HomeMy WebLinkAboutSpecial 2006-07-10 Item 2C - Final Acceptance - Card Access Control System Project by Custom Security Systems COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
I CAS NUMBER: 06-081 IORIGL\•1T. AGENDA DATE: JULY 10, 2006
AGENDA ITEM TITLE Accept as complete Card Access Control System City Hall and 6300 Building
and release retainage.
CATEGORY Discussion Motion &soiution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 7/10/06 Mtg Date Mtg Date 3ftg Date 3ltg Date Mtg Datr:
I SPONSOR Council ❑Meyer Actin Svcs DCD Finance Fire Legal P R Police Pic/
SPONSOR'S The contract with Custom Security Systems is complete for the Card Access Control
SU]L%IARY System City Hall and 6300 Building Project. Construction began July 18, 2005 and was
substantially completed in January 2006. The contract provided door lock configurations
at select interior and exterior doors for card entry and software for personnel ID badges.
No change orders were issued. This project is ready for final acceptance and the total
contract amount was $83,883.11.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 6/26/06
RECOMMENDATIONS:
SPoNsoR /ADMLN. Accept contract as complete and authorize release of retainage.
COML.i TrEE Unanimous approval; forward to Regular Consent Agenda.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$83,883.11
Fund Source: 303 Facilities
Comments:
MTG. DATE I RECORD OF COUNCIL ACTION
7/10/06 1
I
MTG. DATE I ATTACHMENTS
7/10/06 1 Information Memo dated June 22, 2006
Notice of Completion of Public Works Contract 05 -081
Transportation Committee Meeting Minutes from June 26, 2006
I
I I
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INFORIVIATION MEMO
To: Mayor Mullet
From: Public Works Director,
Date: June 22, 2006 lJ
Subject: Card Access Control Svstem City Hall and 6300 Building
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage in the amount of
$3,854.92.
BACKGROUND
The Notice to Proceed for Contract No. 05 -081 with Custom Security Systems of Lacy,
Washington, was issued on July 18, 2005, for the construction of Project No. 05 -BG01 The
contract provided door lock configurations at select interior and exterior doors for card entry
access. The system included hardware and software for personnel ID badges that are used to
allow entry access.
No change orders were issued during this contract; however, two interior doors and a slider
gate motion sensor were later added on a separate purchase order before the end of the
construction.
This contract was substantially completed in January 2006 and final payment was made in
May 2006 after receipt of the updated security software. Closeout paperwork has been
completed and verified, and the project is now ready for final acceptance.
The contract cost is summarized as follows:
Contract Award Amount 77,098.44
Sales Tax 8.8% 6,784.67
Total Amount Paid (incl. retainage) 83,883.11
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize release of retainage, subject to the standard claim
and lien release procedures.
PB:ad
attachment: Notice of Completion of Public Works Contract
(flz 'A- BG I_.._.–.-,-J frj A f dS,ilb Yee O ®a -c 3— y5lTC�)
I4 State of Washington
D ate of nt of e
St PO Box 47474
ENIIE Olympia WA 98504-7474 Contractor's Registration No. I No.
No.) 600 464 099
Date 5/30/06
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
ss t Va AddresgofPablir 64
j Dep entUseOnl
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188 Daze Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract I Contract Number
City Hall and 6300 Bldg Install Card Access Control System I 05 -081
Contractor's Name I Telephone Number
Custom Security Systems I 800- 227 -0945
Contractor's Address
P.O. Box 3407, Lacey, WA 98509 -3407
Date Work Commenced Date Work Completed Date Work Accepted
7/18/05 1 5/11/06
Surety or Bonding Company
Great American Insurance Company (Bond No. FS9155175)
Agent's Address
580 Walnut Street, Cincinnati, OH 45202
Contract Amount 77,098.44
Additions 0.00 Liquidated Damages 0.00
Reductions S 0.00
Sub -Total 77,098.44 Amount Disbursed 80,028.19
Amount of Sales Tax Paid at 8.8 S 6,784.67 Amount Retained 3,854.92
(Ifvarious rates apply, please send a breakdown)
TOTAL 83,883.11 TOTAL S 83,883.11
Comments:
Signature
Typ or Print Name Diane Jaber
Finance Approval 1 Phone Number 206 -433 -1871
0
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217 Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http:/ /dor.wa.gov
REV 31 0020e (6.27 -01)
Transportation Committee
June 26, 2006 5:00 p.m.
Present: Joe Duffle, Chair; Pam Carter, Joan Hernandez
Kevin Fuhrer; Jim Morrow; Bob Giberson; Frank Iriate; Gail Labanara; Brian Shelton; Pat Brodin; Steve
Lancaster, Diane Jenkins; Mike Wight, Ian Hubbard, and Roger Pence, Sound Transit; and Chuck
Parrish, community member
Business Agenda
A. Sound Transit Road Closures
Over the next 18 months, there will be 14 planned street closures; three of the upcoming street closures were
described in detail and the detour routes reviewed. The guide way and gantry are beginning to cross over
public streets. This is considered a live load" and the street must be closed while the gantry is moved and
positioned in its new location and when the individual segments are being moved. You cannot have traffic or
pedestrians underneath for safety reasons while there are "live loads. Only local access by residents and
services (garbage. mail, emergency vehicles, delivery, etc.) will be permitted. Pam asked if all of the agencies
had been notified, including the school district because of summer school. Joan asked if the residents were
notified. It was reported that everyone has been notified of the planned closures. Concems were expressed
regarding flaggers on 144 this will be investigated. Uniformed officers will assist to ensure safety and flow of
traffic. PCL is complying with no work prior to 7:00 a.m. and shut down by 10:00 p.m. Monday through Friday
and not starting work until 8:00 a.m. on Saturday and Sunday Also, a pro-active approach is being taken to
ensure that trucks are staying on the "haul routes." Pam asked if 144` would be completely paved and not just
patched. The road will be paved when construction is complete." The gantry must go over 144 Ave. S. Joe
suggested a public viewing area.
Upcoming Street Closures (see maps for exact locations of road closures and detours)
Southcenter Blvd. closure is scheduled for June 30 -July 25.
51 Ave, S closure is scheduled for July 6 -July 31
52"" Ave. S closure is scheduled for July 25- August 18.
NOTE: There is a six day overlap in the schedule above, however, these projects are sequential the
next project will not be started until the one before is done.
Jim asked how the Council would like to be briefed regarding upcoming road closures. The Council will be
queried at this evening's Committee of the Whole meeting. He proposed to inform the Council in advance of
upcoming street closures, either by memo or e-mail, and provide maps showing the street closure and detour
route. Joe asked if the project was being documented. Only photographs are being taken but they will
document the scope and magnitude of this project. Information only
Install Card Access Control System at Citv Hall and 6300 Building Project Completion and Acceptance
The project to install a card access control system at City Hall and the 6300 Building has been completed and
will be recommended for acceptance on the upcoming consent agenda. it was noted that no change orders
were issued. A separate purchase order was submitted to include two interior doors and slider gate motion
sensor Identification badges will be issued shortly Unanimous approval, forward to consent agenda.
C. Citv Shops Reroof Project Completion and Acceptance
The project to reroof the City's shops has been completed and will be recommended for acceptance on the
upcoming consent agenda. There were no change orders issued on this project. The types of building material
used on this project and the warranty were reviewed. Unanimous approval, forward to consent agenda.
D. Turnover Documents for Cascade Glen a /k/a Hillside Homes
The development of Cascade Glen is now complete and the developer is ready to tum over the public
infrastructures. The street improvements and storm detention/surface water facilities have been constructed to
city standards and inspected by Public Works staff. The developer will be responsible for the maintenance of
these facilities for two years. The value of the transferred assets is $351,752.55. Unanimous approval,
forward to consent agenda.
Pam mentioned that a gas station had been marked with graffiti. The property owner will be notified.
Adjournment: 6:00 p.m.
0. .l
'1 ,t_ J Committee Chair Approval
Winutes by DJ, Reviewed by GL