HomeMy WebLinkAboutReg 2006-10-16 Item 8B - Resolution - Cancellation of Past Due Acounts Receivable and Returned Check Write-Offs COUNCIL AGENDA SYNOPSIS
p i s sZ ITEM NO
i •ke 1 Meeting Date 1 Prepared by I Mayor's review I �C'ouncil review
elk,/ 'k' j- 2 10/16/06 1 KAF}h 1 ..L.411.
1Z.
3908
ITEM INFORMATION
CAS NUMBER: 06-121 I ORIGINAL AGENDA DATE: 10/16/06
AGENDA I I'EM TITLE Resolution ordering cancellation of Past Due Accounts Receivable and Returned
Check Write -offs.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date 10/16/06 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&7R Police PI'
SPONSOR'S There are certain receivables that have been deemed uncollectible and need to be removed
SUMMARY from the Accounts Receivable Ledger per resolution.
REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DAl'E: 10/16/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Forward to Regular Meeting for adoption
COMMITTEE Reviewed by Committee prior to 10/16/06 Regular Meeting
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$N /A $N /A $N /A
Fund Source: N/A
Comments:
MTG. DATE ;:RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
10/16/06 Information memo dated 1.0/11/06
Resolution in final format with Attachment A
MEMORANDUM
To: Mayor City Council fr From: Kevin A. Fuhrer, Finance Director
Date: October 11, 2006
Subject: CANCELLATION OF ACCOUNTS RECEIVABLE
The annual proposed resolution totaling $17,778.30 reflects amounts deemed
uncollectible. The items listed have been through the City's collection program and
have not been successfully resolved. Although we are writing them off the "official" City
books, these amounts will still be subject to collection. These items include: False
Alarms Account total of $835.50, NSF Checks Account total of $402.97 and all other
Miscellaneous Billing Account total of $16,539.83. The funds affected will be properly
adjusted.
The process for tracking accounts receivable is quite thorough. The steps below are
followed prior to the attached write -off resolution:
Invoice is sent to recipient by the Finance Department, payable in 30 days.
Second notice is then sent specifying due date before receivable is forwarded to
collection agency.
Collection agency sends a series of three letters for the original amount due, with
the final letter advising that legal action will be taken if payment is not made. If
there is no response from debtor after the letter series, the debt is then reported to
the National Credit Bureaus.
Collection agency then pursues legal action after the debtor is given a final
opportunity to dispute the claim. This includes attaching checking accounts,
garnishments, lawsuits and other legal methods.
The items on the proposed resolution reflect those that have been through the process
above and receivables are still due with the likelihood of collection being very low. We
do collect amounts after write -offs, but very seldom.
The City cannot revoke or deny a business license for non payment of an accounts
receivable claim.
C:\Documents and Settings\All Users\ Desktop \Kelly'MSDATA\Financademo from Kevin.doc
KF:ksn 10/10!2006 Page 1 of 1
at •o�
foi
1906
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ORDERING THE CANCELLATION OF PAST DUE
ACCOUNTS RECEIVABLE AND RETURNED CHECK WRITE -OFFS.
WHEREAS, certain receivables and checks have been deemed uncollectible after
efforts by both the City and a collection agency have been unsuccessful; and
WHEREAS, the City will continue to pursue these receivables when practical;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Miscellaneous Accounts Receivable. The total of $17,778.30 is deemed
uncollectible. See Attachment A.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2006.
ATTEST /AUTHENTICATED:
Dennis Robertson, Council President
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM BY: Filed with the City Clerk:
Passed by the Council:
Resolution Number:
Office of the City Attorney
Attachment: Attachment A, Past Due Accounts Receivable and Returned Check
Write -Offs.
C: \Documents and Settings \All Users Desktop Kelly \MSDATA Resolutions \Cancellation of past due accounts receivable and
returned check write offs.doc
LJ:kn 10/10 /2006 Page 1 of 1
i I g:!:I:!:! 1
i --I
-A CD CD -A:CDkZD -A C ■A.■Al■A■ -.W ■AlC) CDIC)1(p ■A!(DiC) ■AICD olc
IC) C)1CDiC) C) ■AlC)1C)
CO Co :NDiuDIC) CDIUD CDINDINJI -A W NJ CO 0,,--41CD CDICO!-A cplapicn col-41co cn ol-4 Ic o
'CO co R:5.23iR3IR3i23 251ZZ or:1123 R3 M co ho colc) 0) /v _.1Nic, cDiNJI -A Co -A CD n) (plc) rvii.51_i_,
CD CDiC),CoICDiCDi-4 -41C) -4I-41.4 4 ft -A CO 0 IO D CD -410.)!C01-41 -A -4 .4.!cnico CD GO -A (0 CD cni-4 rolc)141.1._
1 1
23 23 c)Z1c)icpicD cpicpi23123123 R3 go 23 CD R3123 c:) c)1231231o1c) 23 6,CD:CD CD CD CD CDICD CDICD 6
co co.cn .14.. 4h.lco141.14. co *:a cn cn 0)14 cn cnIcnicn1.4.14.14. cnicni4=.14. 4 4 41.1.D. cnicnIcni.D.Icni4=.1
ff...:
1 I I 1 i i
I 11111!I I 1 I
i 1
:1
1 1 1 i I 1 i
„v.....
0: 1 i 4.1i7 1 —1 2 1 T f< c :1.'1:
O st ar c ;:::0 0 IC:101E01>r° ,c57 *'73 fli--11-0-11-11-11-1 EliliimIrn mil0 01-110101 i*::::::
c c 0 i Q 1 ID i o o o Im hi =:1=e 0 :i::::::::::: o ID CD eh 0 92.q '(D IR i0i0 0 3'' 31)01) 0 I='
m 0 i c 1 0.10- 0 10 .(1)
I 1 cn
m: E eL c 0 m so i c I •i Et) I 6 i T. 1 T. 5!). 1 co I 0 I 0 I 0 t:r a a l a i 0
c) io cn cs) En 0 1 1 x 7. rz rn, (0 a) m- (D z 0 i0 in-tCL:CL:
C) ,G i 0_ LI, c :i*:::::::: C I 0)
•-•1 1.- .-1- i ID
XI 1 'I.. 1 1 x a 0_ ,Kg:: ch CD L-d- s a) I ns 31.) zi< i i 1 ui M" 5. 1.4 1 o
cr.. 1 0 1 cc U) 1 1 C C fr, I c i 0 1 0 I i Cr) sy 0) ID 0 cn I" K 1 (1) I CS.
CID CD sv 1 1 I co 1'7 u) :::::i:1:::i x I i i 1-
ED co 10=1 I 7 13 D) CD
X:7 clCiui! 1 ig I il'=a)3 m
1 .2cpm.m< 1 5s1) m-
o .o i„,
o iMII 1 ID I ::::::E:::::: iy. cp m m w cn cn c I) co o i 1
c I la) i I I i n 1 U.9 ■h_,._ q C3 CD 03 03 i 1 I
1 Q) c u) CD r 1 c7)
iiiiIiii]:: 0 7 c m m
1 :x5.:
0 ro sr) sIT
13) 0
*:3K: 5- h, 1
i 1 cn
2> 1 cT M M
1 1
1
L 5: CD CD
-v..:
I Miiiii Eic c p 0 0
I
1 (CI
1
—I I
0
1 I I
I t I
m. I IIII:IIIII
I
i
'tIIIII I 1 i 1 I 1 I
I I I
1 mt.!!
1 1 1 1 i I i 1
1
t i I
GYG) 01G) 0 0 G) G) 0 0 G) G) G) M G) G) G) G) G) G)10 6) G)10IG)'0 G) G) G)10 G) 0 G)10 G)IG)10 G)! ..-.1
a o CD I a) CD o a) cD a) a) 0 cD a) CD CD CD CD CD CD CD co co in) c o ico co CD c o a) co a) co al ad cD o a) 1
1:1) M M
(V CD CD I CD CD CD CD a) CD CD CD CD (D C (1) CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD CD 0*. r,
I
1 I t E
1
s m
7 71 111 n 71 r1 r1 m n m rk: K73M73g73MK7021732370737021707373702373g2 0
.1. 1 111 4W.: co CD CO CD cp c0 c0 -4- c) CD CD CD CD CD -A CD CD -A CD CD C) c0 -A cD Z
..co;cp! 01 c) cp -A -A -A -A Co cp -4 c) CD CD CD CD UP cn Co -4 Co CO CD QD -4 -A Co 4 Co -A NJ CD Pl. --J
on iNa a) a) 6 CD CO C) ND NJ ND 4W ND cp CD -A CD CD CD 6
a513,_,R
aa s.viC) cniss, W N) -4 cn
M 1 ::Cf.2:::
1 1 i 1 11 11 1 1 1 1 I n
4.*!
1 1
1 1 614 iti 'Eft 1
I I i i I I
I i
I I I 1 I 1 1
0) ■A ■A 42.. i cn 1 j 1 1 1 rh
In In 6 b ib 4 --A I 1 -A I
i =mg,
N. ;N No NJ No No No -A N No N NJ 3 CAD Go CD co 4 -4 CD CD Co 0) -A 4 Co'CD14. 4 -A CD 4 CD CD I Co CD CO CD a
cn.co al cn cn cn cn cn cn cn cn QD -4 CD NJ CD 4 CD CD CO CD CD CD 01 CD CD CD CD 000 0 cn c) CD CD CD
6 isi 0 0 0 0 0 0 0 0 0 0 0 M: Co -4 CD -A CD CO CD CD -4 CD CD 0 CI CD CD CD CD CD CD CD CD CD CD CO 0 0
CD:CD CD CDIC) CD CD CD CD CD CD CD CD wS GO -A CD --4 C) CD CD CD Co CD CD CD CD CD CD CD CD CD CD CD CD CD CD -A C) CD *0 ...I
I I I___ I_ 1 1 1 1_ i 1_ j i__ 1_1 1 1 1 ED 1 1 1 1 1
CD
--1 I I i I I 1 3 1 1 M I 1 1 1 15 -1 cn --I ..-i --I --I -i --I --I -i --.1 --I --I --I --I --I -i --I --I --II w.
cp:oioicto00000- 0 0 0 0 0 0 0 -1- 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I ::i:i:- 0)
0 0
nrimn 111 ni rn rn rn rn n1 rn ni rn m n1 rn rn rn ET rn F rn rn rn ni rn rn rn ni rn rn nl rn rn rn rn rn rn ni 0*
73113 1D 10 10 73 13 10 13 13 CD 0 10 M 13 0 0 13 0 10 10 7 0 10 10 70 73 10 13 13 1 0 0 10 10 13 10 10 13 0 m
P3:30 70 70 70 7J 7J 23 20 70 M- 20 23 M 33 70 73 73 :U 7J 73 7J 70 20 70 23 7J 73 M 23 70 ;0 7J 20 23 70 2J 20 m
coi a) QD (0 c.0 UD 4 QD 4 -A ft 01 -A QD CO 73 -A g CID CO CO co ■A ■A CO CO CO QD -A a) a) a) cn
--v 7.7.
NIG.) ND CD CD CD (D (D 0) cn is) co W cn NJ CO -A ID 1.= CD CD CD -A IQ NJ NJ -A cn cn co cn CD UD co cn cn co
i0 3 0 4
1 (D 23 6 4 4 4 CD CD CD CD CD CD CD CD CD CD CD Ko
CD;-_.-_ CD CD CD CD CD CD CD CD C) CD CD CD CD CD CD 1--,--
4:CDICD cn cn cn cn cni cn 0 41. 0 -..:m: 0) cD 01 it.. T
CO 0) o 91 sr' 01 f. 0 01CD 1) c(31 c(31 c(31 (31 c(71 cin cn cin.cn, m
1 4!Cn: c Nft icp.,-,,I,E, L IS
I i
13 E) 6
1 To 1 w 5" co cn co co co 1 co 5 5' 5' cn cn Ito cn cn cn c I) 1 cn cn co
b7
!EL. l 1 EL cn *c 1:, bi 0 c 0 73 73 MO icn ci) ;En 13 13 13 13 73 13 10 13 7, i0 ra M
a !!!!I:I:!!!!! a 0- 0 CD CD CD CD 7 C) a) (D CD CD CD CD I I CD CD 0 a) ci) l i
i 1 D)
I 1 I CD -1 0 CDCDCD
00000000000 1010'
1 -5
0
g 1 s< 5 5 5 5 5 5 5 5 r o I o ii::iiii
eL
5 1 o 7, o s- 9,) m o 5 o m m m I
1 1 8BI 3 tir 6 r ar 2) g
1 I
D) CD 0_ 'ma CD 1CD CD I (D CD CD (1) CD 1CD CD CD CD I CD CD I D) I CD I CD
1 1 1 a) ::!::::ii:::: 3:1 ID ED 6 a i i i 1 a) 1 cD 1 cL i
1 _j.- 0.. iiK:* CD 1 0 ID i i i 1 I 1 I
CD D)' 1 CD Ct. 1 1 i t i i 1 1 I i i :::i:-,;::
CL I CO I ID i I 1
I
i cD i SD
i 1
i ...I. Li., 1
i i i 1 1
i 1 IM 1
I t il.:1;
i ::::::::::K
I 1 :Km
ff
1 i
i
i *M* i
CD CD CD CD CD CDICD CD -s. CDI-AICD '-A ■Al■AlC)C) 010 ICD CDIC) CD CD OICDICDI-s:-s
I co cc aD Co CO ■4,CD ND x NJ CD CO CD N CD CDICO.00 CO A CD 0,10.),CDt IND 1 ---,h.... :,.:::5ff. --...1.-..... 1.--
-....1---.1
NJ -s. CD N) CD CD CD WIC) N) CD CD 0 01N) co.col --L N co colcolcoico l
co
i QD CO -s. 0) 4 CO a (fl CO OD i*:.:: --siC0 A ■41CO "4 ■414s. 0110;NDINJ ND ND C) CD CD CD
sI!ICDII
L..,... -....i...... ....,,---.1■...1-., -......1■, --..:"....y......;----.....
CD C) CD CD CD CD CD CD m:K CD CDICDICD!CD C) CD CDICD OICDICDIOICDICD CD;C) CD
1 cn 01 (fl cn cn cn Cn Cn M 4s. cnI4).!41.14a14:. 41.:4:..,4.1cnIcnIcnicn!cn cnicn 01 icnicn,4=04a
1 I i 1
1
1 1
1
i lc- EI,M X 0 r M' cn cnicni-IIKIKIml !KlmiK:Kim:
1 1 1%) cp I 0 a) (1) 2,) ]:]:.i:.:::::: al= I= ro j If!,.,„=10) ■co io.) 1a) co im lo) ia) Ira !Et) 1 -,R;
.-„,ar."--=. :*::::x a c74.1= 1 7.glmi 13 NI
I 1
C O ,C F6 D. m 3 0-10-io- -4 •z•zr< a .a •!a a a 'a la :a la i
MI 0 —.1—; i -J-
73
=4 7 5 a 0 Ig::::::::: z 0 0 1 65 m 1 a n nl n n n n 1 n n r1 1 m co
G) 1 co 13 mIK i 51,,,,ci
M 73 s 0
ny
C5 m 1 0 0 CL r. CA)CADLOCADM 3 3 3 3 3 13 B 3 3 (3
0.,3 0) 0) cn --4 --.1 -.1 --1 6' 5 5 5' 5' 5' 5' '5' 5' 5' 5
-T1 c 0 o I V -0 w -.5::
m- n 0 CD 0) 0 01 C CA t
-n 3 c„, CD I° Cn cn cn cn a) 1 I M
0 M Fe' 0 (7) Fi' 3' 3' -1--+
73 m'co mom 1513@i7.1133
0' I
I :wi)::) 1 I
Z s m 0. CL CL CLI I I i
CD CD CD (D
0 CD° I I I I i I
I
I li
1, I
1
i 1 1 I —.1 1 1 1 i 1
1 -n 1
1 sp
I 1 M G) G) 0 G) G) G) G) G) G) 0 G) G) G) G) G)IG) G)16)10 G) G)I0 —1
I -og 00 -1-10-1 1 1 1 1 1 111 1 1 1 1 1 o a) o CD co co co CD co co 0 co co co co co 0 I CD I CD CD CD al
c-1
0 0 0 0 0 0 co o CD a) co co a) co 0 co CD CD CD CD
a 0 0 0 o co co co co co CD (D 0
=b,
I ID ED 0) SD 0 0 D) 0 SI) 0 SI) SD ID 0 SD SD Da 0 0 ea m
iitti
I 1
1
1 I I
E
1 1
1
1 1 1
1 c) c) c) c) c) c) 0 c) r.4 m
n n -n n n n n 11 n -n -n -n -111
x- X X X X X X Ii7.4:: -71 1, 1 -7- 727
4t 4:k 12 _i_ CD CD CD CD CD CD CD CD
o i
1 rsautmcoc.1,00.00,(0.,,,,,mmmm–,,_.
8Ng.t,NAmztitS mi.Qmo..4 0 D t-4,mcorQr.31.)1.) 011
1.)
EU
(CI Cr' 5 op 5 Eci cTo 2,1 I 0 0) c.), L. C CD cyt 1 41. co 0) c-n 1 (0
I
ol-ed I i
1 U)
i
1
0.
0
1 1 M:: I 11 1 i
I ■pi
"4 VI:;
■4 A -A. *x*K CO 1 i 1■1
1 0 ND CO NJ ■4 "4 -s **M co N.) N.) NJ NJ NJ N.) N3 ND NJ N3 NJ NJ NJ NJ NJ NaININ N)IN) NJ.ND 0
CO IV GO CD cD cn cn cn OD cn iM cn cn cn cn cn cn cn cn cn cn cn cn cn cn cn cn cnicnIcn cnicn cn cn
I
04 42c) CD CD CD CD CD OD CD Wcn CD CD CD 0 CD CD CD 0 CD CD CD CD 0 CD 0 CDICDICD CD CD CD 0
1 ".4 CD CD CD 0 0 CD ■4 0 Mg:CD 0 0 CD CD 010 0 0 0 0 0 0 0 0 0 CDICDICD CDCDICD CD
I I I_ I I I I I I I I I I I I I I I I I I f■s
------r- i I --I -1 -1 --I -I -I -1 -I I -I -I -I -I -I -1 -I I -I -I -I -I -I -I 1 -II -I -I 1 -I -I 1 -II -i
I o o o o o o o o ::i:::::&:]: o olo 0 0 o o o olo o o o o ololoo 00100 0)
o
mmm mmmmmmmmmmmmmmmmimmmmmirn
7J 7J 70 a 73 73 73 gS 70 70 70 70 70 PO 70 70 70 70 73 70 70 73 70 73170 PO 7J 73 70i7J
1
7 co co 0) ^..1 CAD CO I
-.4. 0 i';',) N3 ill 1 1 3 o cp o o o o cp c) o o o o o o cp 1 o o o 1 o o o
I 1 ND CD C.) OD ■A
0
A A A A ..A
in CD 25 0 w ch 0 0 m* 41. co CO CO 4h. .11.• ..4. 41.. 4tu 23 23 4h.. 4tu .4. .4.141
SD 8 01 cri 3 01 01 8 81018 so 8 8 'c 810-1 0)1818 8 818181 8 8
cp ■c)
0_ 0. mi* cn cn cnicn cn cn 01 01 cn 1Cn 0110n!cn!c71 01 i01 01i0n
1
o i 6
1 1
0 I 0 1 1 1 i i
o 0
i 1 1
I 1 I
I i I 1 I
i 0 0
i i 1
1
o
i
o
1 I
i 1
i:::::::: 1 1
i
1
i i K-:...:5
N