HomeMy WebLinkAboutCOW 2007-02-26 Item 4C - Purchase - Irrigation Central Control System for Foster Golf Course COUNCIL AGENDA SYNOPSIS
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1TE M INFORMATION
1 CAS NUMBER: 07-025 I ORIGINAL AGENDA DATE: 02/26/07
AGENDA ITEM TITLE Sole Source Golf Irrigation Central Control System Purchase
CATEGORY Discussion Motion Resolution Ordinance Bid Award PublicHeanng Other
Mtg Date 02/26/07 Mtg Date Mtg Date 03/05/07 IvItg Date lbltg Date ltiitg Date lltg Date
SPONSOR Council Mayor Actin Svcs DCD Finance Fire Legal P &R Police Ply' I
SPONSOR'S Foster Golf Links currently uses an automated irrigation system. A Central Control System
SUMMARY uses a computer to read the weather station data and to operate the automated system,
applying the correct amount of water needed for the turf for that particular day. The Rain
Bird Nimbus II Central Control System is the only system that is compatible with the
current irrigation system and there is only one vendor who can provide the System,
thereby making this a sole source purchase.
RLVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: CA &P 02/13/07
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve sole source Central Control System purchase.
COMMIT EE Approve sole source Central Control System purchase.
COSTWPACTriFFUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$32,018.43 $35,000.00 $N /A
Fund Source: BUDGET NUMBER 411.00.594.760.64.05
Comments:
MTG =DATE I RECORD OF COUNCIL ACTION
1 2/26/07 1 I
MTG DATE I ATTACHMENTS
02/26/07 Memo from R. Still, dated 02/05/07
Draft Sole Source Resolution
1 I Community Affairs and Parks Committee minutes date 02/13/07 (Draft)
03/05/07 1
I I
MEMORANDUM
TO: Mayor Mullet
Community Affairs and Parks Committee
FROM: ick Still, Deputy Director of Parks Recreation
DATE: February 5, 2007
SUBJECT: Sole Source Central Control System Purchase Foster Golf Links
BACKGROUND
Foster Golf Links 2007 CIP budget includes $35,000 for the purchase of an irrigation
computerized Central Control System. The Foster Golf Links utilizes an automated
irrigation system to keep the course's turf healthy and green. The irrigation controller
system is set manually based upon the expertise of the Golf Maintenance Supervisor and
estimates from the golf course's weather station. The system is limited in setting the
frequency, duration, and cycling of the amount of water used. The entire golf course
cannot currently be watered in one night.
DISCUSSION
The proposed irrigation computerized Central Control System will utilize the weather
station data to put the correct amount of water needed for the various types of turf (greens
and tees, fairways and roughs) based upon the temperature, humidity, wind, and
evaporation rate. It will be possible to water the entire golf course in one night. The
computer can cycle back through different areas (or controller stations) that have
different saturation rates. An example of this would be a green that has a steep hill on it.
The hill doesn't get enough water while the lower area gets too much water causing a
puddle. By cycling through the station, the desired thirty minutes of water may be done in
three ten minute watering cycles. This allows the water to soak into the ground before the
next application is applied.
The Rain Bird Nimbus II irrigation computerized Central Control System is the only
system that operates with our current weather station, irrigation controllers (clocks) and
irrigation valves. The Nimbus II system includes:
Course Monitor screen shows a graphical real -time view of the course with the
ability to monitor activities at a glance.
RainWatch that suspends irrigation while simultaneously measuring the amount of
rain that is falling to determine if the turf needs more water that night.
Flo Graph allows visibility of real -time graphics of water used and pump
activations.
Flo Manager balances system demand at maximum capacity with the efficiency of
pump station and delivery network.
Virtual Weather provides Rain Bird the ability to generate the evapotranspiration
(ET) rates from the Weather Station [wind, humidity, temperature, solar radiation
and rainfall].
Minimum ET uses environmental conditions to promote healthier turf by provide
the proper amount of water needed by the plant (grass).
Cycle Soak works with Flo- Manager to achieve maximum efficiency and
conservation.
Water bud2etina allows you to react to changing conditions with ease or to reduce
the amount of water used.
Smart Pump software links our pump station to the Central Control System
providing real time communication and optimizing the irrigation cycle and reducing
g p g g Y g
wear and tear on the pump.
Smart Sensors stop a valve from operation if there is too much water flow (broken
head or line) and sends an alert for the staff as needed repair for the next day.
Rain Bird FREEDOM allows handheld two -way radio communication with Nimbus
II to stop, start or continue water application. This allows staff to turn on and off the
system to work on it during the day in between golfers walking by a certain area.
In addition to the computer system and software, this project includes purchasing
irrigation controllers need to be upgraded. This is simply done with a 'Retro Kit' that just
change the face plate instead of purchasing all new hardware for the controllers.
Another part of the system's purchase identified above is the Rain Bird FREEDOM. This
is a two -way radio that allows our staff to perform maintenance work throughout the
course without having to physically turn on or off the clocks manually. The advantage of
this is there can be 400 yards between where a repair may be need and the clock. With
the two -way radio, a staff member doesn't have to drive over to the clock to do a quick
line clearing flush of the irrigation line or head that they are working on.
SOLE SOURCE
The Rain Bird Nimbus II irrigation computerized Central Control System is the only
system that operates with our current weather station, irrigation controllers (clocks) and
irrigation valves. The Rain Bird Company only distributes their irrigation computerized
Central Control System products through Horizon Irrigation stores. The Renton Horizon
Irrigation store territory includes the City of Tukwila. This is the only store that we can
make the purchase from and the only product that can operate our system. Therefore, the
Rain Bird Nimbus II irrigation computerized Central Control System is the only system
that operates with our current weather station, irrigation controllers (clocks) and irrigation
valves.
Please see the attached Horizon Irrigation Bid of $32,018.43, including tax, and a
Resolution that authorizes the Sole Source purchase of the Nimbus II Computerized
Irrigation System from Horizon Irrigation, Renton, Washington.
Cc: Rhonda Berry, City Administrator
Kevin Fuhrer, Finance Director
Shelley Kerslake, City Attorney
Document, Order Acknowledgement Quote Order Invoice Date ORDER
000000 11112506-00
Cost 20257 PO Date PO Page 0
02Y07/07 Nimbosll Upgrade
Bill To' Tukwila City of Correspondence To: REMIT PAYMENTS TO:
6200 S. Center Blvd HORIZON
P.U. BOX 52758
Tukwila, AA 98188 PHOENIX, AZ 85072-2758
Ship To: Faster Golf Links Instructions
135W0 Interurban South
Ship Point Via Shipped Torts
Tukwila NA 98168 Tacoma 253-581-4018 Will Call 2% 10th/NFDN
Product Quantity Quantity Quantity Qty. Price Net
Ln# And Description Ordered D.O. Shipped UM UM 1%:::t Extended
*a****a**a**a****aaa***a*a********a****a*a*oaa*XXIx**a****a*
Upgrade package includes:
Nimbxs[l Software on CD-ROM
DELL Computer Assy.
PcAnywhore Software Antivirus
Heather Freedom Modules
One Year GSP
Certified Start Up (roq for warranty)
On-site programming
On-site training
On-site computer setup
a*
1 H52030-01 each oAch 10270.2000 10270.20
Maxi5 to Nimhusll Upgrd w/ DELL Comp lyr GSP
includes Certified Start Up and Programmign Training
2 parF'4rptro 4 each each 1235,0W00 4940.00
RainBind PAR24 Retro Kit
3 parl6twretro 3 each each 845.0000 2535.00
RainBird 16 sta retrofit PAR controller
4 rb63207901 J each each 969.7500 2909.25
CONTROL MOD SUB-ASSY PAR
5 rh63206301 3 each each 96.7500 290.25
Rainbird xfmr-coon a»sy PAR 110v
H59503 ech each 6831.0000 6831.00
FREEDOM SYSTEM
7 9#1100 1 each each 81.8000 81.00
POLYPHAS[R SURGE PROTECTOR
8 rtk3180 1 each each 795.80t0 795.00
KEfWOOD FRFF0OM RADIO INCLUDES CHARGER
9 RFL 1 each each 777.0000 777.00
Radio Froox*ncy License
3 Lines Total rIty Shipped Total 18 Total 29428.70
Taxes 2589,73
This quote is for estimating purposes only. Quantities may vary.
Bid valid for 30 days only.
Contisd I r r i g a t i o n E q u i p m e n t L i g h t i n g F e r t i l i z e r
w/ w u r z o n o n n e c o m
Dm�mm�� Order Acknowledgement Quote Order Invoice Date ORDER
00-0000 11112506-00
Cust 20257 PO DA±o PO Page
02/07/07 NiwbuaII Upgrade 2
Dill To: Tukwila City of Correspondence To: REMIT PAYMENTS TO:
6200 S. Center Blvd HORIZON
P.O. BOX 52758
Tukwila HA 98188 PHOENIX, AZ 85072-2758
7:M2 Tcf Fost» Scl
13500 interurban South
Ship Point Via Shipped Term
Tukwila WA 98168 Tacoma 253-581-4N18 Will Call 2% 10th/NEON
Product Quantity Quantity Quantity Qty. Price Net
1 And Description Ordered D.O. Shipped UN UM Aaount Extended
lPvaice Total 32018.43
This quote is for etiEating purposes only. Quantities Bay vary.
Bid valid for 30 days only.
_ast Page I r r i g a t i o n E q u i p m e n t L i g h t i n g F e r t i l i z e r
w w m' H o r z p n O n n e c o m
AFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, WAIVING THE BIDDING REQUIREMENT FOR THE
PURCHASE OF A COMPUTERIZED IRRIGATION CENTRAL CONTROL
SYSTEM, THE RAIN BIRD NIMBUS II, FOR FOSTER GOLF LINKS.
WHEREAS, the City of Tukwila owns and operates the Foster Golf Links; and
WHEREAS, Foster Golf Links utilizes an automated irrigation system to water the
golf course; and
WHEREAS, a computerized irrigation Central Control System is budgeted in the
2007 Capital Improvement Program for Foster Golf Links and is needed to utilize the
existing weather station, controller hardware, and valves; to irrigate more efficiently,
conserve water and staff time, and reduce wear on the pump system; and
WHEREAS, the Rain Bird Nimbus II is the only Central Control System that will
operate with the Foster Golf Links' current automated irrigation system and the only
distributor of the Rain Bird Nimbus II Central Control System is Horizon Irrigation;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The purchase of the Rain Bird Nimbus II Central Control System from
Horizon Irrigation is clearly and legitimately limited to a single source.
Section 2. The bidding requirement for the purchase of the Rain Bird Nimbus II
Central Control System is hereby waived.
PASSED BY THE CITY COUNCIL OF THE Crl Y OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2007.
ATTEST /AUTHENTICATED:
Verna Griffin, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Office of the City Attorney Resolution Number:
C: \Documents and Settings \All Users Desktop Kelly \MSDATA Resolutions \Trio lion System sole source.doc
RS:ksn 2/22/2007 Page 1 of 1
February 13, 2007, Minutes
Community Affairs Parks Committee r a CT—
Page 2 of 2 1
development on undersized lots. Jack Pace provided information from when the lots were originally
plotted.
Ms. Linder asked who owned the property located at 12232 and 12234 43` Ave. South. Ms. Dhaliwal
replied that Darryl Doak was the original owner and that he built new houses and sold to new owners.
Ms. Linder requested that Ms. Gallegos attend the February 12 Committee of the Whole meeting.
Ms. Carter requested a PowerPoint presentation on Habitat for Humanity, which should be
coordinated with the City Clerk's Office.
Mr. Parrish, a community member, inquired about special notice regarding declaring the property as
surplus to gain the comfort of the neighborhood. Ms. Linder suggested flyers could be posted at the
Tukwila Community Center. However, no other form of notice is necessary. Forward to the
Committee of the Whole for a decision.
D. Sole Source Central Control System purchase
Rick Still returned with this item after presenting it during the budget discussions. There are two
reasons why this is a sole source purchase. First, it is the only Central Control System that works with
the weather station, controllers and valves that are in use today at Foster Golf Links. Second, the Rain
Bird Central Control System is only distributed through Horizon irrigation Supply Company. Mr. Still
said this system is high tech, would be maintained by local distributor, will save water and money, and
is the only item in the Golf CIP Budget. Ms. Carter suggested that a discussion takes place with the
IT Dept regarding the PC software to coordinate anti -virus compatibility. Rick said that the IT
Department has already reviewed the system specifications but he will have another discussion with
them. Mr. Parrish asked what the gain would be if this system was installed. Rick said the system
would save money on pumping the water by using only the amount of water that the turf plant needs
(see ET rates in staff Memorandum), water can be applied in cycles to allow the water to soak in to the
areas before additional water is applied, which would help alleviate the current problem with wet
spots and fungus growth, it will save staff time of resetting the controllers manually every time the
weather changes and using the hand held radio controller while repairing or adjusting irrigation heads
and lines, and it will help the health and playability of the golf course. Forward recommendation to
the Committee of the Whole on February 26"' for approval.
E. Fourth Quarter/Year End Report
Jack Pace provided updates on:
Rehab of the Pacific Court Property.
Water quality monitoring at Tukwila Pond.
Mall update food court is gone; Kohl's will start construction at the end of February; mall
owners determine tenants to go in the old Mervyn's location.
Shoreline Master Plan update is on the website. There will be a draft plan available for
review by the end of the year. Then the final document will be produced.
Adjourned:
Committee Chair Approval
Prepared by: WB
Reviewed by: