HomeMy WebLinkAboutReg 2006-10-16 Item 8A - Resolution - Cancellation of Outstanding Claims, Payroll Checks and Gift Certificates ;t„ COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 06-120 I ORIGINAL AGENDA DATE: 10/16/06
AGENDA ITEM TITLE Proposed resolution ordering the cancellation of outstanding, unredeemed Finance
claims /payroll checks and Foster Golf gift certificates.
CA I'EGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date 10/16/06 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police PW
SPONSOR'S The State of Washington Dept. of Revenue (for the reporting year 2006) requires a one
SUMMARY year dormancy period of outstanding claims /payroll checks and a two -year dormancy
period for gift certificates. After making all reasonable attempts to locate and contact
property owners to resolve the issues, the City now wishes to cancel all outstanding
Finance claims /payroll checks issued prior to July 1, 2005; and Foster Golf gift certificates
issued prior to July 1, 2004.
REVIEWED BY COAX/ Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 10/02/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Review and approve proposed resolution.
COMMrfIEE Unanimous Approval; Forward to Regular Meeting
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source: THE CITY RETAINS $747.52; AND REMITS $1,008.18 TO THE WA DOR UNCLAIMED PROPERTY SECTION.
Comments: A housekeeping issue; the item was taken directly from Finance and Safety to the Reg Mtg.
MTG. DATE RECORD OF COUNCIL ACTION
MTG. DATE I ATTACHMENTS
I 10/16/06 Information Memorandum dated 10/02/06
Resolution in Final Form
Finance and Safety Committee Minutes 10/02/06
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City of Tukwila
Jo Department of Finance Kevin A. Fuhrer, Finance Director
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MEMORANDUM
October 2, 2006
To: Mayor Steve Mullet
Finance Safety Committee
From: Kevin Fuhrer, Finance Director
Finance Department
Subject: Annual Write -Off of Outstanding, Unredeemed Claims /Payroll Checks and Gift Certificates
The attached proposed resolution will write -off a total of $1,755.70 in unredeemed /outstanding items to
be reported in the year 2006 to the Washington State Department of Revenue Unclaimed Property
Section as follows:
General Fund (000):
Claims Checks (various) 720.65
Payroll Checks (Sean -Paul Fantin) 26.87
General Fund Subtotal 747.52
Golf Course (411 Fund):
Gift Certificates (various) 1.008.18
Grand Total All $1.755.70
Once the City cancels these outstanding items, the amounts will be retumed to the General and Golf
Course funds, respectively.
6200 Southcenter Boulevard Tukwila, Washington 98188 -2544 Phone: (206) 433 -1838 Fax: (206) 433 -1833
Email: kfuhrer @ci.tukwila.wa.us
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Cityof Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ORDERING THE CANCELLATION OF OUTSTANDING
CLAIMS/PAYROLL CHECKS AND GIFT CERTIFICATES.
WHEREAS, the State of Washington, Department of Revenue Unclaimed Property
Section, for the reporting year 2006, requires a one -year dormancy period for
outstanding claims /payroll checks and a two -year dormancy period for gift certificates;
and
WHEREAS, the City Finance Department has made all reasonable attempts to
resolve the outstanding, unredeemed claims /payroll checks and gift certificates; and
WHEREAS, the City Council of the City of Tukwila wishes to cancel all
outstanding, unclaimed claims /payroll checks issued prior to July 1, 2005, and gift
certificates issued prior to July 1, 2004;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The Tukwila City Council declares the cancellation of claims /payroll checks and
gift certificates, as detailed on Attachment A.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2006.
ATTEST/ AUTHENTICATED:
Dennis Robertson, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Office of the City Attorney
Attachments: —Attachment A, Washington State Department of Revenue
2006 Unclaimed Property Reporting (1 page)
—2006 Unclaimed Property Summary Report (2 pages)
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Attachment "A"
WA State Department of Revenue
2006 Unclaimed Property Reporting
ID NUMBER DATE VENDOR AMOUNT
000 General Fund
Various Various Aggregate Various (under $50) $392.68
304065 12/22/03 Diane Kelly $54.84
311214 10/18/04 Dept. of Social Health Svcs. $100.00
313940 02/22/05 J. Mark Nickels $200.00
General Fund Total: $747.52
411 Foster Golf Course
Thirty (35) miscellaneous gift certificates $1,008.18
GRAND TOTAL: $1, 755.70
2006 Unclaimed Property
Summary Report
Treasurer's Checks:
All Code: CK04
No outstanding treasurers checks to report for 2006 Unclaimed Property $0.00
filing year. 0.00
Total Treasurer's Checks: $0.00
Claims Checks:
#304065 12/22/03 Diane Kelly $54.84 General Fund
#308283 06/21/04 Martin E. Minser 13.00 All Code: CK06
#308316 06/21/04 William D. Patton 10.75
#308319 06/21/04 Ronald B. Phelps 13.00
#308707 07/06/04 Spokane Regional Health Dist. 22.00
#309525 08/16/04 Vinh Bui 13.75
#309753 08/16/04 Garret Tamura 26.00
#310144 09/07/04 Juanita Lightell 0.17
#310344 09/20/04 Michael Coe 18.25
#311116 10/18/04 Dan Penn 29.50
#311214 10/18/04 Dept. of Social Health Svcs. 100.00
#311605 11/15/04 Joe S. Chanes 10.75
#311705 11/15/04 Matthew Kirk 16.75
#311792 11/15/04 Annette Squetimkin- Anguoe 10.37
#311803 11/15/04 Matt Thiele 21.50
#313404 01/24/05 Virginia M. Paradeza 14.05
#313940 02/22/05 J. Mark Nickels 200.00
#315109 04/18/05 Ron Lamb 10.81
#315712 05/16/05 James Matsusaka 16.07
#316038 05/23/05 Jessicah Sugiura- Peterson 32.00
#316245 06/06/05 Marta Murillo 28.00
#316518 06/20/05 Joyce Larson 20.00
#316542 06/20/05 Marcell Nettles 10.81
#316592 06/20/05 Samuel Ruljancich 28.28
Total Claims Checks: $720.65
Payroll Claims:
#505761 03/04/05 Sean -Paul Fantin $26.87 All Code: CK06
General Fund
Total Payroll Claims: $26.87
Golf Course Gift Certificates:
Various Various (35) Misc. Certificates $1,008.18 411 Fund
All Code: MS12
Grand Total to be Reported to State: $1,755.701
2006 Unclaimed Property
Summary Report Page 2
ID Number Date Vendor Amount
General Fund:
Various Aggregates- Various (under $50) $392.68
304065 12/22/03 Diane Kelly 54.84
311214 10/18/04 Dept. of Social Health Svcs. 100.00
313940 02/22/05 J. Mark Nickels 200.00
Total General Fund $747.52
Finance Safety Committee
October 2, 2006 5:00 p.m.
Present: Pam Carter, Chair; Jim Haggerton and Verna Griffin, council members.
Rhonda Berry, City Administrator; Kevin Fuhrer Director of Finance; Diane Jenkins,
Administrative Assistant to the City Council; and Chuck Parrish, community member.
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Business Aaenda
A. Annual write -off of outstanding, unredeemed claims /payroll checks and gift certificates
Mr. Fuhrer presented the annual write off of outstanding, unredeemed claims /payroll checks and gift
certificates. These items will be reported to the Washington State Department of Revenue Unclaimed
Property Section. He pointed out that people can reclaim the funds by filling out an affidavit.
Ms. Cater noted that there is a national registry that links to the state level for people to check for
unclaimed property. Unanimous approval. Forward to 10/16 regular board meeting.
New Business
Mr. Fuhrer indicated that the City 'win the process to issue revenue bonds for Allentown project.
Additional information will be brought forward to the next council meeting. The approval of a bond
resolution is scheduled to be presented at the November 6 regular council meeting. This information
will be reviewed at the Finance and Safety and Utilities committees.
Adjournment: 5:20 p.m.
C Committee Chair Approval
Minutes by DJ.