HomeMy WebLinkAboutCOW 2006-09-25 COMPLETE AGENDA PACKETTukwila City Council Agenda
• ❖COMMITTEE OF THE WHOLE ❖
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=_ ; Steven M. Mullet, Mayor Counciln:en:bers: • Joe Duffie • Joan Hernandez
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4 % . Rhonda Berry, City Administrator • Pam Carter • Jim Haggerton
i908 _ - Dennis Robertson, Council President • Pamela Linder • Verna Griffin
Monday, September 25, 2006; 7:00 PM Tukwila City Hall; Council Chambers
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE
2. SPECIAL
PRESENTATIONS
Introduction of new Parks and Recreation employees:
?Amy Kindell, .75 FTE Aquatics Program Assistant; and
James King, .75 FTE Recreation Program Assistant.
3. CITIZEN
COMMENT
At this time, you are invited to comment on items not included
on this agenda (please limit your comments to five minutes).
To comment on an item listed on this agenda, please save your
comments until the issue is presented for discussion.
4. PUBLIC HEARING
Initiative 933, entitled "An Act Relating to Providing Fairness in Pg.3
Government Regulation of Property "
5. SPECIAL
ISSUES
a. A resolution opposing Initiative 933, entitled "An Act Relating Pg.3
to Providing Fairness in Government Regulation of Property"
(see Item 4 above).
b. Tukwila Urban Center Signal Interconnect and Pg.l9
Intelligent Transportation System (ITS) Project Bid Award.
c. Tukwila Urban Center Signal Interconnect and ITS Project Pg.25
Full-Time Construction Management Services Supplemental
Agreement with Jacobs Civil, Inc.
d. Tukwila Urban Center Signal Interconnect and ITS Project Pg.37
Part -Time, On -Call Construction Support Services with
Siemens ITS.
e. Council 2007 Budget and Goals. Pg.49
6. REPORTS
a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
7. MISCELLANEOUS
8. EXECUTIVE SESSION
9. ADJOURNMENT
Reasonable
to the City Clerk s
and
Tukwila City Hall is wheelchair accessible.
accommodations are available at public hearings with advance notice
Office 206 - 433- 1800TPDD 206 - 248-2933. This notice is available at www.ci.tukwila.wa.us
in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio taped.
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date
09/25/06
Prepared by
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ITEM INFORMATION
CAS NUMBER: b () — i 0 9
ORIGINAL AGENDA DATE: 09/25/06
AGENDAITEN' TITLE Resolution opposing Initiative 933, entitled "An Act Relating to Providing Fairness in
Government Regulation of Property."
CATEGORY ❑ Discussion
.11t Date
❑ Motion
lfs Date
❑ Resolution
MtDate
❑ Ordinance
Mrg Dare
❑ Bid Award
Mug Dak
&4 Public Hearing
❑ Other
Mt Date
3f Date 09/25/06
❑ Mcgor ❑ Adm S r; ❑ DCD ❑ Finance ❑ Fire R Legal ❑ PesR ❑ Police ❑ PP7
SPONSOR y Council
SPONSOR'S Initiative 933 has been filed with the Washington Secretary of State and will be on the
SLIM MARY statewide ballot in November, 2006. The attached draft resolution would oppose the
Initiative and urge voters to vote "no."
REVIEWED BY ❑ COW Mtg.
❑ Utilities
DATE: 09/12/06
►4
CA &P
Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Parks Comm. ❑ Planning Comm.
Cmte ❑ Arts Comm.
RECOMMENDATIONS:
SPONSOR
C mhurtTEE
/ADMEN.
Consider resolution opposing Initiative 933.
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 So $0
Fund Source: N/A
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
09/25/06
MTG. DATE
ATTACHMENTS
09/25/06
Memorandum re: Initiative 933 from Steve Lancaster, dated 7/12/06.
Initiative 933 (text)
"
Draft Resolution -
"
Matrix indicating status of I -933 resolutions proposed in other cities
"
Minutes, Community Affairs and Parks Committee meeting, 09/12/06.
DEPARTMENT OF COMMUNITY DEVELOPMENT
CITY OF TUKWILA
TO• Mayor Mullet
City Council
Planning Commission
FROM. Steve Lancaster
DATE: July 12, 2006
SUBJECT Initiative -933
ISSUE
MEMORANDUM
Initiative 933, known as the Property Fairness Act (copy attached) has been filed with the
Washington Secretary of State and will be on the statewide ballot in November, 2006. This memo
will provide a brief summary of its main provisions likely to affect Tukwila. Sources of additional
information on the initiative are also referenced.
SUMMARY OF KEY PROVISIONS
I -933 establishes three primary requirements:
1. Consideration of new ordinances, regulations and rules.
I -933 requires that prior to enacting any new ordinance, regulation or rule, cities and other
agencies must "consider and document" several aspects of the regulation, including:
o the purpose of the proposed regulation;
o its impact on property rights, property use and value;
o estimated compensation that might be due property owners; and
o less restrictive alternative ways to accomplish the regulation's purpose.
This requirement is somewhat analogous to the requirement of SEPA that agencies evaluate the
environmental implications of certain types of proposed ordinances and other enactments prior to
acting upon them.
2. Compensation for decreased property value.
I -933 requires that cities and other agencies must either
o compensate an owner of property for any damage to the use or value of his/her property
resulting from the application or enforcement of any ordinance, regulation or rule; OR
Q• \COUNCIL\I- 933.doc -sjl- Created on 07/12/2006 1:07:00 PM
Page 1 of 2
o choose to not apply or enforce the regulation giving rise to the reduction in value.
I -933 defines the term "damaging the use or value" to mean. "to prohibit or restrict the use of
private property to obtain benefit to the public," including but not limited to:
o "prohibiting or restricting any use or size, scope or intensity of any use legally existing or
permitted as of January 1, 1996,"
o "requiring a portion of property to be left in its natural state or without beneficial use to its
owner, unless necessary to prevent immediate harm to human health or safety;"
o "prohibiting maintenance or removal of trees or vegetation."
Restrictions that "apply equally to all property subject to the agency's jurisdiction," including the
following specific types of regulation, are not considered to damage the use or value of property,
and are therefore not subject to compensation or waiver:
o use restrictions "necessary to prevent an immediate threat to human health and safety;"
o enforcement of building and fire code structural standards;
o "limiting the location or operation of sex offender housing or adult entertainment;"
o requiring compliance with setback requirements that were established before January 1,
1996; and
o requiring compliance with certain chemical use restrictions, worker health and safety laws,
wage and hour laws and dairy nutrient management restrictions.
"Compensation" is defined to mean remuneration (payment) "equal to the amount the fair market
value of the affected property has been decreased by the application or enforcement of the
ordinance, regulation or rule." Where application or enforcement of an ordinance, regulation or
rule would require any portion of a property to be left in its natural state or without beneficial use
by its owner, compensation would include the fair market value of that portion of the property.
Required compensation would also include "any costs and attorneys fees reasonably incurred by
the property owner in seeking to enforce" the requirements of I -933
3. Grandfather rights.
Finally, I -933 requires that any new development regulation adopted under the Growth
Management Act (Chapter 36.70A RCW) "shall not prohibit uses legally existing on any parcel
prior to the adoption" of such new regulation. This provision appears to provide a perpetual
"grandfathering" for certain nonconforming uses.
ADDITIONAL INFORMATION
Considerable additional information is available on the web. Supporters of the initiative have
established a site at www.propertvfaimess.com. Opponents have established a website at
www.noon993.ora. Information is also available at the Association of Washington Cities website
at www.awenet.org (click on "Key Issues," then "Initiatives ") and at the Washington Chapter of
the American Planning Association site (www.washington- apa.ora).
Cc: Rhonda Berry, Jim Morrow; Diane Jenkins, DCD Staff.
QACOUNCIL'J- 933.doc -sjl- Created on 07/12/2006 1:07-00 PM
Page 2 of 2
INITIATIVE 933
I, Sam Reed, Secretary of State of the State of Washington and
custodian of its seal hereby certify that, according to the records on
file in my office, the attached copy of Initiative Measure No 933 to
the People is a true and correct copy as it was received by this
office.
1 AN ACT Relating to providing fairness in government regulation of
2 property; adding new sections to chapter 64.40 RCW; adding a new
3 section to chapter 36.70A RCW; and creating new sections
4 BE IT ENACTED BY THE PEOPLE OF THE STATE OF WASHINGTON
5
6
INTENT TO REQUIRE FAIRNESS WHEN GOVERNMENT
REGULATES PRIVATE PROPERTY
7 NEW SECTION. Sec. 1. This act is intended to protect the use and
8 value of private property while providing for a healthy environment and
9 ensuring that government agencies do not damage the use or value of
10 private property, except if necessary to prevent threats to human
11 health and safety. The people also intend to recognize and promote the
12 unique interests, knowledge, and abilities private property owners have
13 to protect the environment and land. To this end, government agencies
14 must consider whether voluntary cooperation of property owners will
15 meet the legitimate interests of the government instead of inflexible
16 regulation of property.
17 The people find that over the last decade governmental restrictions
18 on the use of property have increased substantially, creating hardships
1
1 for many, and destroying reasonable expectations of being able to make
2 reasonable beneficial use of property Article I, section 16 of the
3 state Constitution requires that government not take or damage property
4 without first paying just compensation to the property owner The
5 people find that government entities should provide compensation for
6 damage to property as provided in this act, but should also first
7 evaluate whether the government's decision that causes damage is
8 necessary and in the public interest.
9 The people find that eminent domain is an extraordinary power in
10 the hands of government and potentially subject to misuse. When
11 government threatens to take or takes private property under eminent
12 domain, it should not take property which is unnecessary for public use
13 or is primarily for private use, nor should it take property for a
14 longer period of time than is necessary
15 Responsible fiscal management and fundamental principles of good
16 government require that government decision makers evaluate carefully
17 the effect of their administrative, regulatory, and legislative actions
18 on constitutionally protected rights in property Agencies should
19 review their actions carefully to prevent unnecessary taking or
20 damaging of private property The purpose of this act is to assist
21 governmental agencies in undertaking such reviews and in proposing,
22 planning, and implementing actions with due regard for the
23 constitutional protections of property and to reduce the risk of
24 inadvertent burdens on the public in creating liability for the
25 government or undue burdens on private parties.
26 FAIRNESS WHEN GOVERNMENT REGULATES PRIVATE
27 PROPERTY BY REQUIRING CONSIDERATION
28 OF IMPACTS BEFORE TARING ACTION
29 NEW SECTION. Sec. 2. A new section is added to chapter 64.40 RCW
30 to read as follows:
31 (1) To avoid damaging the use or value of private property, prior
32 to enacting or adopting any ordinance, regulation, or rule which may
33 damage the use or value of private property, an agency must consider
34 and document:
35 (a) The private property that will be affected by the action;
36 (b) The existence and extent of any legitimate governmental purpose
37 for the action;
2
1 (c) The existence and extent of any nexus or link between any
2 legitimate government interest and the action;
3 (d) The extent to which the regulation's restrictions are
4 proportional to any impact of a particular property on any legitimate
5 government interest, in light of the impact of other properties on the
6 same governmental interests;
7 (e) The extent to which the action deprives property owners of
8 economically viable uses of the property;
9 (f) The extent to which the action derogates or takes away a
10 fundamental attribute of property ownership, including, but not limited
11 to, the right to exclude others, to possess, to beneficial use, to
12 enjoyment, or to dispose of property;
13 (g) The extent to which the action enhances or creates a publicly
14 owned right in property;
15 (h) Estimated compensation that may need to be paid under this act;
16 and
17 (i) Alternative means which are less restrictive on private
18 property and which may accomplish the legitimate governmental purpose
19 for the regulation, including, but not limited to, voluntary
20 conservation or cooperative programs with willing property owners, or
21 other nonregulatory actions
22 (2) For purposes of this act, the following definitions apply:
23 (a) "Private property" includes all real and personal property
24 interests protected by the fifth amendment to the United States
25 Constitution or Article I, section 16 of the state Constitution owned
26 by a nongovernmental entity, including, but not limited to, any
27 interest in land, buildings, crops, livestock, and mineral and water
28 rights.
29 (b) "Damaging the use or value" means to prohibit or restrict the
30 use of private property to obtain benefit to the public the cost of
31 which in all fairness and justice should be borne by the public as a
32 whole, and includes, but is not limited to:
33 (i) Prohibiting or restricting any use or size, scope, or intensity
34 of any use legally existing or permitted as of January 1, 1996;
35 (ii) Prohibiting the continued operation, maintenance, replacement,
36 or repair of existing tidegates, bulkheads, revetments, or other
37 infrastructure reasonably necessary for the protection of the use or
38 value of private property;
3
1 (iii) Prohibiting or restricting operations and maintenance of
2 structures necessary for the operation of irrigation facilities,
3 including, but not limited to, diversions, operation structures,
4 canals, drainage ditches, flumes, or delivery systems;
5 (iv) Prohibiting actions by a private property owner reasonably
6 necessary to prevent or mitigate harm from fire, flooding, erosion, or
7 other natural disasters or conditions that would impair the use or
8 value of private property;
9 (v) Requiring a portion of property to be left in its natural state
10 or without beneficial use to its owner, unless necessary to prevent
11 immediate harm to human health and safety; or
12 (vi) Prohibiting maintenance or removal of trees or vegetation
13 (c) "Damaging the use or value" does not include restrictions that
14 apply equally to all property subject to the agency's jurisdiction,
15 including:
16 (i) Restricting the use of property when necessary to prevent an
17 immediate threat to human health and safety;
18 (ii) Requiring compliance with structural standards for buildings
19 in building or fire codes to prevent harm from earthquakes, flooding,
20 fire, or other natural disasters;
21 (iii) Limiting the location or operation of sex offender housing or
22 adult entertainment;
23 (iv) Requiring adherence to chemical use restrictions that have
24 been adopted by the United States environmental protection agency;
25 (v) Requiring compliance with worker health and safety laws or
26 regulations;
27 (vi) Requiring compliance with wage and hour laws;
28 (vii) Requiring compliance with dairy nutrient management
29 restrictions or regulations in chapter 90 64 RCW; or
30 (viii) Requiring compliance with local ordinances establishing
31 setbacks from property lines, provided the setbacks were established
32 prior to January 1, 1996.
33 This subsection (2)(c) shall be construed narrowly to effectuate
34 the purposes of this act.
35 (d) "Compensation" means remuneration equal to the amount the fair
36 market value of the affected property has been decreased by the
37 application or enforcement of the ordinance, regulation, or rule To
38 the extent any action requires any portion of property to be left in
39 its natural state or without beneficial use by its owner,
4
1 "compensation" means the fair market value of that portion of property
2 required to be left in its natural state or without beneficial use
3 "Compensation" also includes any costs and attorneys' fees reasonably
4 incurred by the property owner in seeking to enforce this act
5
6
FAIRNESS WHEN GOVERNMENT DIRECTLY
REGULATES PRIVATE PROPERTY
7 NEW SECTION. Sec. 3. A new section is added to chapter 64.40 RCW
8 to read as follows:
9 An agency that decides to enforce or apply any ordinance,
10 regulation, or rule to private property that would result in damaging
11 the use or value of private property shall first pay the property owner
12 compensation as defined in section 2 of this act. This section shall
13 not be construed to limit agencies' ability to waive, or issue
14 variances from, other legal requirements An agency that chooses not
15 to take action which will damage the use or value of private property
16 is not liable for paying remuneration under this section.
17 NEW SECTION. Sec. 4. A new section is added to chapter 64.40 RCW
18 to read as follows:
19 An agency may not charge any fee for considering whether to waive
20 or grant a variance from an ordinance, regulation, or rule in order to
21 avoid responsibility for paying compensation as provided in section 3
22 of this act.
23 NEW SECTION. Sec. 5. A new section is added to chapter 36.70A RCW
24 to read as follows:
25 Development regulations adopted under this chapter shall not
26 prohibit uses legally existing on any parcel prior to their adoption
27 Nothing in this chapter shall be construed to authorize an interference
28 with the duties in chapter 64 40 RCW
29 MISCELLANEOUS
30 NEW SECTION. Sec. 6. The provisions of this act are to be
31 liberally construed to effectuate the intent, policies, and purpose of
32 this act to protect private property owners
1 NEW SECTION. Sec. 7. Nothing in this act shall diminish any other
2 remedy provided under the United States Constitution or state
3 Constitution, or federal or state law, and this act is not intended to
4 modify or replace any such remedy.
5 NEW SECTION. Sec. 8. Subheadings used in this act are not any
6 part of the law.
7 NEW SECTION. Sec. 9. If any provision of this act or its
8 application to any person or circumstance is held invalid, the
9 remainder of the act or the application of the provision to other
10 persons or circumstances is not affected
11 NEW SECTION. Sec. 10. This act shall be known as the property
12 fairness act.
6
RESOLUTION NO. / r
v n
G�
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON OPPOSING INITIATIVE 933, ENTITLED "AN ACT
RELATING TO PROVIDING FAIRNESS IN GOVERNMENT
REGULATION OF PROPERTY"
WHEREAS, Initiative 933 (1 -933) will be presented to the voters of the State of
Washington at the general election on November 7, 2006, with the following official Ballot Title
and Description:
Statement of the Subject: Initiative Measure 933 concems govemment regulation
of private property
Description: This measure would require compensation when govemment
regulation damages the use or value of private property, would forbid regulations
that prohibit existing legal uses of private property, and would provide exceptions
or payments. Should this measure be enacted into law? Yes [ ] No [
WHEREAS, it is the responsibility of the City of Tukwila to protect and preserve the
health, safety and welfare of its citizens; and
WHEREAS, it is the further responsibility of the City of Tukwila under the Growth
Management Act, the Shoreline Management Act, the State Environmental Policy Act, the
National Flood Insurance Program, the Endangered Species Act and other state and federal
mandates to manage growth and development in ways that protect the environment while
promoting public safety and the economic and social well -being of the community; and
WHEREAS, meeting the aforementioned responsibilities necessarily involves placing
reasonable restrictions on the development and use of private property; and
WHEREAS, 1 -933 would require the City to decide, on a case -by -case basis, whether to
enforce or waive its duly enacted ordinances, rules and regulations if they result in °damaging
the use or value of private property" as defined by the initiative; and
WHEREAS, 1 -933 would require the City to pay compensation to the owner of private
property if it decides to apply or enforce such duly enacted ordinances, rules and regulations;
and
WHEREAS, 1 -933 defines the term "damaging the use or value of private property" to
mean "to prohibit or restrict the use of private property to obtain benefit to the public;" and
WHEREAS, because of the breadth of I -933's definition of private property, and because
its definition of "damaging the use or value" of private property includes no minimum threshold
for the reduction of use or value, 1 -933 would dramatically lower the threshold for compensation
far below constitutional limits because virtually any limitation on the use of any kind of private
property could give rise to a claim for compensation for "damages" within the meaning of 1 -933,
regardless of the importance of the public protection achieved by such limitation or the uses or
values remaining to the property owner; and
WHEREAS, the exceptions listed in Section (2)(c) of 1 -933 do not include nuisance uses
that would typically be precluded from residential neighborhoods, and thus 1 -933 would
authorize claims for payment or waiver for City regulations that protect neighborhoods from a
wide variety of obnoxious land uses and activities that would seriously degrade the quality of life
and property values in such neighborhoods; and
WHEREAS, 1 -933 states that its provisions are to be construed liberally and its
limitations narrowly; and
WHEREAS, 1 -933 would require agencies such as the City Of Tukwila to undergo a
lengthy and costly pre - enactment process to document potential impacts of new regulations
upon the use and value of private property; and
WHEREAS, many of the private property restrictions enforced or applied by the City of
Tukwila implement mandates of the State of Washington; and
WHEREAS, the Association of Washington Cities has estimated that the statewide
administrative cost to cities alone would be between $60 million and $76 million each year,
while the statewide cost to cities for paying off claims for actions /conditions enforced over the
period of 1996 to 2006 would be between $3.5 billion and $4.5 billion, and
WHEREAS, the only alternative to payment of compensation provided by 1 -933 is to
issue site - specific waivers from regulations, which will lead to significant inequities among
neighboring property owners and incompatible growth, adversely affect the value and use of
adjacent properties and will likely give rise to lawsuits and claims for compensation from
adjacent property owners, and
WHEREAS, local governments may not have the legal authority to waive certain
regulations on a parcel -by- parcel basis; and
WHEREAS, the Washington Farm Bureau, sponsor of 1 -933, has acknowledged that the
Initiative does not affirmatively grant any authority to waive the enforcement or application of
any ordinance, regulation or rule; and
WHEREAS, 1 -933 would unreasonably constrain the City of Tukwila's constitutional
authority to adopt and enforce reasonable land use development standards to mitigate traffic
impacts, assure appropriate building height and lot coverage maxima, provide for the
preservation of open spaces and protection of environmentally sensitive areas, and other
general development regulations necessary to promote the public health, safety and welfare,
thereby supplanting the will of the local community and curtailing the police power authority
granted to the City Council by the Washington Constitution (Article XI, Section XI) to adopt and
enforce sound land use, zoning, growth management and planning, critical area, water quality
and shoreline management and other measures through an open public process; and
WHEREAS, the length and complexity of the aforementioned and required pre -
enactment process and the requirement to process claims for damages would shift City
resources and staff time away from reviewing and processing all other permits and force the
City to concentrate on mitigating the City's liability, to the detriment of the City's existing
permitting and other obligations, and
WHEREAS, the cost of processing and paying compensation for the enforcement of
reasonable development regulations under 1 -933 would far exceed the requirements of both the
federal and state constitutions and cripple the fiscal ability of the City to provide needed
infrastructure, public services and public safety which are necessary to promote healthy and
prosperous communities; and
WHEREAS, 1 -933 conflicts with the City's and its citizens' vision and goals related to
growth management and environmental protection as reflected by the Tukwila Comprehensive
Plan - which was developed through open and extensive public participation - and does so in a
manner that will benefit only a few at the expense of the greater community; and
WHEREAS, the City supports the benefits of balancing the general public welfare and
private property rights; and
WHEREAS, given the broad,scope of the terms "private properly" and °damaging the
use or value° as defined by the initiative, and given considerable ambiguity with regard to its
application and stated exemptions, 1 -933 will likely stimulate considerable litigation and
uncertainty; and
WHEREAS, on September 25, 2006, the Tukwila City Council held a public hearing on
Initiative Measure 933 pursuant to RCW 42.17 130 (1) which permits a City Council to adopt a
resolution in support, or in opposition to a ballot proposition so long as there is notice of the
meeting and the public is afforded the opportunity to express opposing views;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Tukwila,
Washington opposes adoption of Initiative Measure 933, and urges voters to vote °no° on 1 -933
due to the sweeping and detrimental impacts outlined above.
PASSED BY THE TUKWILA CITY COUNCIL this day of 2006.
ATTEST:
Jane E. Cantu, City Clerk
APPROVED AS TO FORM:
Office of the City Attomey
Dennis Robertson, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number
STATUS OF I -933 RESOLUTIONS UNDER CONSIDERATION
IN KING, PIERCE AND SNOHOMISH COUNTY CITIES
Q.\ 1933 \StatusOfResolutions.doc -sjl- Created on 09/19/2006 2.12:00 PM
Page 1 of I
Jurisdiction
Public Hearing
Date
Date for action
Scheduled
Date Resolution
Adopted
Opposes or
Supports I=933?
1
Snoqualmie
July 24
Aug. 15
Aug. 5
Opposes
2
Auburn
Aug. 14
Aug. 21
Aug. 21
Opposes
3
Newcastle
Aug. 15
Sep. 5
Sep. 5
Opposes
4
Maple
Valley
Aug. 28
Sep. 5
Sep 18
Opposes
5
Shoreline
Sep. 11
Sep. 11
Sep. 11
Opposes
6
Covington
Sep. 12
Sep. 26
7
Burien
Sep. 18
Sep. 18
Sep 18
Opposes
8
Mountlake
Terrace
Sep. 18
Sep. 18
Sep 18
Opposes
9
Puyallup
Sep. 18
Sep. 18
Sep 18
Opposes
10
Mercer
Island
Sep. 18
Sep 18
Sep 18
Opposes
11
Lakewood
Sep. 18
12
Sammamish
Sep. 19
Sep. 26
13
Kirkland
Sep. 19
Sep. 19
14
Bellevue
Sep. 25
15
Tukwila
Sep. 25
16
Edmonds
Sep. 26
Sep. 26
17
Buckley
Sep.26
Sep.26
18
Mill Creek
Sep. 26
19
Redmond
Oct. 3
20
Kent
Oct. 4
Q.\ 1933 \StatusOfResolutions.doc -sjl- Created on 09/19/2006 2.12:00 PM
Page 1 of I
Community Affairs and Parks Committee
September 12, 2006 - 5:00 p.m.
Present: Joan Hernandez, Chair; Joe Duffie, and Pam Linder, council members.
Steve Lancaster, Director of Department of Community Development; Diane Jenkins,
Administrative Assistant to the Council; and Chuck Parrish, community member
Business Agenda:
A. Initiative 933, Property Rights
Mr. Lancaster provided factual informafion on Initiative 933, Property Fairness Act, which will appear
on the statewide ballot in November The Council has the option of taking no action, adopting a
resolution supporting 1 -933, or adopting a resolution opposing 1 -933. He referred to his memo and
summarized key provisions of this initiative. Ms. Hemandez asking about "grandfathering '
Mr Lancaster explained that under the proposed initiative, growth management act (GMA)
regulations cannot prohibit use of property that was permitted before January 1, 1996. He noted that
the City's Comprehensive Plan was adopted in December 2005. Ms. Linder asked if the City would
be responsible to pay compensation for sensitive areas. Mr Lancaster noted that the City may not be
able to waive those regulations because it is a State requirement. Ms. Linder asked about new
ordinances and steps being taken for proactive code enforcement. Mr Lancaster noted that the
Council could be advised not to adopt new ordinances that may give rise to compensation issues. In
regard to code enforcement, it would depend on if the ordinance was in place prior to 1996. In some
instances, the City may approve certain uses rather than paying compensation. Mr Duffle felt it was
important to have the council take a position on this initiative. Mr Lancaster noted that proponents
and opponents of the initiative would be invited to come and speak. He will check with the city's
attorney to determine what steps that council can take regarding this initiative. The committee agreed
to direct staff to prepare a draft resolution opposing the initiative and present it at a Committee of the
Whole meeting for discussion.
Announcements:
Ms. Hernandez noted that the tentative date of October 12 scheduled with City of Tukwila's
Community Affairs & Parks Committee and City of SeaTac's Land Use & Parks Committee is in
conflict with the arrival of visitors from Tukwila's sister city, lkawa, Japan. Therefore, she asked the
committee members if they would like to have altemative dates explored. It was agreed to
reschedule the joint meeting to another mutually agreeable date.
Adjournment: 5:40 p.m.
Committee Chair Approval
(Lutes DJ. Reviewed by SL and RB.
COUNCIL AGENDA SYNOPSIS
Initial;
alemig Date
P panel fr'
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9/25/06
BG
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10/2/06
U Ordinance
9 Public Hearing
Mfg Date
❑ Other
Mlfg Date;
►a Bid Award
AUg Dart
Arts Date
Mig Dar 10 /2/06
SPONSOR • Coma ❑ /Vigor • Adm Sacs • DCD
❑ Legal ❑ POR ❑ Police
ITEM INFORMATION
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5,b�
CAS NUMBER: 0 (p ^ HD
ORIGINAL AGENDA DATE: SEPTEMBER 25, 2006
AGENDA ITEM TITLE Bid Award for the Tukwila Urban Center Signal
Interconnect
and ITS Project
CATEGORY >, Discussion
9 /25/06
❑ Motion
Mfg Da-
❑ &solution
Mtg Dat
U Ordinance
9 Public Hearing
Mfg Date
❑ Other
Mlfg Date;
►a Bid Award
AUg Dart
Arts Date
Mig Dar 10 /2/06
SPONSOR • Coma ❑ /Vigor • Adm Sacs • DCD
❑ Legal ❑ POR ❑ Police
❑ Finance • Fire
►1 Plh
SPONSOR'S The Tukwila Urban Center Signal Interconnect and ITS Project was advertised on August 18
SUMMARY and 25 and three bids were opened on September 8, 2006. The low bid of $693,081 was from
Valley Electric Company of Mt. Vernon, Inc. References were checked and positive reviews
were provided by WSDOT, Berschauer Phillips Construction Company and American Civil
Constructors.
REVIEWED ❑ COW Mtg.
BY
❑ Utilities Cmte
DATE. 9/11/06
II
CA &P
Cmte ❑ F&S Cmte
❑ Parks Comm.
N Transportation
Cmte
❑ iirt, Comm.
❑Planning Comm.
RECOMMENDATIONS:
SPONSOR
CONNITTEE
/ADMIN. Award contract to the lowest bidder, Valley Electric.
Unanimous approval; forward to COW.
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$693,081.00 $2,112,000.00 $0.00
Fund Source: 104.02 Commercial Street Fund (pages 41, 2006 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
9/25/06
10/2/06
MTG. DATE
ATTACHMENTS
9/25/06
Information Memo dated September 8, 2006
Bid Tabulation
Transportation Committee Meeting Minutes from September 11, 2006
10/2/06
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directo
Date: September 8, 2006 (�
Subject: Tukwila Urban Center Signal Interconnect and ITS
Project No. 88 -RWO2
BID AWARD
ISSUE
Award the bid for construction of the Tukwila Urban Center Signal Interconnect and ITS project
to Valley Electric Company of Mt. Vernon, Inc.
BACKGROUND
The City of Tukwila awarded a design contract to Siemens ITS in June 2005 for the design of this
project. Bids were advertised on August 18 and 25, 2006. The bid closing date was September 8,
2006, and three sealed bids were opened on the same day Valley Electric Company of Mt.
Vernon, Inc., submitted the low bid of $693,081.00.
ANALYSIS
All bids were checked and tabulated and no errors were found. The bid results are shown in the
attached bid tabulation and summarized below References were checked and positive reviews
were provided by the WSDOT, Berschauer Phillips Construction Company, and American Civil
Constructors.
Schedule of Costs
Construction (Bid Amount)
City Contingency (10 %)
Subtotal
Additional Citv Costs
Construction Management
City Provided Equipment
System Integration
Subtotal
GRAND TOTAL
Actual EnOineer's Estimate Budget
S 693,081 S 981,323
69308 98.132
S 762,389 S 1,079,455
$ 264,188 S 264,188
772,760 772,760
210,000 210.000
S 1,246,948 5 1,246,948
52,0_94331 S 2.326.403 S 2 372000
RECOMMENDATION
Award the construction bid to Valley Electric Company of Mt. Vernon, Inc., in the amount of
5693,081.00.
attachment: Bid Tabulation
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ROADWAY
Removal of Concrete SidowalidDrivoway
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Portable Changeable Messane Sinns
Traffic Control Labor
OfhDuty Uniformed Police Officer
Project Temporary Traffic Control
SIDEWALK
,Cement Concrete Curb
lenment Concede Sidewalk
Cement Conc. Romp Typo RS•12
(TRAFFIC CONTROL DEVICES
Mobilization
intelligent Transportation System
Conduit Pion. 1" Sch 40 PVC
Conduit PIpo, 1.25 ", RGS
Conduit Plea 2" Sch 40 PVC
Condull PIpo, 3 ", Sch 40 PVC
Conduit Pion 2". Sch 80 PVC
(Condull Pipe, 3 ", Sch 80 PVC
Conduit Pine. 3" Sch 80 HDPE
Junction Box, Type 1
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Transportation Committee
Sept. 11, 2006 - 5:00 p.m.
Present: Joe Duffle, Chair; Pam Carter, and Joan Hernandez, Council Members.
Jim Morrow, Director of Public Works; Frank Iriarte, Deputy Director; Bob Giberson, Acting City
Engineer; Cyndy Knighton, Senior Engineer; Diane Jenkins, Administrative Assistant to the
Council, and Chuck Parris, Community Member
Business Agenda
A. Tukwila Urban Center (TUC) Signal Interconnect and ITS Bid Award
`t Mr Morrow reminded the committee of the gridlock that took place in the Tukwila Urban Center (TUC)
�y(\ after the 2001 Nisqually Earthquake. when businesses' employees, customers, and other visitors to the
city all attempted to leave the area simultaneously This caused difficulty for emergency and
maintenance personnel as they tried to respond to situations. The TUC Signal Interconnect project will
connect 32 traffic signals. It was noted that some of the signals are not under City control (e.g., West
Valley Highway, Grady Way) and that interlocal agreements will need to be entered into with the
controlling agencies. All of the traffic signals will be sent back to an operation center to be controlled. In
addition, there are other programming options available such as having the ability to connect private
security systems. Ms. Knighton noted that there were cost savings on this bid because conduit was
installed throughout the TUC as other projects were being completed and because the City will provide
some of the equipment and services. She reviewed the map of signal placements and connections.
Ms. Hemandez asked when the project would be completed. Ms. Knighton replied that construction has
140 days after notice to proceed is given. Some additional traffic counts are needed and a plan
developed for how the signals should be connected. This plan should be implemented during the 1st or
2n° quarter of next year Mr Morrow noted that this year, seven signal poles were hit by motorists; many
of whom did not have automobile insurance. Replacement of these poles cost the City approximately
830,000. Three of the seven poles knocked down had video cameras on them.
Unanimous Approval. Move to Committee of the Whole for discussion then to Regular Council for
approval.
B. Tukwila Urban Center Signal Interconnect and ITS Full -Time Construction Management Services
Supplemental Agreement (Jacobs Civil, Incl.
Supplemental Agreement No. 2 has been negotiated with Jacobs Civil, Inc., to provide full -time
construction management and inspection services on the Tukwila Urban Center (TUC) signal
interconnect and ITS project, not to exceed 5170,863. Mr Morrow noted that the amount listed in the
recommendation was incorrect and should be 5170,863, not $107,863. Unanimous approval. Move to
Committee of the Whole for discussion then to Regular Council for approval.
C. Tukwila Urban Center Signal Interconnect and ITS Part-time On -Call Construction Support
Services (Siemens ITS)
Supplemental Agreement No. 1 has been negotiated with Siemens ITS for part-time on -call construction
support services on the TUC Signal Interconnect and ITS project for a fixed fee not to exceed 893,325.
Ms. Carter noted that this system is very adaptive and will be a great resource to make adjustments
based on criteria such as the time of day and holidays. Mr Morrow concurred that the system will be
monitored by a transportation operations technician, and adjusted as appropriate. Each signal will have
8 hours of backup power Unanimous approval. Move to Committee of the Whole for discussion
then to Regular Council for approval.
New Business
Mr Mate noted that there will be a public meeting at the Tukwila Community Center on Thursday,
September 14, 6:30 p.m., to discuss the Bow Lake Renovation Project. Ms. Carter asked that the date of
this project be publicized so residents are prepared. She also requested that plans be made so that the
coupons given to residents during the annual spring clean -up are accepted by other transfer stations.
Adjournment: 5:35 p.m.
=k ' Committee Chair Approval
Minutes by DJ, Reviewed by CK, & RB.
COUNCIL AGENDA SYNOPSIS
Iritia/
feetiagDate
Prepared by
Mayor's r-t w
arcaririr:•
9/25/06
BG
L.it,..2—
UhR
10 2/06
• Ordinance
• Bia'Award
❑ Other
3ftg Date:
V Pree%!c Hearing
Mis Datt
AUg Deu
Mfg Date
Mg Daft
SPONSOR • Council
❑ /vigor
ITEM INFORMATION
ITEM NO.
(5 en
CAS NUM BER: 0ID — 1 1 1
ORIGINAL AGENDA DATE: SEPTEMBER 25, 2006
AGENDA ITEM TITLE Tukwila Urban Center Signal Interconnect and ITS Project
Construction Management Services, Supplement No. 2 with
Jacobs Civil.
CATEGORY •I Dunusion
9/25/06
El Mot on
3itg Da✓ 10/2/06
❑ 13.e ofution
Aftg Dat.
• Ordinance
• Bia'Award
❑ Other
3ftg Date:
V Pree%!c Hearing
Mis Datt
AUg Deu
Mfg Date
Mg Daft
SPONSOR • Council
❑ /vigor
• Aim Saar
❑ DCD ❑ Finance ❑ Fire
❑ Legal • PoR ❑ Police ►� PTV
SPONSOR'S Construction Management Services have been negotiated with Jacobs
SUMMARY Tukwila Urban Center Signal Interconnect and ITS Project in the amount
Jacobs Civil was selected to provide full -time construction management
services. Jacobs Civil is under a blanket contract and supplements are
Civil, Inc. for
of $170,863.00.
and inspection
project specific.
the
REVIEWED • COW
Mtg. ❑ CA &P Cmte
Cmte ❑Arts Comm
9/11/06
• FRS Corte
Comm_
Cmte
►F Transportation
B7 Utilities
❑
DAIh:
❑ Parks
❑Planning Comm.
RECOMMENDATIONS:
SPONSOR
CcmmirrrEE
/ADMLN. Authorize Mayor to sign the supplement with iacobs Civil.
Unanimous approval; forward to COW.
COST IMPACT / FUND SOURCE
EXPENDrrURE REQUIRED AMOUNT BUDGETED APPROPRJATION REQUIRED
$170,863.00 $166,675.00 $0.00
Fund Source: 104.02 Commercial Street Fund (pages 41, 2006 CIP)
Comments: Total CE budget of 3260, 000 minus the 393,325 for Siemens ITS leaves a budget of-3166,675.00,
vet fiords are available in construction for this project.
MTG. DATE
RECORD OF COUNCIL ACTION
9/25/06
10/2/06
MTG. DATE
ATTACHMENTS
9/25/06
Information Memo dated September 5, 2006
Supplement No. 2 with Jacobs Civil, Inc.
Transportation Committee Meeting Minutes from September 11, 2006
10/2/06
Iii FORMATION MEMO
To: Mayor Mullet
From: Public Works Director
Date: September 5, 2006 U
Subject: Tukwila Urban Center Signal Interconnect and ITS
Construction Management Services
Supplemental Agreement No. 2
Project No. 88 -RW02, Contract No. 06- 075(b)
ISSUE
Supplemental Agreement No 2 has been negotiated with Jacobs Civil, Inc., for full -time
construction management and inspection services on the Tukwila Urban Center Signal
Interconnect and ITS project for a fixed fee not to exceed $170,863 00.
BACKGROUND
This supplemental agreement provides for full -time construction management and inspection
services for the ITS project. Services will include full -time construction inspection, project
management, coordination with adjacent property owners and tenants, review and preparation
of federal, city and state documentation (inspection reports, photographs, weekly meetings,
punch list, pay estimates, material testing, LAG manual procedures and checklists) and related
management tasks.
Jacobs Civil, Inc., is under a blanket contract for construction management services and a
supplement to the contract will be necessary when a specific project has been assigned and costs
negotiated. The supplement with the scope and costs will require Council approval when over
$25,000 Supplemental Agreement No. 1 was required by WSDOT Local Programs to set a
Maximum Total Agreement Amount such that the sum total of all Supplemental Agreements
under the two -year blanket contract will not exceed $5,000,000.00.
ANALYSIS
A supplemental agreement for construction management services has been negotiated for a
fixed fee not to exceed $170,863.00 This fee is reasonable and within the overall project
budget.
RECON fENDATION
Authorize the Mayor to sign Supplemental Agreement No 2 with Jacobs Civil, Inc., for full-
time construction management and inspection services in the amount of $170,863.00
BG:ad
attachment: Supplemental Agreement No. 2
P e . 'a- R W F. u i 3 i A O2 Mai K i 1FO V a l ) - )4WSSS- OS SWa-t ')
SUPPLEMENTAL AGREEMENT
NO 2
Organization and Address
Jacobs Civil Inc.
600 108th Avenue N.E., Suite 700
Bellevue, Washington 98004
Agreement Number
TBD
City Project Number
88 -RWO2
Phone
425- 452 -8000
Project Title
Tukwila Urban Center Signal Interconnect and ITS
Project
New Maximum Amount Payable
(Supplement 2)
S170,863
Description of Work
Provide construction engineering services for the construction contracts to complete the Tukwila urban
center signal interconnect and ITS project as a project specific supplement to the 2006 -2007 On -Call
CM Services agreement. These services will include necessary inspection, and contract administration
and engineering required for the construction of the subject project.
The Local Agency of The City of Tukwila desires to supplement the agreement entered into with Jacobs
Civil Inc. and executed on and identified as Agreement No. All provisions
in the basic agreement remain in effect except as expressly modified by this supplement.
Section 1, SCOPE OF WORK, is hereby changed as set forth in Exhibit A -2 and by this reference made
a part of this supplement
II
Section 1V, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar
days for completion of the work to read: no change
III
Section V, PAYMENT, shall be amended as follows:
The Maximum Total Amount Payable to the Consultant under this Agreement shall not exceed
55,000,000.
The Maximum Total Amount Payable to the Consultant under this Supplement shall not exceed the
Amount Payable as set forth in Exhibit B -2 and by this reference made a part of this supplement
Original Agreement $0
Supplement No. 1 (Authorizing Maximum Total Agreement Amount) $5,000,000
Supplement No. 2 (Urban Center Interconnect & ITS) $170,863
Maximum Total Agreement Amount Remaining $4,829,137
City Project 88 -RWO2 Supplement No. 2
Page 1 of 2
If you concur with this supplement and agree to the changes as stated above, please sign in the
appropriate spaces below and return to this office for final action.
By-
Jacobs Civil Inc.
By City of Tukwila
Signature Date
City Project 88 -RWO2 Supplement No. 2
Page 2 of 2
EXHIBIT A -2
SCOPE OF WORK
City of Tukwila
Tukwila Urban Center Signal Interconnect and ITS Project
Supplement Number 2
City Project Number 88 -RWO2
City Contract Number (TBD)
Construction Management Services
7 -18 -06
This work will provide construction management services for the construction contract to complete the
Tukwila urban center signal interconnect and ITS project These services will include necessary
inspection, and contract administration and engineering required for the construction of the project, as
detailed below-
I. INTRODUCTION
The Consultant will perform the following scope of construction services on the Tukwila urban center
signal interconnect and ITS project
Assumptions:
• The accompanying budget for the services detailed below is based on the services of one full -time /
part-time inspector during a 140 calendar day or a 4.66 month construction contract. An increase or
decrease in the number of working days affects the time an inspector will be on site. Supplemental
assistance may be needed depending upon contractor's activities (number of crews).
• Mileage: For inspection, assume 100 trips at 40 miles round trip from Bellevue and 10 miles on site
per day For meetings, assume 20 trips at 40 miles round trip from Bellevue and 10 miles on site per
visit
• A job site trailer will NOT be provided as part of the contractor's mobilization Also, the Contractor will
add JACOBS CIVIL INC. as additional insured during the course of construction in the event of theft,
vandalism, or other incident(s).
II. DETAILED SCOPE OF WORK
Task 1 — Project Management.
Provide overall project management, coordination with the City of Tukwila, monthly progress reports, and
invoicing. This effort will include the following elements.
11 Organize and layout work for project staff. Prepare project instructions on contract
administration procedures to be used during construction.
1.2 Review monthly expenditures, prepare invoice and submit project progress letter to City of
Tukwila
1 of 4
Task 2 — Construction Survey
Survey for this project will be as indicated in section 1 -05.4 and shall be City of Tukwila and contractor
provided.
Task 3 — Preconstruction Services
3.1 The Consultant shall prepare an agenda for, distribute notices of the conference, and will
conduct a preconstruction conference in the City of Tukwila offices. The Consultant's project
manager, and resident inspector will attend the preconstruction conference and will prepare a
written record of the meeting. The consultant shall also distribute copies of the minutes to all
attendees and affected agencies, staff, etc.
3.2 Provide one set of preconstruction photographs.
Task 4 — Construction Services — Field
4.1 Provide the services of one full/part-time inspector and supplemental assistants, as needed, on
the project site who will observe the technical conduct of the construction, including providing
day to day contact with the Contractor and the City of Tukwila. By providing such assistance,
the Consultant shall assume no responsibility for proper construction techniques and job site
safety The presence of the Consultant's personnel at the construction site is for the purpose of
providing to the City of Tukwila a greater degree of confidence that the completed work will
conform generally to the Contract Documents and that the integrity of the design concept as
reflected in the Contract Documents has been implemented and preserved by the construction
contractor(s). The Consultants personnel shall act in accordance with Section 1 -05A and 1-
05.2 of the current WSDOT Standard Specifications. The Consultant will endeavor to protect all
parties against defects and deficiencies in the work of the Contractor(s), but cannot guarantee
the Contractors' performance and shall not be responsible for construction means, methods,
techniques, sequences of procedures, or for safety precautions and programs in connection
with the work performed by the construction contractor(s) and any subcontractors.
4.2 Prepare daily construction reports, detailing the contractors operations performed for each day
the Consultant is on site; measure the quantities of materials installed, log equipment and staff
used, and other items.
4.3 Decide questions that may arise as to the quality and acceptability of material furnished, work
performed, and rate of progress of work performed by the Contractor, including response to
related questions from adjacent property owners and the general public.
4.4 Prepare field records and documents to help assure the project is administered in accordance
with Federal, State, and /or funding agency requirements. The WSDOT LAG Manual (Chapter
52) and WSDOT Construction Manual (Chapter 9) will be adhered to
4.5 Attend and actively participate in weekly on -site meetings.
4.6 Provide periodic digital photographs during the course of construction. Photographs to be
labeled with date taken and subject matter and emailed to City
4.7 Punch list. Upon substantial completion of work, coordinate with the City of Tukwila and other
affected agencies, to perform a project inspection and develop a comprehensive 'punch list' of
items to be completed. This will be issued with the Certificate of Substantial Completion, which
will be issued by the Consultant
4.8 Coordinate and manage testing subconsultants for construction services. Provide materials
testing services as required. Coordinate the work of the resident inspector(s) and testing
laboratories in the observation and testing of materials used in the construction; document and
Page 2 of 4
evaluate results of testing; and address deficiencies. Testing will occur at the frequency listed in
LAG Manual Appendix 52.108 and WSDOT Construction Manual Chapter 9.
Task 5 — Construction Services — Office
5.1 Materials and Submittals: Create Record of Materials per LAG Manual (Chapter 52.3 and
Appendix 52A08. QPLs, submittals, testing and Quality Control will adhere to LAG Manual
52.3.
5.2 Day to day project management: liaison with City of Tukwila on a regular basis to discus project
issues and status; and management of subconsultants and Consultant's staff.
5.3 Plan interpretations & change orders. Provide technical interpretations of the drawings,
specifications, and contract documents, and evaluate requested deviations from the approved
design or specifications. Develop minor change orders and provide technical assistance to
negotiate the change orders. It is assumed that there will be no more than 2 minor change
orders. Additional change orders will be conducted under task 6 — Additional Work Items.
5.4 Weekly meetings. Lead weekly meetings, including preparing agenda, meeting minutes, and
distributing copies of minutes to attendees. Outstanding issues to be tracked on a weekly
basis. Contractor to provide a 3 -week schedule of upcoming work at each meeting.
5.5 Record drawings. Will be provided by the contractor in draft redline fashion, in accordance with
Section 1 -05.5 of the specifications and will be checked at the weekly meeting with the City of
Tukwila. Final conformed record drawings will be produced by JACOBS CIVIL and delivered to
the City at the end of the project along with Final Records.
5.6 Monthly Pay Requests. Prepare monthly requests for payments, review with City of Tukwila and
contractor and approve, as permitted.
5.7 Project Management Review. Participate in up to 3 project management (or documentation)
reviews, including time to perform intemal audits on project documentation, preparing files for
review, and responding to questions by the reviewing agency
5.8 Provide any additional services resulting from changes in scope or design of the project due to
circumstances beyond the Consultant's control. Changes include, but are not limited to,
changes in size, complexity, the schedule, character of construction, or method of financing.
5.9 Provide administrative and support services during construction which are not included in the
above scope of services, which may include:
a.
Investigations, meetings, and negotiations with the Contractor involving claims and legal
complaints, or a significant amount of defective or rejected work. A 'significant amount'
would be an item that might represent more than 2.5 percent of the total contract bid
amount.
b. Additional work resulting from delinquency or insolvency of the Contractor, or as a result
of damage to the construction project caused by fire, flood, earthquake or other acts of
God, all exclusive of additional work resulting from litigation.
c. Additional work resulting from strikes, walkouts, or other acts of trade or labor unions or
work required to resolve disputes or goals involving minorities. Additional work resulting
from significant delays or acceleration of the work by the Contractor
d. Assistance to legal, financial, or other consultants engaged by the City beyond the
services previously described.
5.10 Assist the City of Tukwila in the investigation of malfunctions, failures, or accidents during
construction.
Page 3 of 4
Task 6 — Additional Services
The services described under this task, and any other additional services requested by the City of Tukwila,
will be performed only when authorized by the City of Tukwila. Authorization to perform additional services
will be in the form of an addendum to this agreement, specifying the work to be performed, and basis of
payment.
6.1 Prepare additional copies of approved drawings, specifications, and other contract documents,
either for bidding purposes, or as requested by the City, Contractor, Agencies, or others.
6.2 At the conclusion of the bidding process, prepare a conformed set of drawings and
specifications incorporating all addendum's' and distribute.
6.3 Provide assistance to the City if rebidding is necessary.
6.4 Provide record drawings on media other than described previously, including electronic or
scanned images of the record drawings. Also, providing additional sets beyond what is
specified above.
Deliverables
Preconstruction Conference Minutes
ii. Daily Reports — on a [monthly / weekly] basis
Test reports
iv Construction Photographs —1 set, including preconstruction photographs.
v Weekly meeting minutes
vi. Certificate of Substantial Completion and punch list
General Notes
It is further understood and agreed that because Consultant did not prepare the Contract Documents
for the project, Client waives all claims against Consultant arising from or in any way connected with
errors, omissions, conflicts or ambiguities in the Contract Documents prepared by others. In addition,
Client agrees, to the fullest extent permitted by law, to indemnify and hold Consultant harmless from
any damage, liability or cost, including reasonable attorneys' fees and defense costs, arising from any
en-ors or omissions contained in the plans, specifications or other Contract Documents prepared by
others, except for the negligence or willful misconduct of the Consultant.
Page 4 of 4
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Printod 8/2/2006
Transportation Committee
Sept. 11, 2006 - 5:00 p.m.
Present: Joe Duffle, Chair; Pam Carter, and Joan Hernandez, Council Members.
Jim Morrow, Director of Public Works; Frank Iriarte, Deputy Director; Bob Giberson, Acting City
Engineer; Cyndy Knighton, Senior Engineer; Diane Jenkins, Administrative Assistant to the
Council, and Chuck Parris, Community Member
Business Agenda
A. Tukwila Urban Center (TUC) Signal Interconnect and ITS Bid Award
Mr Morrow reminded the committee of the gridlock that took place in the Tukwila Urban Center (TUC)
after the 2001 Nisqually Earthquake, when businesses' employees, customers, and other visitors to the
city all attempted to leave the area simultaneously This caused difficulty for emergency and
maintenance personnel as they tried to respond to situations. The TUC Signal Interconnect project will
connect 32 traffic signals. It was noted that some of the signals are not under City control (e.g., West
Valley Highway, Grady Way) and that interlocal agreements will need to be entered into with the
controlling agencies. All of the traffic signals will be sent back to an operation center to be controlled. in
addition, there are other programming options available such as having the ability to connect private
security systems. Ms. Knighton rioted that there were cost savings on this bid because conduit was
installed throughout the TUC as other projects were being completed and because the City will provide
some of the equipment and services. She reviewed the map of signal placements and connections.
Ms. Hemandez asked when the project would be completed. Ms. Knighton replied that construction has
140 days after notice to proceed is given. Some additional traffic counts are needed and a plan
developed for how the signals should be connected. This plan should be implemented during the 1s` or
2nd quarter of next year Mr Morrow noted that this year, seven signal poles were hit by motorists; many
of whom did not have automobile insurance. Replacement of these poles cost the City approximately
$30,000. Three of the seven poles knocked down had video cameras on them.
Unanimous Approval. Move to Committee of the Whole for discussion then to Regular Council for
approval.
Tukwila Urban Center Signal Interconnect and ITS Full -Time Construction Management Services
Supplemental Agreement (Jacobs Civil, Inc.)
Supplemental Agreement No. 2 has been negotiated with Jacobs Civil, Inc., to provide full -time
construction management and inspection services on the Tukwila Urban Center (TUC) signal
interconnect and ITS project, not to exceed $170,863. Mr Morrow noted that the amount listed in the
recommendation was incorrect and should be $170,863, not $107,863. Unanimous approval. Move to
Committee of the Whole for discussion then to Regular Council for approval.
B.
C. Tukwila Urban Center Signal Interconnect and ITS Fart-time On -Call Construction Support
Services (Siemens ITS)
Supplemental Agreement No. 1 has been negotiated with Siemens ITS for part-time on -call construction
support services on the TUC Signal Interconnect and ITS project for a fixed fee not to exceed $93,325.
Ms. Carter noted that this system is very adaptive and will be a great resource to make adjustments
based on criteria such as the time of day and holidays. Mr Morrow concurred that the system will be
monitored by a transportation operations technician, and adjusted as appropriate. Each signal will have
8 hours of backup power Unanimous approval. Move to Committee of the Whole for discussion
then to Regular Council for approval.
New Business
Mr Mate noted that there will be a public meeting at the Tukwila Community Center on Thursday,
September 14, 6 :30 p.m., to discuss the Bow Lake Renovation Project. Ms. Carter asked that the date of
this project be publicized so residents are prepared. She also requested that plans be made so that the
coupons given to residents during the annual spring clean -up are accepted by other transfer stations.
Adjournment: 5:35 p.m.
Committee Chair Approval
Minutes by DJ, Reviewed by CK, & RB.
COUNCIL AGENDA SYNOPSIS
r,.tthtr
_Mang Date
Prr'psred by
at jariret::'
Cm:" nth:
9/25/06
BG�$ttl
�u —
❑ Resolution
Kits Date
10/2/06
CCSS
• Pub ltkHealing
a Other
Mtg Date
Mfg Date 10/2/06
rs Date
Mg Dab:
SPONSOR ❑ Coundl ❑ Mm or ❑ Arlin Svcs ❑ DCD
ce N PIV
ITEM INFORMATION
'TEAT No.
CAS NUMBER: 0(47—
l i ;Z.
ORIGINALAGENDADATE: SEPTEMBER 25, 2006
AGENDA ITEM TITLE Tukwila Urban Center Signal Interconnect and ITS Project
Construction Support Services Supplement No. 1 with Siemens ITS.
CATEGORY AI Discussion
9/25/06
el Motion
❑ Resolution
Kits Date
❑ Ordinance
lltg Da
❑ Biteinard
Mfg D& e
• Pub ltkHealing
a Other
Mtg Date
Mfg Date 10/2/06
rs Date
Mg Dab:
SPONSOR ❑ Coundl ❑ Mm or ❑ Arlin Svcs ❑ DCD
ce N PIV
❑ Finance • Fire ❑ Lesal a P&R ❑ Pol
SPONSOR'S Construction Management Services have been negotiated with Siemens ITS for the Tukwila
SUDMIARy Urban Center Signal Interconnect and ITS Project in the amount of $93,325.00. Siemens ITS
was selected in 2005 for design services and this supplement will provide part-time on -call
construction support services. Services include signal timing plans and implementation during
construction.
REVIEWED ❑ COW Mtg ❑ CA &P Cmte FRS Cmte
BY ❑ 121
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm.
DATE. 9/11/06
Transportation Cmte
❑ Planning Comm
RECOMMENDATIONS:
SPONSOR
COMMITTEE
/ADMEN. Authorize Mayor to sign the supplement with Siemens ITS.
Unanimous approval; forward to COW.
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$93,325.00 $260,000.00 $0.00
Fund Source: 104.02 Commercial Street Fund (pages 41, 2006 CEP)
Comments.
MTG. DATE
RECORD OF COUNCIL ACTION
9/25/06
10/2/06
MTG. DATE
ATTACHMENTS
9/25/06
Information Memo dated September 5, 2006
Supplement No. 1 with Siemens ITS
Transportation Committee Meeting Minutes from September 11, 2006
10/2/06
I\r'FORMATION MEMO
To: Mayor Mullet
From: Public Works Director
Date: September 5, 2006
Subject: Tukwila Urban Center Signal Interconnect and 1TS
Construction Support Services
Supplemental Agreement No. 1
Project No. 88 -RW02, Contract No. 05- 085(a)
ISSUE
Supplemental Agreement No 1 has been negotiated with Siemens ITS for part-time on-call
construction support services on the Tukwila Urban Center Signal Interconnect and ITS project
for a fixed fee not to exceed $93,325.00
BACKGROUND
Siemens ITS was selected in 2005 for design services on this project and we have now reached
the pre - construction phase. The base contract amount with Siemens ITS under City Contract
No. 05 -085 was $285,877
This supplemental agreement provides part-time on -Tali construction support services for the
ITS project. Services include development of signal timing plans, timing plan implementation
and fine - tuning, and on -call support of the construction team.
ANALYSIS
A supplemental agreement for construction support services has been negotiated for a fixed fee
not to exceed $93,325 00 This fee is reasonable and within the overall project budget.
RECON iENDATION
Authorize the Mayor to sign Supplemental Agreement No. 1 with Siemens TI'S for part-time
on-call construction support services in the amount of $93,325 00
BG:ad
attachment: Supplemental Agreement No. 1
(?..T; :A. AWt ii AC- Tot SzL a-TO 7110- S-gica S.,. 1)
SUPPLEMENTAL AGREEMENT
NO. 1
Organization and Address
Siemens ITS
8004 Cameron Road
Austin, TX 78754
Attn: Paul Wilson
Agreement Number
05-085
City Project Number
88 -RWO2
Phone
(512) 837 -8412
Project Title
Tukwila Urban Center Signal Interconnect and ITS
Project
New Maximum Amount Payable
$393,325.00
Description of Work
Provide construction support services for this project
The Local Agency of The City of Tukwila desires to supplement the agreement entered into with Siemens
Inc. and executed on 22nd of July, 2005 and identified as Agreement No. 05 -085._ All provisions in the
basic agreement remain in effect except as expressly modified by this supplement
Section 1, SCOPE OF WORK, is hereby changed as set forth in EXHIBIT A -1, and by this reference
made a part of this supplement
Section N, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar
days for completion for the work to read:
Beginning of work: July 22nd, 2005, Completion of work: by December 31, 2007, for a total of 892
calendar days.
Section V, PAYMENT, shall be amended as follows:
The Maximum Total Amount Payable to the Consultant under this Agreement shall not exceed
the sum of the Amount Payable as set forth in EXHIBIT A -2 and the base contract, for a total of
$379,202.00
If you concur with this supplement and agree to the changes as stated above, please sign in the
appropriate spaces below and retum to this office for final action.
By
S
ure
S ITS. By City of Tukwila
Date
Signature Date
SIEMENS
Scope of Work
Exhibit A -1
09/05/2006
Table of Contents
Introduction .2
Task 7. Development of Signal Timing Plans 2
Task 71 Synchro Model Coding and Calibration 2
Task 7.2: Develop Coordinated Signal Timing Plans 2
Task 7.3: Implementation and Fine Tuning 2
Task 7 4: Before Travel lime Surveys 3
Task 7.5: Data Collection 3
Task 8: On -Call Construction Support Services 5
Siemens ITS Page 1
SIEMENS
Introduction
This scope of work describes the supplemental agreement No. 1 to be completed by the Siemens ITS Team.
The scope of work describes two tasks that have been identified in the original scope of work v 9.0 as optional
services:
• Construction Management
• Development of Signal Timing Plans
Task 7: Development of Signal Timing Plans
The Siemens ITS team will develop AM, PM, midday, weekend and Peak Holiday Synchro models for the 25
Tukwila Urban Center intersections listed in Table 1. Synchro will be used to develop an optimum cycle length
and time -based signal coordination plans (AM, PM, midday) for each intersecfion within the study area. The
Synchro model will be built based upon aerial orthophotos and data collected from field reviews. This task will
include the following sub tasks:
Task 7.1: Synchro Model Coding and Calibration
Existing City furnished signal timing data and the existing City Synchro model will be used to build the new
Synchro models for the project area. Once the models are complete, the Consultant Team will compare the
simulations from the Synchro models to observed field conditions. If any significant differences exist, the
Consultant Team will calibrate the Synchro model to be consistent with observed conditions. This calibration
will include checking the arrival of platoons, the volume -to- capacity ratio, saturation flow rates and the existing
queue lengths.
Deliverables
Calibrated AM, Midday, PM, Weekend and Holiday Peak Synchro model covering all intersections in the study
area.
Task 7.2: Develop Coordinated Signal Timing Plans
The Synchro models will be used to evaluate cycle lengths, phase splits, offsets, band width, delay, traffic
congestion and potential traffic management alternatives. 24 hour counts will be collected in the project area
to determine the schedule for the new time of day plans.
Deliverables
• Recommendations for cycle lengths.
• AM, Midday, PM, Weekend and Peak Holiday coordinated timing plans in electronic Synchro 6.0
format
• Recommendations for time-of -day periods to implement the coordinated plans.
Task 7.3: Implementation and Fine Tuning
Once the Synchro model development is complete, the Consultant Team will confirm that the proposed timings
are providing the expected results in the field through field fine - tuning. This task shall include the following
activities:
• Convert Synchro output to SEPAC local software input.
• Enter SEPAC coordinated timings into the ACTRA central signal system for each intersection.
Siemens ITS Page 2
SIEMENS
• Observe the signal performance in the field during all peak periods as the new timings are
implemented.
• Identify and implement changes to offsets and splits, if necessary, to improve performance.
• Update Synchro files with field changes.
The Consultant Team will utilize Tukwila's CCTV cameras on the corridor to support the effort of field fine -
tuning the coordinated signal timings. The field fine - tuning involves driving the primary corridors in the field,
and observing traffic flow from the side of the street to determine if vehicle platoons arrive at the appropriate
time and if side street and minor movement phases receive an adequate amount of green time.
Assumptions:
• The Consultant Team shall be provided access to the central signal system and CCTV cameras
starting as early as 6:OOAM and ending as late as 6:30PM on weekdays and from 10AM to 6PM on
weekends the days fine tuning is performed and for collection of saturation flow rate data.
Deliverables:
• Electronic signal timing files (Synchro 6.0 format) for AM, Midday, PM, Weekend and Peak Holiday
periods including any changes made during field fine - tuning.
• Completed signal timing forms showing all new signal timing data for study area intersections.
Task 7.4: Before Travel Time Surveys
The Consultant Team will perform floating car studies before the new signal timings are implemented to set the
baseline to later evaluate the improved performance of the signal timings on the corridors in the Tukwila Urban
Center. The before floating car studies will evaluate the total travel time, total number of stops and delay per
intersection.
Five to eight travel time runs will be performed in each direction on up to four corridors in the study area. All
runs will be performed during the peak two hours of the AM, Midday, PM, Weekend and Peak Holiday timing
periods.
The results of the before study will be summarized in a report.
Deliverables:
• Electronic copy of before data and the compiled before results.
Task 7.5: Data Collection
The following elements will be included in the data collection task:
• The Consultant Team will supervise the collection of traffic counts. It is assumed that traffic counts will
be performed for a maximum of 4 periods per intersection, at the 25 intersections listed in Table 1. The
actual collection of traffic counts is not not included in this task — it is assumed that the collection of
traffic counts will be performed outside of this contract.
• Field work necessary to allow for the Data Collection task will be completed as part of the construction
/ integration contract. This includes the connection of the system detectors at the cabinets, and their
setup in the traffic controllers.
• Field work performed under this task will include the following:
Siemens ITS Page 3
SIEMENS
_rut 11:IJOCt
• Verifying channelization, lane widths and pocket lengths
• Verifying phasing and signal operations provided by the City
• Collection of saturation flow rates at up to five intersections in the study area.
• Evaluate other factors that would impact signal timing such as parking, bus stops, tum
restrictions and lane imbalances.
Budget
The budget for Task 7 is $73,038.
Table 1: Signal Timing Locations
1
S 180th St / Southcenter Pkwy
2
S 180t St / Andover Park E
3
Southcenter Pkwy / Blk 17500
4
Southcenter Pkwy / Minkler Blvd
5
Southcenter Pkwy /Wig Property Signal (NEW)
6
Southcenter Pkwy / 168th St
7
Southcenter Pkwy /Outback Signal (NEW)
8
Southcenter Pkwy / Strander Blvd
9
Southcenter Pkwy / Klickitat
10
Southcenter Pkwy / 1 -5 NB Off Ramp
11
Andover Park E / Costco Dr
12
Andover Park E / Minkler Blvd
13
Andover Park E / Stander Blvd
14
Andover Park E / Baker Blvd
15
Andover Park E / Tukwila Pkwy
16
Andover Park W / Strander Blvd
17
Andover Park W/ Baker Blvd
18
Andover Park W/ Tukwila Pkwy
19
61st Ave S / Tukwila Pkwy
20
Mall EntrancelTukwila Parkway
21
Strander Blvd/Target Signal (NEW)
22
Strander Blvd/Mali Entrance/61st PI S
23
Southcenter Blvd / 66" Ave S
24
Southcenter Blvd / 615' Ave S
25
Southcenter Blvd / Macadam Rd S
Siemens ITS
Page 4
SIEMENS
Amp
Task 8: On -Call Construction Support Services
The Siemens ITS Team will provide post - design construction support services on an as- needed basis. It will
work together with the construction contractor to facilitate the construction activities. Such support may include
assistance in preparing bid addendums, bid review, inspection assistance for specialty equipment, and
assisting in preparing responses to contractor request for change or clarification, coordination with other
entities for Right -of -Way as needed. Site visits to review facilities will be made if necessary Support will
include cooperation with Westem Systems as requested during the provision and integration of the ACTRA
system.
It should be noted that this task assumes a limited number of hours of support. If the budget for Task 8 is
exhausted, the Siemens ITS Team and the City of Tukwila will agree whether additional construction support
services are needed and negotiate a new budget accordingly
Deliverables
• Construction assistance as needed — within constraints of allocated budget.
Budget
The budget for Task 8 is $20,287
Siemens ITS Page 5
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Transportation Committee
Sept. 11, 2006 - 5:00 p.m.
Present; Joe Duffle, Chair; Pam Carter, and Joan Hernandez, Council Members.
Jim Morrow, Director of Public Works; Frank Marie, Deputy Director; Bob Giberson, Acting City
Engineer; Cyndy Knighton, Senior Engineer; Diane Jenkins, Administrative Assistant to the
Council, and Chuck Parris, Community Member
Business Agenda
A. Tukwila Urban Center (TUC) Signal Interconnect and ITS Bid Award
Mr Morrow reminded the committee of the gridlock that took place in the Tukwila Urban Center (TUC)
after the 2001 Nisqually Earthquake, when businesses' employees, customers, and other visitors to the
city all attempted to leave the area simultaneously, This caused difficulty for emergency and
maintenance personnel as they tried to respond to situations. The TUC Signal Interconnect project will
connect 32 traffic signals. It was noted that some of the signals are not under City control (e.g., West
Valley Highway, Grady Way) and that interlace] agreements will need to be entered into with the
controlling agencies. All of the traffic signals will be sent back to an operation center to be controlled. In
addition, there are other programming options available such as having the ability to connect private
security systems. Ms. Knighton noted that there were cost savings on this bid because conduit was
installed throughout the TUC as other projects were being completed and because the City will provide
some of the equipment and services. She reviewed the map of signal placements and connections,
Ms. Hemandez asked when the project would be completed. Ms. Knighton replied that construction has
140 days after notice to proceed is given. Some additional traffic counts are needed and a plan
developed for how the signals should be connected. This plan should be implemented during the 1 u or
2nd quarter of next year Mr Morrow noted that this year, seven signal poles were hit by motorists; many
of whom did not have automobile insurance. Replacement of these poles cost the City approximately
530,000. Three of the seven poles knocked down had video cameras on them.
Unanimous Approval. Move to Committee of the Whole for discussion then to Regular Council for
approval.
B. Tukwila Urban Center Signal Interconnect and ITS Full -Time Construction Management Services
Supplemental Agreement (Jacobs Civil, Inc.)
Supplemental Agreement No. 2 has been negotiated with Jacobs Civil, Inc., to provide full -time
construction management and inspection services on the Tukwila Urban Center (TUC) signal
interconnect and ITS project, not to exceed $170,863. Mr Morrow noted that the amount listed in the
recommendation was incorrect and should be $170,863, not 5107,863. Unanimous approval. Move to
Committee of the Whole for discussion then to Regular Council for approval.
Tukwila Urban Center Signal Interconnect and ITS Part-time On -Call Construction Support
Services (Siemens ITS)
Supplemental Agreement No. 1 has been negotiated with Siemens ITS for part-time on -call construction
support services on the TUC Signal Interconnect and ITS project for a fixed fee not to exceed 593,325.
Ms. Carter noted that this system is very adaptive and will be a great resource to make adjustments
based on criteria such as the time of day and holidays. Mr Morrow concurred that the system will be
monitored by a transportation operations technician, and adjusted as appropriate. Each signal will have
8 hours of backup power Unanimous approval. Move to Committee of the Whole for discussion
then to Regular Council for approval.
C.
New Business
Mr lriate noted that there will be a public meeting at the Tukwila Community Center on Thursday,
September 14, 6:30 p.m., to discuss the Bow Lake Renovation Project. Ms. Carter asked that the date of
this project be publicized so residents are prepared. She also requested that plans be made so that the
coupons given to residents during the annual spring clean -up are accepted by other transfer stations.
Adjournment: 5.35 p.m.
Committee Chair Approval
Minutes by DJ, Reviewed by CK, & RB.
COUNCIL AGENDA SYNOPSIS
Initials
]JeeIiryq Date
Prepared by
Mayor's ruitw
Gaeal rethv
08/28/06
Diane
❑:Resolution
.lftg Dots
❑ Ordinance
Mts Date
09/11/06
Diane
❑ Other
3ftg Date
CATEGORY k2. Discussion
09/25/06
Diane
❑ Adm Svcs ❑ DCD ❑ Finance ❑ Fire ❑ Legal ❑ P&R ❑ Police ❑ Plo/
SO j..,
SPONSOR'S It is appropriate at this time of the year to discuss and establish the Council Goals and
SUINBIARY Budget for the 2007 Budget Document. The goals were first reviewed at the August 28
Council meeting.
REVIEWED BY ❑ COW Mtg ❑ CA &P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DAIh.
RECOMMENDATIONS:
SPONSOR
COmmrrrEE
/ADMIN. Dennis Robertson
ITEM INFORMATION
Im wNo.
CAS NUMBER: 0 to - 1 t7C:::,
ORIGLNAL AGENDA DATE: 8 /28/06
AGENDA ITEM TITLE Council Goals for 2007 Budget
9/15/06
❑ Motion
Mfg Date
❑:Resolution
.lftg Dots
❑ Ordinance
Mts Date
❑ Bid Award
]Its Dot.
❑ Public Hearing
.Vtg Dot.
❑ Other
3ftg Date
CATEGORY k2. Discussion
Mtg Date
❑ Adm Svcs ❑ DCD ❑ Finance ❑ Fire ❑ Legal ❑ P&R ❑ Police ❑ Plo/
SPONSOR 0 Council 1 Mgyor
SPONSOR'S It is appropriate at this time of the year to discuss and establish the Council Goals and
SUINBIARY Budget for the 2007 Budget Document. The goals were first reviewed at the August 28
Council meeting.
REVIEWED BY ❑ COW Mtg ❑ CA &P Cmte ❑ F&S Cmte ❑ Transportation Cmte
❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. ❑ Planning Comm.
DAIh.
RECOMMENDATIONS:
SPONSOR
COmmrrrEE
/ADMIN. Dennis Robertson
COST IMPACT / FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$ $ $
Fund Source:
Conuuents:
MTG. DATE
RECORD OF COUNCIL ACTION
08/28/06
Discussion
09/11/06
Discussion
MTG. DATE
- ATTACHMENTS
8/28/06
2006 Council Program Description, Budget Narrative, 2006 & 2005 Program Goals
9/11/06
Revised 2007 Council Program Description, 2007 Focus /Goals, & 2006 & 2006 Program
Goals and draft of proposed 2007 Legislative Budget
9/25/06
Memo from Dennis Robertson and proposed 2007 Legislative Budget
Memorandum
September 21, 2006
TO- Members, Tukwila City Council
Mayor Steve Mullet
FR. Dennis Robertson, Council President
RE. Proposed Council Goals and Budget for 2007
COUNCIL GOALS
I met with the Mayor this week and we discussed the Council Goals proposed during the
last two Committee of the Whole meetings and how they could be best organized. Our
most important discussion concerned the fact that Council Goals were generally items the
entire City (Administration) worked on, not just the Council. In brief, the Council sets
policy for the City and the Administration does the work.
We came up with the following proposed definitions that we thought would better
capture what we are actually doing in the city today
Goal
Something that is achievable in the short term
(1 to 2 years).
Focus Item
Something that is a long -term commitment (requires longer
than 2 years to achieve) but is still considered to require
special attention to achieve.
Exploration Item
Something that the Council wants to explore and
understand better before a commitment is made or policy
direction is set.
Special Attention
Item
Something that is part of the normal Administration work
plan but the Council is still concerned about and wants to
receive regular reports/status updates on so that policy can
be further refined if necessary
Proposed Council Goals and Budget for 2007
September 21, 2006
Page 2
The Mayor and I went through the thirteen items from our last Committee of the Whole
and attempted to fit them into the above four categories. Our proposal is:
1 Establish a work plan with IT Department and City Clerk's office to automate
functions of the City Clerk's office. (Exploration)
2. Continue to evaluate personal technology options for Council members so they
can participate in evolving City automation processes. (Exploration)
3 Work with the Mayor's office to research current information and effective
strategies for City participation in controlling "global warming."
(Exploration/Goal)
4. Promote traffic calming and enforcement in residential neighborhoods (Special
Attention Item)
5 Adopt zoning and comprehensive plan policies regarding Tukwila Valley South.
(Special Attention Item)
6. Adopt policies that address safety (crime) and appearance issues on 178. (Goal)
7. Advocate and develop campaign to address perceptions on TIB. (Exploration
Item)
8. Focus on development of policies to improve housing stock for both single -and-
multi family housing (GoaUFocus Item)
9 Explore options to address public health concerns in Tukwila. (Exploration
Item)
10. Investigate implementing the old "residential street program " (Exploration
Item)
11. Explore funding and siting for a permanent Neighborhood Resource Center on
TIB (Exploration Item)
12. Continue to focus on Tukwila Village. (Special Attention Item)
13. Develop and lobby a legislative agenda. (Council Special Attention Item)
We would also like to make the following recommendations.
a.) Items #1 &1/2 should be combined into one Exploration Item since they
are so closely linked.
b.) Item #6 should be modified to also include "usage" in a zoning sense so
that it would address `safety, usage, and appearance' on the highway
c.) Item #7 should be changed to a `prepare a branding campaign for the
entire city '
Finally, it appears to me that the Council President, once the Council has agreed on the
goals, should review each goal with the Mayor and City Administrator to create a
plan/schedule appropriate for each goal. In some cases, there will be `special work plans'
necessary to achieve the goal and in other cases it will only require a `monitoring plan.'
These plans would then be presented to the entire Council for its review
Proposed Council Goals and Budget for 2007
September 21, 2006
Page 3
COUNCIL BUDGET
There appears to me to be three topics to discuss on the Council budget.
1. Total Amount: My proposal is to only increase the total dollar figure by the
adjustment percentage (.04 %) used in all of the other city departments - $10,000
2. Travel Budget: My proposal is to only increase it by S5,000.
3 Miscellaneous Budget: My proposal is to increase it $14,956 to account for
increased registrations and other discretionary items (software, hardware, etc.)
4 Overtime - My proposal includes $3,000 in overtime expense.
Department Legislative
Total 2006 Budget Allocation
Total 2007 Budget Allocation
Total Budget Increase 2007
Vs. 2006
Account
000.01.511.600.11.00
000.01.511.600.13.00
000.01.511.600.21.00
000.01.511.600.23.00
000.01.511.600.24.00
000.01.511.600.25.00
000.01.511.600.25.97
000.01.511.600.31.00
000.01.511.600.41.00
000.01.511.600.42.00
000.01.511.600.43.00
000.01.511.600.49.00
Description
Salaries
Overtime
Total Salaries
FICA
PERS
Industrial Insurance
Medical, Dental, Life, Optical
Self- Insured Medical & Dental
Total Benefits
$ 250,388
$ 250,388
$
2006 2007
Budget Budget
Allocation Allocation
$ 160,647 $ 147,720
$ - $ 3,000
$ 160,647 $ 150,720
$ 12,289 $ 11,301
$ 4,932 $ 9,070
$ 1,773 $ 1,773
$ 17,376 $ 17,664
$ 22,971 $ 19,504
$ 59,341 $ 59,312
Supplies $ 2,000 $ 2,000
Total Supplies $ 2,000 $ 2,000
Professional Services
Communication
Travel
Miscellaneous
Total Services
$ 3,000 $ 3,000
$ 400 $ 400
$ 20,000 $ 25,000
$ 5,000 $ 19,956
$ 28,400 $ 48,356
Total Legislative $ 250,388 $ 260,388
Legislative 01.511 As 1 9/21/2006 3:24 PM
Tentative Agenda Schedule
MONTH
MEETING 1
REGULAR
MEETING 2 I.
G.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
COM
September
4r+ —
Labor Day
(City offices closed)
5 (Tuesday)
11
18
25
See agenda packet
cover sheet for this
week s agenda
(September 25, 2006
Committee of the
Whole meeting).
October
30th —
Fifth Monday of the
month —no Council
meeting scheduled
2
Special Presentation:
Transit Now campaign
(Rob Johnson Transpor-
tation Choices Coalition)
Bid Award:
Award contract to Valley
Electric for the Tukwila
Urban Center Signal
Interconnect and ITS
Project
Public Hearing:
An ordinance regarding
the placement construe-
lien, and modification of
wireless communication
facilities within the City.
Unfinished Business:
- Ordinance regarding
wireless commurd-
cationfaclities (see
Public Hearing above).
Authorize Mayor to
sign supplement to
contract with Jacobs
Civil, Inc, for the
Tukwila Urban Center
Signal Interconnect
and ITS Moist.
Authorize Mayor to
sign supplement to
contract with Siemens
ITC for part -time
on-call construction
support services on the
Tukwila Urban Center
Signal Interconnect
and ITS Project
9
Special Issues:
- Resolution to join
National League of
Cities `Partnership
for working toward
inclusive
communities.'
- WRLA9 interlocai
agreement for
Green River,
Duwamish and
Central Puget
Sound Watersheds.
16
Special Presentation:
US. Mayon climate
protection agreement
(Kim Dnoy, City of
Seattle, Office of
Sustainabiiity and
Environment)
23
CoNscrrrEa Of THE
WHOLE Mnrii;NG To
BG�E..FOLLOW ED BY A
S'EciAL MEEiL \G
November
both —
Veterans Day
(City offices closed)
23,' &24th-
Thanksgiving,
and day after
Thanksgiving
(City offices cLned)
6
13
20
Soedal Presentation:
Recycler of the Year
award (to be presented
to a local rzcgeler)
27
Upcoming Meetings & Events
SEPTEVIBER & OCTOBER 2006
25th (Monday) 1
26th (Tuesday)
27th (Wednesday)
2Sth (Thursday)
1 29th (Friday)
30th (Saturday)
> Transportation
Carte,
5:00 PM
(CR 41)
> City Council
Committee of
the Whole bft.,
7:00 Pat
(Council
Chambers)
> Community
Affairs &Parks
Cmte,
5:00 PM
(CR 43)
FARMERS MARKET
Corner of 144th St and
Tukwila Intl Blvd
LAST WEEK!
3:00 to 7:00 PM
z
�'
1i trtl �9
- i'_iat,
> Planning
Commission,
7:00 PM
(Copci(
Chambers)
> Sister City
host family
orientation
meeting
6:30 PM
(CR 43)
Sound Transit
Lunch Bus Tour
( Tukwila and
Rainier Vallry
conswvction
areas)
For information
or to RSVP visit
soundtransitorzt
x3195.xml
Highway 99
Trash Pickup Day
9:00 -10:00 Acv
For location call
Donna at
206- 292 -1556
Mayor's Day of
Concern for the
Hungry
_r-f3
_� :
'— r fj 111
www.ettekwiis.waei
F51/farmersmarkethtm
> COPCAB,
6:30 PM
s (CR 45)
s`i Court
i
'JS(gg- 4
' f
Steppin' Out to Stop
Domestic Violence
Walk- a -Ihon
*Fri
10:00 Am
Fort Dent Park
rosdoa) tiodtd ,o.0 rn
2nd (Monday) -
3rd- (Tuesday).= -=. ?
•4th (Wednesday).:. -_:
,5tl1(Thoisday)-
6th (Friday) -- =
7th (Samrdav)-
>Finance &
Safety Cmte,
5:00 PM
(CR m3)
> City Council
Regular Mtg.,
7:00 PM
(Council
Chambers)
> Chamber of
Commerce Gov't.
& Community
Affairs Carte.,
12:00 NOON
(Chamber Office)
> Art Commission,
5:00 PM
(Community
y
Center)
> Utilities Cate,
5:00 PM
(CR 1)
> Sister City Carte,
5:30 PM
(CR #3)
> Equity &
Diversity
Commicsioo,
5:00 PM
(Showafter
Sfidcde
School
Library)
*/ Court
PUBLIC HEARING
Tecimical noise
variance for
Link Light Rail
6:00 PM
(Council Chambers)
> Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Kimberly Vale) 01206- 767 -2342.
> Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices.
Contact Nancy Damon w 206.575 -1633.
> City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Moo., 7:00 PM, Council Chambers at City Hall.
> City Council Regular Meeting: 1st & 3rd Moo., 7:00 PM, Council Chambers at City Hall_
> Civil Service Commission: 2nd Mon, 5:00 PM, Coat Room #3. Contact Bey JYrllison at 206433-1844.
> Community Affairs & Parks Committee: 2nd & 4th Tares., 5:00 PM, Conf. Room 43. Agenda items for 9/26106 meting:
( A) Ljrlrtoon Tukwila CommunitySchoolsCollaboration B) WRLt9interlocatagreemWfor Green River, DuwornishardCentral
Puget Sound featers/edr. (C) Pamershipfor working toward inclusive communities.
> COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed, 6:30 PM, ConL Rm =5. Marjo Murray (206-433-7173).
> Equity & Diversity Commission: 1st Thurs., 5:00 PM, Showalter Middle School Library. Contact Diane Jendns at 206- 433 -M34.
>Finance &Safety Committee: 1st & 3rd Mon, 5:00 PM, Conf Room 43.
> Highway 99 Action Committee: 2ndTues., 7:00 PM, Tukwila Community Center. Contact Chief Date Haynes at 206 -133 -1812
>Human Services Advisory Brd: 2nd Fri. of even months, 10:00 .Lt, Human Services Office. Contact Evie Boykan at 206 -:33 -7180.
>Human Services Providers: Quarterly, 11:30 AM, TCC (2006 = 31117, 6/16, 9/15, and 12:5). Contact Stacy Hansen at 206-433-7 MI.
> Library Advisory Board: 3rd Wed, 7:00 PM, Foster Library. Contact Bruce Fletcher at 206- 767 -2343
> Parks Commission: 3rd Wed_ 5:30 PM, Senior Game Room at Community Center. Contact Kimberly tfate) at 2D6- 767 -2342
>Planning CommissionlBoard of Architectural Review: 4th Thuus., except 2nd Thursday in Nov. & Dec., 7:00 PM,
Council Chambers at City Hall. Contact Wynetta Sirens at 206 -131 -367a
> Sister City Committee: 1st Wed, 5:30 PM, Coat Room 43. Contact Bev Willisan at 206- 433 -1844.
> Transportation Committee: 2nd & 4th Mon., 5:00 PM, Conf. Room 41. Agenda item far 9125106 meeting: Soard Trar-it not
=_-
> Utilities Committee: 1st & 3rd Tues., 5:00 PM, Conf. Room =1.
Court = Busy Court and/or Jury Calendar (noted to alert employee; and citizens of potential parking difficulty).