Loading...
HomeMy WebLinkAboutCOW 2006-09-25 Item 5C - Contract Supplement #2 - Tukwial Urban Center Signal Interconnect Managment with Jacobs Civil for $170,863 COUNCIL AGENDA SYNOPSIS J j IritiaL- ITEM NO. vZ. i 11 I lleaias Date 1 Prepared by 1 Maitir''srili l CO:O J reeiemt in t 9/25/06 1 BG ,,t, Lib)) 2- 1 10/2/06 1 U 1 1 tsos I I I I e I i I I I ITEM INFORMATION CAS NUMBER: 06-111 I ORIGINAL AGENDA DATE: SEPTEMBER 25, 2006 AGENDA ITEm Tam Tukwila Urban Center Signal Interconnect and ITS Project Construction Management Services, Supplement No. 2 with Jacobs Civil. CATEGORY Disc Mot n I{a;olrrtion Ordinance Bia'Award PreelicHearing Other Mis Datt 9/25/06 dUg Da✓ 10/2/06 AIg Dat- AUg Deu Mti Dair Mfg Dab 3IS Dau:: ISPONSOR comma/ /vi Ark; Saar DCD Finance Fire Legal POR. Police PTV SPONSOR'S Construction Management Services have been negotiated with Jacobs Civil, Inc. for the SUMMARY Tukwila Urban Center Signal Interconnect and ITS Project in the amount of $170,863.00. Jacobs Civil was selected to provide full -time construction management and inspection services. Jacobs Civil is under a blanket contract and supplements are project specific. REVIEWED COW Mtg. CA &P Cmte FRS Corte Transportation Cmte BY Cmte ❑Arts Comm Parks Comm_ Pi,i-i +ner Comm. DATE: 9/11/06 RECOMMENDATIONS: SPONSOR /ADMINN. Authorize Mayor to sign the supplement with iacobs Civil. CcmmirrrEE Unanimous approval; forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $170,863.00 $166,675.00 $0.00 Fund Source: 104.02 Commercial Street Fund (pages 41, 2006 CIP) Comments: Total CE budget of 3260, 000 minus the 393,325 for Siemens ITS leaves a budget of vet fiords are available in construction for this proiect. MTG. DATE I RECORD OF COUNCIL ACTION 9/25/06 1 I 10/2/06 1 MTG. DATE ATTACHMENTS 9/25/06 Information Memo dated September 5, 2006 Supplement No. 2 with Jacobs Civil, Inc. 1 Transportation Committee Meeting Minutes from September 11, 2006 1 10/2/06 1 1 INFORMATION MEMO To: Mayor Mullet From: Public Works Director Date: September 5, 2006 U Subject: Tukwila Urban Center Signal Interconnect and ITS Construction Management Services Supplemental Agreement No. 2 Project No. 88 -RW02, Contract No. 06- 075(b) ISSUE Supplemental Agreement No 2 has been negotiated with Jacobs Civil, Inc., for full -time construction management and inspection services on the Tukwila Urban Center Signal Interconnect and ITS project for a fixed fee not to exceed $170,863 00. BACKGROUND This supplemental agreement provides for full -time construction management and inspection services for the ITS project. Services will include full -time construction inspection, project management, coordination with adjacent property owners and tenants, review and preparation of federal, city and state documentation (inspection reports, photographs, weekly meetings, punch list, pay estimates, material testing, LAG manual procedures and checklists) and related management tasks. Jacobs Civil, Inc., is under a blanket contract for construction management services and a supplement to the contract will be necessary when a specific project has been assigned and costs negotiated. The supplement with the scope and costs will require Council approval when over $25,000 Supplemental Agreement No. 1 was required by WSDOT Local Programs to set a Maximum Total Agreement Amount such that the sum total of all Supplemental Agreements under the two -year blanket contract will not exceed $5,000,000.00. ANALYSIS A supplemental agreement for construction management services has been negotiated for a fixed fee not to exceed $170,863.00 This fee is reasonable and within the overall project budget. RECOIV fENDATION Authorize the Mayor to sign Supplemental Agreement No 2 with Jacobs Civil, Inc., for full- time construction management and inspection services in the amount of $170,863.00 BG:ad attachment: Supplemental Agreement No. 2 (?.?rtm'A- SOW F, 3ZAO2 Tv/ 3[ 1 OS SW= No. 2) Organization and Address SUPPLEMENTAL AGREEMENT NO 2 Jacobs Civil Inc. 600 108 Avenue N.E., Suite 700 Agreement Number Bellevue, Washington 98004 TBD City Project Number Phone 88 -RWO2 425- 452 -8000 Project Title New Maximum Amount Payable Tukwila Urban Center Signal Interconnect and ITS (Supplement 2) Project 8170,863 Description of Work Provide construction engineering services for the construction contracts to complete the Tukwila urban center signal interconnect and ITS project as a project specific supplement to the 2006 -2007 On -Call CM Services agreement. These services will include necessary inspection, and contract administration and engineering required for the construction of the subject project. The Local Agency of The City of Tukwila desires to supplement the agreement entered into with Jacobs Civil Inc. and executed on and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. Section 1, SCOPE OF WORK, is hereby changed as set forth in Exhibit A -2, and by this reference made a part of this supplement II Section 1V, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: no chanae III Section V, PAYMENT, shall be amended as follows: The Maximum Total Amount Payable to the Consultant under this Agreement shall not exceed 55,000,000. The Maximum Total Amount Payable to the Consultant under this Supplement shall not exceed the Amount Payable as set forth in Exhibit B -2, and by this reference made a part of this supplement Original Agreement 80 Supplement No. 1 (Authorizing Maximum Total Agreement Amount) 85,000,000 Supplement No. 2 (Urban Center Interconnect ITS) $170,863 Maximum Total Agreement Amount Remaining $4,829,137 City Project 88 -RWO2 Supplement No. 2 Page 1 of 2 If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By Jacobs Civil Inc. By City of Tukwila i gnatu/el 0 D#at Signature Date City Project 88 -RWO2 Supplement No. 2 Page 2 of 2 EXHIBIT A -2 SCOPE OF WORK City of Tukwila Tukwila Urban Center Signal Interconnect and ITS Project Supplement Number 2 City Project Number 88 -RWO2 City Contract Number (TBD) Construction Management Services 7 -18 -06 This work will provide construction management services for the construction contract to complete the Tukwila urban center signal interconnect and ITS project These services will include necessary inspection, and contract administration and engineering required for the construction of the project, as detailed below I. INTRODUCTION The Consultant will perform the following scope of construction services on the Tukwila urban center signal interconnect and ITS project Assumptions: The accompanying budget for the services detailed below is based on the services of one full -time part-time inspector during a 140 calendar day or a 4.66 month construction contract. An increase or decrease in the number of working days affects the time an inspector will be on site. Supplemental assistance may be needed depending upon contractor's activities (number of crews). Mileage: For inspection, assume 100 trips at 40 miles round trip from Bellevue and 10 miles on site per day For meetings, assume 20 trips at 40 miles round trip from Bellevue and 10 miles on site per visit A job site trailer will NOT be provided as part of the contractor's mobilization Also, the Contractor will add JACOBS CIVIL INC. as additional insured during the course of construction in the event of theft, vandalism, or other incident(s). II. DETAILED SCOPE OF WORK Task 1 Project Management. Provide overall project management, coordination with the City of Tukwila, monthly progress reports, and invoicing. This effort will include the following elements. 11 Organize and layout work for project staff. Prepare project instructions on contract administration procedures to be used during construction. 1.2 Review monthly expenditures, prepare invoice and submit project progress letter to City of Tukwila 1 of 4 Task 2 Construction Survey Survey for this project will be as indicated in section 1 -05.4 and shall be City of Tukwila and contractor provided. Task 3 Preconstruction Services 3.1 The Consultant shall prepare an agenda for, distribute notices of the conference, and will conduct a preconstruction conference in the City of Tukwila offices. The Consultant's project manager, and resident inspector will attend the preconstruction conference and will prepare a written record of the meeting. The consultant shall also distribute copies of the minutes to all attendees and affected agencies, staff, etc. 3.2 Provide one set of preconstruction photographs. Task 4 Construction Services Field 4.1 Provide the services of one full/part-time inspector and supplemental assistants, as needed, on the project site who will observe the technical conduct of the construction, including providing day to day contact with the Contractor and the City of Tukwila. By providing such assistance, the Consultant shall assume no responsibility for proper construction techniques and job site safety The presence of the Consultant's personnel at the construction site is for the purpose of providing to the City of Tukwila a greater degree of confidence that the completed work will conform generally to the Contract Documents and that the integrity of the design concept as reflected in the Contract Documents has been implemented and preserved by the construction contractor(s). The Consultants personnel shall act in accordance with Section 1 -05A and 1- 05.2 of the current WSDOT Standard Specifications. The Consultant will endeavor to protect all parties against defects and deficiencies in the work of the Contractor(s), but cannot guarantee the Contractors' performance and shall not be responsible for construction means, methods, techniques, sequences of procedures, or for safety precautions and programs in connection with the work performed by the construction contractor(s) and any subcontractors. 4.2 Prepare daily construction reports, detailing the contractors operations performed for each day the Consultant is on site; measure the quantities of materials installed, log equipment and staff used, and other items. 4.3 Decide questions that may arise as to the quality and acceptability of material furnished, work performed, and rate of progress of work performed by the Contractor, including response to related questions from adjacent property owners and the general public. 4.4 Prepare field records and documents to help assure the project is administered in accordance with Federal, State, and /or funding agency requirements. The WSDOT LAG Manual (Chapter 52) and WSDOT Construction Manual (Chapter 9) will be adhered to 4.5 Attend and actively participate in weekly on -site meetings. 4.6 Provide periodic digital photographs during the course of construction. Photographs to be labeled with date taken and subject matter and emailed to City 4.7 Punch list. Upon substantial completion of work, coordinate with the City of Tukwila and other affected agencies, to perform a project inspection and develop a comprehensive 'punch list' of items to be completed. This will be issued with the Certificate of Substantial Completion, which will be issued by the Consultant 4.8 Coordinate and manage testing subconsultants for construction services. Provide materials testing services as required. Coordinate the work of the resident inspector(s) and testing laboratories in the observation and testing of materials used in the construction; document and Page 2 of 4 evaluate results of testing; and address deficiencies. Testing will occur at the frequency listed in LAG Manual Appendix 52.108 and WSDOT Construction Manual Chapter 9. Task 5 Construction Services Office 5.1 Materials and Submittals: Create Record of Materials per LAG Manual (Chapter 52.3 and Appendix 52A08. QPLs, submittals, testing and Quality Control will adhere to LAG Manual 52.3. 5.2 Day to day project management: liaison with City of Tukwila on a regular basis to discus project issues and status; and management of subconsultants and Consultant's staff. 5.3 Plan interpretations change orders. Provide technical interpretations of the drawings, specifications, and contract documents, and evaluate requested deviations from the approved design or specifications. Develop minor change orders and provide technical assistance to negotiate the change orders. It is assumed that there will be no more than 2 minor change orders. Additional change orders will be conducted under task 6 Additional Work Items. 5.4 Weekly meetings. Lead weekly meetings, including preparing agenda, meeting minutes, and distributing copies of minutes to attendees. Outstanding issues to be tracked on a weekly basis. Contractor to provide a 3 -week schedule of upcoming work at each meeting. 5.5 Record drawings. Will be provided by the contractor in draft redline fashion, in accordance with Section 1 -05.5 of the specifications and will be checked at the weekly meeting with the City of Tukwila. Final conformed record drawings will be produced by JACOBS CIVIL and delivered to the City at the end of the project along with Final Records. 5.6 Monthly Pay Requests. Prepare monthly requests for payments, review with City of Tukwila and contractor and approve, as permitted. 5.7 Project Management Review. Participate in up to 3 project management (or documentation) reviews, including time to perform intemal audits on project documentation, preparing files for review, and responding to questions by the reviewing agency 5.8 Provide any additional services resulting from changes in scope or design of the project due to circumstances beyond the Consultant's control. Changes include, but are not limited to, changes in size, complexity, the schedule, character of construction, or method of financing. 5.9 Provide administrative and support services during construction which are not included in the above scope of services, which may include: a. Investigations, meetings, and negotiations with the Contractor involving claims and legal complaints, or a significant amount of defective or rejected work. A 'significant amount' would be an item that might represent more than 2.5 percent of the total contract bid amount. b. Additional work resulting from delinquency or insolvency of the Contractor, or as a result of damage to the construction project caused by fire, flood, earthquake or other acts of God, all exclusive of additional work resulting from litigation. c. Additional work resulting from strikes, walkouts, or other acts of trade or labor unions or work required to resolve disputes or goals involving minorities. Additional work resulting from significant delays or acceleration of the work by the Contractor d. Assistance to legal, financial, or other consultants engaged by the City beyond the services previously described. 5.10 Assist the City of Tukwila in the investigation of malfunctions, failures, or accidents during construction. Page 3 of 4 Task 6 Additional Services The services described under this task, and any other additional services requested by the City of Tukwila, will be performed only when authorized by the City of Tukwila. Authorization to perform additional services will be in the form of an addendum to this agreement, specifying the work to be performed, and basis of payment. 6.1 Prepare additional copies of approved drawings, specifications, and other contract documents, either for bidding purposes, or as requested by the City, Contractor, Agencies, or others. 6.2 At the conclusion of the bidding process, prepare a conformed set of drawings and specifications incorporating all addendum's' and distribute. 6.3 Provide assistance to the City if rebidding is necessary. 6.4 Provide record drawings on media other than described previously, including electronic or scanned images of the record drawings. Also, providing additional sets beyond what is specified above. Deliverables Preconstruction Conference Minutes ii. Daily Reports on a [monthly weekly] basis Test reports iv Construction Photographs —1 set, including preconstruction photographs. v Weekly meeting minutes vi. Certificate of Substantial Completion and punch list General Notes It is further understood and agreed that because Consultant did not prepare the Contract Documents for the project, Client waives all claims against Consultant arising from or in any way connected with errors, omissions, conflicts or ambiguities in the Contract Documents prepared by others. In addition, Client agrees, to the fullest extent permitted by law, to indemnify and hold Consultant harmless from any damage, liability or cost, including reasonable attorneys' fees and defense costs, arising from any en or omissions contained in the plans, specifications or other Contract Documents prepared by others, except for the negligence or willful misconduct of the Consultant. Page 4 of 4 T O CI 0 o_ -v: z:.•. :2_,-..-.:-. 1 .:i d o d o a q a m <13:R &R. Z.CES V> spth S. L. 0 O Z r a aS .C.6 2 -"CD. 0 CD "1J":r w ::5 2 ... t iggi ckif! i& '-qa- Et:_;• E"."21:::::: Wa E- r....: ::-E- 0 0 0 C 00 0 O 0 O c 666600 0 00 0 0 flm Kit itit3":: gt, 03 Lc) co v ri e e oi CS S E;: .?.f.r.f.: -,.r.r_f_Cfl- 7:::.-ZOH- 0 aki i f] 1 ZR H 0 CD l;;;- CV r t 4 :C CA CO 2 0 a -a el n 'o b. xm c cm 0 1,---,--:, '-i:::::::Ri- u 0 r .E2EiE .1 .1 co -E J i- vi-v4 r....- m F.. o :.IE:-: 0 q c i ...tr-k-st vi -:1 xi o .It 0 t i.; 8 P co ::4:E;i5K 0 to-. 4 -r :i.it q el g ,9-, n n 03.. S '0 r. C S n ;..;•.4:, m 4. a 0 D 0 i; -ir.-:•:,: -•----;;'-i 49 r al 9 i t 0 ':.:KE-, frn.f, :7- .Z n mco v. No6 cq 77I i:::„„: cn 4 r.-0 m 1- ?-t '.2-ECK 66 E m 0. ono m vim o o 3 a ..4 cl. 49 .-,-..-32. V .CsT *5 ft.,' Se ■‘ii.1, ti 1 2 1/., ,,,,:q 0::::.q. rG ')T'-q. Lz 0 4. E l CD (9, 1 •01C: 46 N. to 0 CO c Ci :.„_-_-:-.1, 0 e .•:....--1,-;...--:.11-1.-.•:.--ti-TI: a'.. 0 0 0 5 6 :F.., .1-..- 0 0 0 0 0 C.) C a C at ;;;I C:TEE;OI „2 til::;i: a -6 g tni.K 0' IT- 0 tf.i t-. 2 2. El.. t.::::...; 0 .7.. i; c(Eiy 5 w ff. 5 s:::::.9 g o o 8 E E 0- 5 g l'9 g 5 La 5 b o g r. 0 0 F 'I 9?::: 0 9 c 0 o 0 0 1 O47 00000 0-00S03 2 z c 4-. o t L SI 0 5 9 2 FE 0 1 -iiiii f-;-•24 [,,,,1 i 2_ -5 n n Ts a. c 0 0...0. na.a Transportation Committee Sept. 11, 2006 5:00 p.m. Present: Joe Duffle, Chair; Pam Carter, and Joan Hernandez, Council Members. Jim Morrow, Director of Public Works; Frank Iriarte, Deputy Director; Bob Giberson, Acting City Engineer; Cyndy Knighton, Senior Engineer; Diane Jenkins, Administrative Assistant to the Council, and Chuck Parris, Community Member Business Aaenda A. Tukwila Urban Center (TUC\ Signal Interconnect and ITS Bid Award Mr Morrow reminded the committee of the gridlock that took place in the Tukwila Urban Center (TUC) after the 2001 Nisqually Earthquake, when businesses' employees, customers, and other visitors to the city all attempted to leave the area simultaneously This caused difficulty for emergency and maintenance personnel as they tried to respond to situations. The TUC Signal Interconnect project will connect 32 traffic signals. It was noted that some of the signals are not under City control (e.g., West Valley Highway, Grady Way) and that interlocal agreements will need to be entered into with the controlling agencies. All of the traffic signals will be sent back to an operation center to be controlled. in addition, there are other programming options available such as having the ability to connect private security systems. Ms. Knighton rioted that there were cost savings on this bid because conduit was installed throughout the TUC as other projects were being completed and because the City will provide some of the equipment and services. She reviewed the map of signal placements and connections. Ms. Hemandez asked when the project would be completed. Ms. Knighton replied that construction has 140 days after notice to proceed is given. Some additional traffic counts are needed and a plan developed for how the signals should be connected. This plan should be implemented during the 1 or 2 quarter of next year Mr Morrow noted that this year, seven signal poles were hit by motorists; many of whom did not have automobile insurance. Replacement of these poles cost the City approximately $30,000. Three of the seven poles knocked down had video cameras on them. Unanimous Approval. Move to Committee of the Whole for discussion then to Regular Council for approval. B. Tukwila Urban Center Signal Interconnect and ITS Full -Time Construction Management Services Supplemental Agreement (Jacobs Civil. Inc.) /IJ jk� Supplemental Agreement No. 2 has been negotiated with Jacobs Civil, Inc., to provide full -time construction management and inspection services on the Tukwila Urban Center (TUC) signal interconnect and ITS project, not to exceed $170,863. Mr Morrow noted that the amount listed in the recommendation was incorrect and should be $170,863, not $107,863. Unanimous approval. Move to Committee of the Whole for discussion then to Regular Council for approval. C. Tukwila Urban Center Signal Interconnect and ITS Fart-time On -Call Construction Support Services (Siemens ITS Supplemental Agreement No. 1 has been negotiated with Siemens ITS for part-time on -call construction support services on the TUC Signal Interconnect and ITS project for a fixed fee not to exceed $93,325. Ms. Carter noted that this system is very adaptive and will be a great resource to make adjustments based on criteria such as the time of day and holidays. Mr Morrow concurred that the system will be monitored by a transportation operations technician, and adjusted as appropriate. Each signal will have 8 hours of backup power Unanimous approval. Move to Committee of the Whole for discussion then to Regular Council for approval. New Business Mr Mate noted that there will be a public meeting at the Tukwila Community Center on Thursday, September 14, 6 :30 p.m., to discuss the Bow Lake Renovation Project. Ms. Carter asked that the date of this project be publicized so residents are prepared. She also requested that plans be made so that the coupons given to residents during the annual spring clean -up are accepted by other transfer stations. Adjournment: 5:35 p.m. r kJ Committee Chair Approval Minutes by DJ, Reviewed by CK, RB.