HomeMy WebLinkAboutCOW 2007-01-22 Item 4D - Bid Award - RL Alia Company for Southcenter Boulevard Water Main COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 07-012 I ORIGINAL AGENDA DATE: JANUARY 22, 2007
AGENDA ITEM TITLE Bid Award for Southcenter Blvd Water Main
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 1/22/07 Mtg Date Mtg Date Mtg Date Mtg Date 2/05/07 Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Sacs DCD Finance Fire Legal P&R Police PI/
SPONSOR'S This project will replace the old cast iron main in Southcenter Blvd. From Tukwila Pkwy.
SUMMARY to Grady Way. The project was advertised on December 7 and 14, 2006, and four bids
were opened on January 5, 2007. The low bid of $764,864.00 was from R.L. Alia, which
is currently under contract for the Allentown /Foster Point Water and Sewer project and
the Fort Dent Park /Interurban Ave. Sewer project. Work on those projects is
satisfactory.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 1/17/07
RECOMMENDATIONS:
SPoNsoR /ADMIN. Award contract to the lowest bidder, R.L. Alia.
COM MIr1EE Unanimous approval, forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$764,864.00 $980,000.00
Fund Source: 401.02 Water Fund (page 78 79, 2007 Proposed CIP)
Comments: Includes $440, 000 from page 79 and the Interurban Ave South Waterline Project
MTG. DATE I RECORD OF COUNCIL ACTION
1/22/07 1
2/5/07 I
MTG. DATE I ATTACHMENTS
1/22/07 I Information Memo dated January 8, 2007
Bid Tabulation
Map. and CIP Pages 7R 79
Utilities Committee Meeting Minutes from January 17, 2007
2/5/07 1
INTFORMATION MEMO
To: Mayor Mullet
From: Public Works Director'
Date: January 8, 2007
Subject: Southcenter Boulevard Water Main Replacement
Project No. 98 -WT05
BID AWARD
ISSUE
Award the bid for the Southcenter Boulevard Water Main Replacement project (see attached map for
project location).
BACKGROUND
After the 2001 earthquake, the existing 12 -inch cast iron water main in the Green River Trail broke.
The main was repaired and it was determined that the existing line needed to be upgraded to ductile
iron pipe. The water main is being installed in the WSDOT limited access area of I-405 and WSDOT
requires work to be done at night in this area. The water main is also being attached under the bridge
crossing the Green River. These two factors have resulted in increased construction costs.
The contract documents for the project were completed in the fall of 2006 and the project was
advertised on December 7 and 14, 2006. The project is listed in the proposed 2007 CIP, page 78.
Four bids were opened on January 5, 2007. The engineer's estimate was $720,123.48. R. L. Alia
Company of Renton, Washington, submitted the low bid of $764,864.00 for the base bid. All bids
included state sales tax.
The City of Tukwila currently has R. L. Alia under contract for the Allentown/Foster Point Water and
Sewer Improvements project and work on the project is satisfactory.
BUDGET AND BID SUMMARY
When the 2007 budget process was completed in September of 2006, the project budget was $490,000.
City staff requested an additional $130,000 in November of 2006 due to the steep rise in construction
costs in the late fall. The funds could not be shifted because the preliminary budget was completed. It
was decided to bid the project using funds from other 2007 projects. The remaining $400,000 to
complete the project will be from the Interurban Ave South Waterline project. The Interurban Ave
South Waterline project will be moved to 2008 with the design completed this year.
Bid Results Engineer's Estimate Budget
Bid 764,864.00 720,123.48 540,000.00 (Southcenter)
Construction Mgmt 89,615.00
Contingency (10 76,486.40 440,000.00 (Interurban)
Total 930,965.40 720,123.48 980,000.00
RECOMMENDATION
Award the bid for the Southcenter Boulevard Water Main Replacement project to R. L. Alia Company
in the amount of $764,864.00.
MC:ad
attachment: bid tabulation
map
(P:Projear`v1- WT Projecte98WID5Jnfo Memo Bid Award to R L Alia)
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2007 to 2012
PROJECT: Southcenter Blvd Water Main Replacement
LINE ITEM: 401.02.594.34. .09 PROJECT NO. 98 -WT05
DESCRIPTION: Design and construct 1,900 LF of new 10" ductile iron pipe from Grady Way to Tukwila Parkway.
JUSTIFICATION: Aging cast iron system has suffered frequent and spectacular failures.
STATUS: Survey and in -house design began in 2004, advertise bids in late 2006 with construction in 2007.
MAINT. IMPACT: A new pipe will significantly reduce impact on crews from the risk of cataclysmic events.
COMMENT:
FINANCIAL Through Estimated
(in $000's) 2005 2006 2007 2008 2009 2010 2011 2012 BEYOND TOTAL
EXPENSES
Design 30 15 45
Land(R/W) 0
Const. Mgmt. 50 50
Construction 490 490
TOTAL EXPENSES 30 15 540 0 0 0 0 0 0 585
FUND SOURCES
Awarded Grant 0
Proposed Grant 0
Mitigation Actual 0
Mitigation Expected 0
Utility Revenue 30 15 540 0 0 0 0 0 0 585
TOTAL SOURCES 30 15 540 0 0 0 0 0 0 585
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CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2007 to 2012
PROJECT: Interurban Ave S Waterline (42nd Ave S to 48th Ave S)
LINE ITEM: 401.02.594.34. .36 PROJECT NO. 04 -WTO2
DESCRIPTION: Design and construct (2) 800 LF of 10" ductile iron waterline to replace the old cast iron waterline
in Interurban Ave S.
JUSTIFICATION: The existing waterline is cast iron and is subject to cracking and breaking.
STATUS:
MAINT. IMPACT: A new pipe will significantly reduce impact on crews for risk and failure.
COMMENT:
FINANCIAL Through Estimated
(in $000's) 2005 2006 2007 2008 2009 2010 2011 2012 BEYOND TOTAL
EXPENSES
Design 50 50
Land (R/W) 0
Const. Mgmt. 40 40
Construction 400 400
TOTAL EXPENSES 0 0 490 0 0 0 0 0 0 490
FUND SOURCES
Awarded Grant 0
Proposed Grant 0
Mitigation Actual 0
Mitigation Expected 0
Utility Revenue 0 0 490 0 0 0 0 0 0 490
TOTAL SOURCES 0 0 490 0 0 0 0 0 0 490
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Utilities Committee DRAFT
January 17, 2007 5:00 p.m.
Present: Joan Hernandez, Chair; Jim Haggerton, Council members.
Jim Morrow, Director of Public Works; Frank Iriarte, Deputy Director; Bob Giberson,
Acting City Engineer; Mike Cusick, Senior Engineer; Pat Brodin; and Diane Jenkins,
Administrative Assistant to the Council.
Business Aeenda
A. 2007 Public Works Utility Issues
Mr. Morrow reviewed the issues and priorities of the utilities committee for 2007. He
highlighted the National Pollutant Discharge Elimination System (NPDES) Phase II project.
This is an unfunded mandate and will have significant impact on the city, both from the service
which needs to be provided and reporting/staffing requirements. The city has five years to meet
all requirements. There have been significant strides taken to make certain that permit
conditions would be met. This and other items on the list will impact policy and funding
decisions of the council. Ms. Hernandez inquired how much this unfunded mandate will cost the
district. Mr. Morrow replied $75,000- $80,000 a year. The city may receive the permit and also
consider joining an appeal on the issuance of the permit. Mr. Morrow solicited additional input
from committee members on items they would like to have brought forward. Mr. Haggerton
suggested that field trips to sites being discussed would be helpful. Discussion.
Southcenter Blvd. Water Main Bid Award
Mr. Cusick provided an update on the replacement of the cast iron Southcenter Blvd. Water
main. This line was damaged in the 2001 earthquake and the main was repaired. He described
the rerouting of this pipe. Mr. Morrow conveyed that the council was recently briefed on the
increases in the cost of construction materials /projects. The original estimate for this project was
$490,000 and increased to $620,000; the preliminary budget was already complete so was unable
to transfer funds then. It was proposed to delay the Interurban Ave. South Waterline project and
transfer the funds allocated for that project ($440,000) to this project. $540,000 was originally
allocated for this project; this will bring the total project budget to $980,000. This will cover the
cost of construction and the next item construction management. Mr. Haggerton asked if the
Interurban Ave. South project could be delayed. Mr. Morrow replied affirmatively. He noted
that the city is looking at a more aggressive approach to replace aging infrastructure, especially
cast iron pipes. Mr. Morrow indicated that the reserves in the Enterprise funds will be examined
to evaluate appropriate levels, especially in view of escalating construction costs. Mr. Haggerton
asked if steps are being taken to prevent earthquake damage. Mr. Cusick indicated that ductile
iron pipe e is being used which is more resistant to cracking. Ms. Hernandez requested that the
location of the new pipe, along with the existing location, be shown on the map and included in
the council information. Unanimous approval to move to Committee of the Whole for
discussion then to regular council.
C. Southcenter Blvd. Water Main Construction Management Services
Mr. Giberson reviewed the process used to obtain construction management services. Five firms
have master agreements and, as needed, supplemental agreements are developed which are task
oriented for a specific project. A supplemental agreement has been negotiated with Anchor
Environment in the amount of $89,615.00 for construction management of the Southcenter Blvd.
Water Main project. Unanimous approval to move to Committee of the Whole for
discussion then to regular council.