Loading...
HomeMy WebLinkAboutReg 2007-02-20 Complete Agenda Packet Tukwila City Council Agenda -r s v REGULAR MEETING t/1 to Steven M. Mullet, Mayor Councilmembers: Joe Duffie Joan Hernandez Rhonda Berry, City Administrator Pam Carter Jim Haggerton s Verna Griffin, Council President Pamela Linder Dennis Robertson TUESDAY, February 20, 2007; 7:00 PM Ord 2153 Res #1624 1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL 2. SPECIAL a. Welcome ceremony for visitors from Miyoshi, Japan. PRESENTA- b. Annual tourism community report; TIONS Katherine Kertzman, Tourism /Marketing Program Manager. 3. CITIZEN At this time, you are invited to comment on items not included COMMENT on this agenda (please limit your comments to five minutes). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. CONSENT a. Approval of minutes: 2/5/07 (Regular). AGENDA b. Approval of vouchers. c. Accept as complete the Council Chambers Remodel project (cabinetry, Pg. 3 carpentry and painting) with Corsair Construction; authorize release of retainage subject to the standard claim and lien release procedures (final cost of project, including retainage: $190,617.85). d. Accept as complete the 2006 Small Drainage Program with Dennis R. Pg. 9 Craig Construction; authorize release of retainage subject to the standard claim and lien release procedures (final cost of project, including retainage: $222,997.25). 5. UNFINISHED a. Authorize Mayor to sign a contract with Encore Media West in the Pg.15 BUSINESS amount of $31,873.00 for a Seattle Southside advertisement in the 2007 Washington State Visitors' Guide (see 2/12/07 C.O. b. A resolution declaring a fire truck and related equipment surplus and Pg.17 authorizing their donation. c. A resolution declaring an emergency in response to erosion damage on Pg.21 35th Avenue South. d. Authorize the Mayor to sign a contract with R. L. Alia Company in the Pg.25 amount of $41,458.24 for 35th Avenue South emergency erosion repair (see 2/12/07 C.O.W.). e. Authorize the Mayor to sign an Interlocal Agreement with King Pg.27 County Water District No. 125 in the amount of $243,641.00 to assume water related infrastructure in the Foster Point and Foster /Interurban areas (see 2/12/07 C.O. 6. NEW BUSINESS 7. REPORTS a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 8. MISCELLANEOUS 9. EXECUTIVE SESSION 10. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office 206 433- 1800/TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. COUNCIL A GENDA SYNOPSIS ITEM No. k Initials JO X 1 4: +ll to> p oi I Meeting Date 1 Prepared by 1 Mayor's review I Council review a 2/20/07 RP AA-t- ust s s *re e I I I I I ITEM INFORMATION CAS NUMBER: 07-021 I ORIGINAL AGENDA DATE: FEBRUARY 20, 2007 AGENDA ITEM TITLE Accept as complete Council Chamber Remodel Project and release retainage. CA IEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 02/20/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal PeR Police PIY/ SPONSOR'S The contract with Corsair Construction is complete for the Council Chamber Remodel SUMMARY (Cabinetry, Carpentry, and Painting) Project. Construction began May 12, 2006 and was substantially completed on November 26, 2006. The project remodeled the council chambers. Two change orders totaled $12,940.23. This project is ready for final acceptance and the total contract amount was $190,617.85. REVIEWED BY El COW Mtg. CA &P Cmte El F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA1E: 02/06/07 RECOMMENDATIONS: SPoNsoR /ADMIN. Accept contract as complete and authorize release of retainage. COMMIIIEE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $190,617.85 $274,973.95 Fund Source: 303 Facilities Comments: MTG. DATE I RECORD OF COUNCIL ACTION 02/20/07 1 MTG. DATE ATTACHMENTS 02/20/07 1 Information Memo dated January 29, 2007 Notice of Completion of Public Works Contract 06 -057 Utilities Committee Meeting Minutes from February 6, 2007 E 1FORNIATION MEMO To: Mayor Mullet From: Public Works Director Date: January 29, 2007 Subject: Council Chambers Remodel (Cabinetry, Carpentry and Painting) Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage in the amount of $8,760.01. BACKGROUND On May 11, 2006, the City entered into Contract No. 06 -057 with Corsair Construction, of Burien, Washington, for construction of Project No. 01 -BG07. This project entailed the complete remodel of the chambers. Construction began on May 12, 2006, and was substantially completed on November 26, 2006. Two change orders were issued during the contract that addressed changes in design and materials. The final contract cost is summarized as follows: Contract Award Amount 162,260.00 Change Order No. 1 940.23 Change Order No. 2 12,000.00 Subtotal 175,200.23 Sales Tax 8.8% 15,417.62 Total Amount Paid (incl. retainage) 190,617.85 There has been $8,760.01 in retainage withheld from the progress payments to Corsair Construction for this contract. RECOMMENDATION All work required under this contract has been completed. It is recommended that this contract be accepted as complete and authorize the release of retainage, subject to the standard claim and lien release procedures. RP: ad attachment: Notice of Completion of Public Works Contract (P:Pmjxrsa• BG Pmjxts\O1bg07 Council Chambers\Project Completion Memo Corsair) State of Washington Department 474 of Revenue REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 602 056 408 Date 1/4/07 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: Name Address ',of Public Agency D epartment Use Only Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Council Chambers Remodel Construction (Project 01 -BG07) 06 -057 Contractor's Name Telephone Number Corsair Construction (Russ Bjugan) 206 248 -7974 Contractor's Address P.O. Box 66945, Burien, WA 98166 Date Work Commenced Date Work Completed Date Work Accepted 5/11/06 11/26/06 Surety or Bonding Company CNA Surety Agent's Address Western Surety Company, P.O. Box 5077, Sioux Falls, SD 57117 -9954 Contract Amount 162,260.00 Additions 12,940.23 Liquidated Damages 0.00 Reductions 0.00 Sub -Total 175,200.23 Amount Disbursed 181,857.84 Amount of Sales Tax Paid at 8.8 15,417.62 Amount Retained 8,760.01 (If various rates apply, please send a breakdown.) TOTAL 190,617.85 TOTAL 190,617.85 r D>sbursingOfficer Comments: Signature Type or Print Name Diane Jaber Finance Approval Phone Number 206 -433 -1871 0 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Depaitnient's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27-01) Utilities Committee February 6, 2007 5:00 p.m. Present: Council members Joan Hernandez, Chair; Joe Duffie; and Jim Haggerton. Jim Morrow, Public Works Director; Frank Iriarte, Deputy Director, Pat Brodin, Operations Manager; Mike Cusick, Senior Engineer; Ryan Partee, Project Manager, and Chuck Parrish, Community member. Business Agenda 1. Council Chambers Remodel Mr. Morrow reported that all work required under the contract has been completed. Corsair Construction did an excellent job and was able to work around the Court, Council Meetings and the Planning Commission. The final contract cost was significantly below the initial estimate of $500,000. Ms. Hernandez inquired about the two change orders. Mr. Morrow explained that Change Order 1 represented the difference in cost of switching from a Formica top to a granite top. Change Order 2 was for additional painting and work related to the movement of the center console used by the Bailiff and the City Clerk's Office. Mr. Duffie inquired about the pictures that were in the Council Chambers before the remodel. Mr. Morrow stated that the pictures are in the Planning Depai tinent and that the Mayor's Office and the Court are discussing what pictures will be hung in the Council Chambers. Unanimous approval; forward to Regular Council with recommendation to accept project and release retainage. 2. 2006 Small Drainaze Program Mr. Morrow presented the 2006 Small Drainage Program Contract for formal acceptance and release of retainage. Project was accomplished below the contract award amount and the Contractor, Dennis R. Craig Construction, Inc of Redmond, Washington did a good job for the City. Mr. Morrow explained that the West Valley Highway Outfall Repair was deleted from the Project because the outfall belonged to WSDOT. Mr. Haggerton asked whether the Project fixed the problems at Southgate Creek. Mr. Brodin indicated that the drainage system is working fine. Unanimous approval; forward to Regular Council with recommendation to accept project and release retainage. 3. Water District 125 Infrastructure Transfer Aereement The City currently has a project in the CIP to purchase 90+ customers in the Foster Point and the Foster/Interurban areas from Water District 125. Mr. Morrow stated that the City and Water District 125 both serve customers in the Foster/Interurban and Foster Point areas. Due to the problems that Water District 125 has with maintenance, and their ability to maintain sufficient water pressure and flows, Mr. Morrow indicated that it is in the City's best interest to take over Water District 125's infrastructure. Mr. Brodin conveyed that the transfer agreement was the initial step to buyout the customers and infrastructure. The follow -on steps include approval from Cascade and Seattle Public COUNCIL AGENDA SYNOPSIS Q r �`ti y Initial ITEM NO. ._1 g Lit Meeting Date Prepared by Mayor r review -onncil review +r� to I 2/20/07 I BG I �11 rsoa I I I I I r ITEM INFORMATION CAS NUMBER: 07-022 I ORIGINAL AGENDA DALE: FEBRUARY 20, 2007 AGENDA ITEM TITLE Accept as complete 2006 Small Drainage Project and release retainage. CA TEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 02/20/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor- Adra Svcs DCD Finance Fire Legal P &.R Police PW SPONSOR'S The contract with Dennis R. Craig Construction, Inc. is complete for the 2006 Small SUMMARY Drainage Project. Construction began July 24, 2006 and was entirely completed on December 31, 2006. The contract eliminated drainage problems at five sites. Underruns were due to the removal of one site from the project and better subgrade soil conditions, credit totaled $94,73244. This project is ready for final acceptance and the total contract amount was $222,997.25. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 02/06/07 RECOMMENDATIONS: SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage. COMMIrILE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $222,997.25 $481,000.00 Fund Source: 412.02 Surface Water Cotnments: MTG. DATE I RECORD OF COUNCIL ACTION I 02/20/07 1 1 MTG. DATE ATTACHMENTS I 02/20/07 Information Memo dated January 31, 2007 Notice of Completion of Public Works Contract 06 -073 Utilities Committee Meeting Minutes from February 6, 2007 INFORMATION MEMO To: Mayor Mullet From: Public Works Directo trI) Date: January 31, 2007 Subject: 2006 Small Drainage Program Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage in the amount of $10,248.03. BACKGROUND The Notice to Proceed for Contract No. 06 -073 with Dennis R. Craig Construction, Inc., of Redmond, Washington, was issued July 24, 2006, for construction of the 2006 Small Drainage Program, Project No. 06 -DR01. This project completed five drainage sites: Site No. 1 West Valley Highway Outfall Repair (deleted) Site No. 2 Strander Blvd. Outfall Repair Site No. 3 Christensen Road Outfall Repair Site No. 4 South 143r Street Outfall Repair Site No. 5 Interurban Ave. Drainage Swale Re- grading Site No. 6 Southgate Creek Driveway Removal This contract was totally complete on December 31, 2006. No change orders were issued. The unit price bid quantity underruns were primarily due to better than anticipated subgrade soil conditions. Contract Award Amount 299,693.15 Unit Bid Quantity Underruns 94,732.44) Subtotal 204,960.71 Sales Tax 8.8% 18,036.54 Total Amount Paid (incl. retainage) 222,997.25 RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of retainage, subject to the standard claim and lien release procedures. BG:ad attachment: Notice of Completion of Public Works Contract (P:Ptojeas\A- DR P of cts106DR01 2006 SDP1Coavnuc6OLllnfo Memo Closeout DRCC 2006 SDP) State of Washington Department of Revenue PO Box 47474 REVENUE Olympia WA 98504 -7474 Contractor's Registration No. I No. (UBI No.) 600 357 430 Date 1/10/07 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: Nalie Addre ss of Pubic Agency DepartmentUse Only Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number 2006 Small Drainage Program (Project No. 06 -DR01) 06 -073 Contractor's Name Telephone Number Dennis R. Craig Construction, Inc. 425- 882 -2922 Contractor's Address P.O. Box 595, Redmond, WA 98073 -0595 Date Work Commenced Date Work Completed Date Work Accepted 7/24/06 12/31/06 Surety or Bonding Company Travelers Casualty and Surety Company of America, Bond No. 104745090 Agent's Address HUB International Northwest, LLC, P.O. Box 3018, Bothell, WA 98041 -3018 Contract Amount 299,693.15 Additions 0.00 Liquidated Damages 0.00 Reductions 94,732.44 Sub -Total 204,960.71 Amount Disbursed 212,749.22 Amount of Sales Tax Paid at 8.8 18,036.54 Amount Retained 10,248.03 (If various rates apply, please send a breakdown) TOTAL 222,997.25 TOTAL 222,997.25 Disbursing: Officer 1. Comments: Signature Type or Print Name Diane Jaber Finance Approval Phone Number 206 -433 -1871 r The'Disbursing Officer must complete and mail THREE copies of this notice to the Depaittnent of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Depaittnent's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27-01) Utilities Committee February 6, 2007 5:00 p.m. Present: Council members Joan Hernandez, Chair; Joe Duffie; and Jim Haggerton. Jim Morrow, Public Works Director; Frank Iriarte, Deputy Director, Pat Brodin, Operations Manager; Mike Cusick, Senior Engineer; Ryan Partee, Project Manager, and Chuck Parrish, Community member. Business Agenda 1. Council Chambers Remodel Mr. Morrow reported that all work required under the contract has been completed. Corsair Construction did an excellent job and was able to work around the Court, Council Meetings and the Planning Commission. The final contract cost was significantly below the initial estimate of $500,000. Ms. Hernandez inquired about the two change orders. Mr. Morrow explained that Change Order 1 represented the difference in cost of switching from a Formica top to a granite top. Change Order 2 was for additional painting and work related to the movement of the center console used by the Bailiff and the City Clerk's Office. Mr. Duffie inquired about the pictures that were in the Council Chambers before the remodel. Mr. Morrow stated that the pictures are in the Planning Department and that the Mayor's Office and the Court are discussing what pictures will be hung in the Council Chambers. Unanimous approval; forward to Regular Council with recommendation to accept project and release retainage. 2. 2006 Small Drainage Program Mr. Morrow presented the 2006 Small Drainage Program Contract for formal acceptance and release of retainage. Project was accomplished below the contract award amount and the Contractor, Dennis R. Craig Construction, Inc of Redmond, Washington did a good job for the City. Mr. Morrow explained that the West Valley Highway Outfall Repair was deleted from the Project because the outfall belonged to WSDOT. Mr. Haggerton asked whether the Project fixed the problems at Southgate Creek. Mr. Brodin indicated that the drainage system is working fine. Unanimous approval; forward to Regular Council with recommendation to accept project and release retainage. 3. Water District 125 Infrastructure Transfer Agreement The City currently has a project in the CIP to purchase 90+ customers in the Foster Point and the Foster/Interurban areas from Water District 125. Mr. Morrow stated that the City and Water District 125 both serve customers in the Foster/Interurban and Foster Point areas. Due to the problems that Water District 125 has with maintenance, and their ability to maintain sufficient water pressure and flows, Mr. Morrow indicated that it is in the City's best interest to take over Water District 125's infrastructure. Mr. Brodin conveyed that the transfer agreement was the initial step to buyout the customers and infrastructure. The follow -on steps include approval from Cascade and Seattle Public CouNcIL AGENDA SYNOPSIS J k `sy ITEM NO. 2. I nitials Meetin Date Prepared Mayor's review ncil review 02/12/07 1 KK I X`r 02/20/07 1 KK 14.. rsoa, IT EM INFORMATION CAS NUMBER: 07-015 I ORIGINAL AGENDA DATE: FEBRURARY 12, 2007 AGENDA ITEM TITLE Washington State Visitors' Guide Contract for Seattle Southside Advertisement CATEGORY Discussion Motion Resolution 111 Ordinance Bid Award Public Heating Other Mtg Date 02/12/07 Mtg Date 02/20/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV SPONSOR'S The Tukwila Lodging Tax Advisory Committee unanimously recommended at the Thursday, STJMMARY November 30, 2006 meeting to authorize Mayor to sign a contract with Encore Media West for a Seattle Southside's full -back page, 4 -color ad in the 2007 Washington State Visitors' Guide in the amount of $31,873 as a part of its overall 2007 budgeted Media Plan. REVIEWED BY 111 COW Mtg. CA &P Cmte F&S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA 1E: 02/05/07 RECOMMENDATIONS: SPONSOR /ADMEN. Accept Encore Media West contract and authorize Mayor's signature. COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Comments: "MTGDATE RECORD OF- COUNCIL- ACTION 02/12/07 Forward to Regular Meeting MTG:_ DATE ATTACHMENTS 02/12/07 Memo to Finance Safety Encore Media West contract Copy of the ad Finance Safety Com. Minutes from 2/5/07 not available at time of publication 02/20/07 No attachments COUNCIL AGENDA SYNOPSIS S0 J MI N N. I• Initials ITEM NO. VP Meeting Date 1 Prepared b Mayor's review Council review us k tO 4 4 14 02/12/07 1 N Olivas' �l', 1 02/20/07 I N 1908= 1 b, ITEM INFORMATION CAS NUMBER 07-016 I ORIGINAL AGENDA DA LE: 2/12/07 AGENDA I I EM TITLE Donation of Surplus Fire Equipment CATEGORY Discussion Motion Resolution Ordinance ['Bid Award Public Hearing Other Mtg Date 2/12/07 Mtg Date Mtg Date 2/20/07 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Ma_y'or Adrn Svcs DCD Finance Fire Legal Pe7R Police PTV SPONSOR'S Sea -Tac Occupational Skills Center has requested that the fire department donate surplus SUMMARY fire hose, nozzles, miscellaneous equipment and our surplus 1986 International Pumper to their firefighter program for high school students. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. El Planning Comm. DATE: 2/5/07 RECOMMENDATIONS: SPONSOR /ADMIN. Donate surplus equipment and truck to the school. Cowin. ihE Donate surplus equipment and truck to the school. -.COST IMPACT/ FUND SOURCE: EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $N /A $N /A $N /A Fund Source: N/A Comments: M TG. DATE RECORD OF COUNCI ACTION 2/12/07 Forward to Regular Meeting A TTACHMENTS MTG. DATE 2/12/07 Memo to Finance Safety Committee from Chief Olivas dated February 1, 2007 Resolution in DRAFT form Finance Safety Com. Minutes from 2/5/07 not available at time of publication 02/20/07 Resolution in FINAL form r4E 'O rsos City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWVILA, WASHINGTON, DECLARING A FIRE TRUCK AND ACCESSORY EQUIPMENT SURPLUS AND AUTHORIZING ITS DONATION. WHEREAS, the City of Tukwila has recently purchased a new pumper fire truck and accessory equipment to replace its 1986 International Pumper fire truck and accessory equipment; and WHEREAS, the 1986 International Pumper fire truck and accessory equipment has outlived its usefulness and is no longer needed by the City of Tukwila's Fire Department; and WHEREAS, the City of Tukwila's Fire Department has a partnership with the Sea Tac Occupational Skills Center for teaching a fire program; and WHEREAS, the Sea -Tac Occupational Skills Center is an educational campus serving the Tukwila, Highline, Federal Way, Tahoma and Fife school districts; and WHEREAS, the Sea -Tac Occupational Skills Center has requested that the City of Tukwila donate its 1986 International Pumper fire truck and accessory equipment to the fire program; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Sect 1. Declaration of Surplus. The following fire truck and accessory equipment is declared surplus: 1986 International Pumper Two hydrant gates Six 1 -3/4" nozzles 300' of 1 -3/4" hose Four 2 -1/2" nozzles 300' of 2 -1/2" hose Two gated wyes Section 2. Mayor Authorized to Donate 1986 International Pumper Fire Truck and Accessory Equipment. The Mayor is hereby authorized to donate to the Sea -Tac Occupational Skills Center the fire truck and accessory equipment as described in Section 1. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2007. ATTEST/ AUTHENTICATED: Verna Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: C /Documents and Settings \All Users D- 4ktop \Kelly\MSDATA\Resolutions\Fire Truck.doc NO:Isn 2/15/2007 Page 1 of 1 w �w COUNCIL AGENDA SYNOPSIS p J ,q \V% Initials ITEM NO. Q i, I 1 Meeting Date Prepared by 1 Mayor's review 1 Council review j 2 1 02/12/07 1 RL,41 p 1 i 1 02/20/07 I RL I e ITEM INFORMATION CAS NUMBER: 07-018 I ORIGINAL AGENDA DATE: FEBRUARY 12, 2007 AGENDA ITEM TITLE Resolution declaring an emergency in response to erosion damage on 35 Ave S. CA'T'EGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 02/12/07 Mtg Date Mtg Date 02/20/07 Mtg Date A11g Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW SPONSOR'S City maintenance crews discovered a large sinkhole on 35 Ave South just south of South SUNMMRY 128 Street. The sinkhole resulted from a failed 18" storm water pipe beneath the roadway that conveys Riverton creek. The hole is approximately 6' deep and there is an exposed sewer pipe and gas main visible that requires immediate repair. This resolution will declare an emergency and allow staff to immediately enter into a construction contract per RCW 39.04.280. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 02/12/07 RECOMMENDATIONS: SPONSOR /ADMIN. Approve Emergency Resolution. COMMITThE Presented to Transportation Committee tonight, Monday 2/12/07. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 412.02 Surface Water Comments: MTG. DATE 1 RECORD OF COUNCIL ACTION 02/12/07 1 Forward to Regular Meeting 02/20/07 MTG. DATE ATTACHMENTS 02/12/07 Information Memo dated February 8, 2007 Resolution RCW 39.04.280 Competitive bidding requirements exemptions Photograph and Vicinity Map 02/20/07 Resolution in FINAL form k lt4t1/4„. i+ �y :.�r z t 908 City of Tukwila Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING AN EMERGENCY IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE TO EROSION. WHEREAS, it has been determined that a break in a roadway cross culvert has occurred at the 12800 block of 35th Avenue South; and WHEREAS, the break has resulted in damage to the roadway, creek, and poses a significant risk to existing gas, sewer, and water utilities; and WHEREAS, the repairs to the roadway and drainage culvert are required immediately; and WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive bidding exemptions; and WHEREAS, the Mayor of Tukwila has declared an emergency in order to allow City forces to respond with appropriate resources to restore damages and prevent further impacts to public and private property; and WHEREAS, the City Council wishes to provide their support and endorsement of the Mayor in his action to declare an emergency and in the City's efforts to respond to the emergency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council supports the Mayor in his declaration o f an emergency, due to damages and the need for protective actions brought about by a failed roadway culvert, and hereby authorizes City forces to respond in the manner which is most effective and expedient, without regard for the procedures and formalities which would otherwise govern the assignment of duties, procurement of materials, and contracting of services. This situation is an emergency as defined in RCW 39.04.280(3). PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2007. ATTEST/ AUTHENTICATED: Verna Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: C: Documents and Settings \All Users Desktop Kelly MSDATA Resolutions Emergency Pipe Repair.doc RLksn 2/15/2007 Page 1 of 1 43;; COUNCIL AGENDA SYNOPSIS y', Initialr ITEMNO. ti �i1G Meetin Date 1 Prepared M or review cil review is 1 02/12/07 1 R 02/20/07 1 RL �ss 1 C. I ITEM INFORMATION CAS NUMBER: 07-019 I ORIGINAL AGENDA DATE: FEBRUARY 12, 2007 AGENDA ITEM TITLE 35 Avenue South Emergency Erosion Repair Contract with R.L. Alia. CA1•EGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 02/12/07 Mtg Date 02/20/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV SPONSOR'S City maintenance crews discovered a large sinkhole on 35 Ave South just south of South SUMMARY 128 Street. The sinkhole has an exposed sewer pipe and gas main that requires immediate repair. A resolution will declare an emergency and allow staff to immediately enter into a construction contract. The small works roster was used to solicit bids and three quotes were received with the lowest quote from R.L. Alia Company for $41,458.24. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DALE: 02/12/07 RECOMMENDATIONS: SPONSOR /ADMIN. Approve emergency contract with R.L. Alia. COMM TrEE Presented to Transportation Committee tonight, Monday 2/12/07. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $41,458.24 $320,000.00 $0.00 Fund Source: 412.02 Surface Water (page 139, 2007 CIP) Comments: Available budget is within the Annual Neighborhood Drainage Program MTG. DATE 1 RECORD OF COUNCIL ACTION 02/12/07 Forward to Regular Meeting 1 02/20/07 I MTG. DATE I ATTACHMENTS 02/12/07 1 Information Memo dated February 7, 2007 Short Form contract with R.L. Alia 1 I 02/20/07 No attachments 1 COUNCIL AGENDA SYNOPSIS fai id.. Initials ITEM NO. f �i i�� Meetin Date Prepared Mayor's review ncil review au�i 1, x I by 1 m' Imo It %2 02/12/07 I PB q 4 J 02/20/07 e ITEM INFORMATION CAS NUMBER: 07-017 I ORIGINAL AGENDA DATE: FEBRUARY 12, 2007 AGENDA ITEM TrrLE Water District 125 Infrastructure Transfer Agreement CATEGORY Discussion Motion Resolution Ordinance Bid _Award Public Hearing Other Mtg Date 02/12/07 Mtg Date 02/20/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police ®PW SPONSOR'S This Interlocal agreement will transfer infrastructure, including pipes, meters, services, SUMMARY valves, and hydrants from Water District 125 to the City of Tukwila. The boundaries include the Foster Point area and the Interurban area along I -5. The cost of the infrastructure has been assessed at $243,641.00. After purchase by the City, approval from Cascade Water Alliance and Seattle Public Utilities will be needed and then customers will be transferred to the City of Tukwila's water district. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 02/06/07 RECOMMENDATIONS: SPONSOR /ADMIT. Approve Interlocal Agreement with Water District 125 COMMITTEE Unanimous approval; forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $243,641.00 $250,000.00 $0.00 Fund Source: 401.02 Water (page 80, 2007 CIP) Comments: MTG. DATE I RECORD OF COUNCIL ACTION 02/12/07 1 Forward to Regular Meeting 02/20/07 1 MTG. DATE I ATTACHMENTS 02/12/07 1 Information Memo dated February 1, 2007 Interlocal Agreement with Exhibit A Map (revised after UC meeting) Utilities Committee Meeting Minutes from February 6, 2007 02/20/07 1 No attachments Tentative Agenda Schedule MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4 REGULAR C.O.W. REGULAR C.O.W. February 5 12 20 26 ly n, (Tuesday) Special Presentation: Presidents' Day Oath of office (City offices closed) administered to See agenda packet cover sheet for this Ken Hernandez week's agenda Tukwila Police Dept. (Febnutnj 20, 2007 State of the Municipal Regular meeting). Court (Judge Kimberly Walden) Economic analysis of the real estate market along Tukwila Int'1. Blvd. (Matthew Gnrdner, Gardner- Johnson) Fundamentals of Local Improvement Districts (LID 101) (Hugh Spitzer) Special Issues: Jail alternative program Interlocal agreement with SeaTac and Des Moines for Minor Home Repair Program Sole source central control system purchase Transportation Impact Fee Schedule update Concurrency test fee March 5 12 19 26 Special Presentation Special Special Introduction of Presentation Presentation: new employees Update on COPCAB Youth- related activities Ki County recognition of Public Hearine: International City employee and An ordinance clarifying Airport Roundtable City volunteer Zoning Code language (Kathleen Crabtree) who exemplify regarding development Special Issues: the community of substandard lots Southcenter policing model Unfinished Business: Square street An ordinance renaming clarifying Zoning Code Disposition of language on surplus property development of to Habitat for substandard lots Humanity An ordinance repealing Ord. 2142 which established a 6 -month moratorium on development of lots not meeting City's minimum lot size 2007 Comprehensive Plan amendments (public meeting format) Upcoming Meetings Events FEBRUARY MARCH 2007 19th (Monday) 20th (Tuesday) 21st (Wednesday) 22nd (Thursday) (Friday) 24th (Saturday) Finance Safety Crime Hot Spots Planning Highway 99 Cmte, Task Force Mtg., Commission, Trash Pickup Presidents' Day 5 :00 PM 10:00 AM 7:00 PM C' t (Law Library) (CR 45) (Council DA o ff ees closed O AM ny PLEASE NOTE Chambers) 9:00 I O For location call SPECIAL MEETING L'tili_ -'raa Donna at LOCATION. 5 :00 PM 206 242 5556 CANCELLED City Council r_. Regular Mtg., Parks Commission 7 :00 PM 5:30 PM (Council Chambers) (Community Center) A delegation from the city of Library Advisory Miyoshi, Japan will be visiting Board, Tukwila on February 19 and 20 7:00 PM (leaving early on February 21). (Foster Library) 26th (Monday) 1 27th (Tuesday) 28th (Wednesday) 1st (Thursday) 2nd (Friday) 3rd (Saturday) Transportation Community COPCAB, Equity Cmte, Affairs Parks 6:30 PM Diversity 5 :00 PM Cmte, (CR 65) Commission (CR111) 5:00 PM 5 :00 PM (CR 43) (Showalter >City Council Middle School Committee of the Court Library) Whole Mtg., 7:00 PM (Council Chambers) Apartment Managers' Networking Lunch: Periodically as scheduled. Contact Robbie Burns at 206 431 2197. >Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Kimberly Matej at 206 767 2342. Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. Contact Nancy Damon, at 206 575 1633. >City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 2nd Mon., 5:00 PM, Conf. Room 63. Contact Bev Willison at 206 433 1844. Community Affairs Parks Committee: 2nd 4th Tues., 5:00 PM, Conf. Room 63. COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rin 45. Police Dept. at 206 433 7175 Crime Hot Spots Task Force: 3rd Wed., 10 :00 AM, Conf. Room 65. Contact Police Department at 206 433 7175. Domestic Violence Task Force: 3rd Thurs., 12:00 Noon, Conf. Room 65. Contact Evie Boykan or Stacy Hansen at 206 >Equity Diversity Commission: 1st Thurs., 5:00 PM, Showalter Middle School Library. Contact Diane Jenkins at 206 433 183.1. Finance Safety Committee: 1st 3rd Mon., 5:00 PM, Conf. Room #3. Agenda items for 2/20/07 meeting: (A) Contract with M.J. Durkan for 2007 lobbying services. (B) Draft contract for animal control services. Note special meeting location this week'. Highway 99 Action Committee: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dave Haynes at 206 433 1812. >Human Services Advisory Brd: 2nd Fri. of even months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206 433 7180. >Human Services Providers: Quarterly, 11:30 AM, TCC (2007 3/16, 6121, 9/21, and 12/7). Contact Stacy Hansen at 206 433 Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Bruce Fletcher at 206 767 2343 Lodging Tax Advisory Committee: Every other month (or as scheduled), 12:00 NOON. Contact Katherine Keritman at 206 575 2489. Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Kimberly Matej at 206 767 2342. Planning Commission/Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 7:00 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 431 3670. Sister City Committee: 1st Wed., 5:30 PM, Conf. Room 63. Contact Bev Willison at 206 433 1844. Transportation Committee: 2nd 4th Mon., 5:00 PM, Conf. Room 61. >Utilities Committee: 1st 3rd Tues., 5:00 PM, Conf. Room 61. 2/21/07 meeting has been cancelled s Court Busy Court and/or Jury Calendar (noted to alert employees and citizens of potential parking difficulty).