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HomeMy WebLinkAboutReg 2006-10-16 Item 5C - Final Acceptance - 2005 Small Drainage Program by Dennis R. Craig Construction COUNCIL AGENDA SYNOPSIS Initials ITEM No. s 12 Meeting Date 1 Prepared by Mayor's review 1 j'qunci1 review o I 10/16/06 BG Ann .{.et- 1//1. 5, /1 ITEM INFORMATION 1 CAS NUMBER: 06-118 I ORIGINAL AGENDA DATE: OCTOBER 16, 2006 AGENDA ITEM TrnLE Accept as complete 2005 Small Drainage Project and release retainage. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 10/16/06 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal Pe7R Police PIS SPONSOR'S The contract with Dennis R. Craig Construction, Inc. is complete for the 2005 Small SUMMARY Drainage Project. Construction began November 4, 2005 and was entirely completed on August 22, 2006. The contract eliminated drainage problems at three sites. Overruns were spread out over 45 bid items and cannot be attributed to any one specific cause. This project is ready for final acceptance and the total contract amount was $388,019.56. REV IEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 10/3/06 RECOMMENDATIONS: SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage. COMMITTEE Unanimous approval; forward to Regular Consent Agenda. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $388,019.56 $797,000.00 Fund Source: 412.02 Surface Water Comments: 1 MTG. DATE I RECORD OF COUNCIL ACTION 1 10/16/06 MTG. DATE I ATTACHMENTS 10/16/06 Information Memo dated September 26, 2006 Notice of Completion of Public Works Contract 05 -117 Utilities Committee Meeting Minutes from October 3, 2006 1 1 I INFORMATION MEMO To: Mayor Mullet From: Public Works Director Date: September 26, 2006 Subject: 2005 Small Drainage Program Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage in the amount of $19,400.98. BACKGROUND The Notice to Proceed for Contract No. 05 -117 with Dennis R. Craig Construction, Inc., of Redmond, Washington, was issued November 4, 2005, for construction of the 2005 Small Drainage Program, Project No. 05 -DR01. This project completed three drainage sites: Site No. 1 45 Ave S (approximately S 123' to S 124 St) Site No. 2 43' Ave S (S 142' St to S 140 St) S 140 St (43 Ave S to 45 Ave S) 45 Ave S (S 140 St to S 139 St to outfall to creek) Site No. 3 42' Ave S (south of Southcenter Blvd) Site No. 1 eliminated the drainage problems on the east side of 45 Ave S, north of S 124 St. Site No. 2 eliminated the failing storm drain under the house on S 140 St. Site No. 3 eliminated the drainage problem on the west side of 42n Ave S. This contract was totally complete on August 22, 2006. No change orders were issued. The unit bid price overrun listed below was spread out across 45 unit price bid items and cannot be attributed to any one specific cause. The contract costs are summarized below: Contract Award Amount 377,481.65 Unit Bid Quantity Overruns 10,537.91 Subtotal 388,019.56 Sales Tax (N /A Rule 171) 0.00 Total Amount Paid (incl. retainage) 388,019.56 RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of retainage, subject to the standard claim and lien release procedures. BG:ad attachment: Notice of Completion of Public Works Contract (P:Projm \A- DR Projear105DRO1 2005 SDP1Co¢smction\Info Memo Closeout DRCC 2005 SDP) State of Washington Department of Revenue J PO Box 47474 REVENUE Olympia WA 98504 -7474 Contractor's Registration No. (UBI No.) 600 357 430 Date 8/28/06 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: r a d f Fub_I Agency Y 3e_pa eut 13s 4}n1y Assigned To City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number 2005 Small Drainage Program (Project No. 05 -DR01) 05 -117 Contractor's Name Telephone Number Dennis R. Craig Construction, Inc. 425- 882 -2922 Contractor's Address P.O. Box 595, Redmond, WA, 98073 -0595 Date Work Commenced Date Work Completed Date Work Accepted 11/4/05 8/14/06 Surety or Bonding Company Travelers Casualty and Surety Company of America, Bond No. 104600773 Agent's Address Bush Cotton Scott, LLC, P.O. Box 3018, Bothell, WA 984041 -3018 Contract Amount 377,481.65 Additions 10,537.91 Liquidated Damages 0.00 Reductions Sub -Total 388,019.56 Amount Disbursed 368,618.58 Amount of Sales Tax Paid at 0.0 0.00 Amount Retained 19,400.98 (If various rates apply, please send a breakdown.) TOTAL 388,019.56 TOTAL 388,019.56 Dtsbutlrsm Ofeer Comments: Sales Tax Rule 171 applies to this Signature storm drain work within City right -of -way. Type or Print Name Diane Jaber Finance Approval Phone Number 206 -433 -1871 6 The Disbursing Officer must complete and mail THREE copies of This notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov. REV 31 0020e (6- 27 -01) Utilities Committee October 3, 2006 5:00 p.m. Present: Pam Linder, Chair; Verna Griffin, and Dennis Robertson, Council members. Jim Haggerton, council member Excused. Jim Morrow, Director of Public Works; Frank Iriarte, Deputy Director; Bob Giberson, Acting City Engineer; Pat Brodin, Operations Manager; Gail Labanara, Public Works Analyst; and Diane Jenkins, Administrative Assistant to the Council. Business Agenda A. 2005 Small Drainage Program Project Completion and Acceptance Mr. Giberson presented the 2005 Small Drainage Program for Completion and Acceptance. Dennis R Craig, Inc. was the contractor for this project. This company is also contracted to perform the 2006 Small Drainage Project. The project went well. Mr. Giberson reviewed �J the work done on the three sites involved. There were no change orders. Unanimous Approval. Forward to regular council consent agenda. B. Strander Boulevard Storm Drainage and Pump Station #17 Project Completion and Acceptance Mr. Giberson presented the Strander Boulevard Storm Drainage and Pump Station #17 for Completion and Acceptance. Frank Coluccio Construction Company was the contractor for this project. Ms. Linder asked why the project took so long to complete. Mr. Giberson related that it due to weather conditions and when the paving could be scheduled. He noted that there was a new outfall to the river which addressed flooding concerns along Strander Boulevard. Unanimous Approval. Forward to regular council consent agenda. Old Business Mr. Morrow provided an update on the petitioning of Department of Transportation to close two lanes of I -5 while the gantry is moved for Sound Transit. S. 144 is expected to be closed for three days. Mr. Morrow also referenced a letter received from the United States Army Corps of Engineers regarding 32 trees along the levee that the Corps would like removed. He continued and explained that there are multiple agencies involved: King County Flood Control, National Marine Fisheries, Washington State Fish and Wildlife, Mukilteo Indian Tribe, Federal Emergency Management Act (FEMA), etc. These agencies do not agree on what action should be taken. The National Marine Fisheries may choose to invoke the endangered species act. Mr. Morrow will not be taking immediate action on the removal of the trees. Ms. Linder asked Mr. Morrow to draft a memo updating the council on this issue. Ms. Linder asked what would happen if the levee is decertified. Mr. Morrow explained that businesses would be required to purchase flood insurance. If they built their facility while the levee was certified, they would be eligible to purchase subsidized flood insurance. New construction would be required to build 2 feet above flood elevation. The Army Corps of Engineers is scheduled to make their recommendation in a few weeks. Adjournment: 5:50 p.m. Committee Chair Approval Minutes by DJ. Reviewed by GL and RB.