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Home My WebLink AboutCOW 2006-06-12 Item 5D - Bid Award - Dennis R. Craig Inc for 2006 Small Drainage Program COUNCIL AGENDA SYNOPSIS ,�J 9s o.f y' Initials ITEb1NO. i q I 0 1 I Me'II tZ Day 1 Prepared r I r Ma %£'z rwierr i Jundl r-su� 1 c ,t 1y /a I 6/12/06 I RL ON/ I te___ It i 4 k '-...`...r 6/19/06 I r Lt;� 1 1 5 d 7908 I I I I I I I I I ITEM INFORMATION CAS NUMBER: 06-070 IORUGIN.- u. AGENDA DATE: JUNE 12, 2006 AGENDA ITEM TITLE Bid Award for the 2006 Small Drainage Project CATEGORY Diui&e ion Motion Resolution Ordinance Bid Award Public Hearing Other \Ug Date 6/12/06 Mtg Date \Ug Date \U Dote .Lg Date 6/19/06 MUg Dat' lftg Date SPONSOR commit Major Adm Svcs DCD Finan Fire Legal P&R. Police P11 SPONSOR'S The project was advertised on May 16 and 23, 2006. Three bids were received and SUMMARY opened on May 31, 2006. The low bid of $326,066.15 was from Dennis R. Craig, Inc. Dennis R. Craig, Inc. worked successfully on the 2004 and 2005 Small Drainage Projects and references indicate that they have performed well on similar type projects with other agencies. REVIEWED BY COW Mtg CA &P Cmte F&S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 6/6/06 RECOMMENDATIONS: f SPON =sox /AD\EL\N. Award contract to Dennis R. Craig, Inc. COM TITEE Unanimous approval; forward to COW. 1 COST IMPACT FUND SOURCE 1 EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $326,066.15 $481,000.00 Fund Source: 412 Surface Water Fund (page 139, 2006 CIP) Comments: MTG. DATE 1 RECORD OF COUNCIL ACTION 6/12/06 1 I I 6/19/06 1 I 1 I MTG. DATE I ATTACHMENTS 6/12/06 j Information Memo dated May 31, 2006 1 Map of Site Locations 1 1 Bid Tabulation (Consultant's Recommendation Letter Bid Review Letter 1 Utilities Committee Meeting Minutes from June 6, 2006 I 1 INFOlliilATION l\Ifu'>lO To: From: Date: Subject: Mayor Mullet Public Works Director May 31, 2006 2006 Small Drainage Program Project No. 06-DROl Bid Award '>i'y ;r){J , ISSUE Award the 2006 Small Drainage Program to Dennis R. Craig Construction, Inc., of Redmond, Wasbington, in the amount of $326,066.15. BACKGROUND The Annual Neighborhood Drainage Program budgeted $622,000 for construction of projects in 2006. This amount included the completion of the 2005 Small Drainage Program estimated at $141,000 leaving S481,000 for construction of projects in 2006. The 2006 Small Drainage Program will construct the following projects: Site No. I - West Yalley Highway Outfall Repair Site No.2 - Strander Blvd. Outfall Repair Site No.3 - Christensen Road Outfall Repair Site No.4 - South 143'" Street Outfall Repair Site No.5 - Interurban Ave. Drainage Swale Re-grading Site No.6 - Southgate Creek Driveway Removal This project was advertised on May 16 and May 23, 2006. Three bids were received and opened on May 31 The bids were checked and tabulated. No errors were found. Dennis R. Craig Construction is the low bidder with a bid of $326,066.15. At~ALYSIS The low bid is of S326,066.15 is 24% over the engineer's estimate of $262,534 40. An analysis of the bid results found that most of the differences were in five of the bid items. On four of these items, the Engineer's Estimate did not accurately account for the costs associated with difficult site access issues. On the remaining item, an incorrect cost was used that did not include materials. Bid results from the three bidders were consistent with each other and no irregular bid results were found. It was concluded that the Engineer's Estimate was in error and that the low bid from Dennis R. Craig Construction be accepted for the construction of the project. Dennis R. Craig Construction has worked successfully with TukwiIa on past projects including the 2004 and 2005 Small Drainage Programs. Reference checks also indicated that Dennis R. Craig Construction has performed well on similar type projects with other agencies. BUDGET AND BID SUMMARY (All amounts include sales tax.) Bid Amount Contingency (10%) Total Bid Results $ 326,066.15 32,606.62 $ 358,672.77 Engineer's Estimate $ 262,534 40 26,253.44 $ 288,787.84 Budget $ 481,000.00 $ 481,000.00 RECOMMENDATION Award the construction bid for the 2006 Small Drainage Program to Dennis R. Craig Construction, Inc., in the amount of $326,066.15. 2tIaChmeD.l'): Project Location Map Bid Tabulation Consultant RecoIDl11eOOation Consultant ~r of E:qJlanation on Concerning Low Enc,.ofueer s Estimare (r~A.O~~D$~J'..bb~BilA~20C6$J)?} s87A 2006 Annual Neighborhood s a. s�tp Drainage Program 1. V 110- b g T 5 Mk 16 1 S C 4E St. St al o� S Q g p a 1 93.4. Hanks Site 6 Ng t\ f -N I. ■1 s rank- *A' 1 1 Site 5 e t g t i 144 St q at:, Site 4 s K tii y i a nt b T� 3 r Si eta time t r 3 Site 3 L Site 2 5 y S .tu au. 3 V Site 1 MdvMp Cato yB Wend Dr el I 5180 St q a y a s t 8 GIS IV s Tukwila In 2006 Small Drainage Program 06-DR01 Ceritfied Bid Tabulation June 1, 2006 KPG ENGINEERS ARCHITECTS LANDSCAPE ARCHITECTS i5S 9th Avc:nue N Seattle, WA 98109 TELWG/:l86-1640 FAX iOQ/Z86--J639 Mr Ryan Larson, P.E. Senior Surface Water Management Engineer City of Tukwila Public Works Tukwila, WA 98188 Re: 2006 Small Drainage Program Project No. 06-DR01 Recommendation for Contract Award Dear Ryan: KPG, Inc has reviewed the projects and references submitted by Dennis R Craig for the referenced project All references checked indicated that Dennis R Craig has performed the type of work detailed in the project referenced and have met the industry standard for quality We are therefore recommending that the City award Project No 06-DR01 entitled 2006 Small Drainage Program to Dennis R Craig Construction. Please call me at (206) 267-1063 if you should have any questions or require further information. Sincerely yours, ~<Jt J~ Matt Thomas, PE Project Engineer June 6, 2006 KPG E~GIXEER5 ARCHITECTS L\...."L>SC.-\PE ARClllTECTS -; 5$ 9i:!-L _-\.. ",nUt:: ~ S<-:;.de, W.-\ 93W9 TEL O!05f=.Si5-16-fO F.\X ~C5!:!~5-16S9 Mr Ryan Larson, P.E. Senior Surface Water Management Engineer City of Tukwila Public Works Tukwila, WA 98188 Re. 2006 Small Drainage Program Project No. 06-DR01 - Bid Review Dear Ryan: We have reviewed the bids received for the 2006 Outfall Repair Projects and offer the following observations when comparing the low bidder to the Engineers Estimate. Three (3) bids were received, with Dennis R. Craig Construction providing the low bid of $326,066.15, approximately $63,000 over the Engineer's Estimate of $262,53400 The majority of this difference occurs in the following 5 line items: Item 5 - Clearing and Grubbing Item 8 - Gravel Borrow Item 17 - Ditch Excavation Item 19 - Storm Drain Pipe, 18" Item 21 - Outfall Check Valve $8,400 difference $8,100 difference $17,000 difference $18,000 difference $15,000 difference Items 5,8,17 and 19 All of these bid items require hauling of material to and from each of the 5 individual outfall sites along the Green 1 Duwamish River Trail. These cost differences are consistent amongst the 3 bids received; therefore, we would conclude that we did not adequately account for the costs associated with accessing these remote sites for construction. Item 21 Our hand calculations identify a material cost of $4,700, with an estimate of $1,500 for the installation for a total of $6,200 each. The installation cost of $1,500 was erroneously entered into the Engineer's Estimate rather than the total estimated cost of $6,200 This results in a difference of nearly $15,000. Dennis R Craig's bid on the other 22 items in the proposal were generally consistent with the Engineer's Estimate, and the 5 items noted above were generally consistent between the 3 bids received. Therefore, we would conclude that the DR Craig bid is reasonable for the work that is proposed on this contract. Please call me at (206) 267~1 052 if you have any questions or need additional information. . Utilities Committee June 6, 2006 Present: Jim Haggerton, Chair; Pam Linder, Verna GrifIm Pat Brodin, Bob Giberson, Ryan Larson A. Duwamish Gardens Acquisition ALEA Funding Assistance Resolution Ryan discussed the previous grant proposals with the Committee in April 2006 and this resolution is a requirement of the lAC funding. This project is currently unfunded and will be added to the 2007 CIP The local match may be zero, depending on success with other grant sources, yet we have tentatively committed $50,000 on the grant application. Jim mentioned that the Resolution seems to be a generic format. Ryan will find out iflAC will allow us to modify the Resolution to better match typical Tu1.'wila Resolution format. Council packet will include maps and the ALEA grant application. Unanimous approval; forward Resolution to COW. .' B. 2006 Small Drainage Program Bid Award Ryan discussed the discrepancy between the information memo and the bid tabulation in the engineer's estimate costs, which will be corrected. The Engineer's Estimate was significantly lower than the bid amounts and upon analysis, the main discrepancy was the difficulty of replacing the outfalls and work within Southgate Creek. Staff will add a section on the validity and confidence level of the Engineer's Estimate along with a letter from KPG. The specific locations were briefly discussed. Unanimous approval; forward bid award of 5326,066.15 to COW. C. 2006 First Quarter Report Several items were discussed, including: the timeline for the LID Special Benefit Study for the Tukwila Urban Access Project (Klickitat), reclaimed water issues (purple pipe), the reduction of water loss and the use of the new video equipment to help eliminate sewer infiltration/inflow Information Onlv. d Committee Chair Approval !vfinutes by BG, reviewed by PB, RL, GL C:\Documents and Settings\Gam.:\l}' DiJcwnems\WTh\VORD\UC Minure5 BQb 2006-06-C-6.doc Page lofl