HomeMy WebLinkAboutSpecial 2006-07-10 Item 2D - Final Acceptance - City Shops Reroof Project by Western Roofing Service COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
I CAS NumbeR: 06-082 IORIGINAL AGENDA DATE: JULY 10, 2006
AGENDA ITEM TITLE Accept as complete City Shops ReRoof Project and release retainage.
CATEGORY Discussion Motion Re;obetion Ordinance BidAward Public Hearing Other
MUg Date alltg Date 7 /10/06 Mt5 DC'. Mtg Date Mt5 Date DA Dot: .lUg Data
SPONSOR Conrail Ma)or Adm Svcs DCD Finance Fin Legal P &R Police PIP' I
SPONSOR'S The contract with Western Roofing Service is complete for the City Shops ReRoof Project.
SUMMARY Construction began April 3, 2006 and was substantially completed on May 19, 2006. The
contract provided re- roofing of the Minkler Shops Buildings C D and the re- coating of
the George Long Shops roof. No change orders were issued. This project is ready for final
acceptance and the total contract amount was $219,776.00.
REVIEWED BY COW Mtg CA &P Cmte El F&S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm
DATE: 6/26/06
RECOMMENDATIONS:
SPONSOR /ADMLN. Accept contract as complete and authorize release of retainage.
CoMLMnTlEs Unanimous approval; forward to Regular Consent Agenda.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$219,776.00 $240,000.00
Fund Source: 303 Facilities
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
7/10/06
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MTG. DATE ATTACHMENTS
7/10/06 Information Memo dated June 22, 2006
Notice of Completion of Public Works Contract 06 -031
Transportation Committee Meeting Minutes from June 26, 2006
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1
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directd n
Date: June 22, 2006 CC
Subject: City Shops ReRoof
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage in the amount of
$10,100.00
BACKGROUND
The Notice to Proceed for Contract No. 06-031 with Western Roofing Service of Redmond,
Washington, was issued on April 3, 2006, for the construction of Project No. 03 -BG08. This
project provided for the re- roofing of the Minkler Shops Buildings C D (the shed and the
Water /Sewer /Surface Water /Streets building) and the re- coating of the George Long Shops
roof.
This contract was substantially completed on May 19, 2006. There were no change orders for
this project. Closeout paperwork has been completed and verified, and the project is now
ready for final acceptance.
The contract cost is summarized as follows:
Contract Award Amount 202,000.00
Sales Tax 8.8% 17,776.00
Total Amount Paid (incl. retainage) 219,776.00
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize release of retainage, subject to the standard claim
and lien release procedures.
BG:ad
attachment: Notice of Completion of Public Works Contract
(Ps yr -ecr 13eaa 1S,Mo. Cbszcca -w ®sztl
State of Washington A. PO Box 47
Departmen
t of Revenue
R EVEa \'l1E Olympia WA 98504 -7474 Contractor's Registration No. I No.
S No.) 602 256 805
Date 5/30/06
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
g ame &7764dresso£Publtc ea F tom_''_ De artntentUseOnI
Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188 Date Assigned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
City Shops ReRoof (Project No. 03 -B008) 1 06 031
Contractor's Name Telephone Number
Western Roofing Service 425- 881 -9190
Contractor's Address
6926 176 Ave. NE, Redmond, WA 98052
Date Work Commenced I Date Work Completed Date Work Accepted
4/3/06 5/19/06 I
Surety or Bonding Company
Safeco Insurance Company of America
Agent's Address
Lockton Companies of Houston, 5847 San Felipe, Suite 320, Houston, TX 77057
Contract Amount 202,000.00
Additions 0.00 Liquidated Damages 0.00
Reductions 0.00
Sub Total 202,000.00 Amount Disbursed 209,676.00
Amount of' Sales Tax Paid at 8.8 17,776.00 Amount Retained S 10,100.00
(1!varfous roles apply, please send a breakdown)
TOTAL 219,776.00 TOTAL S 219,776.00
t t 'btsbit s n>; Offices _T 1
Comments:
Signature
Type or Print Name Diane Jaber
Finance Approval Phone Number 206433 -1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217 Teletype
(TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http:/ /dor.wa.gov
REV 31 0020e (6 -27 -01)
Transportation Committee
June 26, 2006 5:00 p.m.
Present: Joe Duffle, Chair; Pam Carter, Joan Hernandez
Kevin Fuhrer; Jim Morrow; Bob Giberson; Frank Iriate; Gail Labanara; Brian Shelton; Pat Brodin; Steve
Lancaster; Diane Jenkins; Mike Wight, Ian Hubbard, and Roger Pence, Sound Transit; and Chuck
Parrish, community member
Business Aaenda
A. Sound Transit Road Closures
Over the next 18 months, there will be 14 planned street closures; three of the upcoming street closures were
described in detail and the detour routes reviewed. The guide way and gantry are beginning to cross over
public streets. This is considered a "live load' and the street must be closed while the gantry is moved and
positioned in its new location and when the individual segments are being moved. You cannot have traffic or
pedestrians undemeath for safety reasons while there are live loads. Only local access by residents and
services (garbage, mail, emergency vehicles, delivery, etc.) will be permitted. Pam asked if all of the agencies
had been notified, including the school district because of summer school. Joan asked if the residents were
notified. It was reported that everyone has been notified of the planned closures. Concems were expressed
regarding flaggers on 144 this will be investigated. Uniformed officers will assist to ensure safety and flow of
traffic. PCL is complying with no work prior to 7:00 a.m. and shut down by 10:00 p.m. Monday through Friday
and not starting work until 8:00 a.m. on Saturday and Sunday Also, a pro-active approach is being taken to
ensure that trucks are staying on the "haul routes' Pam asked if 144'" would be completely paved and not just
patched. The road will be paved when construction is complete: The gantry must go over 144 Ave. S. Joe
suggested a public viewing area.
Uocomina Street Closures {see maps for exact locations of road closures and detours)
Southcenter Blvd. closure is scheduled for June 30 -July 25.
51 Ave. S closure is scheduled for July 6 -July 31
52 Ave. S closure is scheduled for July 25- August 18.
NOTE: There is a six day overlap in the schedule above, however, these projects are sequential the
next project will not be started until the one before is done.
Jim asked how the Council would like to be briefed regarding upcoming road closures. The Council will be
queried at this evening's Committee of the Whole meeting. He proposed to inform the Council in advance of
upcoming street closures, either by memo or e-mail, and provide maps showing the street closure and detour
route. Joe asked if the project was being documented. Only photographs are being taken but they will
document the scope and magnitude of this project. Information only
B. Install Card Access Control System at Citv Hall and 6300 Building Proiect Completion and Acceptance
The project to install a card access control system at City Hall and the 6300 Building has been completed and
will be recommended for acceptance on the upcoming consent agenda. It was noted that no change orders
were issued. A separate purchase order was submitted to include two interior doors and slider gate motion
sensor Identification badges will be issued shortly Unanimous approval, forward to consent agenda.
C. City Shoos Reroof Proiect Completion and Acceptance
The project to reroof the City's shops has been completed and will be recommended for acceptance on the
upcoming consent agenda. There were no change orders issued on this project. The types of building material
used on this project and the warranty were reviewed. Unanimous approval, forward to consent agenda.
D. Tumover Documents for Cascade Glen a /k/a Hillside Homes
The development of Cascade Glen is now complete and the developer is ready to tum over the public
infrastructures. The street improvements and storm detention/surface water facilities have been constructed to
city standards and inspected by Public Works staff. The developer will be responsible for the maintenance of
these facilities for two years. The value of the transferred assets is 8351,752.55. Unanimous approval,
forward to consent agenda.
Pam mentioned that a gas station had been marked with graffiti. The property owner will be notified.
Adjournment: 6:00 p.m.
ff' .1 Committee Chair Approval
Chnutes by DJ, Reviewed by GL