HomeMy WebLinkAboutCOW 2006-09-25 Item 5B - Bid Award - Valley Electric Company for Tukwila Urban Center Signal Interconnect / ITS Project COUNCIL A GENDA SYNOPSIS
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ITEM INFORMATION
I CAS NUMBER: 06-110 IORIGL\AL AGENDA DATE: SEPTEMBER 25, 2006
AGENDA ITEM TITLE Bid Award for the Tukwila Urban Center Signal Interconnect and ITS Project
CATEGORY Discussion Motion Resolution Ordinance Bid Award 9 Public Hearing Other
Mrs Daft 9 /25/06 Mfg Dole Mfg Dot }Mfrs Date 3Mfg Dale 10 /2/06 Artg Date „I k Date;
SPONSOR Cornell Alegor Adm Sacs DCD Finance Fire Legal PeR Police PW
SPONSOR'S The Tukwila Urban Center Signal Interconnect and ITS Project was advertised on August 18
SUMMARY and 25 and three bids were opened on September 8, 2006. The low bid of $693,081 was from
Valley Electric Company of Mt. Vernon, Inc. References were checked and positive reviews
were provided by WSDOT, Berschauer Phillips Construction Company and American Civil
Constructors.
REVIEWED COW Dit CA &P Cmte F&S Cmte Transportation Cmte
BY
Utilities Cmte ❑Arts Comm. Parks Comm. 0 Planning Comm.
DATE. 9/11/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Award contract to the lowest bidder, Valley Electric.
COM nTTEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED
AMOUNT BUDGETED APPROPRIATION REQUIRED
$693,081.00 $2,112,000.00 $0.00
Fund Source: 104.02 Commercial Street Fund (pages 41, 2006 CIP)
Comments:
1 MTG. DATE 1 RECORD OF COUNCIL ACTION
9/25/06
10/2/06 1
MTG. DATE ATTACHMENTS
9/25/06 1 Information Memo dated September 8, 2006
Bid Tabulation
Transportation Committee Meeting Minutes from September 11, 2006
10/2/06
1 1
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directort)
Date: September 8, 2006
Subject: Tukwila Urban Center Signal Interconnect and ITS
Project `o. 88 -RWO2
BID AWARD
ISSUE
Award the bid for construction of the Tukwila Urban Center Signal Interconnect and ITS project
to Valley Electric Company of Mt. Vernon, Inc.
BACKGROUND
The City of Tukwila awarded a design contract to Siemens ITS in June 2005 for the design of this
project. Bids were advertised on August 18 and 25, 2006. The bid closing date was September 8,
2006, and three sealed bids were opened on the same day Valley Electric Company of Mt.
Vernon, Inc., submitted the low bid of $693,081.00.
ANALYSIS
All bids were checked and tabulated and no errors were found. The bid results are shown in the
attached bid tabulation and summarized below References were checked and positive reviews
were provided by the WSDOT, Berschauer Phillips Construction Company, and American Civil
Constructors.
Schedule of Costs Actual Engineer's Estimate Budget
Construction (Bid Amount) 693,081 981,323
City Contingency (10 69.308 98.132
Subtotal S 762,389 S 1,079,455
Additional City Costs
Construction Management 264,188 264,188
City Provided Equipment 772,760 772,760
System Integration 210.000 210.000
Subtotal S 1,246,948 5 1,246,948
GRAND TOTAT, 5,0_09,337 S1,126.401 $2:172000
RECOMMENDATION
Award the construction bid to Valley Electric Company of Mt. Vernon, Inc., in the amount of
5693,081.00.
attachment: Bid Tabulation
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Transportation Committee
Sept. 11, 2006 5:00 p.m.
Present: Joe Duffle, Chair; Pam Carter, and Joan Hernandez, Council Members.
Jim Morrow, Director of Public Works; Frank Iriarte, Deputy Director; Bob Giberson, Acting City
Engineer; Cyndy Knighton, Senior Engineer; Diane Jenkins, Administrative Assistant to the
Council, and Chuck Parris, Community Member
Business Agenda
A. Tukwila Urban Center (TUC) Signal Interconnect and ITS Bid Award
i Mr Morrow reminded the committee of the gridlock that took place in the Tukwila Urban Center (TUC)
c after the 2001 Nisqually Earthquake, when businesses' employees, customers, and other visitors to the
city all attempted to leave the area simultaneously This caused difficulty for emergency and
maintenance personnel as they tried to respond to situations. The TUC Signal Interconnect project will
connect 32 traffic signals. It was noted that some of the signals are not under City control (e.g., West
Valley Highway, Grady Way) and that interlocal agreements will need to be entered into with the
controlling agencies. All of the traffic signals will be sent back to an operation center to be controlled. In
addition, there are other programming options available such as having the ability to connect private
security systems. Ms. Knighton noted that there were cost savings on this bid because conduit was
installed throughout the TUC as other projects were being completed and because the City will provide
some of the equipment and services. She reviewed the map of signal placements and connections.
Ms. Hemandez asked when the project would be completed. Ms. Knighton replied that construction has
140 days after notice to proceed is given. Some additional traffic counts are needed and a plan
developed for how the signals should be connected. This plan should be implemented during the 1 or
2 quarter of next year Mr Morrow noted that this year, seven signal poles were hit by motorists; many
of whom did not have automobile insurance. Replacement of these poles cost the City approximately
830,000. Three of the seven poles knocked down had video cameras on them.
Unanimous Approval. Move to Committee of the Whole for discussion then to Regular Council for
approval.
B. Tukwila Urban Center Signal Interconnect and ITS Full -Time Construction Management Services
Supplemental Agreement (Jacobs Civil. Inc.)
Supplemental Agreement No. 2 has been negotiated with Jacobs Civil, Inc., to provide full -time
construction management and inspection services on the Tukwila Urban Center (TUC) signal
interconnect and ITS project, not to exceed 5170,863. Mr Morrow noted that the amount listed in the
recommendation was incorrect and should be 5170,863, not $107,863. Unanimous approval. Move to
Committee of the Whole for discussion then to Regular Council for approval.
C. Tukwila Urban Center Signal Interconnect and ITS Part-time On -Call Construction Support
Services (Siemens ITS)
Supplemental Agreement No. 1 has been negotiated with Siemens ITS for part-time on -call construction
support services on the TUC Signal Interconnect and ITS project for a fixed fee not to exceed 893,325.
Ms. Carter noted that this system is very adaptive and will be a great resource to make adjustments
based on criteria such as the time of day and holidays. Mr Morrow concurred that the system will be
monitored by a transportation operations technician, and adjusted as appropriate. Each signal will have
8 hours of backup power Unanimous approval. Move to Committee of the Whole for discussion
then to Regular Council for approval.
New Business
Mr Mate noted that there will be a public meeting at the Tukwila Community Center on Thursday,
September 14, 6:30 p.m., to discuss the Bow Lake Renovation Project. Ms. Carter asked that the date of
this project be publicized so residents are prepared. She also requested that plans be made so that the
coupons given to residents during the annual spring clean -up are accepted by other transfer stations.
Adjournment: 5:35 p.m.
i
k Committee Chair Approval
Minutes by DJ, Reviewed by CK, RB.