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Home My WebLink AboutCOW 2007-02-12 Item 4D - Resolution - Emergency Regarding to 35th Ave S Erosion Damage r r COUNCIL AGENDA SYNOPSIS O _initials ITEM No. 1, 0 G� Meeting Date Prepared by 1 Mayor's review 1 Co l review us +��i I o 02/12/07 RL ('c ,L1. l Wl 1„ 02/20/07 19os ITEM INFORMATION CAS NUMBER: 07-018 I ORIGINAL AGENDA DATE: FEBRUARY 12, 2007 AGENDA ITEM TITLE Resolution declaring an emergency in response to erosion damage on 35 Ave S. CATEGORY Discussion Motion Resolution Ordinance 111 Bid Award Public Hearing Other Mtg Date 02/12/07 Mtg Date Mtg Date 02/20/07 Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR 111 Council m or Adm Svcs DCD Finance Fire Legal P&R Police PT/ SPONSOR'S City maintenance crews discovered a large sinkhole on 35 Ave South just south of South SUMMARY 128 Street. The sinkhole resulted from a failed 18" storm water pipe beneath the roadway that conveys Riverton creek. The hole is approximately 6' deep and there is an exposed sewer pipe and gas main visible that requires immediate repair. This resolution will declare an emergency and allow staff to immediately enter into a construction contract per RCW 39.04.280. REVIEWED BY COW Mtg. CA &P Cmte F&S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DALE: 02/12/07 RECOMMENDATIONS: SPONSOR /ADMIN. Approve Emergency Resolution. CoMMI FEE presented to Transportation Committee tonight, Monday 2/12/07. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 412.02 Surface Water Comments: MTG. DATE I RECORD OF COUNCIL ACTION 02/12/07 1 02/20/07 MTG. DATE 1 ATTACHMENTS 02/12/07 1 Information Memo dated February 8, 2007 Resolution RCW 39.04.280 Competitive bidding requirements exemptions Photograph and Vicinity Map 02/20/07 INFORMATION MEMO To: Mayor Mullet From: Public Works Directorg't) Date: February 8, 2007 Subject: 35`' Ave. South Emergency Pipe Repair Emergency Declaration Resolution ISSUE Approve an Emergency Declaration that authorizes City staff to expedite repair of the subject project. BACKGROUND City maintenance crews discovered a large sinkhole on 35 Ave. South just south of South 128 Street. The sinkhole resulted from a failed 18" storm water pipe beneath the roadway that conveys Riverton Creek. The hole is approximately 6' deep and there is an exposed sewer pipe and gas main visible and requires immediate repair to avoid further roadway, creek, and utility damage. RECOMMENDATION Approve the emergency resolution that authorizes Public Works to immediately construct a repair to the damaged pipe crossing and roadway by a construction contract exempt from competitive bidding. RL:ad attachments: draft resolution RCW 39.04.280 Emergency Storm Pipe Repair Memo /photographs (P:Pfojau\A- DR Projects\O7DROZ\ info Mono 3r Ave S Resole-6w) DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING AN EMERGENCY IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE TO EROSION. WHEREAS, it has been determined that a break in a roadway cross culvert has occurred at the 12800 block of 35th Avenue South; and WHEREAS, the break has resulted in damage to the roadway, creek, and poses a significant risk to existing gas, sewer, and water utilities; and WHEREAS, the repairs to the roadway and drainage culvert are required immediately; and WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive bidding exemptions; and WHEREAS, the Mayor of Tukwila has declared an emergency in order to allow City forces to respond with appropriate resources to restore damages and prevent further impacts to public and private property; and WHEREAS, the City Council wishes to provide their support and endorsement of the Mayor in his action to declare an emergency and in the City's efforts to respond to the emergency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council supports the Mayor in his declaration of an emergency, due to damages and the need for protective actions brought about by a failed roadway culvert, and hereby authorizes City forces to respond in the manner which is most effective and expedient, without regard for the procedures and formalities which would otherwise govern the assignment of duties, procurement of materials, and contracting of services. This situation is an emergency as defined in RCW 39.04.280(3). PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2007. ATTEST/ AUTHENTICATED: Verna Griffin, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: C \Documents and Settings \All Users\ Desktop\ Kelly \MSDATA \Resolutions \Emergency Pipe Repair.doc RLksn 2/8/2007 Page 1 of 1 RCW 39.04.280: Competitive bidding requirements Exemptions. ?age 1 of 1 RCW 39.04.280 Competitive bidding requirements Exemptions. This section provides uniform exemptions to competitive bidding requirements utilized by municipalities when awarding contracts for public works and contracts for purchases. The statutes governing a specific type of municipality may also include other exemptions from competitive bidding requirements. The purpose of this section is to supplement and not to limit the current powers of any municipality to provide exemptions from competitive bidding requirements. (1) Competitive bidding requirements may be waived by the goveming body of the municipality for: (a) Purchases that are clearly and legitimately limited to a single source of supply; (b) Purchases involving special facilities or market conditions; (c) Purchases in the event of an emergency; (d) Purchases of insurance or bonds; and (e) Public works in the event of an emergency. (2)(a) The waiver of competitive bidding requirements under subsection (1) of this section may be by resolution or by the terms of written policies adopted by the municipality, at the option of the governing body of the municipality. If the goveming body elects to waive competitive bidding requirements by the terms of written policies adopted by the municipality, immediately after the award of any contract, the contract and the factual basis for the exception must be recorded and open to public inspection. If a resolution is adopted by a goveming body to waive competitive bidding requirements under (b) of this subsection, the resolution must recite the factual basis for the exception. This subsection (2)(a) does not apply in the event of an emergency. (b) If an emergency exists, the person or persons designated by the goveming body of the municipality to act in the event of an emergency may declare an emergency situation exists, waive competitive bidding requirements, and award all necessary contracts on behalf of the municipality to address the emergency situation. If a contract is awarded without competitive bidding due to an emergency, a written finding of the existence of an emergency must be made by the goveming body or its designee and duly entered of record no later than two weeks following the award of the contract. (3) For purposes of this section "emergency" means unforeseen circumstances beyond the control of the municipality that either: (a) Present a real, immediate threat to the proper performance of essential functions; or (b) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken. [1998 c 278 1.] http: /apps.leg.wa.gov /RCW /default.aspx ?cite= 39.04.280 2/8/2007 a i i u' L' 4 35th Ave Sinkhole photo 4 s ms s x s 3 �•y Y -2�; ma y Y E .4 r s r F- t f r a f t. Ay 3� f,;.....".:;.-!--:-.=,---:"--- iR f 's .3 l 3 g J f r f T E y sue= i 3 -3 a S 86 PI S87 PI S PI 1,. e D Vicinity Map 5�. t del =7 St m Si 2St i 5 15 St n 11 59 35th Ave S 5 1:25 Emergency pipe repair N 'IIIIII is soS� r� .r', D A 0 gt i -p a I 4. W g 5144 St i n FEN '7 5111651 ate 5 n iD LL S f S 14_St st 47 S 3150 St m m 0 1 8,62 St 3 i 0,5651 "e fib= a St /9, V�`)1" 'ms III s f TukWi j PKy T. Li. 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