HomeMy WebLinkAboutCOW 2006-08-14 Item 3C - Bid Award - Lakeside Industries for 2006 Overlay and Repair Program J y��N1v+ iv
COUNCIL AGENDA SYNOPSIS
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ITEM NO.
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8/14/06 I BI ,—,tom- I Ai I
8/21/06
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ITEM INFORMATION
I CAS NUMBER: 06-088 IORIGINALAGE \DA DATE: AUGUST 14, 2006
AGENDA ITEM TITLE Bid Award for 2006 Overlay Repair Program
CATEGORY Disc-union Motion Retolutian Ordinance Bid Award Public Heating Other
MIs Dak 8 /14/06 11tg Dak Iftg bate At Date Mtg Dat. 8 /21/06 t5 Dat. 2Ift5 Date.•
I SPONSOR Council Mayor Adm Svc DCD Finance Fire Legal Pe>R Police PIY/
SPONSOR'S This project will provide roadway repairs and overlays on city street segments. The
SU MLARY project was advertised on June 30 and July 7, and three bids were opened on July 21,
2006. The low bid of $723,105.00 was from Lakeside Industries. Lakeside successfully
completed the 2003 Overlay Program and all references contacted provided positive
recommendations for their work.
REVIEWED BY COW Mtg CA &P Cmte F&S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 7/24/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Award contract to the lowest bidder, Lakeside Industries.
CoM MIITrEE Unanimous approval, forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$723,105.00 $900,000.00
Fund Source: 104 Commercial Streets (page 44, 2006 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
8/14/06
8/21/06
MTG. DATE ATTACHMENTS
8/14/06 Information Memo dated July 24, 2006
Map
Bid Tabulation
Transportation Committee minutes from July 24, 2006
8/21/06
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Director
Date: July 24, 2006
Subject: 2006 Annual Overlay Repair Program
Project No. 06 -RWO1
Bid Award
ISSUE
Award the bid for construction of the 2006 Annual Overlay Repair Program.
BACKGROUND
This project will provide roadway repairs and overlays on the following street segments:
S 144 St (51" Ave S to 1,000 ft. west) Macadam Rd S (S 128 St to S 131 P1)
Southcenter Blvd (53` Ave S to Macadam Rd) S 130` St (E Marginal Way to Macadam Rd)
Due to the volatility of the bidding climate and escalating construction and asphalt costs, two project sites that
were designed as part of the 2006 overlay program were removed from the bid package. Also, the Airport Way
ramps at Boeing Access Road were added to the Boeing Access Road East Marginal Way Intersection Paving
project because they are similar projects in the same vicinity and may improve bids.
The project was advertised for bids for three weeks and bids were opened July 21, 2006. Three bids were
received with the low bid of 5723,105.00 from Lakeside Industries. The engineer's estimate was S635,740.00.
ANALYSIS
The bids were reviewed and no errors or irregularities were found. Lakeside has successfully worked for the
City on past projects including the 2003 Annual Overlay Program. Most of the difference between the low bid
and the Engineer's Estimate is found in two bid items, Item 1 Mobilization and Item r 11 (Asphalt) HMA
Class 'A Inch. These higher costs are attributable to the instability and higher costs of asphalt and fuel products.
BUDGET AND BID SUMVTi1IARY
Bid Results Estimate Budget
Construction (2006 Overlay) S 723,105.00 S 635,740.00 S 900,000.00
Contingency (10 72310.00 63374.00 0.00
Total S__79.5.415 S 699.114.00 s 9nn_nnn.nn
Note: The Boeing Access Road East Marginal Way Intersection Paving project will open bids on August 5,
2006. If awarded, that project will utilize the remaining funds shown above.
RECONB1ENDATION
Award the construction bid for the 2006 Overlay Program to Lakeside Industries in the amount of S723,105.00.
attachment: Bid Tabulation
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Transportation Committee
July 24, 2006 5:00 p.m.
Present: Joe Duffle, Chair; Pam Carter, Joan Hernandez
Jim Mon Director of Public Works; Bob Giberson, Acting City Ercineer; Gail Labanara, Public Works
Analyst; Cyndy Knighton, Senior Transportation Engineer; Robin Tischmak, Senior Transportation Engineer;
Pat Brodin, Public Works Operations Manager; Diane Jenkins, Administrative Assistant to the Council; and
Chuck Parrish, Ralph Danner, Nola Robertson, Cynthia Dickson, Cathy Fleury, and Peggy Fokkema,
community members.
Business Aaenda
A. South 160 Street Traffic Calming Update
Mr Jim tviorrow indicated that over the last few years, several complaints had been received regarding cars speeding
along S 160. Several residents complained and a neighborhood petition submitted and asked that speed bumps be
installed. In February 2006, this matter was discussed at the Transportation Committee and staff was directed to
collect further information on speed and volume. Different methodologies were used to collect the data and to ensure
accuracy He noted that an independent company was hired with to assist with this project due to concerns that the
City's equipment was inaccurate, The City% traffic counter and radar trailer were used in addition to the independent
traffic counting firm. Ms. Cyndy Knighton reviewed the data collected. Three counters were used to collect data at
three locations along S 160` The report presented the data in different formats (speeds in excess of 35 mph west of
48 Ave. S east of 48'" Ave. S along with the average speeds per hour). She noted that there are topographical
changes along this street which does influence the speed of the vehicles. S 160 is designed to take traffic off
residential streets and funnel the cars to an arterial. It does appear that speeding is more prevalent (5 -6 vehicles per
hour traveling faster than 36 mph) between 4:00 -6:00 p.m. It was reported that in a typical setting 85% of all motorists
are driving at 32 -35 mph or less. In addition, data on the number of accidents in this area was also reviewed. The
report indicates that based on the data collected, both the speed and the volume are typical for a collector arterial and
do not indicate a consistent pattern of speeding along the corridor and, therefore, no traffic calming is warranted,
Enforcement does appear to be the best option for downhill motorists exceeding the speed limit. Mr Ralph Danner
noted that the report indicated that the residents asked for speed bumps but that is not accurate; the residents would
like enforcement. Buttons were put in front of his house that have created noise and don't impact actions of drivers.
He would like them removed. He and other residents expressed concem with the placement of the cables; drivers are
slowing down to tum and believe that it doesn't reflect the true speeds along the road. They were also concerned that
no input was solicited from the residents on the placement of the cables. He noted that the report provided
'averages' and asked for a copy of the data; Mr Morrow indicated that he should submit a request for public records.
Ms. Peggy Fokkema noted that 34 mph is speeding; the posted speed is 25 mph. The residents stated that people
are traveling at rates of 50 mph and it is impacting the quality of life in their neighborhood. It was noted that only a
small percentage of drivers are driving over 10 mph over the posted speed limit, Mr Joe Duffle asked what time of
the day was most problematic and the citizens agreed that the worst times are between 4 -6 pm. Mr Danner asked
when the traffic calming program began and the criteria used to determine eligibility The program began last year
and in order to be considered for a traffic calming analysis, 15% of the motorists must be driving 10 mph over the
posted speed limit. Based on this, only the eastbound traffic west of 48 Ave. would qualify There is not a single
traffic engineering solution that can be offered to reduce speeding. The residents would like to see traffic enforcement
and suggested posting a sign "Speed Monitored by Radar this option will be investigated. The residents feel that
once tickets are issued, °word" will get out. this data will be shared with the police department. The buttons will also
be removed (S1,000 estimated costs for removal). Ms. Carter requested a copy of the list of residents who requested
traffic calming. Mr Morrow noted that there are approximately 15 on the list. South 160 Street will be removed from
the list for further study Information only.
B. 2006 Overlay Program Bid Award
X X Mr Tischmak reported that on Friday, bids were opened for the 2006 Annual Overlay Program. The bids were higher
than engineer's estimates due to the volatile and escalating costs of asphalt and fuel. It was felt that mobilization
costs have been increased to help recover these increased costs. The City can award the contract because sufficient
budget has been allocated (5900,000). There may be some revisions due to projects which would be covered by
Sound Transit. Unanimous approval, forward to Committee of the Whole meeting.