HomeMy WebLinkAboutCOW 2006-11-13 Item 4C - Bid Award - Cascade Signal Corporation for Power Supply Units for TUC Signal Interconnect and ITS Project COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 06-131 I ORIGINAL AGENDA DATE: NOVEMBER 13, 2006
AGENDA ITEM TITLE Bid Award for Tukwila Urban Center Signal Interconnect Project
Traffic Signal Uninterruptible Power Supply Units
CATEGORY Dircussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 11/13/06 Mtg Date Mtg Date Mtg Date Mtg Date 11/20/06 Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PWY"
SPONSOR'S The uninterruptible power supply units were advertised on September 9 15, 2006. One
SUMMARY bid was received on October 2, 2006. The bid of $4,650.00 per unit was from Cascade
Signal Corporation. Cascade Signal Corporation is a regular supplier to the Public Works
Department and they produce a reliable and high quality product. Most of the other
equipment needed for the Signal Project is listed on the State's Bid List.
REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/23/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Award bid to Cascade Signal Corporation
COMMITTEE Unanimous approval; forward to COW
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$121,420.80 $772,760.00
Fund Source: 104.02 Arterial Streets (page 41, 2006 CIP)
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
11/13/06 1
MTG. DATE I ATTACHMENTS
11/13/06 1 Information Memo dated October 16, 2006
Cascade Signal Quotation
Call for Bids
I ITS Project List of City- Furnished Equipment
Transportation Committee Meeting Minutes from October 23, 2006
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directort�
Date: October 16, 2006 -jj��
Subject: Tukwila Urban Center Signal Interconnect and ITS
Bid for Traffic Signal Uninterruptible Power Supply Units
Project No. 88 -RWO2
BID AWARD
ISSUE
Award the bid to supply the Tukwila Urban Center Signal Interconnect and ITS project to
Cascade Signal Corporation for traffic signal uninterruptible power supply units (UPS).
BACKGROUND
The City of Tukwila awarded a design contract to Siemens ITS in June 2005 for the design of
this project. The City of Tukwila advertised a Call for Bids to supply the UPS for this project
September 9 and 15, 2006. Cascade Signal Corporation was the only vendor to submit a bid,
in the amount of $4,650.00 per unit.
ANALYSIS
The bid was checked and no errors were found. Cascade Signal Corporation is a regular
supplier to the Public Works Department. They produce a reliable and high quality product.
RECOMMENDATION
Award the supply bid of 24 traffic signal uninterruptible power supply units (UPS) to Cascade
Signal Corporation of Spanaway, Washington, in the amount of $111,600.00 plus sales tax of
$9,820.80 for a grand total of $121,420.80.
attachments: Cascade Signal Quotation
Call for Bids
City- Furnished Items
(P:Pmojeces\A- R.W RS lhojeet088P.WCaUnfo Memo UPS Units)
CASCADE SIGNAL CORPORATION QUOTE 9/26/2006
PMB #172 17719 PACIFIC Ave S. RECEIVED
Spanaway WA 98387 -8334
Phone: 253 846 -8858; Fax 253 846 -1653 OCT 2 2006
TUKWILA
BID FOR TRAFFIC SIGNAL UNINTERRUPTED POWER SUPPLY CITY SHOPS
Qty Description ach Extended
14 TESCO MODEL 1400XL BATTERY BACKUP SYSTEM WITH AMBIENT 4,650.0 65,100.00
TEMPERATURE ENCLOSURE ANODIZED ALUMINUM COMPLETE WITH
SIX (6) 24 VOLT BATTERIES FULL LED OPERATION WITH HEATER GENSET
AND DATA LOGGER
FOB: Origin
TERMS: Net 30 Days, On approved credit accounts
Interest applied to past due invoices
All merchandise sold is subject to lien laws
CONFIDENTIAL 1769T Tukwila Quote
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that sealed bids will be received by the City of Tukwila, Washington, at the office
of the City Clerk, in Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila, Washington 98188, up to the
hour of 10:00 a.m. on Friday, the 29 day of September 2006. Bids will be opened and publicly read aloud
at 10:30 a.m. on Friday, the 29 day of September 2006 for:
Traffic Signal Uninterrupted Power Supply
The equipment to be delivered within 60 calendar days of bid award consists of:
Fourteen (14) Uninterrupted Power Supply units in accordance with the Specifications.
Each bid shall be in accordance with the bid document available online at www.ci.tukwila.wa.us under City
Business, Legal /Public Notices and at the Public Works Department, 6300 Southcenter Boulevard, Suite 100,
Tukwila, Washington 98188 (phone 206 -433- 0179).
All bids must be submitted to the City Clerk, Tukwila City Hall, 6200 Southcenter Boulevard, Tukwila,
Washington 98188 no later than 10:00 a.m. on Friday, September 29, 2006, and must be clearly marked:
Bid for Traffic Signal Uninterrupted Power Supply
All bid proposals shall be accompanied by a bid proposal deposit in the form of a cash deposit, certified or
cashier's check, postal money order, or surety bond made payable to the City of Tukwila, for a sum not less
than five percent (5 of the amount of such bid, including sales tax. Should the successful bidder fail to
enter into such contract and furnish satisfactory payment and performance bonds within the time stated in the
specifications, the bid deposit/bond shall be forfeited to the City of Tukwila.
The following is applicable to Federal -aid projects. The City of Tukwila in accordance with Title VI of the Civil
Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000 -4 and Title 49, Code of Federal Regulations,
Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally
assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all
bidders that it will affirmatively ensure that in any contracts entered into pursuant to this advertisement,
minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and
will not be discriminated against on the grounds of race, color, creed, sex or natural origin in consideration for
an award.
The City reserves the right to reject any and all bids or waive any informalities in the bidding and make the
award as deemed to be in the best interest of the City.
CITY OF TUKWILA
Jane Cantu
City Clerk
Published Seattle Times: September 9 and September 15, 2006
Published Daily Journal: September 11 and September 15, 2006
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Transportation Committee
October 23, 2006 5:00 p.m.
Present: Joe Duffle, Chair; Pam Carter, and Joan Hernandez, Council members.
Kevin Fuhrer, Director of Finance; Derek Speck, Economic Development Administrator;
Jim Morrow, Director of Public Works; Frank Iriarte, Deputy Director; Bob Giberson,
Acting City Engineer; Pat Brodin, Operations Manager; Gail Labanara, Public Works
Analyst; Robin Tischmak, Senior Engineer; Diane Jenkins, Administrative Assistant to
the Council; and Chuck Parrish, community member.
Business Aeenda
A. Tukwila Urban Center Signal Interconnect and ITS Traffic Signal Uninterruptible Power
Supply (UPS) Units Bid Award
2‹
Mr. Giberson reported that it is being recommended to award a contract for the Tukwila Urban
Center Signal Interconnect and ITS project to Cascade Signal Corporation for traffic signal
uninterruptible power supply units (UPS). On page 4 is a listing of items to be supplied by the
City. The UPS units are not available on the State bid. Only one bid was received. Ms. Carter
questioned why there was only one vendor. Mr. Giberson replied that this is very specialized
traffic signal controller that has back -up power. Unanimous approval. Forward to COW.
B. Construction Contract Price Increases
Mr. Morrow presented information on construction contract prices which have steadily increased
over the last couple of years and continue to rise. Mr. Giberson noted that last year there was a
dramatic increase in supplies and materials. Many agencies are scrambling to amend their
construction budgets due to the price increases. Mr. Giberson noted that every year a project is
delayed, it impacts the budget. Mr. Morrow expects that the increases will continue to rise as
much as 10 -30% per year. This is occurring in both the private and public sectors.
Mr. Giberson referred to page 15 which provided a summary of the number of bidders per
project over the last six years; it has been steadily decreasing. Competition is keeping the
numbers down. Ms. Hernandez noted that if this trend continues, it would impact the City's CEP
and proposed LIDS. Mr. Morrow cautioned that it is difficult to put cost estimates on projects
with costs escalating like this. Ms. Carter asked if inflation and materials can be estimated when
developing estimates for LIDs. Mr. Morrow replied that detailed cost estimates are provided
using the best information available and that information can be figured into the costs. He
pointed out that it is better to reduce the cost than to increase it at a later time. It was requested
that this information be shared with the entire council at a future meeting. Discussion only.
C. Tukwila International Boulevard Phases 2 and 3 Construction Cost Increases vs. Budget
Mr. Morrow conveyed that the scope of work on the Tukwila International Blvd, Phases 2 and 3,
had to be reduced because of funding and increased construction costs. Mr. Tischmak reviewed
the funding of this project. The options to bring this project within budget were: eliminate
undergrounding of utilities; eliminate some proposed improvements within DOT limited access
area at the north end of the project; and redesign some retaining walls from cast -in -place to a less
expensive wall type. Mr. Tischmak reviewed the location of the sidewalk and indicated that
there is not much pedestrian traffic north of Homeland Security but noted that there would be an
8 foot asphalt shoulder. So, the sidewalk will stop at that new intersection. He highlighted the
changes in the type of retaining wall to be installed. Mr. Duffle noted that others are asked to
underground utilities and yet the City isn't doing that. Mr. Morrow conveyed it was due to
budget restraints. The City has granted waivers due to prohibitive costs of undergrounding.
Ms. Carter noted that this is also zoned an industrial area. Ms. Carter asked if decorated blocks
would be used on the retaining wall. Mr. Morrow related that a decorative finish would be used.
Unanimous approval. Move to Committee of the Whole and then to regular council.