HomeMy WebLinkAboutReg 2006-06-05 Item 4C - Final Acceptance - 2005 Overlay and Repair Program by Western Asphalt Inc COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
1 CAS NUMBER: 06-065 I ORIGLNAL AGENDA DATE: JUNE 5, 2006
AGENDA ITEM TITLE Accept as complete 2005 Overlay and Repair Program and release retainage.
CATEGORY Discussion Motion Resolution El Ordinance BidAvard Public Hearing Other
rs Dee MUg Dee 06 /05 /06 ,1ftg Dae i fts Dee Mtg Date Aftts Dee Arts Date:
SPONSOR El Council Major Adm Sec DCD Finance Fin Legal P &IL Police P117 I
SPONSOR'S The contract with Western Asphalt, Inc. is complete for the 2005 Overlay and Repair
SU1\BURY Program. Construction began July 5, 2005 and was entirely completed on May 5, 2006.
One change order for the deletion of two sites and the addition of Sites No. 7 through 15
was $45,662.09. Underruns credited $130,924.82 for a final contract total of $550,584.36.
REVIEWED BY COW ■itg CA &P Cmte F& S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 05/22/06
RECOMMENDATIONS:
SPONSOR/ADMIN. Accept contract as complete and authorize release of retainage.
COMMITTEE Unanimous approval, forward to Regular Consent agenda.
COST IMPACT FUND SOURCE
EXPENTDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$550,584.36 $1,021,000.00
Fund Source: 104.02 Commercial Streets Fund
Connnents:
1 MTG. DATE 1 RECORD OF COUNCIL ACTION I
1 06/05/06 1
1
1
MTG. DATE ATTACHMENTS
06/05/06 Information Memo with index and site map dated May 16, 2006
Notice of Completion of Public Works Contract 05 -076 1
Transportation Committee Meeting Minutes from May 22, 2006
INFOR1\1ATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet ~
~bliC Works Director
May 16, 2006
2005 Overlay and Repair Program
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage in the amount of $27,529.21
BACKGROUND
The Notice to Proceed for Contract No. 05-076 with Western Asphalt, Inc., of Maple Valley,
Washington, was issued July 5, 2005, for construction of the 2005 Overlay and Repair Program.
This Project No. 05-RWOl provided repairs and overlays on various roadway segments (see
attached vicinity map).
This contract was substantially completed on October 1,2005, but entirely completed on May 5,
2006. The contractor returned for warranty work that repaired a section of damaged curb and
sealed some cracked asphalt concrete pavement.
One change order was issued during construction. Change Order No. 1 included the addition of
new Site Nos. 7 through 15 and the deletion of Site 2 - 49 Ave S (north of S 164 St) and Site 3
_ Macadam Rd S (S 128 St to S 133 St) The value of the deletions was $107,153 17 and the
additional sites were $152,815.26, bringing the total net cost of the change order to $45,662.09
The significant underruns on this project were primarily due to soil conditions that were more
suitable than expected and less asphalt concrete pavement than what was estimated by the
contractor in the bid amount. The contract costs are summarized as follows:
Contract Award Amount
Change Order No. 1
Underruns
Sales Tax (N/A Rule 171)
Total Amount Paid line!. retainage bond)
$635,84709
45,662.09
(130,924 82)
0.00
$550,584.36
RECOwIl\fElI.'DATION
It is reco=ended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of the retainage, subject to the standard
claim and lien release procedures.
BG:ad
attachments: Vicinity Map and Notice of Completion of Public Works Contract
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Vicinity Map Index
Site
1 S 164th St (Military Rd to 51 st Ave S)
2 49th Ave S (S 164th St to north end)
3 Macadam Rd S (S 130th St to S 128th St)
4 Macadam Rd S (S 144th Stto S 150th St)
5 Southcenter Blvd (61st Ave S to S-Line Bridge)
6 42nd Ave S (S 124th St to bridge)
7 58th Ave S - install sidewalk after tree removal
8 Foster Park/Lee Philips Field - trail repair
9 Riverton Park - trail repair
10 Crestview Park - trail repair
11 Tukwila Park - trail repair
12 Crystal Springs Park - trail repair
13 Green River Trail - trail repair
14 S 128th St (Macadam Rd to E Marginal Wy S)
15 S 151st St (51st Ave S to 52nd Ave S)
2005 Overlay Projects vicinity Map
~StateOfwashington
. Department of Re'ieflue
~& PO Box 47474
REVENUE Olymp;a WA 98504-7474
Contractor's Registration No. (UBI No.) 179 021 556
Date 12/2105
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Assigned To
City ofTukwila
6200 Southcenter Boulevard
Tukv.~Ia. WA 98188
Date Assigned
Notice is hereby given relative to the completion of contract or project desc:ribed below
Description of Contract Contract Number
2005 Overlay and Repair Program (Project No. 05-RWOI) 05-076
Contractor's Name Telephone Number
Western Asphalt, Inc. 206-624-4433
Contractor's Address
POBox 980, Maple Valley, W A 98038-0980
Date Work Commenced Date Work Completed Date Work Accepted
7/5/05 10/1/05
Surety or Bonding Company
Travelers Casualty and Surety Company of America
Agent's Address
USINorthwest, 1001 4th Ave., Suite 1800, Seattle, WA 98154
Contract Amount
Additions
S 635,847.09
S + 45,662.09
S - 130,924.82
Liquidated Damages
s
0.00
Reductions
Sub-Total
Amount of Sales Tax Paid at 0.0 %
(If ....arious rates apply, please send a breakdown.)
TOTAL
S 550,584.36
S 0.00
Amount Disbursed
Amount Retained
S 523,055 15
S 27,529.21
S
550,584.36
S 550,584.36
~~
TOTAL
Corrnnents: Sales Tax RuIe 17I applies.
Finance ok \:::)}
Signature
Type or Print Name Diane Jaber
Phone Number 206-433-1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, W A 98504-7474, immediately after acceptance of the work done under this contract. NO
P A YME1\T"f SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753-3217 Teletype
(TIY) users please call (800) 451-7985. You may also access tax information on our Internet home page at http://dor.wa.gov
REV 310020<(6-27-1)1)
Transportation Committee
May 22, 2006
Present: Joe Duffie, Chair; Pam Carter, Dennis Robertson
Jim Morrow, Frank Iriarte, Bob Giberson, Gail Labanara, Robin Tischrnak, Chuck Parrish
A. Six-Year Transportation Improvement Pro!!1'am (2007-2012)
The Six-Year Transportation Program is just a planning document to include all transportation
projects that are competing for grants. No one holds us to the schedule or to the amount identified for
each project. This year there are only two deletions, S 178th St Realignment (Council deleted this
project from the City's 2006 CIP by Resolution 1585, copy included) and East Marginal WaylBoeing
Access Road Intersection, since this overlay project should be completed this year Dennis asked
about the priority of Boeing Access Rd Bridge Replacement and was told that the statewide bridge
program will not have a call for additional grants until 2007, since they are still trying to take care of
all bridge projects currently underway Dennis also asked about the Interurban Ave Project and was
told that there are significant pavement problems along the last stretch left to do and we won't be
able to continually patch it. Unanimous approval. forward to COW.
~
B. 2005 Overlav and Renair Pro!!ram Proiect Completion and Acceptance
The 2005 Overlay Project is complete with one change order to delete two sites and add sites #7
through #15. The significant underruns amounted to a credit of $130,924.82. Included in this project
was the removal of the tree on 58th Ave S and installing sidewalk (citizen's complaint). Unanimous
approval. forward to Reeular Consent A!!enda.
C. Turnover D(){:uments for Fosterview Estates
The Fosterview Estates development is complete and all inftastructure is ready to be turned
over to the City The value of storm pipes, catch basins, detention tanks, curbs, gutters,
sidewalks, and 13 street light poles is $1,490,943.00. Pam asked if the railing at 43rd Ave Sand
S 136th St had been repaired and staff commned with the Street department that the railing has
been repaired. Unanimous approval. forward to Re!!ular Council.
D. Otheritems
Pam asked about the large Traffic Revision sign on W Valley Hwy, near 1-405 (Staff has contacted
WSDOT and they believe it may be a sign left from signal revision work at Longacres Way).
Dennis reported that a construction sign is blocking the view of SIC Blvd from 52nd Ave S, for those
trying to make a left hand turn toward City Hall. (Staff has contacted Sound Transit to relocate the sign.)
Jim noted that concrete and asphalt costs are showing a steep increase and some of our current
contractors have requested price adjustments on their bid amount. The City will not honor any
claims or change orders if there is not a "changed condition" The contract was awarded at a certain
price and it stays at that price and the contractor is responsible to meet any price fluctuations that
may occur. Information Only.
~I
q-- committee Chair Approval
Minutes by GL, Reyiewed by D.'f, BG
C:\Documents and Senings\Gaif'-'.\i)' Documents\\\']}.TWORDUC Minutes 2006-05-22.doc
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