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Home My WebLink AboutReg 2007-02-20 Item 4C - Final Acceptance - Council Chamber Remodel Project by Corsair Construction COUNCIL A GENDA SYNOPSIS ITEM No. k Initials JO X 1 4: +ll to> p oi I Meeting Date 1 Prepared by 1 Mayor's review I Council review a 2/20/07 RP AA-t- ust s s *re e I I I I I ITEM INFORMATION CAS NUMBER: 07-021 I ORIGINAL AGENDA DATE: FEBRUARY 20, 2007 AGENDA ITEM TITLE Accept as complete Council Chamber Remodel Project and release retainage. CA IEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 02/20/07 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal PeR Police PIY/ SPONSOR'S The contract with Corsair Construction is complete for the Council Chamber Remodel SUMMARY (Cabinetry, Carpentry, and Painting) Project. Construction began May 12, 2006 and was substantially completed on November 26, 2006. The project remodeled the council chambers. Two change orders totaled $12,940.23. This project is ready for final acceptance and the total contract amount was $190,617.85. REVIEWED BY El COW Mtg. CA &P Cmte El F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA1E: 02/06/07 RECOMMENDATIONS: SPoNsoR /ADMIN. Accept contract as complete and authorize release of retainage. COMMIIIEE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $190,617.85 $274,973.95 Fund Source: 303 Facilities Comments: MTG. DATE I RECORD OF COUNCIL ACTION 02/20/07 1 MTG. DATE ATTACHMENTS 02/20/07 1 Information Memo dated January 29, 2007 Notice of Completion of Public Works Contract 06 -057 Utilities Committee Meeting Minutes from February 6, 2007 E 1FORNIATION MEMO To: Mayor Mullet From: Public Works Director Date: January 29, 2007 Subject: Council Chambers Remodel (Cabinetry, Carpentry and Painting) Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage in the amount of $8,760.01. BACKGROUND On May 11, 2006, the City entered into Contract No. 06 -057 with Corsair Construction, of Burien, Washington, for construction of Project No. 01 -BG07. This project entailed the complete remodel of the chambers. Construction began on May 12, 2006, and was substantially completed on November 26, 2006. Two change orders were issued during the contract that addressed changes in design and materials. The final contract cost is summarized as follows: Contract Award Amount 162,260.00 Change Order No. 1 940.23 Change Order No. 2 12,000.00 Subtotal 175,200.23 Sales Tax 8.8% 15,417.62 Total Amount Paid (incl. retainage) 190,617.85 There has been $8,760.01 in retainage withheld from the progress payments to Corsair Construction for this contract. RECOMMENDATION All work required under this contract has been completed. It is recommended that this contract be accepted as complete and authorize the release of retainage, subject to the standard claim and lien release procedures. RP: ad attachment: Notice of Completion of Public Works Contract (P:Pmjxrsa• BG Pmjxts\O1bg07 Council Chambers\Project Completion Memo Corsair) State of Washington Department 474 of Revenue REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 602 056 408 Date 1/4/07 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: Name Address ',of Public Agency D epartment Use Only Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Council Chambers Remodel Construction (Project 01 -BG07) 06 -057 Contractor's Name Telephone Number Corsair Construction (Russ Bjugan) 206 248 -7974 Contractor's Address P.O. Box 66945, Burien, WA 98166 Date Work Commenced Date Work Completed Date Work Accepted 5/11/06 11/26/06 Surety or Bonding Company CNA Surety Agent's Address Western Surety Company, P.O. Box 5077, Sioux Falls, SD 57117 -9954 Contract Amount 162,260.00 Additions 12,940.23 Liquidated Damages 0.00 Reductions 0.00 Sub -Total 175,200.23 Amount Disbursed 181,857.84 Amount of Sales Tax Paid at 8.8 15,417.62 Amount Retained 8,760.01 (If various rates apply, please send a breakdown.) TOTAL 190,617.85 TOTAL 190,617.85 r D>sbursingOfficer Comments: Signature Type or Print Name Diane Jaber Finance Approval Phone Number 206 -433 -1871 0 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Depaitnient's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27-01) Utilities Committee February 6, 2007 5:00 p.m. Present: Council members Joan Hernandez, Chair; Joe Duffie; and Jim Haggerton. Jim Morrow, Public Works Director; Frank Iriarte, Deputy Director, Pat Brodin, Operations Manager; Mike Cusick, Senior Engineer; Ryan Partee, Project Manager, and Chuck Parrish, Community member. Business Agenda 1. Council Chambers Remodel Mr. Morrow reported that all work required under the contract has been completed. Corsair Construction did an excellent job and was able to work around the Court, Council Meetings and the Planning Commission. The final contract cost was significantly below the initial estimate of $500,000. Ms. Hernandez inquired about the two change orders. Mr. Morrow explained that Change Order 1 represented the difference in cost of switching from a Formica top to a granite top. Change Order 2 was for additional painting and work related to the movement of the center console used by the Bailiff and the City Clerk's Office. Mr. Duffie inquired about the pictures that were in the Council Chambers before the remodel. Mr. Morrow stated that the pictures are in the Planning Depai tinent and that the Mayor's Office and the Court are discussing what pictures will be hung in the Council Chambers. Unanimous approval; forward to Regular Council with recommendation to accept project and release retainage. 2. 2006 Small Drainaze Program Mr. Morrow presented the 2006 Small Drainage Program Contract for formal acceptance and release of retainage. Project was accomplished below the contract award amount and the Contractor, Dennis R. Craig Construction, Inc of Redmond, Washington did a good job for the City. Mr. Morrow explained that the West Valley Highway Outfall Repair was deleted from the Project because the outfall belonged to WSDOT. Mr. Haggerton asked whether the Project fixed the problems at Southgate Creek. Mr. Brodin indicated that the drainage system is working fine. Unanimous approval; forward to Regular Council with recommendation to accept project and release retainage. 3. Water District 125 Infrastructure Transfer Aereement The City currently has a project in the CIP to purchase 90+ customers in the Foster Point and the Foster/Interurban areas from Water District 125. Mr. Morrow stated that the City and Water District 125 both serve customers in the Foster/Interurban and Foster Point areas. Due to the problems that Water District 125 has with maintenance, and their ability to maintain sufficient water pressure and flows, Mr. Morrow indicated that it is in the City's best interest to take over Water District 125's infrastructure. Mr. Brodin conveyed that the transfer agreement was the initial step to buyout the customers and infrastructure. The follow -on steps include approval from Cascade and Seattle Public