HomeMy WebLinkAboutSpecial 2006-12-11 COMPLETE AGENDA PACKET Tukwila City Council Agenda
0 "VS-,% SPECIAL MEETING
ffp j 0 r
ti At 2 Steven M. Mullet, Mayor Councilmembers: Joe Duffie Joan Hernandez
Rhonda Berry, City Administrator Pam Carter Jim Haggerton
i908 Dennis Robertson, Council President Pamela Linder Verna Griffin
MONDAY, December 11, 2006; 7:00 PM Ord 2147 Res #1622
1. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL
2. SPECIAL Oath of Office administered to new Tukwila police officer,
PRESENTATIONS James Michell.
3. CITIZEN At this time, you are invited to comment on items not included
COMMENT on this agenda (please limit your comments to five minutes).
To comment on an item listed on this agenda, please save your
comments until the issue is presented for discussion.
4. CONSENT AGENDA Approval of Minutes: 12/4/06 (Special).
5. NEW BUSINESS a. An ordinance amending the 2006 Budget. Pg. 3
b. An ordinance adopting the 2007 Budget. Pg.11
c. A resolution approving the 2007 -2012 Financial Planning Pg.21
Model and Capital Improvement Program.
d. Solid Waste contract proposal with Allied Waste Pg.33
(Sea -Tac Disposal).
e. Authorize the Mayor to sign an agreement with KPG, Inc. Pg.57
for professional design services for the 2007 Annual
Neighborhood Drainage Program in the amount of $108,920.66.
f. Authorize the Mayor to sign an agreement with KPG, Inc. Pg.71
for professional design services for the Private Storm System
Adoption and Rehabilitation Program in the amount of
$223,033.75.
g. Discussion of Council Administrative Assistant work schedule. Pg.87
6. REPORTS a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
7. MISCELLANEOUS
8. EXECUTIVE SESSION
9. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice
to the City Clerk's Office 206 433- 1800/TDD 206 248 -2933. This notice is available at www.ci.tulcwila.wa.us
and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
COUNCIL AGENDA SYNOPSIS
s y ITEM NO.
O i y Initials
`t I
ii i) Meeting Date Prepared by Mayor's review I Council review
ts.i} t r2- 12/11/06 1 KAF 1 X1.1
e 1 A-4-6-
N I I I I
ITEM _INFORMATION
CAS NUMBER: 06-147 I ORIGINAL AGENDA DATE: DECEMBER 11, 2006
AGENDA ITEM TITLE 2006 Proposed Budget Amendments
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date 12/11/06 Mtg Date Mtg Date 12 /04/06 Mtg Date
SPONSOR Council Mayor Adtn Svcs DCD Finance Fire Legal P&R Police PW
SPONSOR'S Attached for review are the proposed amendments to the 2006 Budget.
SUMMARY
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: December 4, 2006
RECOMMENDATIONS:
SPoNsoR /ADMIN. Approve amendment as submitted
COM IIT E Forward to Special Meeting; unanimous approval
COST IM PACT 1 FUND S
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,995,000 $0 $1,995,000
Fund Source:
Comments:
MT TG -DATE I _RECORD OF COUNCIL ACTION
MTG DATE AT7rACHM'ENTS
12/11/06 1 Information Memo from Finance Director dated 12/5/06
1 Detail of Final Adjustments for the 2006 Budget
Ordinance in final form amending the 2006 Budget
Finance and Safety Committee Meeting Minutes from 12/4/06
To: Mayor and City Council
From: Kevin A. Fuhrer, Finance Director
Date: December 5, 2006
Subject: 2006 Budget Amendment
As we near the end of our fiscal year, we customarily assess our actual
financial performance with the adopted budget. On the heels of that
analysis, an amendment to the 2006 Budget is proposed as detailed in the
following attachment.
These adjustments were reviewed at the December 4 Finance and Safety
Committee meeting that concluded with a unanimous recommendation to
forward to the full Council.
2006 Budget Amendment
Fund
Account
Add (Subtract)
General 000
Revenues:
Expenditures:
Fire Equipment Cumulative Reserve 107
Revenues:
Expenditures:
000.337.072.03.00
000.313.600.00.00
000.322.100.00.00
Total Revenues
$ 575,000 Sound Transit Mitigation
$ 310,000 Natural Gas Use Tax
$ 185,000 Building Permits
$ 1,070,000
000.05.514.230.49.03 $
000.06.515.200.41.03 $
000.11.594.222.64.09
Total Expenditures $
215,000 Finance Claims & Judgements
280,000 Legal Special Matters
$ 575,000 Sound Transit Mitigation - Aerial Purchase
1,070,000
107.337.072.01.00
Total Revenues
$ 925,000 Sound Transit Mitigation
$ 925,000
107.00.594.220.64.04 $ 925,000 Sound Transit Mitigation - Aerial Purchase
Total Expenditures $ 925,000
1
101
VA.W ol
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING THE 2006 BUDGET ADOPTED BY
ORDINANCE NO. 2109, PROVIDING FOR UNANTICIPATED REVENUE
AND EXPENDITURES IN THE GENERAL AND FIRE EQUIPMENT
CUMULATIVE RESERVE FUNDS; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the General and Fire Equipment Cumulative Reserve Funds received
revenues in excess of anticipated amounts during 2006; and
WHEREAS, the General and Fire Equipment Cumulative Reserve Funds require
an increase in appropriations for operating expenditures and capital purchases;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The following program categories in the 2006 budget, as adopted by
Ordinance No. 2109, are hereby amended to read as follows:
GENERAL FUND 000
Revenues: 000.337.072.03.00 $575,000
000.313.600.00.00 $310,000
000.322.100.00.00 $185,000
Total Revenues $1,070,000
Expenditures: 000.05.514.230.49.03 $215,000
000.06.515.200.41.03 $280,000
000,11.594.222.64.09 $575,000
Total Expenditures $1.070.000
FIRE EQUIPMENT CUMULATIVE RESERVE FUND —107
Revenues: 107.337.072.01.00 $925,000
Total Revenues $925.000
Expenditures: 107.00.594.220.64.04 $925,000
Total Expenditures 5n5,00
Section 2. Ordinance No. 2109 is hereby amended by revising the summary of
totals of estimated revenues and appropriations and the aggregate total to reflect the
foregoing increases in revenues and appropriations as set forth in Section 1 of this
ordinance.
Section 3. The Finance Director is hereby authorized and instructed to effectuate
the necessary changes in the 2006 budget, and to make all necessary and appropriate
line item entries and adjustments in order to reflect the increases to revenues and
appropriations as set forth in this ordinance.
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Section 4. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
and effect five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Special Meeting thereof this day of 2006.
ATTEST AUTHENTICATED:
Steven M. Mullet, Mayor
Jane E. Cantu, CMC, City Clerk
Filed with the City Clerk:
APPROVED AS TO FORM BY: Passed by the City Council:
Published:
Effective Date:
Office of the City Attorney Ordinance Number:
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1
Finance Safety Committee
December 4, 2006 5:00 p.m.
Present: Pam Carter, Chair; Jim Haggerton and Verna Griffin, Council members.
Rhonda Berry, City Administrator; Kevin Fuhrer Director of Finance; Mindy Breiner, Court
Probation Officer; Diane Jenkins, Administrative Assistant to the City Council; Gail Labanara,
Public Works Analyst; and Chuck Parrish, community member.
Business Asenda
A. Work Crew alternative concept and proposal
Ms. Breiner related that in 2005, the city council raised concern with offenders participating in the County's
work crew program without the City benefiting from participation. In the 2005 budget, .5 FTE was
allocated for a work crew supervisor. Judge Walden spoke with multiple agencies and cities discussing the
work crew program. Significant concerns regarding liability to the city were raised along with the expenses
to provide necessary equipment such as 'gloves, rain gear, water, tools, and other supplies. Also a .5 FTE
position is not sufficient to provide adequate supervision. She further pointed out that there is a high failure
rate of offenders completing their assignments. For example, in the City of Tacoma, 80% of the people
1 assigned for work crew failed to appear and of those who appeared, only 50% returned after lunch. A jail
alternative program has been developed. This alternative program will help to reduce jail costs for the city.
It will also provide education to offenders and offer community service to agencies and city departments.
Ms. Breiner related that this would be a voluntary program. Offenders would pay a $25 application P l; 'am P Y PP lication fee and
$10 daily fee. These costs may be waived if an offender is indigent. Based on the application, an offender
could participate in a community work alternative (7 hours of community work 1 day service 2 days of
jail time); participate in day reporting (on Fridays only when court is closed) wherein offenders would serve
their time in the courtroom and educational videos would be shown on a variety of topics such as consumer
awareness, drug and alcohol (2 days of day reporting 3 days of jail time); or participate in pre -trial
electronic home monitoring. She reviewed the cost savings to the city. Ms. Breiner related that there is far
less liability with this type of program and everyone who meets the criteria would be eligible to participate.
She noted that if offenders do not complete their commitment, the entire jail time would be served. The
goal is to implement this program by the end of January. Mr. Haggerton expressed concern with having to
hire additional staff to staff this program. Ms. Breiner noted that there would be limits on the number of
people participating in the program. Ms. Carter assumed that standards would be set. Ms. Breiner replied
that there would be no electronic devices, no sleeping, no offensive reading material, etc. The goal would
be to provide information which would focus on the crimes committed by a group of people. Ms. Carter
asked about the next steps. Ms. Berry stated that the council authorized a work crew and what is proposed
is different but accomplishes the objectives identified. This information will be shared with the full council
in January. This position is in the proposed budget. Ms. Breiner indicated that steps are in place to begin
the hiring process. Information Only.
B. Year End Budget Documents
1) Ordinance amending the 2006 budget
Mr. Fuhrer highlighted amendments to the 2006 budget. He noted that the budget is monitored mid -year to
assess actual expenditures. He reviewed the proposed amendments which have been discussed throughout
the year. In the General Fund, under revenues, budget adjustments were proposed for Sound Transit
Mitigation, Natural Gas Use Tax, and Building Permits. Under expenditures, adjustments were proposed to
cover finance claims and judgments, special legal matters, and the aerial purchase (equipment/supplies)
through Sound Transit Mitigation. Under Fire Equipment Cumulative Reserve 107, under revenues and
expenditures, adjustments were made due to Sound Transit Mitigation. The ordinance will be presented for
adoption at the December 11 special council meeting. Unanimous approval to forward to 12/11 Special
Meeting for adoption.
COUNCIL AGENDA SYNOPSIS
lo i ._r %-"S: S
iZ Initials ITEMNO.
Q ►ice %a Meeting Date J Prepared by Mayor's review 1 Council review
12/11/06 1 Kt4F 1 1; .�J
1 Mer A 1
ITEM INFORMATION
CAS NUMBER: 06-148 I ORIGINAL AGENDA DATE: DECEMBER 11, 2006
AGENDA ITEM TITLE Review of Final Adjustments to the 2007 Proposed Budget
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date 12/11/06 Mtg Date Mtg Date 12 /04/06 Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW/
SPONSOR'S Attached for review are the final changes to the 2007 Proposed Budget.
SUMS IARY
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA'Z'E: October 2, 2006 through December 4, 2006
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve Final Changes for Adoption of the 2007 Budget.
Col MII I1 E Forward to Special Meeting; unanimous approval
COST. IMPACT FU SOURCE=
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$o $o $o
Fund Source:
Comments:
MTG-DATE RECORD OFCOUNCIL ACTION=
MTG DATE ATTACHMENTS
12/11/06 Information Memo from Finance Director dated 12/5/06
Detail of Final Adjustments for the 2007 Proposed Budget
Ordinance in final form adopting the 2007 Budget
Finance and Safety Committee Meeting Minutes dated 12/4/06
To: Mayor and City Council
From: Kevin A. Fuhrer, Finance Director
Date: December 5, 2006
Subject: 2007 Budget
One of the final steps remaining prior to adopting the 2007 Budget is to
review the changes that were identified during nearly 2 months of review
and deliberation. I have also identified 2006 Budget carry over which we
will need to accommodate in the 2007 Budget.
Attached to this memorandum is a detail of adjustments by fund. As an aid
in your review of the information, please note that I have specifically
distinguished the CIP page reference; otherwise the page is referencing the
budget document. In addition, the TCSC contribution that was proposed
during the December 4th Council meeting has been accommodated in the
budget.
In closing, these adjustments were reviewed at the December 4th Finance
and Safety Committee meeting that concluded with a unanimous
recommendation to forward to the full Council.
2007 Budget Adjustments
General 000
Expenditures:
Page 40 Carryover - Arts Commission Capital 03.594.730.64.01 $ 5,000
Page 79 Salaries & Benefits - .5 FTE Permit Center Tech 08.559.100.11.00 $ 25,000
Page 136 TCSC 20.571.230.49.00 $ 100,000
Page 136 Estimated Ending Fund Balance 00.291.840.00.00 $ (130,000)
Total Expenditures $
Arterial Street 104
Revenues:
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Page 10
Federal Grant Carryover - TIB Phase II
Federal Grant Carryover - Interurban Ave. S
Federal Grant Carryover - TUC Pedestrian Bridge
State Grant Carryover - S. 144th
Federal Grant - TIB Phase II
Federal Grant - Southcenter Parkway
Federal Grant - Traffic Signal Interconnect
Federal Grant - Interurban Ave S
Federal Grant - Boeing Access /E Marginal Way
Federal Grant - TUC Klickitat
Federal Grant - TUC Pedestrian Bridge
State Grant - TUC Klickitat
State Grant - TIB Phase II
State Grant - Southcenter Parkway
Contributions Private Sources
Estimated Beginning Fund Balance
Total Revenues
333.202.21 $ 75,000
333.203.21 $ 87,000
333.203.25 $ 200,000
334.031.84 $ 192,000
333.202.21 $ (437,000)
333.202.28 $ (2,500,000)
333.202.29 $ (1,331,000)
333.203.21 $ (16,000)
333.203.22 $ 100,000
333.203.24 $ (1,514,000)
333.203.25 $ (1,300,000)
334.031.85 $ 200,000
334.031.81 $ 115,000
334.031.82 $ (7,500,000)
367.120.00 $ 1,248,000
291.740.00 $ 2,281,000
$ (10,100,000)
Arterial Street 104 (Cont'd)
Expenditures:
CIP Page 35
CIP Page 38
CIP Page 40
CIP Page 44
CIP Page 44
CIP Page 40
CIP Page 44
CIP Page 46
CIP Page 48
CIP Page 49
CIP Page 58
Page 141
Fire Equipment Cumulative Reserve 107
Expenditures:
Page 144
Page 144
Land Acquisition, Rec. & Park Development 301
Revenues:
Page 14
Page 14
Page 14
Page 14
Page 14
Page 14
Page 14
Carryover - Southcenter Parkway Design
Carryover - TIB Phase II Design
Carryover - S. 144th Construction Mgt.
Carryover - Traffic Signal Interconnect Design
Carryover - Traffic Signal Interconnect Construction Mgt.
Carryover - S. 144th Construction
Carryover - Traffic Signal Interconnect Construction
Carryover - Interurban Ave S Design
Carryover - TUC Transit Center Design
Andover Park West Design
TUC Pedestrian Bridge
Estimated Ending Fund Balance
Total Expenditures
Capital Outlay - Increase Pumper Cost
Estimated Ending Fund Balance
Total Expenditures
Intergovernmental Revenue Carryover - Fort Dent Park
Codiga Farm Side Channel
Duwamish /Riverbend Hill Park
57th Ave S Park Extension
Macadam Winter Garden
Gifts Private Sources - 57th Ave S
Contributions Private Sources
Estimated Beginning Fund Balance
Total Revenues
02.595.101.41.60
02.595.101.41.18
02.595.102.41.03
02.595.101.41.01
02.595.102.4.1.01
02.595.300.63.03
02.595.640.63.01
02.595.101.41.14
02.595.101.41.22
02.595.101.41.47
02.595.101.41.23
02.291.840.00.00
$ 120,000
$ 75,000
$ 25,000
$ 33,000
$ 96,000
$ 305,000
$ 1,861,000
$ 100,000
$ 220,000
$ 200,000
$ 200,000
$ (13,335,000)
$ (10,100,000)
00.594.220.64.02 $ 70,000
00.291.840.00.00 $ (70,000)
334.020.73
337.070.11
337.070.13
337.070.15
337.070.16
367.110.00
367.120.00
291.740.00
$ 150,000
$ 10,000
$ 360,000
$ 75,000
$ 150,000
$ 75,000
$ 26,000
$ (150,000)
$ 696,000
Land Acquisition, Rec. & Park Development 301 (Cont'd)
Expenditures:
CIP Page 10 Carryover - City Pool Construction
CIP Page 12 Carryover - Fort Dent Park Engineering
CIP Page 12 Carryover - Fort Dent Park Construction
Page 149 Estimated Ending Fund Balance
Total Expenditures
Water 401
Revenues:
Page 16
Expenditures:
CIP Page 81
CIP Page 81
Sewer 402
Revenues:
Page 18
Expenditures:
CIP Page 113
CIP Page 113
Estimated Beginning Working Capital
Total Revenues
00.594.760.62.68 $ 32,000
00.594.760.41.71 $ 110,000
00.594.760.63.71 $ 798,000
00.291.840.00.00 $ (244,000)
$ 696,000
293.700.00 $ 502,000
$ 502,000
Carryover - Allentown /Foster Pt Phase II Construction Mgt 02.594.342.4118 $ 122,000
Carryover - Allentown /Foster Pt Phase II Construction 02.594.343.63.18 $ 380,000
Total Expenditures $ 502,000
Estimated Beginning Working Capital 293.700.00
Total Revenues
$ 263,000
$ 263,000
Carryover - Allentown /Foster Pt Phase II Construction Mgt 02.594.352.41.21 $ 163,000
Carryover - Allentown /Foster Pt Phase II Construction 02.594.353.63.21 $ 100,000
Total Expenditures $ 263,000
Surface Water 412
Revenues:
Page 20
Expenditures:
CIP Page 142
CIP Page 142
CIP Page 142
CIP Page 147
CIP Page 147
Page 169
Equipment Rental 501
Revenues:
Page 22
Expenditures:
Page 175
Estimated Beginning Working Capital
Total Revenues
293.700.00
$ 340,000
$ 340,000
Gilliam Creek 42nd Ave S Culvert Design 02.594.381.41.23 $ (25,000)
Gilliam Creek 42nd Ave S Culvert Construction Mgt 02.594.382.41.23 $ (19,000)
Gilliam Creek 42nd Ave S Culvert Construction Mgt 02.594.383.63.23 $ (244,000)
Carryover - Allentown /Foster Pt Phase II Construction Mgt 02.594.382.41.98 $ 70,000
Carryover - Allentown /Foster Pt Phase II Construction 02.594.383.63.98 $ 270,000
Estimated Ending Working Capital 02.293.800.00.00 $ 288,000
Total Expenditures $ 340,000
Estimated Beginning Working Capital
Total Revenues
293.700.00 $ 150,000
$ 150,000
Carryover - Police Car Cameras 02.594.480.64.00 $ 150,000
Total Expenditures $ 150,000
Y
I .L
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING THE ANNUAL BUDGET OF THE CITY OF
TUKWILA FOR THE FISCAL YEAR 2007; PROVIDING FOR SEVERABILITY;
AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the preliminary budget of the City of Tukwila for the year was timely
submitted to the City Council; and
WHEREAS, a public hearing on the proposed budget was advertised and held on
December 4, 2006;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. The budget on file with the City Clerk entitled "City of Tukwila Budget, 2007,"
is hereby adopted by reference as though fully set forth in accordance with RCW 35A.33.075.
Section 2. The totals of the estimated revenues and appropriations for each separate fund,
and the aggregate totals are as follows:
FUND EXPENDITURES REVENUES
000 General $48,214,324 $48,214,324
101 Hotel /Motel Tax 1,652,189 1,652.189
103 City Street 346,842 346,842
104 Arterial Street 18,596,987 18,596,987
105 Contingency 826,955 826,955
107 Fire Equipment Cumulative Reserve 640,854 640,854
207 Limited Tax G.O. Bonds, 1999 992,383 992,383
208 Limited Tax G.O. Bonds, 2000 408,007 408,007
209 Limited Tax G.O. Bonds, 2003 665,033 665,033
210 Limited Tax G.O. Refunding Bonds, 2003 698,607 698,607
301 Land Acquisition, Recreation Park Develpmt. 3,697,140 3,697,140
302 Facility Replacement 2,680,943 2,680,943
303 General Government Improvements 1,269,457 1,269,457
401 Water 10,703,848 10,703,848
402 Sewer 7,552,952 7,552,952
404 Water /Sewer Revenue Bonds 389,923 389,923
405 Bond Reserve 577,587 577,587
411 Foster Golf Course 2,459,306 2,459,306
412 Surface Water 5,118,821 5,118,821
501 Equipment Rental 5,151,121 5,151,121
502 Insurance Fund 5,118,812 5,118,812
503 Insurance LEOFF 1 Fund 1,210,886 1,210,886
611 Firemen's Pension 1,410,004 1,410,004
TOTAL ALL FUNDS COMBINED $120,382,981 $120,382,981
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Section 3. A complete copy of the final budget for 2007, as adopted, together with a copy
of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal
Corporations of the Office of the State Auditor and to the Association of Washington Cities.
Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase
of this ordinance or its application to any person or situation should be held to be invalid or
unconstitutional for any reason by a court of competent jurisdiction, such invalidity or
unconstitutionality shall not affect the validity or constitutionality of the remaining portions of
this ordinance or its application to any other person or situation.
Section 5. Effective Date. This ordinance or a summary thereof shall be published in the
official newspaper of the City, and shall take effect and be in full force and effect five (5) days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a
Special Meeting thereof this day of 2006.
ATTEST/ AUTHENTICATED:
Steven M. Mullet, Mayor
Jane E. Cantu, CMC, City Clerk
Filed with the City Clerk:
APPROVED AS TO FORM BY: Passed by the City Council:
Published:
Effective Date:
Office of the City Attorney Ordinance Number:
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Minutes Finance Safety 2
December 4, 2006
2) Ordinance adopting the 2007 budget
Mr. Fuhrer noted that the council had been involved in reviewing the proposed 2007 budget. Several
changes were identified as a result of this process. He reviewed the 2007 budget adjustments. Several of
the changes involved carryover from last year's budget. On page 11, many of the expenditures are carrying
over construction activity into 2007. Ms. Carter asked about $200,000 being expended for arterial streets.
Ms. Labanara related that this was not carried over into the proposed 2007 Budget. Ms. Carter asked about
the $200,000 for Andover Park West Design. Ms. Labanara related that the city will receive mitigation for
that amount and, therefore, it is not considered carryover. Mr. Fuhrer noted that the Gilliam Creek Culvert
project is a project that was moved to "beyond." Pages 14 and 15 are the standard form used to amend the
budget. These changes have been incorporated into the ordinance which will be presented for consideration
at the December 11 special council meeting. Unanimous approval to forward to 12/11 Special Meeting
for adoption.
3) Resolution approving the 2007 -2012 Financial Planning Model and Capital Improvement Program
Mr. Fuhrer noted that the council had been involved in reviewing the proposed 2007 Financial Planning
Model and CIP budget. Several changes were identified as a result of this process. He reviewed the 2007
CIP budget adjustments. Revisions have also been made to Attachments A, B, and C. In Attachment A, the
2006 carryover has been increased by approximately $2 million because of the carryover in arterial streets.
At the end of the six -year planning period, Mr. Fuhrer pointed out that the budget is within the $3 million
set by council policy. Attachment B reflects the .5 FTE permit technician and minor revisions to carryovers
and dates of projects. A resolution will be presented for consideration reflecting these changes.
Unanimous approval to forward to 12/11 Special Meeting for adoption.
New Business
Ms. Carter asked about the animal control contract. Ms. Berry indicated that a draft of an interlocal
agreement has been resolved. The city's attorney is drafting a list of Tukwila's ordinances and the
responses expected from animal control so everyone will have the same expectations.
Ms. Berry provided a briefing on discussions occurring regarding the possible creation of a regional fire
district between Tukwila and the City of SeaTac. The two cities may elect to hire a consultant to prepare a
study; the expenses would be split between the cities.
Adjournment: 6:30 p.m.
c.
Committee Chair Approval
Minutes by DJ. Reviewed by RB, KF, GL, and MB.
COUNCIL AGENDA SYNOPSIS
/a/ Initials ITEM NO.
.4 axe Meeting Date Prepared by Mayor's review f----council review
trI. 'z 12/11/06 1 k(AF 1 li- ,r
r_•- I 1 1
rsos
1 1 1 r
ITEM-
CAS NUMBER: 06-149 I ORIGINAL AGENDA DATE: DECEMBER 11, 2006
AGENDA ITEM TITLE Review of Final Adjustments to the 2007 -2012 Financial Planning Model and CIP.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date 12/11/06 Mtg Date Mfg Date Mtg Date 12 /04/06 Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW/
SPONSOR'S A Resolution adopting the 2007 -2012 Financial Planning Model and CIP.
SUMMARY
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. El Planning Comm.
DATE: October 2, 2006 through December 4, 2006
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve Final Changes for Adoption.
COMisn1"I'EE Forward to Special Meeting; unanimous aproval
COST IM PACT /:FUND: SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source:
Comments:
MTG DATE RE OF -C ACTION:
MTG DATE ATTACHMENTS
12/11/06 Information Memo from Finance Director dated 12/5/06
CIP Attachments A, B and C
Resolution in final form adopting the 2007 -2012 Financial Planning Model and CIP
Finance and Safety Committee Meeting Minutes dated 12/4/06
To: Mayor and City Council
From: Kevin A. Fuhrer, Finance Director t
Date: December 5, 2006
Subject: Adoption of the 2007 -2012 Financial Planning Model and CIP
One of the final steps remaining prior to adopting the 2007 -2012 Financial
Planning Model and CIP is to review the changes that were identified during
nearly 2 months of review and deliberation. I have also identified 2006
Budget carry over amounts.
Rather than duplicating paper, I will rely upon the detail of fund adjustments
that are part of this agenda packet located in the 2007 Budget item. I have
included revised Attachments A, B and C that incorporate the proposed
changes. In addition, the TCSC contribution that was proposed during the
December 4th Council meeting has been accommodated in the Financial
Planning Model.
In closing, these adjustments were reviewed at the December 4 Finance and
Safety Committee meeting that concluded with a unanimous
recommendation to forward to the full Council.
ATTACHMENT A
CITY OF TUKWILA
TOTAL REVENUES EXPENDITURES
2007 2012 Analysis in 000's
REVENUES (see A -1) 2007 2008 2009 2010 2011 2012 Totals
General Revenues
Sales Tax 18,138 19,045 19,616 20,205 20,811 21,435 119,250
Property Taxes 11,000 11,275 11,625 11,915 12,213 12,518 70,546
Utility Taxes 4,003 4,163 4,330 4,503 4,683 4,870 26,552
Gambling Taxes 2,300 2,400 2,400 2,500 2,500 2,600 14,700
Contract Agreement SCL 2,050 2,132 2,217 2,306 2,398 2,494 13,597
Charges /Fees for Services 3,337 3,387 3,158 3,284 3,415 3,552 20,133
Transfers In Other Funds 2,131 2,216 2,305 2,397 2,493 2,593 14,135
Intergovernmental Revenue 1,250 677 704 732 761 791 4,915
Other Taxes /Miscellaneous 1,504 1,190 1,238 1,288 1,340 1,394 7,954
Cash Carryover 0 100 100 100 100 100 500
Subtotal 45,713 46,585 47,693 49,230 50,714 52,347 292,282
Dedicated Revenues (Capital)
Real Estate Taxes 1,200 750 800 850 900 950 5,450
Motor Vehicle Taxes 421 435 455 460 470 475 2,716
Investment Interest/Misc. 605 250 250 250 250 250 1,855
Property Taxes 130 130 130 130 130 130 780
Parking Taxes 175 175 175 175 175 175 1,050
Transfers from Golf Course 0 100 100 150 150 150 650
Subtotal 2,531 1,840 1,910 2,015 2,075 2,130 12,501
TOTAL REVENUE AVAILABLE 48,244 48,425 49,603 51,245 52,789 54,477 304,783
EXPENDITURES
Operations Maintenance: 42,170 43,154 44,861 46,639 48,486 50,406 275,716
(See Attachment B)
Debt Service 2,067 2,067 2,067 2,067 2,067 2,067 12,402
Admin /Engineering Overhead 1,105 1,149 1,195 1,243 1,293 1,345 7,330
Subtotal Available 2,902 2,055 1,480 1,296 943 659 9,335
Capital Attachment C
Neighborhood Revitalization
Residential Streets 0 0 0 0 0 0
Parks Trails /ESA 1,848 85 115 115 215 185 2,563
Economic Development
Bridges 365 100 100 120 120 180 985
Commercial Streets 5,243 3,121 1,048 3,740 2,858 2,016 18,026
General Government
General Improvements 1,000 600 600 600 600 600 4,000
Facilities (2,742) 0 0 0 0 0 (2,742)
Subtotal Capital 5,714 3,906 1,863 4,575 3,793 2,981 22,832
Balance by Year (2,812) (1,851) (383) (3,279) (2,850) (2,322) (13,497)
Carryover from 2006 16,586 0 0 0 0 0 16,586
Accumulated Totals 13,774 11,923 11,540 8,261 5,411 3,089
VII 12/5/2006
ATTACHMENT B
City of Tukwila
General Fund Operations Maintenance Expenditures
2007 2012 Analysis in 000's
EXPENDITURES 2007 2008 2009 2010 2011 2012 Totals 1
City Council 261 271 282 294 305 318 1,731
Mayor, Boards 1,541 1,540 1,602 1,666 1,733 1,802 9,884
Administrative Services 1,756 1,821 1,894 1,970 2,049 2,131 11,621
Finance 1,717 1,694 1,762 1,832 1,906 1,982 10,893
City Attorney 406 422 439 457 475 494 2,693
Recreation 3,204 3,322 3,455 3,593 3,737 3,886 21,197
Parks 947 985 1,024 1,065 1,108 1,152 6,281
Community Development 2,769 2,880 2,995 3,115 3,240 3,370 18,369
Municipal Court 1,064 1,107 1,151 1,197 1,245 1,295 7,059
Police 11,994 12,474 12,973 13,492 14,031 14,593 79,557
Fire 9,709 10,012 10,413 10,829 11,263 11,713 63,939
Public Works 3,619 3,604 3,748 3,898 4,054 4,216 23,139
Street Maintenance 2,428 2,525 2,626 2,731 2,840 2,954 16,104
Dept. 20 Miscellaneous 755 497 497 500 500 500 3,249
TOTAL EXPENDITURES 42,170 43,154 44,861 46,639 48,486 50,406 275,716
Notes:
A 4.0% increase is anticipated for the years 2008 -2012 due to the expected increases in healthcare,
retirement rates, and general inflationary pressures. Most of the increases will be related to salaries
and benefits. Moderate COLAS are projected along with the normal annual step increases.
The Rainy Day contingency and the estimated ending fund balances are not shown here as budgeted
amounts because they are considered reserves to be used in emergencies.
X 12/5/2006
Attachment C
City of Tukwila
Capital Improvement Program
General Government Project Costs 2007 - 2012 in 000's
11/30/2006
Neighborhood Revitalization
Project Page 2007 2008 2009 2010 2011 2012 Totals
No. City Other City Other City Other City Other City Other City Other City Other
Residential Streets 1
Neighborhood Traffic Calming 2 0
Residential lmprovements 3 0
40 -42 AveS(S160- S131PI) 4 0
Subtotal by Source
SUBTOTAL
Parks & Trails /ESA
0
0 0
Total 0
0 0
0 0
Total 0 Total 0
0 0
0 0
Total 0 Total 0
0 0
Total 0 Total 0
Page 2007 2008 2009 2010 20 1 2012 Totals
No. City Other City Other City Other City Other City Other City Other City Other
5
Parks & Trails
Duwamish River Bend Hill Park 6 145
Macadam Winter Garden 7 234
Tukwila Pond Park 8 194
Water Spray Park 9 225
Tukwila City Pool 10 232
57th Ave S Park Extension 11
Fort Dent Park 12 653
Parks & Rec Open Space Plan 13 40
Greenbelt Trails 14
Southgate Park Improvements 15
Log House Park 16
Wilcox River Park 17
Ryan Hill Park 18
Endangered Species Act
WRIA 9 - Watershed Planning 19 11
Codiga Farm Park & Boat Ramp 20 114
Riverton Creek Upper Watershed 21
Southgate Creek Park Habitat II 22
Gilliam Crk Fish Barrier Removal 23
Nelson Salmon Habitat 24
Southgate Creek Park Habitat III 25
Riverton Side Channel 26
Southgate Creek Habitat IV 27
Foster Golf Course Riverbank 28
Lower Gilliam Creek Channel 29
360
150
86
150
355
10
200
70
15
100
15
100
15
100
100
15
100
120
50
15
145
234
194
225
722
0
753
90
0
0
0
0
0
86
114
0
0
0
0
0
0
0
0
0
After Six
Years
0
O 1,623
O 2,895
O 4,518
4,518
After Six
Years
560
150
86 2,547
0
O 120
150 150
455 1,600
0
O 30
O 90
O 200
O 150
O 650
O 18
10
O 197
O 217
O 675
O 645
O 253
O 325
O 287
O 434
0 248
Subtotal by Source 1,848 1,111 85 200 115 0 115 0 215 100 185 0 2,563
SUBTOTAL Total 2,959 Total 285 Total 115 Total 115 Total 315 Total 185 Total
1,411 8,836
3,974 8,836
Attachment C
City of Tukwila
Capital Improvement Program
General Government Project Costs 2007 - 2012 in 000's
11/30/2006
Economic Development
Project Page 2007 2008 2009 20 0 20 1 2012 Totals After Six
No. City Other City Other City Other City Other City Other City Other City Other Years
Bridges 30
Annual Bridge Inspects. /Repairs " 31 355 100 100 120 120 180 975 0 180
Boeing Access Rd Bridge BNRR 32 10 10 0 14,375
BNSF Reg. Center Access 33 0 0
Subtotal by Source 365 0 100 0 100 0 120 0 120 0 180 0 985 0 14,555
SUBTOTAL Total 365 Total 100 Total 100 Total 120 Total 120 Total 180 Total 985 14,555
X
Attachment C
City of Tukwila
Capital Improvement Program
General Government Project Costs 2007 - 2012 in 000's
11/30/2006
Project
Page
No.
2007
2008
Economic Development
2011
2012
Totals
After Six
Years
2009
2010
City
Other
City
Other
City
Other
City
Other
City
Other
City
Other
City
Other
Commercial Streets
34
Southcenter Pkwy (S 180 - S 200)
35
499
75
219
9,956
20,827
718
30,858
Tukwila Urban Center (Klickitat)
36
1,212
738
303
16,301
(1,052)
1,052
463
18,091
Tuk Int'I Blvd Phase 1 (138 -152)
37
50
50
0
Tuk Int'I Blvd Phase II (116 -132)
38
377
4,443
795
3,873
1,172
8,316
Tuk Intl Blvd Phase III (132 -138)
39
315
2,980
359
3,297
674
6,277
S 144th St Phase 1 (TIB - Military)
40
808
192
808
192
S 144th St Phase II (42nd - TIB)
41
235
385
753
620
753
Annual Overlay and Repair"
42
1,250
1,250
1,250
1,250
1,250
1,250
7,500
0
1,250
Annual Traffic Signal Program ""
43
90
195
200
200
210
210
1,105
0
210
Traffic Signal Interconnect
44
946
1,331
946
1,331
3,000
BAR /EMW Intersection Paving
45
30
200
30
200
Interurban (S 143 -Fort Dent Wy)
46
17
201
17
201
7,625
Southcenter Blvd (1 -5 to TIB) .
600
7,000
0
7,600
Tukwila Urban Center Transit Cnt
48
(280)
500
600
470
2,850
790
3,350
Andover Pk W (Tuk Pkwy - Str.)
49
(71)
271
1,116
345
1,045
616
S 133rd St/SR599 Intersection
50
15
35
170
280
185
315
E Marginal Wy (BAR -S 112 St)
51
35
35
0
1,920
Macadam & S 144th Left Turn
52
152
292
444
0
Andover Pk E /Minkler Blvd
53
65
405
470
0
W Valley Hwy /S 156th Intersectior
54
41
125
600
166
600
APE/ Industry Dr Intersection
55
41
147
169
188
169
Minkler Blvd (API/V.- S/C Pkwy)
56
425
0
425
Tuk Intl Blvd (BAR - S 116th Wy)
57
44
176
556
2,224
600
2,400
Tukwila Urban Center Ped Bridge
58
200
0
200
2,100
Southcenter Blvd (1 -5 - 61st Ave B
59
0
0
11,200
Tuk Int Blvd /S 116th On Ramp
60
0
0
4,675
S 168th St (S /C Pkwy - APE)
61
0
0
13,750
West Valley (I- 405 - Strander Blvd)
62
0
0
630
Rockery Replacement Program
63
0
0
525
Nelsen Place (S 158th - S 156th)
64
0
0
200
S 180 /Andover Pk W Intersection
65
0
0
210
S 143 St (Interurban- Duwamish)
66
0
0
100
S 134 St (S 133 St - 48 Ave S)
67
0
0
100
S 144th St Bridge - Sidewalks
68
0
0
25
Strander Ext. to SW 27 St
69
0
0
Subtotal by Source
5,243
11,731
3,121
40,427
1,048
21,914
3,740
3,475
2,858
2,123
2,016
2,224
18,026
81,894
47,520
SUBTOTAL
Total 16,974
Total 43,548
Total 22,962
Total 7,215
Total 4,981
Total 4,240
Total 99,920
47,520
Attachment C
City of Tukwila
Capital Improvement Program
General Government Project Costs 2007 - 2012 in 000's
11/30/2006
General Government
Project Page 2007 2008 2009 20 0 2011 2012 Totals After Six
No. City Other 1 City Other City Other City Other City Other City Other City Other Years
General Improvements 70
Facilities Improvements ** 71 1,000 600 600 600 600 600 4,000 0 600
Subtotal by Source 1,000 0 600 0 600 0 600 0 600 0 600 0 4,000 0 600
SUBTOTAL Total 1,000 Total 600 Total 600 Total 600 Total 600 Total 600 Total 4,000 600
Project
Facilities
Page 2007 2008 2009 2010 2011 20 2 Totals After Six
No. City Other I City Other City Other City Other City Other City Other City Other Years
72
Tukwila Village 73 (2, 767)
Solid Waste Study 74 25
City Maintenance Facility 75
Life -Safety Facility 76
Subtotal by Source
SUBTOTAL
3,500
(2,742) 3,500
Total 758
0
0 0
Total 0
0 0
Total 0
0 0
Total 0
0 0
Total 0
Total 0
(2,767)
3,500 6,100
10,000
0 0 18,000
0 (2,742) 3,500 34,100
Total 758 34,100
SUMMARY
Totals by Source
PROPOSED TOTALS
5,714 1 16,342
Total 22,056
3,906 1 40,627
Total 44,533
1,863 1 21,914
Total 23,777
4,575 I 3,475
Total 8,050
3,793 1 2,223
Total 6,016
2,981 1 2,224 22,832 1 86,805
Total 5,205 Total 109,637
110,129
** On -going Projects
St tt
f
rsoa
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING THE 2007 -2012 FINANCIAL PLANNING
MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL
GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS.
WHEREAS, when used in conjunction with the annual City budget, the Capital
Improvement Program (CIP) and the Financial Planning Model for the period 2007 -2012
are resource documents to help plan directions the City will consider for the future; and
WHEREAS, the Financial Planning Model and CIP are not permanent fixed plans,
but are rather guidelines or tools to help reflect future goals and future resources at the
time annual budgets are being planned; and
WHEREAS, the commitment of funds and resources can only be made through the
annual budget process;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The 2007 -2012 Financial Planning Model and accompanying Capital
Improvement Program are hereby adopted.
Section 2. The assumptions, revenues and expenditures will be reviewed and
updated annually or as necessary by the City Council.
Section 3. The detail of CIP projects will be reflected in the published Financial
Planning Model and Capital Improvement Program 2007 -2012.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Special Meeting thereof this day of 2006.
ATTEST /AUTHENTICATED:
Dennis Robertson, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Office of the City Attorney Resolution Number:
C: \Documents and Settings \A11 Osers \Desktop\ Kelly \MSDATA \Resolutions \Financial Planning Model CXP 2007- 2012.doc
KF:ksa 12/7/2006 Page 1 of 1
Minutes Finance Safety 2
December 4, 2006
2) Ordinance adopting the 2007 budget
Mr. Fuhrer noted that the council had been involved in reviewing the proposed 2007 budget. Several
changes were identified as a result of this process. He reviewed the 2007 budget adjustments. Several of
the changes involved carryover from last year's budget. On page 11, many of the expenditures are carrying
over construction activity into 2007. Ms. Carter asked about $200,000 being expended for arterial streets.
Ms. Labanara related that this was not carried over into the proposed 2007 Budget. Ms. Carter asked about
the $200,000 for Andover Park West Design. Ms. Labanara related that the city will receive mitigation for
that amount and, therefore, it is not considered carryover. Mr. Fuhrer noted that the Gilliam Creek Culvert
project is a project that was moved to "beyond." Pages 14 and 15 are the standard form used to amend the
budget. These changes have been incorporated into the ordinance which will be presented for consideration
at the December 11 special council meeting. Unanimous approval to forward to 12/11 Special Meeting
for adoption.
3) Resolution approving the 2007 -2012 Financial Planning Model and Capital Improvement Program
Mr. Fuhrer noted that the council had been involved in reviewing the proposed 2007 Financial Planning
Model and CIP budget. Several changes were identified as a result of this process. He reviewed the 2007
CIP budget adjustments. Revisions have also been made to Attachments A, B, and C. In Attachment A, the
2006 carryover has been increased by approximately $2 million because of the carryover in arterial streets.
At the end of the six -year planning period, Mr. Fuhrer pointed out that the budget is within the $3 million
set by council policy. Attachment B reflects the .5 FTE permit technician and minor revisions to carryovers
and dates of projects. A resolution will be presented for consideration reflecting these changes.
Unanimous approval to forward to 12/11 Special Meeting for adoption.
New Business
Ms. Carter asked about the animal control contract. Ms. Berry indicated that a draft of an interlocal
agreement has been resolved. The city's attorney is drafting a list of Tukwila's ordinances and the
responses expected from animal control so everyone will have the same expectations.
Ms. Berry provided a briefing on discussions occurring regarding the possible creation of a regional fire
district between Tukwila and the City of SeaTac. The two cities may elect to hire a consultant to prepare a
study; the expenses would be split between the cities.
Adjournment: 6:30 p.m.
.ma
Committee Chair Approval
Minutes by DJ. Reviewed by RB, KF, GL, and MB.
COUNCIL AGENDA SYNOPSIS
0 J am Z Initials ITEM NO.
10,80 X80 Meeting Date Prepared by 1 Mayor's review I Council review
cc: +A %ir i
s j 12/11/06 1 FI 3k I
1
5 of
ITEM INFORMATION
CAS NUMBER: 06-150 IORIGINALAGENDA DATE: DECEMBER 11, 2006
AGENDA ITEM TITLE Solid Waste Contract Proposal
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 12/11/06 Mtg Date 8/21/06 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW
SPONSOR'S The City's solid waste collection and recycling contract with Allied Waste (Sea -Tac
SUMMARY Disposal) is scheduled to expire on April 1, 2007. Allied Waste submitted an unsolicited
proposal to continue providing service to the City beyond April 1, 2007. The proposal
contains several new elements that will significantly improve residential, multi family, and
commercial recycling along with customer service while maintaining low rates. The only
change involves an increase in costs for the 10 -40 cubic yard "drop box" containers.
REVIEWED BY COW Mt CA &P Cmte F&S Cmte ❑Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 12/05/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Forward to full Council for discussion and decision.
COMMITTEE Unanimous approval for Option 1; forward to 12/11/06 meeting.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
12/11/06 1
MTG. DATE I ATTACHMENTS
12/11/06 Information Memo dated November 28, 2006 w /15 attachments
Utilities Committee minutes December 5, 2006
Q: \2006 \CAS Solid Waste Contract Proposal 12- 07- 06.doc
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director
Date: November 28, 2006
Subject: Solid Waste Contract Proposal
ISSUE
Should City approve Allied Waste's Solid Waste and Recycling Contract Proposal?
BACKGROUND
On February 10, 2006, Allied Waste (Sea -Tac Disposal) submitted an unsolicited proposal to
continue providing solid waste and recycling services to the City beyond April 1, 2007, when
their current contract expires. On March 27, 2006, Council directed staff to negotiate a
contract with Allied Waste.
DISCUSSION
After several meetings and telephone communications, Allied Waste submitted their best and
final offer on November 13, 2006. The following is a summary of services that would be
provided under the proposed contract:
Conversion of the current recycling system from 32 -gallon containers and glass bin to a
fully commingled system utilizing new 96- gallon wheeled carts. NEW
Addition of more materials to the recycling stream, including scrap electronics,
egg /milk cartons, plastic dairy tubs (yogurt, margarine, etc.), textiles, etc. NEW
Annual curbside collection events for bulky wastes /white goods, scrap metal, and yard
waste from Single family Residential customers without charge. NEW
Semi -annual special clean -up /pick -up events that will include large drop -box containers
placed at central locations in the City so residents can dispose of scrap items. NEW
Discounted code enforcement clean -ups. In residential areas designated by the City,
Allied Waste will support up to ten (10) clean -up events. They will provide drop -box
containers and waive delivery and rental fees. City will be responsible for paying the
disposal fee charged by the transfer station and part of the hauling cost. NEW
Provision for a robust, customer friendly internet site. NEW
Develop, design and promote a recycling outreach program for commercial/multi-
family customers. NEW
Significantly improved customer service. NEW
Continued solid waste services to City facilities. IN CURRENT CONTRACT
Mayor Mullet
Page 2
November 28, 2006
Allied Waste's offer assumes three key points. First, the proposed contract is based on a five-
year term with a one -year extension at the City's option. The current contract is a four -year
contract with a two -year extension. Second, except for additional services summarized above,
the Residential, Multi family, and Commercial garbage, yard waste, and recycling services
remain as per the current contract. Finally, except for the 10-40 Cubic Yard Non compacted
Container service, the Residential, Multi family, and Commercial rates will be based on
current contract rates (see Attachments 1 -11).
ANALYSIS
In terms of the overall services that will be provided to the City, Allied Waste's offer
represents a significant improvement over the current contract. The proposed contract contains
provisions that are designed to enhance customer service. Specifically, the proposal contains
extensive reporting requirements, standards for handling customer calls /complaints, and
provisions for liquidated damages in the event standards are not met. The website will be
revamped to provide more information such as collection schedules, contact information, rates,
available services, inclement weather service changes and other relevant service information.
The website will be redesigned to allow customers to address service and billing issues online.
Recycling will be a key element in the proposed contract. Recyling will continue to be
embedded in Residential and Multi family rates. As indicated above, more items will be added
to the recycling stream. The proposed contract contains a provision that will help promote
recycling to residents and businesses. In an effort to boost commercial recycling, Allied Waste
has agreed to provide, within one month of contract commencement, a detailed work plan that
outlines their commercial recycling promotion efforts. The plan will be reviewed and
approved by the City.
To help with City clean-up events, Allied Waste agreed to support an annual curbside
collection event and semi annual drop box collection events. These events will allow residents
to dispose bulky items that are not part of normal collection service and will reduce the cost of
dump passes.
Under the proposed contract, Allied Waste will provide Residential, Multi family, and
Commercial solid waste, yard waste and recycling services at the current rate. The change
involves the 10-40 cubic yard, non compacted containers. The per haul fee for these
containers will increase approximately 55.5% from $64.30 to $100. This increase will affect
primarily commercial customers. As indicated in Attachment 12, Allied Waste's proposed rate
increase will cause City of Tukwila's rates to be one of the highest for the 10-40 cubic yard,
non compacted container category.
In summary, the enhancements offered by Allied Waste represent significant value to the City.
When compared to the rates of selected cities that are part of the King County Solid Waste
Mayor Mullet
Page 3
November 28, 2006
System (see Attachments 13 -15), the City's overall Residential, Multi family, and Commercial
rates appear to be within acceptable range.
CONCLUSION
At this point, negotiation has been completed. Council has two viable options:
Option 1 is to approve Allied Waste's proposal. As stated earlier, the 10-40 cubic yard non-
compacted container service will increase approximately 55 but the overall proposal contains
considerable enhancements and competitive rates.
Option 2 is for Council to reject Allied Waste's offer and direct staff to solicit solid waste and
recycling services through a competitive process. The advantage to this option is the potential
for lower rates and more services. The disadvantage to Option 2 is the risk that rates may
increase. This summer, the two major haulers, Allied Waste and Waste Management settled
labor disputes with the union. The settlement, coupled with increased fuel costs resulted in
higher operational expenses for both companies. If Option 2 is selected, these two major
companies more than likely will bid for the services. In order to maintain their competitive
edge, we can expect them to factor the significant labor and fuel costs into the proposed rates.
RECOMMENDATION
Forward to the Utilities Committee and Committee of the Whole for discussion and decision.
FI:ad
attachments:
1 -11: Residential, Multifamily, Commercial Rates
12: 10-40 Cubic Yard, Non compacted Container Comparison
13 -15: Residential, Multifamily, Commercial Rate Comparison
(P.atia\uC 120506 Solid waste Connect Pmpxl)
ATTACHMENT
[
i
for garbage and
1
Residential Curbside Rates (includes Garbage, Recycling, and containers
rec chin!.
Pounds
Monthly
Service Level
per
Can/Unit
Monthly
Collection
Fee
Rental
Per Container
Total
Rate
Disposal Fee
1 Can
2 Cans
3 Cans
4 Cans
5 Cans
6 Cans
24
48
72
96
120
144
$ 4.29
$ 8.58
$ 12.87
$ 17.16
$ 21.45
$ 25.74
$ 6.55
$ 10.84
$ 15.62
$ 22.86
$ 30.11
$ 35.40
$ 42.49
$ 7.04
$ 9.99
$ 12.95
$ 13.95
$ 16.75
1 Can per Month
24
0.99
$ 4.99
$ 0.67
$ 6.65
10 Gal. Mini Can
8
$ 1.34
$ 5.58
$ 0.56
$ 7.48
20 Gal. Mini Can
15
$ 2.68
$ 5.39
$ 0.56
$ 8.63
32 Gal. Can/Toter
24
$ 4.29
$ 6.54
$ 1.10
$ 11.93
64 Gal. Toter
45
$ 8.04
$ 7.33
$ 1.38
$ 16.75
96 Gal. Toter
68
$ 12.07
$ 10.09
$ 1.66
$ 23.82
Yard Waste Service Only (No Garbage Svc.):
$ 8.11
$ 8.11
Yard Waste w/Garba_ge Service:
$ 7.01
$ 7.01
96 Gallon Recycling carts will be delivered to all current residential garbage customers.
ATTACHMENT 2
Residential Curbside Rates — Other
Services
- -- -
Pounds
_
per
Monthly
Collection
Total
Service Level
Can/Unit
Disposal Fee
Fee
Rate
Additional Charges:
Distance Charge:
$ 1.02
$ 1.02
Drive in Over 125 ft
$ 6.60
$ 6.60
Extra Bag/Box/Units:
24$
0.99
$ 2.41
$ 3A0
occasional Yard Waste Per Pick-up:
$ 5.69
$ 5.69
Oversize Cans/Units:
$ 3.43
$ 3.43
Redeliver Charge:
$ 12.83
$ 12.83
Return Trip:
$ 8.09
$ 8.09
Tein per Month - Rent
$ 0.67 1
10 Gal. Mini Can - Rent
$ 0.56
20 Gal. Mini Can - Rent
$ 0.56
32 Gal.. Can/Toter - Rent
$ 1.10
64 Gal. Toter - Rent
$ 1.38
96 Gal. Toter - Rent
$ 1.66
Occasional ii defined as a non-subscription customer.
Residentia
ATTACHMENT
3
Drop Box Services
Pounds
Per
Per Pick-up
Per
per
Pick-up
Collection
Pick-up
Temporary Service
Can/Unit
Disposal Fee
Fee
Rate
10 YD
$ 100.00
$ 100.00
15 YD
100.00
$ 100.00
20 YD
100.00
$ 100.00
25 YD
100.00
$ 100.00
30 YD
*
100.00
$ 100.00
40 YD
*
100.00
$ 100.00
10 YD RENT/Day
$ 2.47
$ 2.47
12 YD RENT/Day
$ 2.47
$ 2.47
15 YD RENT/Day
$ 2.47
$ 2.47
20 YD RENT/Day
$ 2.47
$ 2.47
25 YD RENT/Day
$ 2.47
$ 2.47
30 YD RENT/Day
$ 3.87
$ 3.87
40 YD RENT/Day
$ 4.13
$ 4.13
* Disposal Fee is passed on to customer at cost.
_ Multifamily
Rates
Includes Garbage,
ATTACHMENT
Recycling
and
4
Containers for Garbage /Recyling� - __ _ -_ _ __ _
Monthly Rate
Pounds
Per
Per Pick -up
Per
1X
2X
3X
4X
5X
6X
per
Pick -up
Collection
Pick -up
Week
Week
Week
Week
Week
Week
Service Level
Can /Unit
Disposal Fee
Fee
Rate
Rental*
W /Rent
W /Rent
W /Rent
W /Rent
W /Rent
W /Rent
32 Gallon
24
0.99
1.16
2.15
$ 1.10
10.42
19.73
29.05
38.36
47.68
57.00
64 Gallon
45
1.86
1.51
3.37
$ 1.38
15.98
30.58
45.19
59.79
74.39
88.99
96 Gallon
67.5
2.78
2.15
4.93
$ 1.66
23.02
44.38
65.75
87.11
108.47
129.83
1 YD
125
$ 5.16
$ 7.08
$ 12.24
$ 7.70
60.74
113.77
166.81
219.84
272.88
325.92
1.5 YD
188
$ 7.73
$ 8.92
$ 16.85
$ 8.25
80.39
152.54
224.68
296.83
368.97
441.12
2 YD
250
$ 10.31
$ 11.47
$ 21.78
$ 9.19
103.56
197.94
292.31
386.68
481.05
575.43
3 YD - ....
4 YD
375
$ 15.47
$ 15.78
$ 31.25
$ 10.35
145.76
281.16
416.57
551.98
687.38
822.79
500
$ 20.63
$ 20.26
$ 40.89
$ 12.11
189.29
366.46
543.64
720.82
897.99
1 075.17
6 YD
8 YD --
10 YD - Drop Boxes
750
1 000
1,250
$ 30.94
$ 41.25
$ 26.12
$ 33.20
$ 100.00
$ 57.06
$ 74.45
$ 100.00
$ 17.82
$ 22.02
$ 29.40
264.86
344.61
462.70
512.10
667.20
896.00
759.34
989.80
1329.30
1 006.58
1312.39_
1,762.60
_ 1,253.82
_ 1 634_98__1957.57
2 195.90
1,501.07
_
2,629.20
20 YD - Drop Boxes
2,500
$ 100.00
$ 100.00
$ 29.40
462.70
896.00
1,329.30
1,335.51
1,762.60
1,768.81
2195.90
2,202.11
2 629.20
2,635.41
25 YD - Drop Boxes
3 125
$ 100.00
$ 100.00
$ 35.61
468.91
902.21
30 YD - Drop Boxes
3 750
5,000
$ 100.00
$ 100.00
$ 41.94
475.24
908.54
1,341.84
1356.10
1 775.14
1,789.40
2208.44
2 641.74
2 656.00_
1,552.60
40 YD - Drop Boxes
$ 100.00
$ 100.00
$ 56.20
489.50
922.80
1 YD Compacted 5:1
625
25.78
$ 33.94
$ 59.72
258.77
517.53
776.30
1,035.07
_222.70
1 293.83
2 YD Compacted 5:1
1,250
51.56
$ 33.35
$ 84.91
367.92
735.83
1,103.75
1,471.66
1,839.58
2 207.49
3 YD Compacted 5:1
4 YD Compacted 5:1
1,875
2 500
3 125
77.34
$ 30.28
$ 107.62
466.32
932.63
1,3_98.95
1 8, 42.09
1,865.27
2456.12
2,331.59
3,070.15
2,797.90
3,684.18
103.13
$ 38.58
$ 141.71
614.03
1228.06
5 YD Compacted 5•1
128.91
$ 47.06
$ 175.97
762.48
1,524.96
2,287.43
3,049.91
3,812.39
4 574.87
6 YD Compacted 5:1
3 YD Compacted 3.5:1
4 YD Compacted 3.5:1
3,750
1,313
1,750
154.69
54.14
72.19
$ 55.48
$ 31_20
$ 39.99
1210.17
$ 85.34
$ 112.18
__________
__910_67
369 78
486.08
1,821.33
739756
972.15
2,732.00
1,109933
1 458.23
_ 3 642.67__
1479.11
1,944.30
4`553.33_
12848.89
2,430.38
5 464_00
2,218.67
2,916.46
3,671.18
5 YD Compacted 3.5:1
2,188
90.23
$ 50.98
$ 141.21
611.86
735.83
1,223.73
1,471.66
1,835.59
2,207.49
2447.45
3 059.31
6 YD Compacted 3.5:1
2,625
108.28
$ 61.54
$ 169.82
2,943.32
3,679.15
4,414.98
& Rental
L
Embedded Recycling Rate
*Customer provides compactor
ATTACHMENT
5
--- -
------'
------ -------- ------'------'---------------'--------'-----
Temporary
Pounds
per
Per
Pick-up_
Per Pick-up
CoUeoUon
Per
Pick-up
Container
Can/Unit
Disposal Fee
Fee
Rate
375
$ 15.47
$ 16.90
$ 32.37
3 YD
6 YD
750
$ 27.24
$ 58.18
$ 30.94
1 YD RENT/Day
$ 1.10
$ 1.10
1.5 YD RENT/Day
$ 1.10
$ 1.10
3 YD RENT/Day
$ 1.10
$ 1.10
10 YD RENT/Day
$ 2.47
$ 2.47
12 YD RENT/Day
$ 2.47
$ 2.47
15 YD RENT/Day
$ 2.47
$ 2.47
30 YD RENT/Day
$ 3.87
$ 3.87
40 YD RENT/Day
$ 4.13
$ 4.13
04 Gallon Cart Will Call
45
$ 1.98
$ 3.14
$ 5.23
SO Gallon Cart Will CaU
68
$ 2.97
$ 3.98
$ 7.11
----------------------------`----
------------'--`-----`
----
Delivery 1 8 Yard
Delivery 10 - 40 Yard
$ 29.08
I
1
ATTACHMENT 6
Multifamily Rates (Includes Garbage, Recycling and j
Containers for Garbage /Recycling)
j I 1
Pounds 1 1
per 1 Collection 1 Total
Service Level Can /Unit 1 Disposal Fee Fee 1 Rate
Bags Each 1 0.99 1.49 1 2.48
Box Each 0.99 j 1.49 1 2.48
Bulk 1 Each 5.36 7.62 1 12.98
Bulk Minimum Fee Each 1 8.25 1 10.80 1 19.05
Cans Each 0.99 1.49 1 2.48
Keys 1 Each 1 5.51
Locking Device 1 Each 1 1 1 22.02
Lock 1 Each 1 1 j 16.51
Mini Can 1 1.81
Mini Can Rental 1 0.44
Mini Can -Will Call 1 1 3.92
Mileage over 10 miles Drop Box 1 Each j 1.72
Overtime !Each 1 41.89
Overtime Minimum Fee Each 167.55
Overhead Cans Units j 1 0.26
Plac !Each 1 1 29.89
Return Trip- Container Each 1 1 10.90
Return Trip -Drop Box Each i 21.96
Retum Trip -Can 1 Each 1 8.09
Roll Charge 1 Each 1 2.43
Sanitize (Yard j 1 1.18
Steps Units 1 1 0.05
Sunken Can Each 1 1 1 0.26
Time Charge 1 Each 1 1 1 79.92
Time Charge Minimum Fee 1 Each j 1 39.97
32 Gallon Cart 1 Each 0.99 1.49 1 2.48
64 Gallon Cart 1 Each 1.98 1.85 1 3.83
96 Gallon Cart 'Each 2.97 2.51 1 5.48
36 Gallon Cart Rent 1 Each 1 1 0.56
64 Gallon Cart Rent ;Each 1 1 1.66
96 Gallon Cart Rent 1 Each 1 j 1 1.66
36 Gallon Cart Will Call !Each j 0.99 I, 3.27 1 4.26
64 Gallon Cart Will Call 1 Each 1 1.98 j 3.25 1 5.23
96 Gallon Cart Will Call 1 Each 1 2.97 1 4.14 1 7.11
Wash Per Yard !Each 1 1 1 2.05
Wash Minimum Fee (Each 1 12.17
Extra Man Each 1 1 34.76
Extra Yardage per yard Each 1 I 1 13.53
Yard Minimum Fee 1 Each 1 j 1 19.88
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ATTACHMENT 9
COMMERCIAL RATES
I i
Pounds 1 Per 1 Per Pick -up 1 Per
per 1 Pick -up 1 Collection 1 Pick -up
Temporary Service 1 Can /Unit 1 Disposal Feel Fee 1 Rate
1 YD 1 1251 5.16 1 6.621$ 11.78
1.5YD 1 187.51 7.73 1 7.711$ 15.44
2YD 1 2501 10.311$ 9.421$ 19.73
3 YD 1 3751 15.47 1 12.59 1 28.06
4 YD j 500 20.63 1 15.68 1 36.31
6 YD 1 750 30.94 1 19.08 1 50.02
8 YD 1 10001 41.25 1 23.83 65.08
10 YD 1 1 100.00 100.00
15 YD 1 100.00 1 100.00
20 YD 1 1 100.00 1 100.00
25 YD 1 1 100.00 1 100.00
30 YD 1 1 100.00 1 100.00
40 YD 1 100.00 1 100.00
1 YD RENT /Day 1 1.10 1.10
1.5 YD RENT /Day 1 1.10 1.10
2 YD RENT /Day 1 1 1.10 1.10
3 YD RENT /Day 1 1 1$ 1.10 1$ 1.10
4 YD RENT /Day 1 1 1$ 1.10 1$ 1.10
6 YD RENT /Day 1 1 1$ 1.66 1$ 1.66
8 YD RENT /Day 1 1 1.92 1 1.92
10 YD RENT /Day 1 1 2.47 2.47
12 YD RENT /Day 1 1 1 2.47 1 2.47
15 YD RENT /Day 1 1 1 2.47 1 2.47
20 YD RENT /Day 1 j 2.47 1 2.47
25 YD RENT /Day 1 1 2.47 1 2.47
30 YD RENT /Day 1 1 1 3.87 1 3.87
40 YD RENT /Day 1 j 1 4.13 4.13
Delivery 1- 8 Yard j I 1 29.18
Delivery 10 40 Yard 1 1 29.89
I i
Disposal Fee is passeed on to customer at cost.
1 1 1
i
ATTACHMENT 10
COMMERCIAL RATES
I I
I I
1
1 Pounds 1
1 per 1 Monthly 1 Collection 1 Total
Service Level 1 Can /Unit 1 Disposal Feel Fee 1 Rate
Bags !Each 1 0.99 1 1.16 1 2.15
Box 'Each 1 0.99 1 1.16 1 2.15
Bulk I Each 1 5.36 1 7.62 1 12.98
Bulk Minimum Fee !Each 1 8.25 1 10.80 1 19.05
Cans ;Each 1 0.99 1.16 1 2.15
Distance 1 Unit I 1 0.26
Drive in ;Flat I 1 1.31
Gate 'Each 1 1 1 1.20
Keys 1 Each 1 1 5.51
L/D 'Each 1 22.02
Lock !Each 1 1 1 16.51
Milage over 10 jEach 1 1 1.72
Overtime I Each 1 1 41.89
Overtime Minimum Fee 'Each 1 1 1 167.55
Overhead Cans 1 Units 1 0.26
Plac 1 Each 1 29.89
Return Trip- Container 'Each 1 10.90
Retum Trip -Drop Box 1 Each 1 1 1 21.96
Return Trip -Can !Each i 1 1 8.09
Roll Charge 1 Each 1 1 1 2.43
Sanitize Yard 1 1.18
Steps 1 Units 1 0.05
Sunken Can 1Each 1 1 1 0.26
Time Charge 1 Each 1 1 79.92
Time Charge Minimum Fee 1 Each 1 39.97
Wash 1 Each j 1 2.05
Wash Minimum Fee 1 Each I 1 12.17
Extra Man 1 Each 1 34.76
Yard 1 Each 1 1 1 13.53
Yard Minimum Fee (Each 1 1 1 19.88
95 Gallon Yardwaste 1 68 1 2.78 1 2.15 1 4.93
Delivery 1- 8 Yard 1 I 1$ 29.18 1$ 29.18
Delivery 10 40 Yard 1 1 1 29.89 1 29.89
ATTACHMENT 11
Bulky Items White Goods
Rate
Per
Service Level Item
Pick up by Appointment Non Freon 32.99
Pick up by Appointment w /Freon 43.99
Next Day Pick -Up (includes freon items) 65.98
*As stated in current collection agreement
10 -40 CU YARD NON - COMPACTED CONTAINER COMPARISON
fit Hauler 2006 Rates (Unaudited) Comments
Auburn Waste Management $98.66 12/2002 — 12/2008
Bellevue Allied Waste $112.96 — 127.97 03/2004 — 03/2011
Federal Way Waste Management $78.16 01/2002 — 12/2006
Issaquah Waste Management $97.03 07/2005 — 07/2012
Kent Allied Waste $77.19 03/2001— 03 -2011
Kirkland Waste Management $97.22 10/2003 — 10/2010
Renton Waste Management $92.40 — 125.53
SeaTac Allied Waste $75.48 06/2004 — 6/2014
TUKWILA Allied Waste $64.30 (will increase to $100) 03/2001 — 3/2007
Attachment 12
ATTACHMENT 13
Residential Curbside Rates (includes Garbage, Recycling, and containers for garbage and
recycling)
Service Level
Pounds
per
Can /Unit
1 Can
2 Cans
3 Cans
4 Cans
5 Cans
6 Cans - _..._ . _....
1 Can per Month
10 Gal. Mini Can
20 Gal. Mini Can
32 Gal. Can/Toter
64 Gal. Toter
96 Gal. Toter
Yard Waste
24
48
72
96
120
144
24
8
15
24
45
68
Monthly _
Disposal Fee
$ 4.29
$ 8.58
$ 12.87
$ 17.16
$ 21.45
$ 25.74
$ 0.99
$ 1.34
$_ 2.68
$
4.29
$ 8.04
$ 12.07
Collection
Fee
$ 6.55
$ 7.04
$ 9.99
$ 12.95
$ 13.95
$ 16.75
$ 4.99
$ 5.58
$ 5.39
$ 6.54
$ 7.33
$ 10.09
Monthly
Rental
Per Containei
$ 0.67
..............
$ 0.56
0.56
$ 1.10
.. .............-- -
$ 1.38
$ 1.66
Total
Rate
$ 10.84
$ 15.62
$ 22.86
$ 30.11
$ 35.40
$ 42.49
$ 6.65
$ 7.48
$ 8.63
$ 11.93
$ 16.75
$ 23.82
$ 7.01
Auburn
9.83
32.62
9.83
3.81
7.74
12.08
21.72
30.27
6.48
Bellevue
15.44
21.21
26.1
15.38
21.16
24.27
Inc!
Fed Way
11.3
16.74
22.19
4.66
6.87
12.59
16.74
22.19
6.47
Issa uah
6
7.13
11.88
23.76
35.64
Inc!
Kent
14.37
19.82
7.62
11.19
14.96
20.52
29.09
$ 7.20
Kirkland
3.59
4.75
13.21
15
18.39
21.19
Inc'
Renton
13.44
21.37
28.82
6.4
23.33
31.15
Ind
Service Leval
32 Gallon
84 Gallon
06 Gallon
1.5 YD
2 YD
3 YD _ ....._.
4 VD _.... ___.. -_.
6 YD
8 YD
10 YD Drop Boxes
20 YD Drop Boxes
25 YD Drop Boxes
30 VD Drop Boxes_
40 YD - Drop Boxes
1 YD Compacted 5:1
2. YD Compacted 51
YD mp
Coacted 5:1
4 YD Compacted 5.1
5 YD Compacted 5:1
8 VD Compacted 5:1
3 YD Compacted 3 5:1
4 VD Compacted 3.5:1
5 YD Compacted 3E:1
6 YD Compacted 3.5:1
ATTACHMENT I4
Multifamily Rotes (Includes Garbage, RecycllnB and Containers for Garbage /Recylin0)
Monlhy Rate
Pounds Per Per Pick -up Per . yIX Week`
__par Pickup _ Collection _._. WWReM
Con /Unit Disposal Fee Foo Rate Rental' Tukwila
24
45
67.5
125
188
250
375
500
750_
1r000
1,250
2,500
._. x125
3,750-
825
1,250,
1,875
3,125
_3,750
1,313
1,750
2,188
2 625
Embstltled Reeycling,Rate.6 Rental
*Customer provides compactor
0.99 1.18 2.15
1.86 1.51 3.37
2.78 2,15 4.93
...5.10 $ 7.08 $ 12.24
$ 7.73 $ 8.92 $ 16.85
$ 10.31 $ 11.47 $ 21.78
$ 15.47 $ 15.78 $ 31.25
$ 20,63 $ 20.26 $ 40.89
$ 30.94 $ 26.12 $ 57.06
$ 41.25 $ 33.20 $ 74.45
$ .100.00 $ 100.00
$ 100.00 3 100.00
$ 100.00 $ 100.00
$ 100.00 $ 100.00
$ 100.00 $ 100.00,
25.78 $ 33.94 $ 59.72
__.
51 .56 $ 33.35 $ 84.91
77.34 $ 30.28 $ 107.82
103.13 $ 38.58 $ 141.71
128.91 $ ....217.06_ _5_17E97
$ 55.48 $ 21017
54.14 $ 31.20 $ 85.34
72.19 $ 39.99 $ 112.18
90.23 $ $ 141.21
$ 61.54 $ 189.82
$ 1.10
$ 1.38
$ 1.86
$ 7.70
$ 8.25
a_.... 9.19
$ 10.35
$ 12 ,111
$ 17.82
$ 22.02
$ 29,40
$ 29.40
$
$ 41.94
$ 56.20
10.42 1
116.98
23.02 1
00741
103.68
145.78 '
..'.169.20
264.60;',
344.61
462.70
492.70
'475.24:',
387:02
460.32
614.03 - ..._..
782.48
/ 910.67
360:78.
468.08'.'.
811.68 ;
,738.63
IX Wook
WJRent
Auburn
12
17
27
85
113
129
180
225
319
402
1X Wook 1X Week
W /Rent _ -- W/Rent
Bellevue Fed Way
11
20
23
81
85
110
184
209
240
288
548
473
486
499
12
17
23
59
78
91
136
170
241
302
370
376
381
386
398
1X Wook
W /Rent
Issaquah
9
18
27
04
98
128
192
258
384
312
468
477
484
489
498
1X Wook
VV/Rent
Kent
13
21
59
80
100
133
172
258
343
380
390
304
399
410
1X Wook 1X Week
WlRonl WlRonl
Kirkland Renton
13 14
...._.
21
25 .49
...78 _.. ...... 76
_......_ .._._88 .,.._. ....,. 104
102 127
. . . ._._.
125 181
149 234
__._..
195 332
..
239
..._._ 452 _. ... 439
487 500
478 .,.... ... _..
482 579
._... ...... .. ...... . _005
ATTACHMENT 15
COMMERCIAL RATES (Garbage & Garbage Containers)
Monthly Rate
Pounds Per Pick -ur Per 1X Week
ear - Monthly Collection Pick op - _ y Vll /Rent
Service Level Can /Unit Disposal Fee Fee Rate Rent* 7ukwile r..
32 Gallon
64 Gallon
96 Gallon
1 YD
1.5 YD
2 YD
3 YD
4 YD _. ..... ..._ _.._ _.
6 YD ..... .. ......
8 YD
10 YD
20 YD
25 YD
30 YD
40 YD
1 YD Compacted 5:1
2 YD Compacted 5:1
3 YD Compacted 5 1
4 YD Compacted 5:1
5 YD Compacted 5:1
6 YD Compacted 5.1
3 YD Compacted 3.5:1
4 YD Compacted 3.5:1
5 YD Compacted 3.5:1
6 YD Compacted 3.5:1
1X Week 1X Week 1X Week 1X Week 1X Week
W/Rent W /Rent W /Rent W /Rent W /Rent
Auburn Bellevue Fed Way Issaquah Kent
24
45
68
125
188
250
375
500
750
1,000
625
1,250
1,875
2,500
3,125
3,750
1,313
1,750
2,188
2,625
*Customer provides compactor
$ .._ 0.99 $ 1.16 $ 2.15 $ 1.10. $ 10.42 12
$._.._ 1 86 $ 1.51 $ 3.37... $ 1.38 $ 15.9g: 17
$ 2.78 $ 2.15 $ 4.93 $ 1.66 $ 23;12 27
$ __- 5.16 $ 5.50 $ 10.66 $ 7.70 $
5103:.4892
3 89 85
$ 7.73 -$ 6.58 $ 1431 $ 825 $
,70 26 113
$10.31 $ 829 $ 1860$ 9.19 $ 89.78 129
$ 1547 $ 11A7 $ 26.94 $ 10.35 $ 127.08 180
$ 20.63 $ 14.55 $ 35.18 $ 12.11 $ 164.54 225
$ 30.94 $ 17.96 $ 48.90 $ 17.62
_..._... ..._ _.. -- - - -... _ __.. $ 229.50 319
$ -.. 41.25 $ 22.72. $ 63.97 $ 22.02 $ 299.20 402
$ _.. 100.00 _.... $ $ 29.40 70
- _ $ 100.00 $ 100.00 $ 29.40 $ 462.70
_...___.._.
$ 100.00 $ 100.00 $ 35.61 $ ;468.91
$ 100.00 $ 100.00 $ 41.94
$ 100.00 $ 100.00 $ 56.20 $, 489.50
$ __- 25.78 $... 33.94 $ 59.72 $ ,.258.77
$ 51 56 $ 33.35 $ 84.91 $ $67.92'
$ 77.34 $ 30.28 $ 107.62 $ 466.32
$ 103.13 $ 38.58 $ 141 71 $ 614.03
$ 128.91 $ 47.06 $ 175.97 $ 762.48
$ 154.69 $ 55.48 $ 210.17 $ ' 910.67
$ 54.14 $ 31 20 $ 85.34 $ 369.78
$ 72.19 $ 39.99 $ 11218 $ 486.08
$,. 90.23 $ 50.98 $ 141.21 $ 611.86
$ 108.28 $ 61.54 $ 169.82 $ 735.83°
473
486
499
11
20
23
81
85
110
164
209
240
288
548
12
17
23
59
78
91
136
170
241
302
370
376
381
386
396
9
18
27
64
96
128
192
256
384
312
468
477
484
489
496
13
21
26
59
80
100
133
172
258
343
380
390
394
399
410
1X Week
W /Rent
Kirkland
13
21
25
76
89
102
125
149
195
239
452
467
478
482
1X Week
W /Rent
Renton
14
-29
48
76
104
127
181
234
332
428
439
500
579
665
Utilities Committee
December 5, 2006 5:00 p.m.
Present: Pam Linder, Chair; Verna Griffin, and Dennis Robertson, Council members.
Frank Iriarte, Deputy Director; Bob Giberson, Acting City Engineer; Pat Brodin, Operations
M anager; Ryan Larson, Senior Engineer; Gail Labanara, Public Works Analyst; Diane Jenkins,
Administrative Assistant to the Council; Chuck Parrish, community member; and Chris Guimond
and Nels Johnson, Allied Waste Services.
Business Aeenda
A. Solid Waste Contract Proposal
Mr. Iriarte conveyed that earlier this year Allied Waste, also known as SeaTac Disposal, submitted an
unsolicited proposal requesting that the solid waste contract be renewed. This was discussed earlier in the
year by council; the council provided direction to move forward with negotiations. In preparation of
negotiations, he gathered more detailed 'Information by contacting neighboring cities and compiling research
on rates, fee structures, services provided, etc. There were two major goals at the onset of negotiations:
1) address customer service issues and 2) retain similar or improved levels of service at the same rate as the
current contract. He summarized the new enhancements: simplified recycling (one 96- gallon wheeled
container) with additional items to be recycled; annual curbside collection; semi -annual special clean -up
with large drop -box containers at central locations; discounted code enforcement clean -ups; improved
website; development and promotion of outreach recycling program for commercialmulti- family; and
significant improvement of customer service. Mr. Iriarte pointed out that the only rate increase would be for
the 10 -40 cubic yard non compacted containers (traditionally used by contractors or by consumers during
remodeling process). He stressed that Allied Waste's website will be modified for customers to access
information on rates, option, make changes in level of service, pay bill on -line, etc. Mr. Johnson reported
that changes have begun to improve customer service. Mr. Iriarte further pointed out that a detailed work
plan will be developed within one month of entering into the contract that will spell out promotion efforts to
increase commercial recycling. Allied Waste will provide statistics on the progress they are making.
Mr. Robertson asked if the work plan will be approved by council. Mr. Iriarte indicated that it would be
approved by council. If it is not acceptable, the work plan would be revised. Ms. Linder confirmed that
residents would not see a rate increase. Mr. Iriarte noted that there would be improved customer satisfaction
recycling is easier and customer service will be improved. There has been some reorganization at Allied
Waste. They have mandated levels of expectations of when calls are returned to consumers. The city will
require reports detailing the number of calls they received, identification of the concern, and corrective
action to be taken; this has been added to the contract language. Mr. Iriarte shared information on rates
assessed in other cities and reviewed when those contracts were negotiated and length of contract. He
conveyed that it is difficult to do a straight comparison of rates without doing a comprehensive rate study.
Some cities embed commercial rates, provide different level of services, include an administrative fee, etc.
Mr. Iriarte indicated that the council has two options: 1) approve the proposal or 2) reject the proposals and
seek competitive bids. If the council decides to seek competitive bids, a consultant would need to be
utilized to complete a comprehensive review of residents' needs, rates, level of service, and obtain feedback
on the possible implementation of a universal garbage pick -up. The Committee asked whether
implementation of mandatory garbage pickup would reduce rates. Mr. Nels Johnson responded that more
than likely rates would not be impacted. Ms. Linder expressed concern with rates potentially increasing if
competitive bids were sought. Cost is a major concern with the residents. She asked if the committee has
the authority to recommend option 1. Recommended approval of option 1 and unanimous approval to
move to special council meeting on December 11 for discussion then to Regular Council for decision.
COUNCIL A GENDA SYNOPSIS
k y _Tnitials ITEMNO.
J O i t Meeting Date Prepared b Mayor's review Council review
I p 12/11/06 1 RL j6X1 i- I (4.:\ R
eit
fir I UI I
1908
1
ITEM INFORMATION
CAS NUMBER: 06-151 I ORIGINAL AGENDA DATE: DECEMBER 11, 2006
AGENDA ITEM TITLE 2007 Annual Neighborhood Drainage Program Consultant's Agreement with KPG
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 12 /11/06 Mtg Date 12 /11/06 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Le PAR Police PTV
SPONSOR'S The contract is for design of the 2007 Annual Neighborhood Drainage Program. Three
SU firms were short- listed from the Consultant Works Roster and KPG was chosen as the most
qualified. This year we are designing seven projects for construction in 2007.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 12/05/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the consultant's agreement with KPG.
COMMITTEE Unanimous approval; forward to 12/11/06 Council meeting.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$108,920.66 $130,000.00
Fund Source: 412.02 Surface Water (page 139, Proposed 2007 CIP)
Comments: Total amount budgeted includes Design and Construction Management.
MTG. DATE RECORD OF COUNCIL ACTION
12/11/06
MTG. DATE ATTACHMENTS
12/11/06 Information Memo dated November 29, 2006
Map of Sites
Consultant Agreement with Scope of Work
Utilities Committee Meeting Minutes from December 5, 2006
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director
Date: November 29, 2006 (J
Subject: 2007 Annual Neighborhood Drainage Program
Consultant Recommendation
Project No. 07 -DRO1
ISSUE
Approve KPG, Inc., to design the 2007 Annual Neighborhood Drainage Program.
BACKGROUND
The Annual Neighborhood Drainage Program identifies projects through maintenance activities as well
as citizen complaints. This year, we are designing or completing the design of seven projects for
construction in 2007.
ANALYSIS
The Public Works staff reviewed the list of known system deficiencies and compiled projects for design
and construction in 2007. Three of these project designs were started during the last design contract
but were not completed due to other needs. Two projects involve permits with the Washington State
Department of Fish and Wildlife WSDFW) and were reviewed in the field with their area biologist for
preliminary approval and expected required mitigation.
The current consultant roster was reviewed and three firms were short- listed to design the selected
seven projects. The firms were:
1. KPG, Inc.
2. Penhallegon Associates Consulting Engineers, Inc.
3. Perteet, Inc.
KPG has designed the Annual Drainage Program since 1991 and Public Works staff continues to be
very satisfied with their work. KPG has a good working relationship with the WSDFW, is
knowledgeable of City requirements, remains flexible to design changes, and continues to complete
design within budget.
BUDGET SUMMARY Design CE
Contract Budget
Design 108,920.66 130,000
The 2006 Small Drainage design/construction engineering project is expected to underrun the budgeted
amount by approximately $25,000. The $25,000 was not identified in time to carry over into the 2007
budget, yet these funds are available as this is an Enterprise Fund.
RECOMMENDATION
Approve the consultant agreement with KPG, Inc., for professional design services to design the 2007
Annual Neighborhood Drainage Program for $108,920.66.
RL:ad
attachments: Location Map
Consultant Agreement
(P:Projec A- DR P.ojxal07DR0111nfo Memo SDP 2007 Design)
T
pl
67 p1 2007 Annual Neighborhood
694 p1 F o Drainage Program
1
5
0 S 1 2 St .4 if
Site 3
Site 2
e a •o
1
59g g j prok Site 4
Site 6 51, I 0
,rte .I
0 P /0�A Site 7
M/ `b:
Site 5 WWI, t r �i
1691 TI Aill f S N
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5
.�y7 St._Sr vl 475,
ia7 S150St 19 1 o 3 1/44
ly S,52 St
e Sib G
i �r s Site 1
s ,sfi st
SW s 158 st T Tukv.4 3 Awl 44111
tM �I
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5 Corporate De S c e
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illen Or
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rays Y Tukwila
CONSULTANT AGREEMENT FOR
DRAINAGE DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City and KPG, Inc., hereinafter referred to as "the Consultant in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform drainage design
services in connection with the project titled 2007 Annual Neighborhood Drainage Program.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 365 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $108,920.66 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attomey's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
2
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
3
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
KPG, Inc.
753 9th Avenue N.
Seattle, WA 98109
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this day of 2005
CITY OF TUKWILA CONSULTANT
By:
Steven M. Mullet, Mayor Nelson Davis'
Principal
Title:
Attest/Authenticated: Approved as to Form:
Jane E. Cantu, CMC, City Clerk Office of the City Attorney
4
Exhibit A
City of Tukwila
2007 Annual Neighborhood Drainage Program
Scope of Work
November 15, 2007
KPG
The Consultant shall prepare surveyed base maps, final plans, specifications, and
estimates for the following small drainage projects:
Site 1: 65 Avenue South
Install new under drain to collect seepage from existing junction box and
connect to existing storm drain system.
Site 2: 44 Avenue South
Install new storm drain system to replace existing ditch system between S
116 St and S 122 St. Connect new system to existing area storm drain
system.
Site 3: South 116 Street
Install new storm drain system to collect local ponding in yards between
44 Ave S and 42 Ave S. Connect new system to existing area storm
drain system.
Site 4: 47 Avenue South
Instal! new storm drain system to eliminate flooding between S 124 St
and S 122 St. Connect new system to existing storm drain on S 122
St.
Site 5: South 135 Street
Install new drainage system to collect local right of way ponding between
Military Road and 32 Ave S. Connect new system to existing storm
drain on 32n Ave S.
Site 6: South 126th Street Culvert Crossing (Southgate Creek)
Replace existing culvert to meet WDFW fish passage criteria.
Site 7: South 133 Street Culvert Crossing (Southgate Creek)
Replace existing culvert to meet WDFW fish passage criteria.
Work on these projects shall include any necessary survey, alternative analyses.,
quantity estimating and cost estimating to complete the projects. Surveyed base maps
and horizontal utility locations will be provided for all projects except for Sites 3, 6, and
7. Previous mapping from the 2005 -2006 Annual Neighborhood Program will be used
City of Tukwila KPG
2007 Annual Neighborhood Drainage 1 of 3 November 15, 2007
Exhibit A
for the project base maps on sites 3, 6, and 7. Project horizontal and vertical datum's
will be assumed on all projects.
The Consultant shall prepare applications and coordinate permit approvals for the
following projects as noted:
Site 6 HPA approval (SEPA completed previously)
Site 7 HPA approval (SEPA completed previously)
It is our understanding that none of the projects will require biological assessments,
additional permits, detention facilities, or water quality treatment facilities. The
Consultant will prepare landscape restoration mitigation plans for the site requiring
permits.
A potholing allowance of $5,000 is included in the estimated fee to determine existing
subsurface utility elevations in key locations that are identified during base mapping and
preliminary design.
The consultant shall coordinate relocation with existing utilities on for Site 7 in
anticipation of culvert replacement in 2008.
It is anticipated that the projects will be bid as one package for the 2007 Small Drainage
Program. The Consultant shall perform base mapping, permit agency coordination,
utility coordination, and preliminary design and cost estimating for each of the project
sites to assist the City with prioritization for the bid package. Projects will be prioritized
based on available budget and other factors (such as permit complexity, utility
relocation needs, easements, etc.) to achieve a realistic schedule and project listing for
the 2007 Small Drainage Program.
For the 2007 Small Drainage Program, the Consultant shall submit 50% and 90% plan,
specification, and estimate submittals for City review prior to bidding. The City may
reprioritize the projects based on estimated costs and available budget.
City of Tukwila KPG
2007 Annual Neighborhood Drainage 2 of 3 November 15, 2007
Exhibit A
Deliverables:
The Consultant shall provide the following deliverables:
Memo and cost estimates to assist City with prioritization 2007 Small
Drainage Programs, including any permit or feasibility issues, and
recommended solutions.
2007 Small Drainage Program:
10 copies, 50% Plans and Estimates
5 copies, 90% Plans, Specifications and Estimates
40 copies of bid documents (half size)
The City shall provide the following items:
Property owner contact information
Existing utility information, as available
Plan reviews and comments
Easement negotiations, if required.
City of Tukwila KPG
2007 Annual Neighborhood Drainage 3 of 3 November 15, 2007
HOUR AND FEE ESTIMATE
Project: City of Tukwila
2007 Annual Neighborhood Drainage Program
EXHIBIT B
• Architecture •
Landscape Architecture
• Civil Engineering •
11/29/2006
Labor Hour Estimate
Total Fee
Task Description
Project
Manager
$ 161.25
Design
Engineer
$ 113.06
Survey
Field Crew
$ 130.00
Technician
$ 73.33
Clerical
$ 65.78
Fee
•
Task 1 - 2007 Small Drainage Program
1.1 Management/Coordination /Administration
16
0
0
0
16
$ 3,632.48
1.2 Topographic survey / utility locates / potholes
6
100
100
8
0
$ 25,860.14
1.3 Field reviews
4
8
0
4
0
$ 1,842.80
1.4 Prepare design memo for 2007 prioritization
4
8
0
0
0
$ 1,549.48
1.5 Prepare Plans (estimate 20 sheets)
Site 1- 65th Ave S
2
4
0
8
0
$ 1,361.38
Site 2 - 44th Ave S
8
60
0
60
0
$ 12,473.40
Site 3 - S 116th Street
8
40
0
40
0
$ 8,745.60
Site 4 - 47th Ave S
2
24
0
40
0
$ 5,969.14
Site 5 - S 135th Street
2
24
0
40
0
$ 5,969.14
Site 6 - S 126th Street
2
24
0
24
0
$ 4,795.86
Site 7 - S 133rd Street
2
16
0
24
0
$ 3,891.38
Prepare Detail Sheets
2
24
0
24
0
$ 4,795.86
Prepare restoration plans for sensitive area sites
2
16
0
16
0
$ 3,304.74
1.6 Property owner coordination
2
8
0
0
0
$ 1,226.98
1.7 2007 Small Drainage Program
Prepare 50% & 90% Review Submittals
2
8
0
8
4
$ 2,076.74
Utility coordination
0
8
0
0
4
$ 1,167.60
Quantity and Cost Estimating
2
12
0
16
0
$ 2,852.50
Prepare Specifications
2
2
14
8
0
0
0
12
4
4
$ 2,168.46
$ 2,370.06^
Finalize Bid Documents
Reimbursable expenses - see breakdown for details
$ 8,000.00
Task Totals
70
406
100
324
32
$ 104,053.74
11/29/2006
HOUR AND FEE ESTIMATE
Project: City of Tukwila
2007 Annual Neighborhood Drainage Program
EXHIBIT B
KPH
• Architecture •
Landscape Architecture
• Civil Engineering •
Task Description
Labor Hour Estimate
Total Fee
Project
Manager
$ 161.25
Design
Engineer
$ 113.06
Survey
Field Crew
$ 130.00
Technician
$ 73.33
Clerical
$ 65.78
Fee
Task 2 - Permitting
2.1 Prepare JARPA applications (1 application)
4
8
0
16
4
$ 2,985.88
2.1 Field review /coordinate with WDFW
4
8
0
0
2
$ 1,681.04_
Reimbursable expenses - see breakdown for details
$ 200.00
Task Totals
8
16
0
16
6
$ 4,866.92
Reimbursable Breakdown
Task 1 - 2007 Small Drainage Program
Mileage
Reproduction
APS - Potholing allowance
Total Estimated Fee: $ 108,920.66
Cost
Task 1 - Total
$ 1,000.00
$ 2,000.00
$ 5,000.00
$ 8,000.00
Task 2 - Permitting
Mileage
Reproduction
Task 2 - Total
$ 100.00
$ 100.00
$ 200.00
11/29/2006
Utilities Committee 2
December 5, 2006
2007 Annual Neighborhood Drainage Program Consultant Recommendation
Mr. Larson presented the consultant agreement with KPG, Inc. for professional design services to design the
2007 Annual Neighborhood Drainage Program for $108,920.66. He conveyed that every year the Annual
Neighborhood Drainage Program is developed for projects which are too large for the city to handle. These
projects are combined into one project. Mr. Robertson expressed concern with performance on the contract
and when services are to be provided throughout the term of the contract. This will be reviewed by the
city's attorney. Ms Labanara related that it is "progressive performance." Unanimous approval to move
to December 11 special council meeting for approval.
C. Private Storm System Adoption and Rehabilitation Program Consultant Recommendation
Mr. Larson presented the consultant agreement with KPG, Inc for professional design services to design the
Private Storm Adoption and Rehabilitation Program for $223,033.75. He stated that using the GIS, 25 sites
where privately owned piped systems are used have been identified. The list is growing. The city would
like to adopt these systems and make the necessary repairs to protect property and ensure the reliability of
the overall City drainage system. Ms. Linder noted that design will take place over a two -year period of
time and three years for construction/repairs. Mr. Robertson asked if the work will be attributed to the small
drainage project. Mr. Ryan noted that it is a new page in the CIP and that both of these projects will be
tracked in one location. Mr. Robertson asked how much is set aside each year. Ms. Labanara replied
$300,000 for design and $300,000 each year for construction, totaling $1.2 million. Mr. Robertson asked if
there is the possibility of contamination. Mr. Ryan noted that the City will begin to test outfalls and will be
able to track down contaminants. Unanimous approval to move to December 11 Special Council
Meeting for approval.
Adjournment: 6:10 p.m.
Committee Chair Approval
Minutes by DJ. Reviewed by GL, El, BG, and RB.
COUNCIL AGENDA SYNOPSIS
ITEM NO.
s O Initials
Meeting Date Prepared Sti Mayor's review 7Councll review
la 12/11/06 1 RL
rsoa I I I 3 e
ITEM INFORMATION
CAS NUMBER: 06-152 I ORIGINAL AGENDA DATE: DECEMBER 11, 2006
AGENDA ITEM TITLE Private Storm System Adoption Rehabilitation Program
Consultant's Agreement with KPG
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 12 /11/06 Mtg Date 12 /11/06 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
SPONSOR El Council Mayor Adm Svcs DCD Finance Fire Legal El P&R Police PW
SPONSOR'S The contract is for design of the Private Storm System Adoption and Rehabilitation
SUMMARY Program. Three firms were short- listed from the Consultant Works Roster and KPG was
chosen as the most qualified. The City has identified 25 sites where the public storm
drainage system is routed through private parcels. Due to the expected lead -time to
research ownership, obtain easements and permits, design will take place over two years.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 12/05/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the consultant's agreement with KPG.
COMM rIPE Unanimous approval; forward to 12/11/06 Council meeting.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$223,033.75 $300,000.00
Fund Source: 412.02 Surface Water (page 141, Proposed 2007 CIP)
Comments: Amount budgeted is for 2 years.
MTG. DATE RECORD OF COUNCIL ACTION
12/11/06
MTG. DATE ATTACHMENTS
12/11/06 Information Memo dated November 29, 2006 (revised after UC meeting)
Map of Sites
Consultant Agreement with Scope of Work
Utilities Committee Meeting Minutes from December 5, 2006
INFORMATION MEMO
To: Mayor Mullet
)1/4 From: Public Works Director
Date: November 29, 2006
Subject: Private Storm System Adontion and Rehabilitation Program
Consultant Recommendation
Project No. 066DRO3
ISSUE
Approve KPG, Inc., to design the Private Storm System Adoption and Rehabilitation Program.
BACKGROUND
The City of Tukwila has identified approximately 25 locations throughout the City where the public storm
drainage system is routed through private parcels. Throughout 2006, City maintenance staff videotaped these
systems to determine any necessary repairs or maintenance needs that may be required. The purpose of this
contract is to secure all necessary easements and provide appropriate repairs /replacements for continued
operation of these systems.
ANALYSIS
The current consultant roster was reviewed and three firms were short- listed to research ownership, prepare
easements, and design repairs to failing systems. The firms were:
1. KPG, Inc.
2. Penhallegon Associates Consulting Engineers, Inc.
3. Perteet, Inc.
KPG is recommended for this project. They are very knowledgeable of the City and have shown an
outstanding ability to work with local residents and secure easements. These projects are also identical in
scope to the City's Small Drainage Program and advertisement and construction will be combined into one
construction contract.
BUDGET SUMMARY
Contract 2 -Year Budeet
Design 223,033.75 300,000
Due to the expected lead -time to research ownership, obtain easements, obtain permits, and design
corrections to some of the private systems, design will take place over a two -year period.
RECOMMENDATION
Approve the consultant agreement with KPG, Inc., for professional design services to design the Private
Storm System Adoption and Rehabilitation Program for $223,033.75.
RL:ad
attachments: Location Map
Consultant Agreement
(P:ProjecaN- DR Projear106DRO3Wfo Memo Design)
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1_,---------------------
CONSULTANT AGREEMENT FOR
DRAINAGE DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred
to as "the City and KPG, Inc., hereinafter referred to as "the Consultant in consideration of the
mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform drainage design
services in connection with the project titled Private Storm System Adoption.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perform all services and
provide all work product required pursuant to this Agreement within 730 calendar days from
the date written notice is given to proceed, unless an extension of such time is granted in
writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $150,000 for calendar year 2007 and $223,033.75 for the entire contract without
express written modification of the Agreement signed by the City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and state for a period of three (3)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perform-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. Neither the Consultant nor any employee of the Consultant shall
2
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industrial insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
3
16. Notices. Notices to the City of Tukwila shall be sent to the following address:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
KPG, Inc.
753 9th Avenue N.
Seattle, WA 98109
17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
DATED this day of 2006
CITY OF TUKWILA CONSULTANT
By: I G.
Y•
Steven M. Mullet, Mayor Nelson Davis"
Principal
Title:
Attest/Authenticated: Approved as to Form:
Jane E. Cantu, CMC, City Clerk Office of the City Attorney
4
Exhibit A
City of Tukwila
Private Storm System Adoption
2007 -2009
Scope of Work
November 29, 2006
KPG
The City of Tukwila has identified approximately 25 locations throughout the City where
the public storm drainage system is routed through private parcels. Throughout 2006,
City maintenance staff has videotaped these systems to determine any necessary
repairs or maintenance needs that may be required. The purpose of this Contract is to
secure all necessary easements and provide appropriate repairs /replacements for
continued operation of these systems.
Based on the results of the video inspections, the projects are grouped to 3 separate
categories depending on the level of maintenance required. The scope of work for
each of the groups, including approach and budgeting assumptions are summarized
below:
GROUP A PROJECTS EASEMENT VERIFICATION PREPARATION ONLY
10 of the 25 sites have drainage systems in good structural repair and are only in need
of easement documentation. The locations of these sites are generally described on
the attached project summary and will include the following scope of services:
Perform deed research to determine if the existing drainage systems are
contained within drainage easements on the private parcels. For budgeting
purposes, we have estimated that each of the 25 sites contains an average of 3
parcels (75 parcels total) and that title reports will be required for each parcel.
Provide any necessary field work to determine the location of the existing
repaired drainage system relative to the private parcel lines for all parcels
requiring easements. For budgeting purposes, we have assumed that all of the
parcels will require new easements, requiring an average of 8 hours of survey
time for each of the sites.
Prepare legal descriptions and exhibits for each parcel, signed and stamped by a
Professional Land Surveyor licensed in the State of Washington.
Assemble easement documents, prepare a cover letter, and mail documents to
the property owner for signature. Easement language and mailing addresses will
be provided by the City. An allowance of approximately $25,000 has been
included for assisting the City with property owner meetings, contacts, etc that
may be required to obtain signatures.
City of Tukwila KPG
Private Storm System Adoption 1 of 3 November 29, 2007
Exhibit A
GROUP B PROJECTS EASEMENT VERIFICATION PREPARATION AND SLIPLINE REPAIR
9 of the 25 sites have drainage systems that are generally functioning, but in need of
sliplining or similar in -situ repairs. Each of these sites will require easement verification
preparation as described for the Group A projects, as well as preparation of plans,
specifications, and estimates for bid and construction of the repairs. The locations of
these sites are generally described on the attached project summary and will include
the following scope of services:
Prepare plans, specifications, and estimates for each site. Plans will be based
on GIS aerial maps provided by the City and supplemented with the pipe
locations obtained during the easement survey. No topographic surveying is
anticipated for these projects.
GROUP C PROJECTS EASEMENT VERIFICATION PREPARATION AND REPLACE RE -ROUTE
6 of the 25 sites have drainage systems that are in very poor structural repair and will
require replacement or re- routing. Each of these sites will require easement verification
preparation as described for the Group A projects, as well as preparation of plans,
specifications, and estimates for bid and construction of the replacements. The
locations of these sites are generally described on the attached project summary and
will include the following scope of services:
Prepare plans, specifications, and estimates for each site. Plans will be based
on topographic survey of each of the project sites prepared by the Consultant.
Project horizontal and vertical datum will be assumed on all projects.
It is our understanding that none of the projects will require biological assessments,
additional permits, detention facilities, or water quality treatment facilities.
It is anticipated that the Group B and C projects will be bid through as many as 3
separate bid packages in 2007, 2008, and 2009. Projects will be prioritized based on
available budget and other factors (such as utility relocation-needs, easements, etc.) to
achieve a realistic schedule and project listing implementation of these repairs.
For Group B and C projects, the Consultant shall submit 90% plan, specification, and
estimate submittals for City review prior to bidding. The City may reprioritize the
projects based on estimated costs and available budget.
Due to the large number of parcels and uncertainties with easement status and actual
field conditions, budgeting assumptions are summarized on Exhibit B. The Consultant
shall notify the City of any issues affecting budget as they become known prior to
proceeding with work that may increase the project scope and cost.
City of Tukwila KPG
Private Storm System Adoption 2 of 3 November 29, 2007
Exhibit A
Deliverables:
The Consultant shall provide the following deliverables:
Legal descriptions and exhibits for all sites requiring easements
Cover letter for mailing to property owners
Assistance with negotiations
5 copies, 90% Plans, Specifications and Estimates (Group B and C only)
Camera ready bid documents (1/2 size plans) for on line bidding
Full size mylar plans for City records
The City shall provide the following items:
GIS information
Existing utility information, as available
Plan reviews and comments
Easement negotiations, if required.
City of Tukwila KPG
Private Storm System Adoption 3 of 3 November 29, 2007
PRIVATE STORM SYSTEM ADOPTION Page 1 of 3
AND REHABILITATION PROGRAM
PROJECT No. 06 -DRO3
GROUP A PROJECTS
EASEMENT VERIFICATION/PREPARATION ONLY
1) 32" to 33 Ave S between S 132 S 130 St at 13200 32 12" CMP pipe,
appears to go under house and across two yards (not under house and in good
shape). See Map #15, page 41.
2) S 144 St at Foster High School, area next to Fire Station #54 18" concrete pipe
from S 144 St to S 146 St (pipe in good shape). See Map #10, page 35 -37.
3) 24" CMP from TIB to Macadam, then through storage yard to S 154 St, then to
West Colonial Village apartments through apartment complex to 40 Ave S. (good
shape). See Map #5, page 20 -25.
4) 43 Place S at 15900 12" concrete pipe from driveway under carport down very
steep slope to new system on S 158 St (does not go under carport good shape).
See Map #16, page 48.
5) 54 Ave S above I -5 24" ductile pipe from 54 Ave S to I -5. See Map #18, page
53.
6) S 164 St to 53 Place S 12" concrete pipe (good shape). See Map #17, page 49-
50.
7) Gilliam Creek pipe from S 154 St to I -5 under storage yard, under 52" Ave S,
around office building (good shape). See Map #2, page 10 -14.
8) 12" CMP pipe uphill from Macadam Road at about S 138 St from 4'X4' box
culvert manhole (looks good). No map.
9) 12" concrete pipe from 34 Ave S up to 33 Ave S creek around house into pipe
(good shape). See Map #15, page 44.
10)12" concrete pipe from 57 Ave S near Tukwila Elementary School area runs
through yard (good shape). See Map #21, page 66.
PRIVATE STORM SYSTEM ADOPTION Page 2 of 3
AND REHABILITATION PROGRAM
PROJECT No. 06 -DRO3
GROUP B PROJECTS
EASEMENT VERIFICATION/
PREPARATION AND SLIPLINE REPAIR
1) 38 Ave S, at the end, south of S 130 St, below 37 Ave S 28" concrete pipe
under shed and yard and across three properties (replace two manholes). See Map
#4, pages 17 -19.
2) 33 to 34 Ave S, between S 132 S 130 St 12" mismatched pipe goes
through yards and under mobile home (reroute system). See Map #15, pages 41 -43.
3) S 142" St, off Military Road 12" concrete pipe from cul -de -sac to 33 Ave S,
pipe through yard and under shed (repair roots). Not under shed! See Map #13, page
32.
4) 42" Ave S at 14826 24" CMP pipe though yard to north fork of Gilliam Creek
above S 150 St (replace rotten pipe). See Map #7, pages 28 -30.
5) Thorndyke Elementary School on S 150 St 12" 24" concrete pipe from S 150
St through schoolyard to behind the apartment complex on S/C Blvd., Park Place by
the Woods (repair root problems on the 24 See Map #20, pages 59 -63 67 -68.
6) S 162 St between 46 47 Ave S, trail area 12" concrete pipe (replace first
and last 30 feet). See Map #12, page 51 -52 -and 54 -55.
7) Evergreen Foods 36" CMP, TIB to creek (total replacement). See Map #3, pages
15 -16.
8) From S 146 St, behind hedge, towards S 144 St 12" concrete pipe (total
replacement). See map #9, pages 57 -58.
9) East Marginal Way 36" CMP storm line from S 124 St to SR599.
PRIVATE STORM SYSTEM ADOPTION Page 3 of 3
AND REHABILITATION PROGRAM
PROJECT No. 06 -DRO3
GROUP C PROJECTS
EASEMENT VERIFICATION PREPARATION
and REPLACE/REROUTE
1) S 128 St and the old Becker Trucking Company yard area 18" CMP pipe under
yard area. See Map #8, pages 31, 33 and 34.
2) 33 Place S and S 141 St, between S 141 St 35 Ave S 12" concrete pipe
appears to go under house (does not go under house). See Map #11, pages 38 and
45.
3) 34 and 33 Ave S by signpost address 3432 12" concrete pipe between house to
35 Ave S. See Map #11, pages 46 and 47.
4) 38 Ave S just east of 37 Ave S 12" concrete pipe from 38 Ave S through yards
to TIB. Looks good. No Map.
5) S 163 St to Slade Way 12" concrete (slip line). See Map #14, page 40.
6) S 116 St east from 42 °d Ave S 18" CMP (add manhole and slip line). See Map
#19, page 56.
City of Tukwila
Private Storm System Adoption
Fee Estimate
EXHIBIT B
KPG
• Architecture •
Landscape Architecture
• Civil Engineering •
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Group A - Easement Verification
Group B - Easement + Slipline
Group C - Easement + Repair
10
9
6
3
3
3
30
27
18
30
27
18
80
72
48
60
54
36
60
54
36
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0 216 0
96 0 480
-
-
-
Total hours / parcels
25
75
75
200
150
150
96 216 480
Total costs
$28,126.00
$27,000.00
$16,600.00
$11,260.00
$23,620.00 $19,872.00 $44,160.00 I $170,427.00
Management, coordination, administration (10%) $ 17,042.70
Negotiation assistance (16 %) $ 26,664.06
mburaables (I rographics , et. c) 10 ,000.0l 0
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Utilities Committee 2
December 5, 2006
B. 2007 Annual Neighborhood Drainage Program Consultant Recommendation
Mr. Larson presented the consultant agreement with KPG, Inc. for professional design services to design the
2007 Annual Neighborhood Drainage Program for $108,920.66. He conveyed that every year the Annual
Neighborhood Drainage Program is developed for projects which are too large for the city to handle. These
projects are combined into one project. Mr. Robertson expressed concern with performance on the contract
and when services are to be provided throughout the term of the contract. This will be reviewed by the
city's attorney. Ms Labanara related that it is "progressive performance." Unanimous approval to move
to December 11 special council meeting for approval.
C. Private Storm System Adoption and Rehabilitation Program Consultant Recommendation
Mr. Larson presented the consultant agreement with KPG, Inc for professional design services to design the
Private Storm Adoption and Rehabilitation Program for $223,033.75. He stated that using the GIS, 25 sites
where privately owned piped systems are used have been identified. The list is growing. The city would
like to adopt these systems and make the necessary repairs to protect property and ensure the reliability of
the overall City drainage system. Ms. Linder noted that design will take place over a two -year period of
time and three years for construction/repairs. Mr. Robertson asked if the work will be attributed to the small
drainage project. Mr. Ryan noted that it is a new page in the CIP and that both of these projects will be
tracked in one location. Mr. Robertson asked how much is set aside each year. Ms. Labanara replied
$300,000 for design and $300,000 each year for construction, totaling $1.2 million. Mr. Robertson asked if
there is the possibility of contamination. Mr. Ryan noted that the City will begin to test outfalls and will be
able to track down contaminants. Unanimous approval to move to December 11 Special Council
Meeting for approval.
Adjournment: 6:10 p.m.
Committee Chair Approval
Minutes by DJ. Reviewed by GL, FI, BG, and RB.
w,, COUNCIL AGENDA SYN0PsIs
s J Initials ITEM NO.
f 1 S 1 M Date Prepared by j Ma)o's renew I Caiaxil renew
I 12/11/06 I Diane I h I'}
190a c
1 1
ITEM INFORMATION
CAS NUMBER 06-153 IORIGINALAGENDA DATE: 12/11/06
AGENDA ITEMTITLE Discussion of Council Administrative Assistant Work Schedule
CATEGORY Discussion Motion Resolution Orzlinanw BidAuard Publk Cher
MtgDate 12 /11/06 MtgDate MtgDate MtgDate MtgDate Mtg Date MtgDate
SPONSOR Council May r AdmSvs DCD El Finarxe Fire Legal P& R Polux PW
SPONSOR'S The Council's Administrative Assistant's current work schedule as well as three possible
SUMMARY proposed scenarios will be discussed.
REVIEWED BY COW Mtg. CA&P Cmte F&S Carte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. El Planning Comm.
DATE:
RE COMME NDATIONS:
SPONSOR/ADMIN. Dennis Robertson
COMMITTEE
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0
Fund Source:
Comments: Salary savings by reducing overtime
MTG. DATE I RECORD OF COUNCIL ACTION
MTG. DATE I ATTACHMENTS
12/11/06 1 Information Memo
12/11/06 1 Proposed Administratie Assistant Council Schedule
MEMORANDUM
December 7, 2006
TO: Members, Tukwila City Council
Steve Mullet
Rhonda Berry
FR: Dennis Robertson c P
RE: Changes to Council Administrative Assistant Position Work Schedule
Attached is a the current council administrative assistant work schedule as well as three
possible scenarios that are intended to reduce the `normal' work week for the council
administrative assistant to 40 hours per week.
As you can see from the current work week schedule this position is currently averaging
a 47.5 hour work week. This results in overtime, compensatory time, and a very
grueling work schedule that does not fit the city policy for a standard 40 hour work
week.
Even with the adoption of one of the proposed schedules there will still be occasional
overtime for this position because of:
Staffing for Equity and Diversity Committee
Scheduling of special council meetings (e.g., budget updates, Tukwila Pond,
Retreats, TIB Snapshot, etc.)
Special Events (e.g. ITC conference, meetings with legislators, etc.)
Three possible new work week scenarios were created to reduce the number of hours.
The scenarios include:
Scenario #1 Work from home Wednesday morning and off on Wednesday and
Friday afternoons
Scenario #2 Off on Fridays
Scenario #3 Late start on Tuesday mornings and off on Friday afternoons
Changes to Adm. Asst. Work Schedule 2
December 7, 2006
All three proposed schedules have problems.
Scenario #1 has three issues. First, and most important, there is no current city policy
or procedure for working from home. Second, there will be no coverage in the office on
Friday afternoons when Council Members come in to pick up their packets. Third, the
employee has to drive in to work on Friday for only four hours of work.
Scenario #2 has the issue of no coverage on Friday afternoon when the Council
Members come in to pick up their packets.
Scenario #3 has three issues. First, there is no coverage on Friday afternoons.
Second, the employee has to drive in on Fridays for only 4 hours of work. Third, the late
beginning on Tuesdays can cause a problem for finishing Monday's committee minutes
in time for Wednesday turn -in to City Clerk's office for the next Agenda Packet.
My recommendation is the use of Scenario #2. This will leave the Council
Administrative Assistant's office uncovered on Fridays but it has the least impact on the
work that has deadlines and appears to be the closest fit to the City Personnel Policies
and Procedures:
Hours of Work, 02.05.12
Work Periods, 02.05.18
Flexible Time (Modified) Work Schedules and Job Share, 02.05.20
MEMORANDUM
November 16, 2006
TO: Members, Tukwila City Council
FR: Diane Jenkins, Administrative Assistant
RE: Council Administrative Assistant Position
Number of Hours Worked Above Normal Work Schedule
Listed below are the number of hours worked above the normal work schedule for the
months of June through November.
June 14 hours
July 14 hours
(two committee meetings canceled)
August 27 hours
(one committee meeting canceled and a special council work session
on Budget)
September 42.5 hours
(two committee meetings canceled, a special council work sessions for
the Tukwila pond, and staffing the ITC Conference)
October 27.5 hours
(Attended AWC Legislative Meeting)
November 37 hours
(Staffed Equity Diversity meeting, two additional special meetings for
TIB snapshot on Nov. 9 and 16, Special Joint CAP SeaTac Land Use
Committee Mtg, two committee meetings and a Committee of the Whole
meeting were cancelled)
Proposed Administrative Assistant Council Schedule
Council Admin Asst Schedule Scenario's
NOTE: The last three scenarios are only proposals. The actual schedule will always take into
consideration current work load and specific event or project demands.
Current Scenario IR MON 11 TUES S WED THURS FRI $WEEKLYI
Start Work 8:30am 8:30am 8:30am 8:30am 8:30am
Staff Mtg 9:OOam
Committee Mtgs 5:OOpm 5:OOpm
Council Mtg 7:OOpm
Phone coverage /lunch (12 -1:00)
Work on Minutes XX
Complete Committee Minutes XX
Deadline- noon /Council Packets XX
Meet w /Council Pres City Adm. 2:OOpm
Citizen Issues /Action Items 2:30pm
Agenda Review 3:OOpm
End Work 11:OOpm 6:30pm 5:OOpm 5:OOpm 5:OOpm
Total Hours i 4
Scenario #1
Wed Fri afternoons gone /work from home Wed. morning
MON TUES $WED THURS $FRI $WEEKLY
Start Work 8:30am 9:30am work 8:30am 8:30am
Staff Mtg 9:OOam at home
Committee Mtgs 5:OOpm 5:OOpm
Council Mtg. 7:OOpm
Phone coverage /lunch (12 -1:00) 12:OOpm
Work on Minutes XX
Complete Committee Minutes XX
Deadline for Council Packets XX
Meet w /Council Pres City Adm 2:OOpm
Citizen Issues /Action Items 2:30pm
Agenda Review 3:OOpm
End Work 11:00prr 6:30pm 5:OOpm 1:OOpm
Total Hours 14 10 4 8 4 40
Proposed Administrative Assistant Council Schedule
Scenario #2
Fridays off (depends on hours /responsibilities tasks)
MON$ TUES$ WED$ THURS$ FRIfr(EEKLYI
Start Work 8:30am 9:30am 8:30am 8:30am OFF
Staff Mtg 9:OOam
Committee Mtgs 5:OOpm 5:OOpm
Council Mtg. 7:OOpm
Work on Minutes XX
Complete Committee Minutes XX
Deadline for Council Packets XX
Meet w /Council Pres City Adm 2:OOpm
Citizen Issues /Action Items 2:30pm
Agenda Review 3:OOpm
End Work 11:OOpm 6:30pm 5:OOpm 5:OOpm
Total Hours 14 10$ 811 8$ 0$ 401
Scenario #3
Late start Tue. /leave early- Fri.
MON$ TUESli WED11 THURS$ FRI$WEEKLY
Start Work 8:30am 10:OOam 8:30am 8:30am 8:30am
Staff Mtg 9:OOam
Committee Mtgs 5:OOpm 5:OOpm
Council Mtg 7:OOpm
Phone coverage /lunch (12 -1:00) 12:OOpm
Work on Minutes XX
Complete Committee Minutes XX
Deadline for Council Packets XX
Meet w /Council Pres City Adm 2:OOpm
Citizen Issues /Action Items 2:30pm
Agenda Review 3:OOpm
End Work 11:OOpm 6:30pm 5:OOpm 5:OOpm 1:OOpm
Total Hours 1A 7.51 8$ 8 5$ 42.51
Additional comments:
The three scenarios do not include:
Staffing of Equity Diversity Committee once a month
Scheduling of special council meetings e.g., budget updates, Tukwila Pond, Council Retrea
Tukwila International Blvd., etc.
Special Events e.g., ITC Conference, meetings with legislators
Attendance at various events
Tentative Agenda Schedule
MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4
REGULAR C.O.W. REGULAR C.O.W.
December 4 11 18 25
25th
Christmas Day SPECIAL MEETING December 18th City offices closed
(City offices closed) Regular meeting
See agenda packet has been cancelled.
cover sheet for this The next regularly-
week's agenda scheduled meeting
(December 11, 2006 is January 2, 2007.
Special meeting).
January 2 (Tuesday) 8 16 (Tuesday) 22
1 st
New Years Day
(City offices closed)
15th
M.L. King, Jr. Day CONINII I'I'LE OF TI fE
(City offices closed) WHOLE MEETING TO
BE FOLLOWED BY A
29th SPECIAL MEETING
Fifth Monday of the
month —no Council
meeting scheduled
February 5 12 20 (Tuesday) 26
19th
Presidents' Day
(City offices closed)
Upcoming Meetings Events
DECEMBER 2006
11th (Monday) 12th {Tuesday) 13th (Wednesday) 1 -14th (Thursday) 15th (Friday) 16th (Saturday) I
➢Transportation Community I Planning Chipper Day
Cmtc Affairs Parka Commission, 10:00 A \t to
CANCELLED C 7:00 PM
CANCELLED (Council 1:00 PM
Civil Service Chambers)
Commission, Highway 99 7r-
5:00 PM Action Cmte,
(CR 3) 7:00 PM
(Community
City Council Center)
Special Mtg.,
7:00 PM
(Council
Chambers)
18th (Monday) 19th (Tuesday) i 20th (Wednesday) 21st (Thursday) 22nd (Friday) 23rd (Saturday)
Finance Utilities Cmtc Crime Hot Spots Domestic
Safety Cmte CANCELLED Task Force Mtg., Violence Task
CANCELLED 10:00 AM Force,
(CR #5) 12:00 NOON
City Council (CR 95)
Regular Mtg. Parks Commission
CANCELLED CANCELLED
(The nail
regularly Library Advisory
scheduled Beard
Meeting is CANCELLED
Jan. 2, 2007)
Apartment Managers' Networking Lunch: Periodically as scheduled. Contact Robbie Burns at 206 431 -2197
Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Kimberly Matej at 206 -767 -2342.
Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices.
Contact Nancy Damon at 206 -575 -1633.
Chipper Days, sponsored by the Wash. State Dept. of Agriculture: 3rd Sat., 10:00 AMt to 1:00 PM, Foster HS main parking lot.
Dispose of prunings and plant materials from the longhomed beetle quarantine area. Drive )'our truckload of materials to the lot and
help will be provided to unload, chip, and dispose of materials free of charge. Be sure to bring ID with quarantine area address.
City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall.
City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall.
Civil Service Commission: 2nd Mon., 5:00 PM, Conf. Room 93. Contact Bev Willison at 206 433 -1894.
>Community Affairs Parks Committee: 2nd 4th Tues., 5:00 PM, Conf. Room 93.
COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 Pam Conf. Am 95. Marja Murray (206 433 7175).
Crime Hot Spots Task Force: 3rd Wed., 10:00 AM, Conf. Room 95. Contact Marjo Murray at 206- 433 7175.
Domestic Violence Task Force: 3rd Thurs., 12:00 Noon, Conf. Room 95. Contact Evie Boykan or Stacy Hansen at 206- 933 -7180.
Equity Diversity Commission: 1st Thurs., 5:00 PM, Showalter Middle School Library. Contact Diane Jenkins at 206 -433 -1834.
>Finance Safety Committee: 1st 3rd Mon., 5:00 PM, Conf. Room 93.
>Highway 99 Action Committee: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dave Haynes at 206 433 -1812.
>Human Services Advisory Brd: 2nd Fri. of even months, 10 :00 Aft, Human Services Office. Contact Evie Boykan at 206 -433 -7180.
>Human Services Providers: Quarterly, 11:30 Am, TCC (2006 3/17, 6/16, 9/15, and 12/8). Contact Stacy Hansen at 206 -433 -7181.
Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Bruce Fletcher at 206 -767 -2343
Lodging Tax Advisory Committee: Every other month (or as scheduled), 12:00 NOON. Contact Katherine Kertzman at 206 -575 -2489.
Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Kimberly Matej at 206 -767 -2342.
Planning Commission/Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 7:00 PM,
Council Chambers at City Hall. Contact Wynetta Bivens at 206 -431 -3670.
>Sister City Committee: 1st Wed., 5:30 PM, Conf. Room #3. Contact Bev Willison at 206- 433 -1894.
Transportation Committee: 2nd 4th Mon., 5:00 PM, Conf. Room 91.
Utilities Committee: 1st 3rd Tues., 5:00 Pam Conf. Room s1.
Court Busy Court and/or Jury Calendar (noted to alert employees and citizens of potential parking difficult').