The URL can be used to link to this page

Home My WebLink AboutCOW 2009-11-23 Item 4H - Contract Amendment - Tukwila South with Commercial Development Solutions (Lisa Verner) for $11,000 Per Month COUNCIL AGENDA SYNOPSIS A N, Imtialr ITEM NO. O Meeting Date Prepared by Mayor's review J Counci renew 6 11/23/09 1 SO 1 kOzt 1331 v, 12/07/09 1 SO 9o.. I 1 I i4. ITEM INFORMATION cAS NUMBER: 09-169 1 ORIGINAL AGENDA DATE: NOVEMBER 23, 2009 k.GENDA ITEM TITLE Contract with Commercial Development Solutions for management of the Tukwila South project. :ATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 11/23/09 Mtg Date 12/07/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date PONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV PONSOR'S The Council is being asked to authorize the Mayor to approve the extension of a contract UMMARY with Commercial Development Solutions through December 2010 at a rate of $11,000 per month. .EVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 11/17/09 tECOMMENDATIONS: SPONSOR /ADMIN. Review and approval COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT./ FUND_SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $11,000 /month and Source: 000.03.513.100.41.01 `omments: VITG: =DATE RECORD "OE COUNCIL `ACTION, 11/23/09 1 12/07/09 1 VI TG. DATE ATTACHMENTS 11/23/09 Informational Memorandum dated 11/9/2009 Contract with Commercial Development Solutions 1 Minutes from the Finance Safety Committee meeting of 11/17/09 1 1 1S 116 TO: Finance and Safety Committee FROM: Mayor's Office DATE: November 9, 2009 SUBJECT: Contract Extension Commercial Development Solutions ISSUE The contract with Lisa Verner, dba Commercial Development Solutions, Project Manager for the Tukwila South project, will expire December 31, 2009. BACKGROUND Due to the need for concentrated focus on negotiation of the Tukwila South Development Agreement, the City contracted with Commercial Development Solutions to manage that project. With the culmination and signing of the development agreement, there are many tasks yet to be accomplished, a list of which is attached. DISCUSSION Approval of the development agreement with La Pianta has set into motion a series of activities, including establishment of an escrow account, initiation of the annexation process, and many other items. Because of Lisa's background in having negotiated the agreement and intimate awareness of the details of the agreement, we believe it is in the City's best interest to continue the contract with her at least until commencement of the construction of Southcenter Parkway Extension. The last time this contract was extended it was at a rate of $8,000 per month. Activities underway as of this writing require that Ms. Verner work more hours than in the past. For the last three months her billings have averaged approximately $11,000 per month. It is expected that the same level of activity will be necessary through the next several months, but billable hours should decrease as the project unfolds. RECOMMENDATION ATTACHMENTS City of Tukwila Contract Amendment List of Remaining Project Activities INFORMATIONAL MEMORANDUM Jim Haggerton, Mayor It is recommended that the contract be extended through December 2010, at a rate of $11,000 per month and that the Council consider this issue at the November 23, 2009 Committee of the Whole Meeting and subsequent December 7, 2009 Regular Meeting. 117 118 Commercial Development Solutions ATTEST /AUTHENTICATED Christy O'Flaherty, CMC, City Clerk Date Approved by City Council CITY OF TUKWILA CONTRACT FOR SERVICES Amendment to #06- 059thg) That portion of Contract No. AG06 -059 between the City of Tukwila and Commercial Development Solutions is amended as follows: Under Section 2, Compensation and Method of Payment: Total amount to be paid shall not exceed $401269,000 (an addition of $13222,000 to the previous contract amount of $269247,000). Under Section 4, Duration of Agreement: This Agreement shall be in full force and effect for a period ending December 31, 201089 unless sooner terminated under the provisions hereinafter specified. All other provisions of the contract shall remain in full force and effect. Dated this day of 2009. CONTRACTOR CITY OF TUKWILA Jim Haggerton, Mayor APPROVED AS TO FORM City Attorney 119 120 Tukwila South: Items to implement Development Agreement 9 -29 -09 1. Focal point/liaison with City and La Pianta 2. Escrow account a. Contract and establishment b. ROW vacation deeds c. Southcenter ROW possession use, deeds d. Letters of credit e. Fire Station land deed (complete site identification process) 3. Accounting firm (Benson McLaughlin) a. Complete contract and commence b. Monitor development of Protocols and signed agreement c. Conform to timelines in Development Agreement 4. Grant contracts a. TIB b. CERB c. Capital Projects 5. Complete Tukwila South annexation a. BRB public hearing b. Council resolution, after negotiating effective date with KC departments c. Work with Fire District 24 on interlocal agreement for reserve funds 6. Island annexation (remainder of PAA between 1 -5 and Orillia Rd) a. Council adoption of resolution b. Negotiate interlocal agreement with King County c. Address participation of Fire District 24 in Interlocal Agreement d. Council review and adoption of Interlocal e. Notice to property owners concerning appeal opportunities 7. Shoreline designation through Department of Ecology 8. Levee modification/ "404" permit issuance a. Monitor independent peer review b. Changes to levee design, as needed c. Coordination between Corps, City 9. Southcenter Parkway Extension a. David Evans and Associates contract extension and completion of design, bid documents b. ECS revisions c. Highline Water District i. Interlocal agreement d. PSE i. Series of agreements ii. Coordination of design/construction e. Monitor and maintain schedule to start of construction f. Wetlands mitigation 121 122 Tukwila South Project Items to Implement the Development Agreement 9 -29 -09 10. Monitor KPFF and Anchor QEA i. Levee ii. Stonn ponds iii. Clearing grading permit iv. Southcenter Parkway review v. Coordination with city staff 11. Develop reference materials on Tukwila South Project for DCD 12. Monitor /assist Parks Department with pedestrian bridge grants Finance Safety Committee Minutes November 17. 2009 Pape 2 C. Contract Amendment for Commercial Development Solutions Administration is seeking full Council approval for a contract amendment for Commercial Development Solutions (Lisa Verner, Tukwila South Project Manager). Due to Commercial Development Solutions in -depth and on -going involvement in the project, as well as efforts to keep the continuity of work moving forward, Administration is requesting Council approval of a contract amendment that will extend the current Commercial Development Solutions contract through December 31, 2010 (see Finance Safety Committee minutes dated, October 6, 2009). Activities relative to this project have increased, requiring Ms. Verner to spend additional time (billable hours) working on project management; therefore, the contract amendment calls for increase in the monthly billing limit from $8,000 to $11,000. In response to Committee member questions regarding other alternatives for management of this project (due to the current financial situation of the City), staff replied that a major information exchange would need to take place prior to the end of the year and a staff person would need to be indentified to take over the project. The Committee acknowledges the priority of managing this project prior to construction, as well as the City's current budgetary concerns, and made special note of the contract's 30 -day termination clause. The termination clause could allow the City to revisit priorities and take appropriate action if necessary. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 23 COW FOR DISCUSSION. D. 2010 Property Tax Levy Staff is seeking full Council approval of an ordinance increasing the City's Regular Property Tax Levy from the previous year; an ordinance Ievying the General Taxes and a resolution declaring a finding of substantial need relating to the Property Tax Levy. Shawn Hunstock reported that assessed values have decreased by over 4 however, several neighboring communities have experienced decreases as high as 10 Staff is recommending levying full 1% increase to property taxes due to a negative Implicit Price Deflator and a decline in assessed values which would result in levy rate that would result in a decline of property tax revenue to the City of approximately $250,000. This will be the first increase in the levy rate since 2005. Due to increased values over the past 4 or 5 years, no increase was necessary. The proposed levy rate for 2010 is $2.52 per $1,000 of assessed value as compared to $2.39 in 2009. In order to levy the full 1 Council will need to pass a resolution declaring a finding of substantial need relating to the property tax levy. A public hearing is scheduled for November 23, 2009. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 23 COW FOR DISCUSSION. E. A Resolution Adopting the 2010 -2015 CIP Staff is seeking full Council approval of a resolution adopting the 2010 -2015 CIP. Based on information that was requested at the November 5 Council Budget Update and CIP Review, staff has provided Council with three versions of Attachment A of the CIP: Scenario #1 Current Draft Attachment A which reflects two consecutive years with Accumulated Totals below $3 million. Scenario #2 Draft Attachment A with additional revenues and/or expenditure reductions of approximately $3 million each year and refunds to the Utility Enterprise Funds. o Scenario #3 Draft Attachment A with additional revenues and/or expenditure reductions of approximately $5 million each year with a CIP that returns levels of service to the pre- existing level prior to recent budget cuts. 123