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Home My WebLink AboutCOW 2006-05-22 Item 4E - Budget - 0.75 FTE Volunteer Coordinator Position in Parks and Recreation Department COUNCIL AGENDA SYNOPSIS O? VI% karat .il amNo. PG 1 y t 1 Meaiinj Date 1 Prpar-d G; S. I fa'er's renew I G.arrit rcair ark, 05/22/06 1 BF ')r) tK rsos I I I I I 1 I 1 ITEM INFORMATION ! CAS NUMBER: 06-063 I ORIGLVALAGENDA DATE: 5/22106 AGENDA ITEMTITLE Volunteer Coordinator Position CATEGORY Discussion Motion liesolulthn Ordinance Bid Award PullicHearing Other Attg Dan 5/22/06 clog Date 05/05/06 3fig Da:e Mtg Dote Mrs Date Affiliate Mtg Date SPONSOR Council Ma Adm Svcs DCD Finance Fire Legal PeR Polia Pik/ SPONSOR'S The Parks and Recreation Department would like to move forward with the recruitment SUMBLARY process for a 0.75 FTE Volunteer Coordinator Position. To implement the volunteer program it is the recommendation to increase the Council approved 0.5 FTE position to a 0.75FTE position. REVIEWED 13Y COW Mtg. CA &P Cmte F&S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 5/15/06 RECOMIMENDATIONS: SPONSOR /ADMIN. Approve and forward to Regular Meeting Co\LMITPF.E Approve and forward to COW COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $16,800 $30,000 $N /A Fund Source: 2006 ADPOTED BUDGET (SALARY WAGES) Comments: No additional expenditure in 2006; 0.25 FTE increase in 2007 will require $17,000 benefits. MTG. DATE 1 RECORD OF COUNCIL ACTION 1 MTG.DATE1 ATTACHMENTS J 5/15/06 I Memo from Bruce Fletcher dated 5/11/06 Finance and Safety minutes dated 5/15/06 i 1 I I I I I I I I ~ ~,,"HLA. v'- J! .(".~~.JU'~~ :;6j ~ :Z~ ~~!~'''I;~' ~Q~ ;.-. <; "./1,'1 "- _ :0',. ~Uh - ,..-- ! ;i ~ytfl .'i:...--~<~~ 1908 Parks and Recreation Department Bruce Fletcher, DIrector MEMORANDUM TO' Mayor Mullet Finance and Safety Committee , iJ -r?,!'lO- L.{;>~ ~---0Z Bruce Fletcher, Director of Parks and Recreation Rhonda Berry, City Administrator Viki Jessop, Director of Administrative Services Kevin Fuhrer, Director of Finance May 11, 2006 Volunteer Coordinator (memo revised as of May 16,2006) FROM: CC: DATE: SUBJECT: ISSUE The Parks and Recreation Department would like to move forward with the recruitment process for the 0.75 FTE Volunteer Coordinator position. BACKGROUND The 2006 Budget included appropriations for a 1.0 FTE Volunteer/Special Events Coordinator position (0.5 FTE Volunteer Coordinator/0.5 FTE Special Events Coordinator). The responsibilities of this new position(s) include reimplementation of the City's volunteer program as well as the coordination of new and current special events within the City The Parks and Recreation Department has developed an implementation process for the recruitment of these positions that has been reviewed and approved by the Administrative Services Director, Finance Director and Mayor's Office. The 0.5 FTE Special Events Coordinator position is currently in the selection process; an internal recruitment has been conducted and a tentative candidate offer is forthcoming. In the processes of identifying the position responsibilities of the 0.5 FTE Volunteer Coordinator position, the broader vision includes community outreach, work with Tukwila service organizations (Rotary and Tukwila Children's Foundation), businesses and nonprofits, as well as individuals. Other volunteer partnerships may include the Tukwila Community Schools Collaboration and the school district. Additionally, the Parks and Recreation Department desires for this position to create a large bank of volunteers, individual as well as organizations, which are interested in giving back to the community A large database including an inventory of volunteers' skills, abilities and interests will be developed to track volunteer service, evaluate efforts and recognize accomplishments. Potential volunteers will go through a screening process and background checking. RECOMMENDATION It does not appear that the current 0.5 FTE Volunteer Coordinator position will allow for appropriate time and opportunity to accomplish the expanded vision of this position. Staff recommends a 0.25 FTE increase in the position (bringing the Volunteer Coordinator position to a total of 0.75 FTE) in order to carry out these responsibilities. This position is classified as a Program Coordinator with a pay range at C42. The increased 0.25 FTE would be paid for by the 2006 salary savings, but would require an increase of approximately $17,000 plus benefits in the 2007 Budget. Finance and Safety C01IlI1l1ttee May l5, 2006, Conference Room #3, 5:00pm Minutes Present: Pam Carter, Chair; Jim Haggerton; Verna Griffin Rhonda Berry, Bruce Fletcher, Kimberly Walden, Trish Kinlow, Kevin Fuhrer, Mary Miotke, Chuck Parrish, Shelley O'Keefe Contract with Securitas Security Services for Court: The previous contract for court security expired December 31,2005. The new contract is essentially the same as the previous one, except it incorporates a cost of living increase. The Judge noted that she is very pleased with the company and the security officer that is working here. He has done a great job dealing with the diverse clientele he experiences on a daily basis. The total extra cost comes to $3,000 - which can be absorbed by the Court's budget. Increase would start May 26 of this year. Contract will be identical with just the dollar difference. Memo should be revised to incorporate changes to contract. Forward to COW with unanimous endorsement. ;y;- Volunteer Coordinator Position: The 2006 budget provides for a 1.0 FTE V olunteerlSpecial Events Coordinator. The V2 FTE Special Events Coordinator has already gone through the selection process, and Bruce announced that Shannon Fisher will fill this position. Now they are ready to move forward with the Volunteer Coordinator position. Bruce has made proposal to Mayor's office to expand this position from 'h to % time. This would be paid for with salary savings this year - but would require a budget increase in 2007 There was discussion about what this person would accomplish - having a database of all city volunteers, spending significant time recruiting - the committee questioned if a % time person would be enough. What would the financial impact be? Bruce said it would probably be $20klyear. The committee noted that the information memo needs to be revised to include the dollar impacts. Forward to COW with unanimous approval. Interlocal Agreement for cooperation in acceptance and use of Department of Justice/Cops More Grant Funds: An interlocal agreement is proposed for cooperation among Valley Cities in acceptance and use of a Department of Justice/Cops More Grant allocation - the funds being earmarked for a regional wi-fi network feasibility study Adam Smith's office was the backer for this as a regional group - thought it would be good for economic development in the valley A selling point is to have wireless available all up and down the valley The first phase will be public safety - second phase for business core - third phase would be public access. The money has been secured; the grant was given; now we need to sign the interIocal. This will not cost the City anything. The monies will not come to us directly - will go to consultants. The monies will pay for work being done by IT reps from various cities and possibly some consultants. Rhonda noted that we have received Cops More dollars in the past, and Mary will find out what we used those monies for and incorporate that into the information memo. Forward to COW with unanimous endorsement of Committee.