, instead of limiting them to the Finance Safety Committee. Councilmember Robertson acknowledged the explanation of the annual reports should take place at the Committee of the Whole meetings. Chairperson Haggerton asked that Mr. Fuhrer provide a report to Finance Safety at the next meeting, and a decision would be made following as to whether or not this information would be more beneficial presented to all councilmembers. Unanimous approval to add to March 19 Finance Safety agenda. C. Outstanding resolutions Chairperson Haggerton asked if there were other issues in the City requiring resolutions that Council was not aware of, similar to the resolution supporting wellness. Ms. Berry indicated an audit might be able to identify other issues, but there was no good way to do a search absent an audit. Information only. Adjournment: 6:10 p.m. Committee Chair Approval Minutes by BW. Reviewed by RB.