HomeMy WebLinkAboutCOW 2006-11-27 Item 3F - Contract Supplement #1 - Fort Dent Park Interurban Avenue Sewer Extension with Jacobs Civil for $97,897.58 COUNCIL AGENDA SYNOPSIS
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Meeting Date Prepared by i Mayor's review I „ounci!review
11/27/06 BG Y -e- I .l j
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ITEM INFORMATION
I CAS NUMBER: 06-143 ORIGINAL AGENDA DATE: NOVEMBER 27, 2006
AGENDA ITEM TITLE Fort Dent Park /Interurban Avenue Sewer Extension
Construction Management Services Supplement No. 1 with Jacobs Civil Inc.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 11/27/06 Mtg Date 12 /04/06 Mtg Date Mtg Date Mtg Date Mtg Date Mg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police PW
SPONSOR'S Construction Management Services have been negotiated with Jacobs Civil, Inc. for the Fort
SUMMARY Dent Park /Interurban Avenue Sewer Extension Project in the amount of $97,897.58. The
scope of work includes a full -time on -site construction inspector, construction survey control
and spot checking, part-time project management and contract administration.
REVIEWED COW Mtg. CA &P Cmte F &S Cmte
BY ❑Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA I E: 11/20/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the supplement with Jacobs Civil.
COMMITTEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$97,897.58 $130,000.00 $0.00
Fund Source: 301 Parks Recreation (page 12, 2007 Proposed CIP)
Comments.
MTG. DATE RECORD OF COUNCIL ACTION
11/27/06
12/4/06
MTG. DATE ATTACHMENTS
11/27/06 Information Memo dated November 15, 2006
Supplement No. 1 with Jacobs Civil, Inc.
Utilities Committee Meeting Minutes from November 20, 2006
12/4/06
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director
Date: November 15, 2006
Subject: Fort Dent Park/Interurban Avenue Sewer Extension
Project No. 04 -SW02
Construction Management Services
ISSUE
Supplemental Agreement No. 1 has been negotiated with Jacobs Civil, Inc., for construction
management (CM) services on the subject project for the not to exceed amount of $97,897.58.
BACKGROUND
Concurrently, the construction contract bid award to R. L. Alia Company is moving forward
in the amount of $634,304.00. Jacobs Civil, Inc., is currently under a blanket two -year
contract for CM services where supplements to the contract will be necessary when specific
projects are to be assigned and fees negotiated. The supplements with the scope and fees will
require Council approval when over $25,000.
ANALYSIS
A contract supplement for CM services has been negotiated for a fixed fee not to exceed
$97,897.58. The scope of work includes a full -time on -site construction inspector,
construction survey control and spot checking, part-time project management and contract
administration. This fee is reasonable and within the overall project budget.
RECOMMENDATION
Authorize the Mayor to sign Supplemental Agreement No. 1 (City funded) to Contract No.
06 -061 with Jacobs Civil, Inc., in the not to exceed amount of $97,897.58.
attachments: Supplemental Agreement No. 1 with Exhibits A and B
(P;ProjectsU. SW ProjcarW4SW02 FD IU Sewer El[tUYObs Civil CM Supplc�tullnfo Memo Jacobs Supp Agrmt I)
SUPPLEMENTAL AGREEMENT NO. 1
TO
CONSULTANT AGREEMENT NO. 06-061
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, hereinafter referred to as "the City," and Jacobs Civil, Inc., hereinafter referred to as
"the Consultant," in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
May 26, 2006, and identified as Agreement No. 06 -061. All provisions in the basic agreement
remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include reimbursement for costs associated with
Construction Management for the Fort Dent Park Interurban Avenue Sewer Extension
project per attached Exhibit A.
2. Payment, shall be amended as follows: The amount paid to the Consultant for work
under this Supplement No. 1 shall be computed as set forth in Exhibit B, attached hereto
and made part of this Supplement.
3. Time for Performance, shall be amended as follows: The Time for Performance for
work under this Supplement No. 1 shall not exceed December 31, 2007.
Payment for the work provided by. the Consultant as part of this supplement shall be
made and the total amount of payment to the Consultant for this work shall not exceed
$97,897.58 without express written modification of the Agreement signed by the City.
The maximum amount payable under this agreement as supplemented inclusive of all
fees and other costs is now $97,897.58.
DATED this day of 20
CITY OF TUKWILA CONSULTANT
By:
Steven M. Mullet, Mayor
Printed Name: Gary Van Wieringen
Title: Manager. Seattle Operations
Exhibit A
Scope of Services
Fort Dent Park Interurban Avenue Sewer Extension
City Project No. 04 -SW02
11/07/2006
City of Tukwila
Construction Services
1. INTRODUCTION
This work will provide construction services for the construction contract to
inspect the Fort Dent Park Interurban Avenue Sewer Extension project.
The Fort Dent Park Interurban Avenue Sewer Extension is to upgrade the
sewer system and provide adequate sewage to residents and business owners
within the community. The project is to be completed within 120 calendar days.
The project includes 2100 lineal feet of 8 -inch sanitary sewer in Interurban
Avenue, running northwest from Fort Dent Way; and 700 lineal feet of 4 -inch
force main sanitary sewer in the center of the cul -de -sac at Fort Dent Way,
running southwest to Interurban Avenue. All lines are run at shallow depths and
the soil is Newberg Silt Loam, which should adequately support the manholes
and 8 -inch sewer line.
The construction services for this project will include project management,
inspection, as required during the construction of the project, as detailed below:
2. ASSUMPTIONS
The Consultant will perform the following scope of construction services on the
Fort Dent Park Interurban Avenue Sewer Extension. The scope of services and
associated cost of services (Exhibit B) are based upon the assumptions outlined
below:
The accompanying budget for the services detailed below is based on the
services of one full -time Inspector /PM during a 120 calendar day
construction contract based on 8 -hour days. An increase or decrease in
the number of working days or hours affects the time the Inspector will be
required to work on the project.
Mileage: the accompanying budget for mileage will assume daily trips for
the Inspector and weekly visits for the CM for meetings and job site visits.
No project office is anticipated. The City will provide use of copy
machines and general needs to the Inspector /PM.
The Contractor will add Jacobs as additional insured during the course of
construction in event of theft, vandalism, or other incident(s), including
third party liability.
The City will have a separate agreement with the design team for
consultation regarding design changes and conflicts, which may affect
system performance.
3. DETAILED SCOPE OF WORK
Task 1 Project Management
Provide overall project management, coordination with the City. This effort will
include the following elements:
1.1 Organize and layout work for project staff. Prepare project contract
administration procedures to be used during construction.
1.2 Review monthly expenditures, prepare invoice and submit project
progress letter to City.
Task 2 Construction Survey
2.1 Visually check to estimate the location of the new sewer is
approximately where shown on the plans.
Task 3 Preconstruction Services
3.1 Preconstruction Conference. Attend with PM, Inspector and
Construction Administrator.
Task 4 Construction Services Field
4.1 Provide the services of one full -time Inspector /PM on the project
site who will observe the technical conduct of the construction,
including providing day -to -day contact with the Contractor and the
City. By providing such assistance, the Consultant shall assume no
responsibility for proper construction techniques and job site safety.
The presence of the Consultant's personnel at the construction site
is for the purpose of providing to the City a greater degree of
confidence that the completed work will conform generally to the
Contract Documents and that the integrity of the design concept as
reflected in the Contract Documents has been implemented and
preserved by the construction contractor(s). The Consultant's
personnel shall act in accordance with Section 1 -05.1 and 1 -05.2 of
the current WSDOT Standard Specifications. The Consultant will
endeavor to protect all parties against defects and deficiencies in
the work of the Contractor(s), but cannot guarantee the
Contractors' performance and shall not be responsible for
construction means, methods, techniques, sequences of
procedures, or for safety precautions and programs in connection
with the work performed by the construction contractor(s) and any
subcontractors. Inspection time is based upon an 8 -hour work day.
4.2 Prepare daily construction reports, detailing the contractor's
operations performed for each day the Consultant is on site; log
equipment and staff used, and other items.
4.3 Decide questions, which may arise as to the quality and
acceptability of material furnished, work performed, and rate of
progress of work performed by the Contractor.
4.4 Prepare field as -built red -lined drawings during construction.
Upon completion of construction, submit to the City of Tukwila.
4.5 Provide periodic photographs during the course of construction.
Photographs to be labeled with date taken and subject matter.
4.6 Upon substantial completion of work, coordinate with the City and
perform a project inspection and develop a comprehensive `punch
list' of items to be completed. This will be issued with the
Certificate of Substantial Completion, which will be issued by the
Consultant. Punch list follow -up will be performed by the
Consultant until all items are complete and accepted.
4.7 Coordinate materials testing subconsultants for construction
services. Materials testing services are to be provided by the
Contractor.
Task 5 Construction Services Office
5.1 Day to day project management. Project status update with City
on a weekly basis to discuss project issues and status.
5.2 Plan interpretations and change orders. Provide technical
interpretations of the drawings, specifications, and contract
documents, and evaluate deviations from the approved design or
specifications.
5.3 Record drawings. Review contractor prepared record drawings.
r
Task 6 Additional Services
The services described under this task, and any other additional services
requested by the (owner), will be performed only when authorized by the City.
Authorization to perform additional services will be in the form of an addendum to
this agreement, specifying the work to be performed, and basis of payment.
6.1 Provide contract administration, materials testing and other
services.
Deliverables
i. Daily Reports on a weekly basis
ii. Weekly meeting minutes
iii. As -built red -lined drawings upon completion of construction.
General Notes
It is further understood and agreed that because Consultant did not
prepare the Contract Documents for the project, Client waives all claims
against Consultant arising from or in any way connected with errors,
omissions, conflicts or ambiguities in the Contract Documents prepared by
others. In addition, Client agrees, to the fullest extent permitted by law, to
indemnify and hold Consultant harmless from any damage, liability or cost,
9 Y
including reasonable attorneys' fees and defense costs, arising from any
errors or omissions contained in the plans, specifications or other Contract
Documents prepared by others, except for the negligence or willful
misconduct of the Consultant.
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Utilities ommittee
November 2006 5:00 p.m.
Present: Jim Haggerton, Chair; Pam Linder and Verna Griffin, Council members.
Frank Iriarte, Deputy Director; Bob Giberson, Acting City Engineer; Mike Cusick, Senior Engineer; Gail
Labanara, Public Works Analyst; Diane Jenkins, Administrative Assistant to the Council; Chuck Parrish,
Community Member; and Vic Peterson and Dan Walla, AboveNet Communications.
Business Agenda
A. AboveNet Communications, Inc. Franchise Agreement
AboveNet currently has a fiber optic system in Tukwila. Previously, the City had granted a three -year franchise
agreement to Metromedia Fiber Network Service who went bankrupt; they filed a Chapter 11 and changed its name to
AboveNet. AboveNet has submitted a permit to construct a new connection to the existing route along TIB. The
connection will serve a business located in the Sabey Data Center. Mr. Iriarte reviewed the route. He pointed out that
this packet was prepared well within the State regulations of 120 days. Ms. Linder asked if this would use directional
bore. Mr. Iriarte indicated that it would which will cause minimal impact to traffic. Unanimous approval to
forward to Committee of the Whole. I.
B. T- Mobile West Corporation Franchise Aereement
On October 15, 2003, T- Mobile, through its subsidiary VoiceStream Corporation, was granted a franchise agreement
which expired on October 15, 2006. T- Mobile West Corporation is requesting a franchise renewal to install,
maintain, and operate wireless facilities within the City's right -of -way. There is no proposal for any new cell towers
or antenna systems. Mr. Haggerton asked if there was a time limit for when an additional $5,000 administrative fee is
paid. Mr. Iriarte noted that the fee is valid during the three year franchise period. Unanimous approval to forward
to Committee of the Whole.
C. Fort Dent Park/Interurban Avenue Sewer Extension Bid Award
Mr. Iriarte reported that the City would like to award a bid in the amount of $634,304 for the Fort Dent
Park/Interurban Avenue Sewer Extension. The completion of the Starf re Sports Complex at Fort Dent caused the
existing sanitary sewer to run over capacity during peak use of the park. The City contracted with ADS
Environmental Services to monitor sewage flows. During the All Nations Cup, the capacity at Lift Station #6 was
exceeded 10 times during the opening weekend. The contract documents were completed in summer of 2006. The
engineer's estimate was $760,381.44; the base bid submitted by R. L. Alia Company was $634,304. This company is
currently doing the work for the Allentown/Foster Point Water and Sewer project; the work on that project is
satisfactory. Mr. Cusick noted that the Family Fun Center will now be serviced by Lift Station #5, and this will free
up some extra capacity for any development. Unanimous approval to forward to Committee of the Whole.
D. Fort Dent/Interurban Avenue Sewer Extension Construction Manaeement Services
Mr. Giberson indicated that an amount of $97,897.58 had been negotiated with Jacobs Civil to provide construction
management (CM) services on the proposed bid award with R. L. Alia for the Fort Dent Park/Interurban Avenue
Sewer Extension Bid Award. Jacobs Civil is currently under a two -year contract to provide CM services. This fee is
within the overall project budget. Unanimous approval to forward to Committee of the Whole.
Old Business
Mr. Giberson indicated that a $5 million grant was received from the State Transportation Improvement Board for the
Klickitat Project. Mr. Haggerton asked about funding for the entire project. Mr. Giberson reported that all funding for the
project has been secured except for the proposed $5 million LID. In early 2007, council will receive an overview of the
LID process. This is a 12 -18 month process and staff has been working on it for 6 -7 months thus far. Ms. Linder recalled
that construction was to begin in 2008. Mr. Giberson also related that the city received the permit from Dept. of Fisheries
so work can begin to cut the trees down on the levee. In view of the recent crane accident in Bellevue, Mr. Haggerton
asked about the safety of construction projects within Tukwila and there were no issues.
Adjournment: 5:30 p.m.
h
c Com mi ttee Chair Approval
Minutes by D.T. Reviewed by GL.